CITY OF CAMPBELL RIVER COUNCIL MINUTES COUNCIL MEETING, TUESDAY, OCTOBER 4, 2011 at 7:30 PM in the City Hall Council Chambers, 301 St. Ann's Road, Campbell River, BC. PRESENT: Chair - Mayor C. Cornfield, Councillors: A. Adams, R. Grant, R. Mennie, C. Moglove, Z. Stewart, M. Storry, A. Laidlaw - City Manager; D. Morris - General Manager, Facilities and Supply Management; R. Neufeld - General Manager, Operations; L. Ciarniello - General Manager, Corporate Services; L. Wark Acting General Manager, Parks, Recreation & Culture; J. Douglas - Communications Advisor; P. F. Wipper - City Clerk; T. Bate - Deputy City Clerk; R. Blackwell - Land Use Manager; C. Mathews - Finance Manager; J. Hartley - Capital Works Manager; C. Crook - Assistant Purchasing Agent 1. COUNCIL IN-CAMERA MEETING (6:27 p.m.) 1.1 Resolution to move In-Camera 11-0496 Stewart/Moglove THAT Council move In-Camera under the authority of Section 90 (1) (e) of the Community Charter. 1.2 NOTE: Issues discussed In-Camera are not open to the public. 2. COUNCIL OPEN MEETING 3. APPROVAL OF THE AGENDA 3.1 Approval/modification of the Agenda. P. Wipper distributed agenda replacement pages 8, 50B, 214 and 215 and a September 30, 2011 letter from Louise Lewis regarding the rezoning application for 327 Hilchey Road. Page 1 of 11
11-0497 Moglove/Adams THAT the Agenda be approved with the following additions: replacement pages 8, 50B, 214 and 215 September 30, 2011 letter from Louise Lewis Letter of appreciation from the Heart of the City BIA AND THAT Items 17.1, 17.2, 17.3, 17.4, 17.5 and 17.6 be adopted by consent. 4. DELEGATIONS/PRESENTATIONS 4.1 Denise Kors, Kors Development Services; Rob Pringle, Joe Newell Architects; Corrine Matheson, Mystic Woods Landscape Design (agents) presentation regarding Major Development Permit for 220 South Island Highway to permit a 52 unit multi-family residential condominium development (See Item 6.1). Ms. Kors, Mr. Pringle and Ms. Matheson provided a Powerpoint presentation of the development proposal. 4.2 Alan Barnes, agent regarding rezoning application for 327 Hilchey Road to permit future multi-family development (See Item 6.2). Mr. Barnes provided an overview of the development proposal. 4.3 Allan Edie, owner, regarding rezoning application for 1400 Ironwood Street, Campbell River Commons to permit an ancillary storage yard for motor vehicles, recreation vehicles and recreational marine craft (See Item 6.4). Mr. Edie provided an overview of the rezoning application. 4.4 Thomas Dishlevoy, architect/agent, regarding Major Development Permit for 2270/2280 North Island Highway to permit the development of a new automobile dealership (Coastline Mazda)(See Item 6.3). Mr. Dishlevoy provided an overview of the proposal to construct a new automobile dealership for Coastline Mazda. Page 2 of 11
5. COMMISSION/COMMITTEE REPORTS 5.1 Barry Watchorn, Chair, Community Partnership Committee's September 28, 2011 report regarding permissive tax exemptions for 2012. B. Watchorn provided an overview of the report and answered questions from Council. Councillor Grant left the meeting at 8:19 p.m. after declaring a conflict of interest because of his membership in the Tyee Club. 11-0498 Storry/Moglove THAT Permissive Exemption from Taxation Amendment Bylaw No. 3467, 2011 (General) be given first three readings. Councillor Grant returned to the meeting at 8:22 p.m. 11-0499 Storry/Moglove THAT Permissive Exemption from Taxation Amendment Bylaw No. 3468, 2011 (Churches) be given first three readings. 5.2 Letter of appreciation from the Heart of the City BIA. Councillor Adams read out a September 25th email message from Erika Anderson, Chair of the Heart of the City BIA thanking the City's Parks Department for the "beautiful job on the landscaping upgrade to the Tidemark Theatre/Library Square". 11-0500 Grant/Stewart THAT Councillor Adams verbal report on the Heart of the City's BIA letter of appreciation be received. 6. BYLAWS AND PERMITS 6.1 General Manager, Operations' September 19, 2011 report regarding Major Development Permit for a 52 unit multi-family residential condominium development (220 South Island Highway). R. Neufeld provided a brief overview of the report and R. Blackwell answered questions from Council. Page 3 of 11
