VILLAGE OF BELCARRA MINUTES MUNICIPAL HALL MONDAY, MAY 28, 2007 Minutes of the Regular Meeting of the Municipal Council for the Village of Belcarra, held Monday, May 28, 2007, at the Municipal Hall, 4084 Bedwell Bay Road, Belcarra BC. Council in Attendance: Mayor Ralph Drew Councillor Bruce Drake Councillor Jennifer Glover Councillor Colin Richardson Councillor Jamie Ross Staff in Attendance: Administrator, Lynda Floyd Superintendent Public Works/Building Inspector, Larry Scott Administrative Assistant, Connie Scherk 1. CALL TO ORDER The meeting was called to order at 7:35 pm. 2. APPROVAL OF THE AGENDA 2.1 Regular Council Meeting Monday, May 28, 2007 Moved by: Councillor Drake Seconded by: Councillor Glover That the Agenda for the Regular Council Meeting Monday, May 28, 2007 be approved as circulated. 3. ADOPTION OF THE MINUTES 3.1 Regular Council Meeting Monday, April 30, 2007 Moved by: Councillor Richardson Seconded by: Councillor Glover That the minutes of the Regular Council Meeting held Monday, April 30, 2007 be adopted. 4. BUSINESS ARISING FROM THE MINUTES AS ADOPTED 5. INTRODUCTION OF LATE ITEMS 6. DELEGATIONS 6.1 Ruth Foster Pilot Project to Control the Spread of Invasive Plants in Belcarra Ruth Foster, 3712 Bedwell Bay Road, provided a presentation regarding a pilot project to control the spread of invasive plants in Belcarra noting that: Japanese knotweed is an invasive plant which can be located along Marine Avenue and West Road; C:\Files\Word\Council Meetings\Minutes\Minutes 2007\05 28 2007 Minutes.doc 1
The Japanese knotwood is an aggressive and rapidly spreading plant that can spread many metres and go deep below the soil; Japanese knotwood can be physically controlled but not eradicated; A proposal to include distributing pamphlets to educate residents regarding Japanese knotwood and other invasive plants; and Hiring of students to map and assist with controlling the Japanese knotweed. Frieda Shade, Greater Vancouver Regional District (GVRD) Parks commented regarding: The important issue of invasive plants; Strong volunteer support to assist in controlling invasive plants; Assisting with training of volunteers; and Mapping of the affected areas. It was noted that: A mail drop will be completed; Mapping areas of where invasive plants exists is an effective tool; The Barnacle could be another avenue by which to educate residents; Hiring of students to specifically deal with the invasive plants would allow public works staff to complete other projects; and An effective strategy would be to hire 2-3 students to work over 3 weekends. Seconded by: Councillor Richardson That two students be hired for three days to complete one day mapping of invasive plants in Belcarra, and two days field work to control the Japanese knotwood with an additional day of field work undertaken should the mapping indicate this requirement, with exact costs to be determined at a later date. 6.2 Public Information Meeting - Bedwell Bay Sustainability Plan Mayor Drew noted the following: To maintain order and to ensure everyone has a reasonable opportunity to be heard, the following rules of procedure have been established: 1. A Speakers List has been established. If you wish to address Council, please ensure that you place your name on the Speakers List. You may add your name to the list at any time. If you are speaking from prepared remarks, please leave a copy with the Municipal Administrator. 2. Please commence your remarks by stating your name and address. If you are speaking on behalf of some other person or organization, please identify the name of that person or organization you are representing. 3. Each speaker is requested to limit their remarks to no more than 5 minutes each time, subject to adding your name to the Speakers List again. 4. I would request that all speakers be civil, respectful of others. 5. After everyone on the Speakers List has spoken once, speakers will be allowed supplementary presentations. Please observe these rules and if you have any concerns please direct your comments to the Chair. C:\Files\Word\Council Meetings\Minutes\Minutes 2007\05 28 2007 Minutes.doc 2
CORRESPONDENCE (Received for the Public Meeting) NAME CORRESPONDENCE DATE COUNCIL MEETING/ PUBLIC INFORMATION Sharleen Suszezwiez, Senior Planner, Vancouver Port Authority Frieda Shade, Central Area Manager, Greater Vancouver Regional District MEETING DATE May 15, 2007 May 28, 2007 01 May 1, 2007 May 28, 2007 02 Michael Rosen, Planning Consultant, presented the Bedwell Bay Sustainability Plan noting: A sustainable approach to manage residential moorage in Bedwell Bay; The Bedwell Bay Sustainability Plan; Jurisdictional responsibilities; Long Term Vision; Physical Site Conditions; Strategic Initiatives; and Implementation Measures. Frieda Shade, Greater Vancouver Regional District (GVRD) Parks, commented regarding: Support of the Bedwell Bay Sustainability Plan; Ensuring that recreation is not hindered by the plan; and Support for