Woodlynne School District Board of Education Board Meeting Minutes August 8, 2017 7:30 PM Statement by Board President Opening Statement Flag Salute Roll Call The Board Vice-President opened the regular meeting at 7:30 p.m. Opening Statement - The New Jersey Open Public Meeting Act was enacted to ensure the rights of the public to have advance notice and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of the Act, public notice of the meeting has been given by the Board Secretary in the following manner: Posting written notice on the official bulletin board at the Central Administration Building and notice to the Retrospect and Courier-Post newspapers. Flag Salute Roll Call Mr. Greg Gontowski, School Business Administrator/Board Secretary Mr. Clyde Cook Mr. Carlos Poole Mrs. Christine Sanford Mrs. Shivone Sanford Mrs. Sharon Vogel Mrs. Heidemarie Wood Present Absent Present Present Present Absent Other Attendees Approval of Minutes Dr. Jack McCulley, Superintendent Mr. Greg Gontowski, School Business Administrator/Board Secretary Recommend approval of minutes for June 13, 2017 Regular Meeting June 29, 2017 Special Meeting Motion by Christine Sanford, Second by Clyde Cook Vote: To approve minutes Board Voted All in Favor Correspondence Visitor s Question Board President s Report None None present None Superintendent s INFORMATIONAL ITEMS
Report Nurse Report (Attachment A) Technology Report (Attachment B) Maintenance Report (Attachment C) Miscellaneous Miscellaneous Shelter in Place 8/3/17 10:05 a.m. Fire Drill 8/3/17 10:21 a.m. Shelter in Place Sunny 3 mins. Pulled Main Hallway Sunny 1 min. 28 sec. Dates to Remember Dates to Remember 9/1 - New Employee Orientation 9/5 and 9/6 - Staff Only 9/7 and 9/8-Students Return/Early Dismissal for Students 9/14 - Back to School Night BOARD ACTIONS Motion to approve Items 1 thru 3 With Regret Accept Resignation of Ricardo Rivera 7/6/17 Professional Development 1. Motion to approve, on the recommendation of the Superintendent, the resignation of Board of Education candidate Ricardo Rivera effective July 6, 2017. 2. Motion to approve, on the recommendation of the Superintendent, the Professional Development request for the staff members below to attend the following: Staff Member Bukowski, Kathleen Hvisdas, Christina Sgrignuoli, Kathleen Tahan, Kareem Valianti, Nicole Workshop Date Cost Location 10/11/17 & 2/14/18 10/11/17 & 2/14/18 10/25/17 & 1/31/18 10/18/17 & 1/31/18 10/11/17 & 2/14/18
Visconti, Ken 9/20, 10/11, 10/18/17 & 1/10, 1/24, 1/31/18 Wirth, Gina Autism Conference 10/19 & 10/20/17 Harrah's Atlantic City Waterfront Conf. Center 3. Motion to approve, on the recommendation of the Superintendent, the following Out of District placements for the 2017-2018 school year: Out of District Placements 17-18 State ID# Placement 8148137497 Collingswood School District 6318766084 TBD 4971596773 Saint John of God 7832349744 Bankbridge Development Center 2764761440 Bankbridge Development Center 2793952330 LARC 3854583012 TBD Motion by Christine Sanford, Second by Clyde Cook Roll Call Vote: To approve Items 1 thru 3 Motion to approve Items 4 thru 8 Personnel 4. Motion to accept with regret, on the recommendation of the Superintendent, the resignation of Stephanie Vitelli effective, October 1, 2017. Ms. Vitelli may be released from her contract (60 day notice) pending the hiring of a suitable replacement. 5. Motion to approve, on the recommendation of the Superintendent, the appointment of the following certified staff: With Regret Accept Resignation of Stephanie Vitelli 1st Year at WSD Position Step 2016-2017 Salary Carr, Hannah Speech Teacher 1 MA $52,636.00 Espinal, Veronica World Lang. Teacher 1 MA $52,636.00
10/1/17 Appointment of Certified Staff Hannah Carr, Veronica Espinal and Jessica Melchiorre Melchiorre, Jessica PT 2/5 Art Teacher 1 MA $21,054.00 pending completion of all required paperwork. 