Minutes of Committee of the Whole Meeting of the Corporation of the Municipality of Port Hope held on Tuesday at 7:00 p.m. in the Council Chambers, Town Hall, 56 Queen Street, Port Hope, Ontario. Present: Mayor L. Thompson, Deputy Mayor J. Lees, Councillors R. Fudge, C. Morgan, D. Turck, K. O Hara and T. Watts and Student Councillor B. MacNeil. Staff: C. Cannon, CAO S.C. Dawe, Municipal Clerk C. Martinell, Deputy Clerk L. Araujo, Director of Finance B. Spry, Treasurer R. Warne, Director of Planning Services A. Taylor Scott, Municipal Planner P. Angelo, Director of Engineering Services E. Todd, Director of Parks, Recreation and Culture F. Haylow, Director of Fire and Emergency Services Call to order Mayor L. Thompson Disclosure of pecuniary interest and the nature thereof: Mayor Thompson advised that the Committee held an In-Camera session at 6:35 p.m. in order to address matters pertaining to personnel matters about an identifiable individual, including municipal or local board employees and a proposed or pending acquisition of land for municipal or local board purposes. DELEGATIONS: Selwyn Shields regarding Request for Installation of a Stop Sign at Scriven Boulevard and Freeman Drive, reduced speed limit on Scriven Boulevard and the restriction of heavy trucks and construction vehicles on Scriven Boulevard. Mr. Selwyn Shields was in attendance regarding a request for the installation of a stop sign at Scriven Boulevard and Freeman Drive. Seconded by T. Watts That the request from Mr. Shields for the installation of a stop sign at Scriven Boulevard and Freeman Drive and the request to restrict the use of Scriven Boulevard by heavy trucks and construction vehicles be referred to Public Works for review with a report back to Committee of the Whole with recommendations and the concern with regard to the speed of motorists traveling on Scriven Boulevard be referred to Port Hope Police Services for review with a report back to Committee of the Whole with recommendation. Delegation was excused at 7:08 p.m. Doug Bates, Environmental Advisory Committee regarding Earth Hour. Committee of the Whole Minutes Municipality of Port Hope Page 1 of 9
Mr. Doug Bates of the Environmental Advisory was in attendance regarding Earth Hour gesture on Saturday March 29 th, 2008 between 8 and 9 p.m. Mr. Barry Walker, Chair of the Environmental Advisory Committee reported that Veridian Hydro has agreed to provide statistical information on energy savings. Moved by R. Fudge That the presentation from Mr. Doug Bates of the Environmental Advisory Committee regarding Earth Hour be received and supported and that the Environmental Advisory Committee be asked to develop a schedule of activities for the day in regards to Earth Hour on Saturday March 29 th, 2008 and to develop a long term work plan to be carbon neutral. Delegation was excused at 7:12 p.m. Susan Abell, Chair, Library Board and Barbara Stephenson, Chief Librarian regarding 2007 Angus Mowat Award of Excellence. Ms. Susan Abell, Chair, Library Board and Ms. Barbara Stephenson, Chief Librarian were in attendance regarding the 2007 Angus Mowat Award of Excellence. Be it resolved that the presentation by Ms. Susan Abell, Chair, Library Board and Ms. Barbara Stephenson, Chief Librarian regarding the 2007 Angus Mowat Award of Excellence be received for Delegation was excused at 7:25 p.m. Mayor Thompson presented Municipal Planner Anne Taylor Scott with a certificate acknowledging her status as a Registered Professional Planner in the Province of Ontario by the Ontario Professional Planning Institute as well as a Full Member of the Canadian Institute of Planning. Congratulations was extended to Ms. Scott. 1. General Government and Finance 1.1 Staff Reports 1.1.1 Director of Finance regarding 2008 Operating and Capital Budgets. Attached hereto as Appendix A. Moved by C. Morgan That the report from the Director of Finance be endorsed and that a Resolution be prepared for presentation to Council on March 11, 2008 to adopt the 2008 Operating and Capital Budgets and approve use of reserve funding to repay the non-growth share of development costs paid by AON Inc. 1.1.2 Director of Corporate Services regarding Amendment to Traffic By-law regarding Taxi Stand Locations. Moved by L. Thompson That the report from the Director of Corporate Services be endorsed and Council recommend Option 5 authorizing Staff to explore a combined approach to prohibit parking of retail/commercial vehicles on municipal property with a parking permit system to regulate parking in the municipal parking lots and metered spaces including any required modifications to applicable By-law(s) for private vehicles only and to continue to prohibit retail/commercial vehicle parking on municipal property with a report back to Committee of the Whole. Committee of the Whole Minutes Municipality of Port Hope Page 2 of 9