the creation of a stewardship committee. Sharleen Suszezwiez, Vancouver Port Authority, commented regarding: Support for the Bedwell Bay Sustainability Plan; and Reviewing wharf applications on a case by case basis. John Doerksen, 3590 Marine Avenue, queried regarding: Surveys of wharves along Marine Avenue; 24 inch culvert that drains onto foreshore fronting his property; and Clarification of protected areas at foot of Kelly Road. John Stubbs, 4914 Robson Road, queried regarding: Approval process for new applications; and Lack of plan endorsement by various agency groups, i.e. VPA. Clive Welham, 3960 Marine Avenue, commented regarding: Possible contradiction of plan initiatives #2 and #4; Discouragement of residents using non motorized watercraft; Crossing the riparian area over the eelgrass; Pressure to create/build new wharves for residents with non motorized watercraft; Existing wharves being too small to accommodate another member; and Re-evaluating access to the bay and foreshore for non motorized watercraft. # C:\Files\Word\Council Meetings\Minutes\Minutes 2007\05 28 2007 Minutes.doc 3
Keith Evans, 3464 Marine Avenue, commented regarding: The history of vegetation in Bedwell Bay; and Boat sewage disposal facilities that do not exist in Bedwell Bay. Robert Young, 4012 Marine Avenue, queried regarding requiring permission from the upland owner to build a dock. Don MacDonald, 4092 Marine Avenue, queried regarding: Pleasure craft sewage disposal restrictions to include inspections, mandatory holding tanks, etc; Assessments for dock building in the West Road and Marine Avenue area due to shallowness; and Tree cutting under controlled circumstances. Des Wilson, 3680 Bedwell Bay Road, commented regarding non motorized watercraft not being able to be transported across the riparian areas. Dan Whittenberg, 3440 Marine Avenue, commented regarding the waterfront views that are being taken away due to vegetation growth. Michael Robson, 3350 Marine Avenue, commented regarding: Maintenance of the riparian zone in front of his property; Concentration on preserving eelgrass while there is poor water quality; A newspaper article pertaining to Greater Vancouver Regional District (GVRD); and Possible delay in upgrading the Iona Sewage Treatment Plant facility. Rod Hagelund, 3450 Bedwell Bay Road, commented regarding amending the Draft Plan to accommodate non motorized watercraft. Tony Briggs, 3550 Marine Avenue, commented regarding the history of the riparian zone along Marine Avenue. Joan Doerksen, 3590 Marine Avenue, commented regarding the possibility of foreshore erosion if trees are removed. Ken Jillings, 4140 Marine Avenue, queried regarding: The timeline for the creation of the stewardship committee; and Adoption of the Sustainability Plan. George McRae, 3543 Bedwell Bay Road, queried regarding the establishment of the no anchor zone. Joe Kecskes, 4288 Bedwell Bay Road, commented regarding the personal transportation of non motorized watercraft down to the beach. Bram Vandenberg, 4248 Bedwell Bay Road, commented regarding the potential for the number of new wharves if there is no consensus among the approval agencies. Mike Browning, 4036 Marine Avenue, commented regarding his wharf application. Ruth Foster, 3712 Bedwell Bay Road, commented regarding the pump out facility that is no longer in service at Reed Point. It was noted that: The stewardship committee will address various issues; The Bedwell Bay Sustainability Plan is not yet finalized; Application approval of wharves is not guaranteed; and C:\Files\Word\Council Meetings\Minutes\Minutes 2007\05 28 2007 Minutes.doc 4
Each application will be reviewed on a case by case basis. Recess The Regular Council Meeting recessed from 9:45pm to 9:55pm. 7. BUSINESS POSTPONED OR TABLED AT OR NOT DEALT WITH AT A PREVIOUS MEETING 8. REPORT OF PUBLIC WORKS SUPERINTENDENT/DEVELOPMENT VARIANCE PERMITS 8.1 Renewal of the Village GVRD Agreement for the Civic Recreational Lease Lands Larry Scott, Superintendent of Public Works/Building Inspector, provided a report dated May 15, 2007 regarding the renewal of the Village and GVRD agreement for the civic recreational lease lands noting: Long term vision was involved when the agreement was originally entered into; 2007 maintenance costs are estimated at $2,200 for the area; and Current use of the tennis courts will be approached in the same manner as rental of the municipal hall with appropriate rules and regulations. Moved by: Councillor Drake Seconded by: Councillor Ross That: 1. Staff be directed to work with GVRD to renew the lease for the Civic Recreational Lease Lands, bounded by Bedwell Bay Road to the East, Ray Creek to the South, West Road to the North and Bedwell Bay to the West, as provided for in the 1983, Village GVRD Agreement Package; 2. Staff prepare terms of reference for a citizens advisory committee whose proposed role will be to advise Council on ideas and opportunities to utilize the lease lands and other public places within Belcarra. 3. The June 28, 2006 offer from CRAB, to transfer funds to the Village of Belcarra, valued at that time as $15,321.32, be accepted. 9. COMMITTEE REPORTS 9.1 Public Works & Planning Councillor Ross 9.2 Treaty Advisory Committee & Special Projects Councillor Richardson 9.3 Protective Services Councillor Drake 9.4 Environmental Affairs Councillor Glover 10:01pm Councillor Drake departed the meeting. C:\Files\Word\Council Meetings\Minutes\Minutes 2007\05 28 2007 Minutes.doc 5