6. Motion to approve, on the recommendation of the Superintendent, the corrected step and salary for: 1st Year at WSD Position Step 2016-2017 Salary Vanderslice, JoAnna Teacher 1 BA+30 $51,836.00 7. Motion to approve, on the recommendation of the Superintendent, the appointment of the following non-staff: Corrected Step and Salary JoAnna Vanderslice Appoint Non-Staff Carl Allen, Shanika Emmons, Barb Mazareh, Jessica Rodriguez and Joan Claudia Super Staff Member Position Full Time/Part Time 2016-2017 Salary Allen, Carl Sub Custodial On an as needed basis $13.00/per hr. Emmons, Sub Lunchaide On an as needed basis $13.00/per hr. Shanika Mazareh, Barb Paraprofessional PT - 29.5/hrs. per wk $15.30/per hr. Not Benefit Eligible Rodriguez, Paraprofessional PT - 29.5/hrs. per wk $15.30/per hr. Jessica Not Benefit Eligible Super, Joan Claudia Paraprofessional FT - Step 5 Benefit Eligible 21,069.00 pending completion of all required paperwork. Reimbursements 8. Motion to approve, on the recommendation of the Superintendent, the following reimbursements: Staff Member Reimbursement for: Amount Truhan, Debra Business Cards for Dr. McCulley $28.09 Walters, Jackie NJ Leaders to Leaders Fee $800.00 (as per contract) Warren, Kayla Tuition Reimbursement $3,307.20 Motion by Shivone Sanford, Second by Clyde Cook Reimbursements Debra Truhan, Jackie Walter and Kayla Warren Roll Call Vote: To approve Items 4 thru 8 Informational Items Board Actions
Motion to approve items 1 through 6 1. The following Payroll and Payroll Agency transfers: 06/15/17 Payroll $112,812.10 Payroll Agency $76,098.33 06/16/17 Payroll $64,098.34 Payroll Agency $52,549.89 06/30/17 Payroll $36,265.39 Payroll Agency $21,821.18 Board Secretary s Report Payroll Agency 2. The attached bill lists: Check Journal Fund 10 $42,465.31 Fund 11 $784,998.17 Fund 12 $58,613.75 Fund 20 $54,502.30 Fund 60 $35,155.40 $975,734.93 Attachment BA1 ($257,765.00) Less Payroll $717,969.93 3. The following transfer list: Bill List June 2017 Attachment BA2 4. To approve the revenue summary Attachment BA3 and budget summary Attachment BA4 for the month of June 2017. 5. A. Board Secretary s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of June 2017. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A 16.10 (c) 3 and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. Attachment BA5 Transfers Revenue Summary and Budget Summary for the month of June 2017 Certify that no line item account has been over expended for the month of June 2017 Board Secretary s Report and Reconciliation Report B. Reconciliation Report in accordance with 18A:17-36 and 18A:17-9 for the month of June 2017. The Reconciliation Report and Secretary s report are in agreement for the month of June 2017. Attachment BA6 C. Board Secretary in accordance with N.J.A.C. 6A:23A 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. D. Board of Education Certification pursuant to N.J.A.C. 6A:23A 16.10 (c) 4 We certify that after review of the secretary s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A 16.10 (b) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year.
for the month of June 2017 Certifies that there are no changes in anticipated revenue amounts or revenue sources. BOE Certification pursuant to N.J.A.C. 6A:23A-16.10 Voided Check 6. To approve the voiding of the following general fund checks: 4574 06/29/16 $34.20 Ms. Yolando Palillero Motion by Christine Sanford, Second by Clyde Cook Roll Call Vote: To approve Items 1 thru 6 Motion to approve Items 7 thru 11 7. To approve submission and acceptance of the 2017-2018 ESSA grant (formerly NCLB) in the following amounts: Title I - $357,284.00 Title II-A - $33,995.00 Title III - $8,080.00 Title III Immigrant - $1,473.00 Title IV A - $10,000.00 8. To award non fair and open contract to CM3 for security camera upgrades in the amount of $33,560.00 for the 2017-2018 school year. 9. To approve disposal of the attached food service fixed assets.attachment BA7 Submission and Acceptance of the 2017-2018 Grant (formerly NCLB) Non Fair and Open Contract CM3 Disposal of Food Service Fixed Assets Attachment BA7 Bayada Home Health Care-Substitute Nursing 17-18 Travel Reimbursement Walters, Rifici, Jakubowski, Truhan, Powell, McCully, Gontowski and Neiman 10. To approve contract with Bayada Home Health Care, Inc. for substitute nursing services in the amount of $55.00 per hour for the 2017-2018 school year. 11. To approve the following employees to submit travel requisitions for reimbursement in accordance with the travel policy: Jackie Walters, Debora Rifici, Debra Jakubowski, Debrah Truhan, Emily Powell, Jack McCulley, Greg Gontowski, Rich Neiman Motion by Christine Sanford, Second by Clyde Cook Roll Call Vote: To approve Items 7 thru 11 Motion to approve Items 12 thru 17 12. To approve tuition contract with Archbishop Damiano School for student #4971596773 in the amount of $52,714.20 for tuition for the 2017-2018 school year (Note: Including ESY). 13. To approve tuition contract with Larc School for student #2793952330 in the amount of $54,255.60 for tuition and $33,600.00 for 1:1 aide for the 2017-2018 school year (Note: Including ESY). 14. To approve tuition contract with Collingswood BOE for 2017-2018 regular education students (net of tuition adjustments) in the amount of $2,760,024.00 for