11-0501 Adams/Stewart THAT Council approve Major Development Permit 11-019 for 220 South Island Highway to permit the phased construction of a 52 unit multi-family residential condominium development within a risk slope area. 6.2 General Manager, Operations' September 19, 2011 report regarding Zoning Amendment Bylaw No. 3465, 2011 (327 Hilchey Road) to permit future multi-family development. 11-0502 Grant/Stewart THAT Louise Lewis' September 30, 2011 letter regarding rezoning application for 327 Hilchey Road be received. R. Blackwell answered questions from Council. 11-0503 Moglove/Stewart THAT Zoning Amendment Bylaw No. 3465, 2011 to rezone 327 Hilchey Road from Residential Multiple One (RM-1) Zone to Residential Multiple Two (RM-2) Zone be given first and second readings and be scheduled for a Public Hearing. 6.3 General Manager, Operations' September 23, 2011 report regarding Major Development Permit for Coastline Mazda automobile dealership at 2270 and 2280 North Island Highway. 11-0504 Adams/Grant THAT Council approve Major Development Permit 11-036 for 2270/2280 North Island Highway to permit the development of a new automobile dealership. 6.4 General Manager, Operations' September 22, 2011 report regarding Zoning Amendment Bylaw No. 3462, 2011 to permit ancillary storage at 1400 Ironwood Street. Page 4 of 11
11-0505 Moglove/Grant THAT Zoning Amendment Bylaw No. 3462, 2011 for a text amendment to the Commercial One (C-1) Zone to allow for an ancillary storage yard for motor vehicles, recreational vehicles and recreational marine craft for the property at 1400 Ironwood Street, legally described as Lot A, District Lots 1421 and 1422, Sayward District, Plan VIP53635 be given first and second readings and be scheduled for a Public Hearing. 6.5 General Manager, Operations' September 26, 2011 report regarding Major Development Permit for a new aircraft hangar at the Campbell River Airport. Councillor Adams left the meeting at 8:44 p.m. after declaring a conflict of interest because his wife works for the applicant. 11-0506 Grant/Moglove THAT Council approve Major Development Permit 11-038 for a 654 square metre aircraft hangar on Lease Area 18 at the Campbell River Airport (2079 Airport Drive). Councillor Adams returned to the meeting at 8:46 p.m. 6.6 Officer's and Employee's Amendment Bylaw No. 3459, 2011 11-0507 Moglove/Adams THAT consideration of Officer's and Employee's Amendment Bylaw No. 3459, 2011 be deferred until October 18, 2011. 6.7 General Manager, Corporate Services' September 27, 2011 report regarding 2011 to 2015 Financial Plan Amendment Bylaw No. 3469, 2011 L. Ciarniello provided a brief overview of the bylaw. 11-0508 Moglove/Adams THAT 2011 to 2015 Financial Plan Amendment Bylaw No. 3469, 2011 be given first three readings. Page 5 of 11
7. STAFF REPORTS 7.1. FACILITIES AND SUPPLY MANAGEMENT 7.1.1 General Manager, Facilities and Supply Management's and General Manager, Operations' September 26, 2011 report regarding award of RFP No. 671 - North Island Highway watermain. D. Morris provided a brief overview of the report and answered questions from Council. 11-0509 Moglove/Stewart THAT Council approves the award of RFP No. 671 - North Island Highway watermain to McElhanney at a value of $228,780.00 excluding HST. 7.1.2 Rise and Report. Mayor Cornfield reported that Council passed the following resolutions during this evening s In-Camera meeting: THAT staff pursue the sale of: 979 Timberline Drive Bathhurst Road End 1768 Passageview Road 5650 Menzies Road 2060 Pengelly Road AND THAT the five (5) properties be listed on the MLS system. THAT staff enter into discussions with Habitat for Humanity for the disposition of Park Drive Road End and 129 Westgate Road. 7.2. OPERATIONS 7.2.1 General Manager, Operations' September 27, 2011 report regarding Community Energy and Emissions Plan adoption (Energy and Emissions Plan to be distributed separately). R. Neufeld, A. Zirnhelt and Councillor Adams provided an overview of the plan and the public consultation process. Page 6 of 11