10. MAYOR S REPORT 10.1 Sewage Dumping Ban Moves Forward Mayor Drew provided an overview of his report noting that: The Marine Shipping Act is now in force as of May 16, 2007; and No untreated sewage shall be discharged from recreational vessels within 300 metres of the shore. 11. FINANCE REPORT 12. ADMINISTRATOR S REPORT 12.1 2007 West Nile Virus Risk Reduction Initiative Application Lynda Floyd, Administrator, provided a verbal report regarding the 2007 West Nile Virus Risk Reduction Initiative application noting that: The Village is coordinating with the City of Port Coquitlam; and The application has been approved and the City of Port Coquitlam is the lead on the project. Moved by: Councillor Richardson Seconded by: Councillor Glover That the verbal report from the Administrator regarding the 2007 West Nile Virus Risk Reduction Initiative application be received. 13. BYLAWS 14. CORRESPONDENCE/PROCLAMATIONS Seconded by: Councillor Glover That the correspondence, as follows, be received. REQUEST FOR ACTION 14.1 Steven Luo, Falun Dafa, April 20, 2007 requesting that May be proclaimed Falun Dafa Month. Seconded by: Councillor Richardson That Council proclaim May 2007 Falun Dafa Month honouring truthfulness, compassion and forbearance. C:\Files\Word\Council Meetings\Minutes\Minutes 2007\05 28 2007 Minutes.doc 6
14.2 Ross and Ward Saito, May 8, 2007 Letter of Intent regarding the former Lieutenant Governor Eric Hamber house on Lots 11 and 38 Turtlehead Road. Moved by: Councillor Richardson Seconded by: Councillor Ross That Council accept Ross and Ward Saito s Letter of Intent dated May 8, 2007 regarding the former Lieutenant Governor Eric Hamber house on Lots 11 and 38 Turtlehead Road. 10:10pm Councillor Drake returned to the meeting. 14.3 Kerri Palmer Isaak, Friendly Forest President, April 5, 2007 requesting a contribution of $250 towards a scholarship. Moved by: Councillor Glover Seconded by: Councillor Ross That Council provide a community grant of $250 towards a scholarship for ECE students at Friendly Forest Preschool. INFORMATION ITEMS 14.4 David Sutcliffe, E-Comm 911, April 27, 2007 regarding an invitation to the Annual General Meeting to be held on May 24, 2007. 14.5 John Willms, 4625 Belcarra Bay Road, regarding heritage designation of the former Delesalle property. 14.6 Dan Brain, 4635 Belcarra Bay Road, regarding heritage designation of the former Delesalle property. 14.7 Keith and Judy Evans, 3464 Marine Avenue, regarding heritage designation of the former Delesalle property. 14.8 Sherry Chisholm, 4505 Belcarra Bay Road, regarding heritage designation. 14.9 Inky Mark, Member of Parliament, April 3, 2007 regarding Bill C-417 the Canadian Soldiers and Peacekeepers Memorial Wall Act. 14.10 Ken Cameron, Homeowner Protection Office, May 2, 2007 regarding green roofs and homeowner protection in British Columbia conference. 14.11 Richard Taylor and Ken Vance, Building Policy Branch, May 15, 2007 regarding local government consultation on the building regulatory system. 14.12 Sandra E. Dowey, City Clerk, City of the North Vancouver, May 17, 2007 regarding local government action on energy efficiency for new buildings. 14.13 Sheryl Haynes, Past President, Certified Dental Assistants of British Columbia, May 7, 2007 regarding an update on the status of certified dental assistants who work in British Columbia. C:\Files\Word\Council Meetings\Minutes\Minutes 2007\05 28 2007 Minutes.doc 7
15. NEW BUSINESS 16. UNFINISHED BUSINESS 17. NOTICES OF MOTION 18. PUBLIC QUESTION PERIOD Joe Kecskes, 4288 Bedwell Bay Road, commented regarding the creation of a citizens advisory committee. Bram Vandenberg, 4248 Bedwell Bay Road, commented regarding: Renewal of the lease agreement with the Greater Vancouver Regional District (GVRD); and Conduct of Council at Council meetings. 19. ADJOURN TO CLOSED MEETING Seconded by: Councillor Richardson That the May 28, 2007 regular meeting of Council be closed pursuant to the Community Charter section S90 (1) a part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (k) negotiations and related discussions respecting the proposed provision of a municipal services that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. CARRIED UNAMIOUSLY 19. ADJOURNMENT Seconded by: Councillor Richardson That the Regular Meeting be terminated (10:22 pm). C E R T I F I E D C O R R E C T Mayor Drew L. Floyd, Administrator C:\Files\Word\Council Meetings\Minutes\Minutes 2007\05 28 2007 Minutes.doc 8