the 2017-2018 school year. Archbishop Damiano Tuition Student #4971596773 Not ESY Larc Tuition Student #2793952330 & ESY Collingswood BOE Tuition and Tuition Adjustments 17-18 Collingswood BOE- Special Ed and Tuition Adjustments 17-18 Collingswood BOE Tuition Students # 2655301309, 8148137497, 1709770377, and 6609660053 in the amount of $21,308.00 Not ESY Collingswood BOE Tuition student #2655301309, 1709770377, and 6609660053 ESY and a 3:1 aide for student # s 1709770377 and 6609660053 Board Secretary s Addendum Report Payroll Agency Bill List 15. To approve tuition contract with Collingswood BOE for 2017-2018 special education students (net of tuition adjustments) in the amount of $370,856.00 for the 2017-2018 school year. 16. To approve tuition contract with Collingswood BOE for 2017-2018 for student # s 2655301309, 8148137497, 1709770377, and 6609660053 in the amount of $21,308.00 per student for the 2017-2018 school year (Note: Not Including ESY). 17. To approve tuition contract with Collingswood BOE for 2017-2018 for student # s 2655301309, 1709770377, and 6609660053 in the amount of $4,681.00 per student for ESY and a 3:1 aide for student # s 1709770377 and 6609660053 in the amount of $408.00 per student for the 2017-2018 school year. Motion by Christine Sanford, Second by Clyde Cook Roll Call Vote: To approve Items 12 thru 17 Board Actions Motion to approve Addendum Items 1 through 5 1. The following Payroll and Payroll Agency transfers: 07/15/17 Payroll $23,679.14 Payroll Agency $15,481.36 07/30/17 Payroll $27,782.38 Payroll Agency $16,087.32 2. The attached bill lists: Check Journal Fund 11 $18,005.41 Fund 12 $3,069.95 Fund 20 $181.00 $21,256.36 Attachment BA1 3. The following transfer list: July 2017 Attachment BA2 4. To approve the revenue summary Attachment BA3 and budget summary Attachment BA4 for the month of July 2017. 5. A. Board Secretary s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of July 2017. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A 16.10 (c) 3 and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. Attachment BA5
Transfers Revenue Summary and Budget Summary for the month of July 2017 Certify that no line item account has been over expended for the month of July 2017 Board Secretary s Report and Reconciliation Report for the month of July 2017 Certifies that there are no changes in anticipated revenue amounts or revenue sources. BOE Certification pursuant to N.J.A.C. 6A:23A-16.10 B. Reconciliation Report in accordance with 18A:17-36 and 18A:17-9 for the month of July 2017. The Reconciliation Report and Secretary s report are in agreement for the month of July 2017. Attachment BA6 C. Board Secretary in accordance with N.J.A.C. 6A:23A 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. D. Board of Education Certification pursuant to N.J.A.C. 6A:23A 16.10 (c) 4 We certify that after review of the secretary s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A 16.10 (b) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. Motion by Shivone Sanford, Second by Clyde Cook Roll Call Vote: To approve Addendum Items 1 thru 5 None None None Nome Motion to adjourn meeting at 8:10 PM by Christine Sanford, second Clyde Cook. Vote: To approve to adjourn Board Voted All in Favor Visitor s Questions BOARDS CERTIFICATION Unfinished Business New Business Executive Session Adjourn meeting Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Woodlynne Board of Education certifies that as of August 8, 2017 and after review of the Secretary s Monthly Financial Report and the Treasurer s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Boards knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1 and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. BOARD SECRETARY S CERTIFICATION
Pursuant to N.J.C.C 6A:23A-16.10 (c) 3, I certify that as of August 8, 2017 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Woodlynne Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23-2.12 (a) 1. Board Secretary Date