11-0510 Grant/Stewart THAT the Community Energy and Emissions Plan dated September 2011 be received. 11-0511 Grant/Stewart THAT consideration to adopt the Community Energy and Emissions Plan be deferred until October 18, 2011. 11-0512 Grant/Stewart THAT a "lunch and learn" session be provided to Council on the Energy and Emissions Plan prior to the October 18th Council Meeting. J. Hartley and C. Crook left the meeting at 9:03 p.m. 7.2.2 General Manager, Operations' September 28, 2011 report regarding G.P. Rollo and Associates September 2011 Campbell River Land Use Study - market assessment (report to be distributed separately). R. Neufeld provided a brief overview of the G.P. Rollo study and R. Blackwell answered questions from Council. Council discussed how the City could use the study. 11-0513 Adams/Stewart THAT Council receive the Campbell River Land Use Study, dated September 2011 as prepared by G.P. Rollo and Associates. Page 7 of 11
8. CORRESPONDENCE 8.1 Success By 6, The Campbell River Area Early Childhood Development, Memorandum of Understanding. 11-0514 Mennie/Adams THAT Council endorse the Campbell River Area Early Childhood Development Memorandum of Understanding between Campbell River and District United Way, Coastal Community Credit Union, Ministry of Children and Family Development, Vancouver Island Health Authority, School District 72, The City of Campbell River and the Laichwiltach Family Life Society. 9. MAYOR/COUNCIL REPORTS 9.1 Councillor Mennie reported on the: Discovery College graduation ceremony September 24th Vancouver Island Library Board Meeting 9.2 Councillor Moglove reported on the: highlights from the UBCM convention involving meeting with six different provincial ministers, and the discussion on the role of the municipal auditor general. 9.3 Councillor Grant reported on the: UBCM convention MIA insurance rates 9.4 Mayor Cornfield reported on: winning the Mayor's "Jeopardy contest" Salmon Farmer's AGM 2011 Chamber of Commerce Business Awards Haig-Brown Festival and Stewardship Awards The City's UBCM Community Excellence Award for Civic Engagement 9.5 Councillor Stewart reported on: Council of Forest Industries Convention in Prince George Page 8 of 11
10. STRATEGIC COMMITTEE RECOMMENDATIONS FOR COUNCIL'S CONSIDERATION 10.1 September 20, 2011 Strategic Committee Minutes. 11-0515 Moglove/Grant THAT the September 20, 2011 Strategic Committee Minutes be received. 10.2 Community Forest proposal 11-0516 Stewart/Grant THAT a forestry consultant be hired at a maximum cost of $6,000 to determine the viability of a community forest for Campbell River with funding from the Future of Forestry Task Force budget. 10.3 Ken Forde boat launch operation and maintenance 11-0517 Moglove/Adams THAT, pending the signing of a Memorandum of Understanding with the Department of Fisheries and Oceans (DFO), Ken Forde Boat Launch be operated and maintained annually from May 1st to September 30th and closed during the months following September 30th to April 30th. Mayor Cornfield opposed. 11-0518 Moglove/Grant THAT Council direct staff to proceed with conducting a design process for the upgrade of Big Rock Boat Launch; 11-0519 Moglove/Grant THAT the design process for the upgrade of Big Rock Boat Launch include a comprehensive public consultation component. Page 9 of 11
10.4 Beach restoration funding 11-0520 Moglove/Adams THAT Council give consideration to allocate $50,000 in annual funding from the Community Works Fund from 2012-2016 for the purpose of beach restoration. 11. COUNCIL MINUTES 11.1 September 13, 2011 Regular Council Minutes. 11-0521 Stewart/Moglove THAT the September 13, 2011 Regular Council Minutes be adopted. 12. OTHER MINUTES 13. UNFINISHED BUSINESS 14. NEW BUSINESS 15. ADDENDA ITEMS 16. NOTICE OF MOTION 17. CONSENT AGENDA 17.1 September 13, 2011 Finance Committee Minutes. THAT the September 13, 2011 Finance Committee Minutes be received. 17.2 May 12, 2011 Culture and Heritage Subcommittee minutes THAT the May 12, 2011 Culture and Heritage Subcommittee minutes, be received. 17.3 June 2, 2011 Community Advisory Committee minutes THAT the June 2, 2011 Community Advisory Committee minutes, be received. Page 10 of 11
17.4 June 15, 2011 Community Partnership Committee minutes THAT the June 15, 2011 Community Partnership Committee minutes, be received. 17.5 September 14, 2011 Community Partnership Committee minutes. THAT the September 14, 2011 Community Partnership Committee minutes, be received. 17.6 June 29, 2011 Seniors' Advisory Committee minutes. 18. ADJOURNMENT 18.1 Adjournment THAT the June 29, 2011 Seniors' Advisory Committee minutes be received. 11-0522 Moglove/Stewart THAT the meeting adjourn. The meeting adjourned at 9:47 p.m. Mayor C. Cornfield, CHAIR P. F. Wipper, CITY CLERK Page 11 of 11