1.1.3 Deputy Clerk regarding License Encroachment Agreement 83 Charles Street. Attached hereto as Appendix B. Seconded by R. Fudge That the report from the Deputy Clerk be endorsed and that a By-law be prepared for presentation to Council on March 11, 2008 to authorize the execution of a License Agreement for encroachments on Church Street between the Municipality and Steven Mark and Cindy Mark for property known as 83 Charles Street. 1.1.4 Accounts Payable for the period of February 17 th to March 1 st, 2008 in the amount of $495,096.65. Seconded by C. Morgan That a Resolution be prepared for presentation to Council on March 11, 2008 to approve the Accounts Payable for the period of February 17 th to March 1 st, 2008 in the amount of $495,096.65. 1.1.5 Deputy Clerk regarding Prescribe Rate of Speed on the 6 th Line in Ward 2. Attached hereto as Appendix C. Moved by R. Fudge Seconded by T. Watts That the report from the Deputy Clerk be endorsed and that a By-law be prepared for presentation to Council on March 11, 2008 to set the maximum rate of speed on the 6 th Line from the intersection of County Road 65, westerly to the East Town Line Road at 60 km per hour. 1.1.6 Deputy Clerk regarding Amendment to By-law 74/2002, as amended to prescribe Fees for Services provided by the Municipality of Port Hope for Special Student 30 Day Pass. Attached hereto as Appendix D. Moved by R. Fudge That the report from the Deputy Clerk be endorsed and that a By-law be prepared for presentation to Council on March 11, 2008 to amend the Fees and Charges By-law 74/2002, as amended, to include a flat rate user fee to be known as a Special Student 30 Day Pass. 1.1.7 Director of Finance regarding Northumberland Orchestra and Choir 2008 Budget Request. Moved by K. O Hara That the memo from the Director of Finance regarding a 2008 Budget Request from Northumberland Orchestra and Choir be received for 1.1.8 Director of Finance regarding Mosaic Northumberland Financial Request. Attached hereto as Appendix E. Moved by K. O Hara That a Resolution be prepared for presentation to Council on March 11, 2008 to approve a contribution to Mosaic Northumberland to be funded from the Council Donation account in the amount of $100.00 Committee of the Whole Minutes Municipality of Port Hope Page 3 of 9
1.2 Student Councillor: B. MacNeil provided a verbal report on various youth activities and initiatives under her Student Councillor portfolio. 1.3 Business Referred: 1.4 New Business: 1.4.1 County Council Meeting Minutes of February 6, 2008. Moved by K. O Hara That the County Council Meeting Minutes of February 6, 2008 be received for 1.4.2 Audit Committee Meeting Minutes of November 22, 2007. Moved by C. Morgan Seconded by T. Watts That the Audit Committee Meeting Minutes of November 22, 2007 be received for 1.4.3 Cemetery Board Minutes of January 28, 2008. Moved by K.O Hara Seconded by C. Morgan That the Cemetery Board Meeting Minutes of January 28, 2008 be received for 1.4.4 Canton Cenotaph Committee Minutes of February 4, 2008. Seconded by R. Fudge That the Canton Cenotaph Committee Meeting Minutes of February 4, 2008 be received for 1.4.5 L. Rinaldi, MPP regarding New School Accommodations for Port Hope Students. Seconded by J. lees That the News Release from L. Rinaldi, MPP regarding New School Accommodations for Port Hope Students, be received for 1.4.6 Transit Capital Funding Councillor Turck provided a verbal report on a one-time capital funding allocation in the amount of $63,997 provided through the Ministry of Transportation as part of the Provincial 2007 Ontario Economic Outlook and fiscal Review (Fall Economic Statement) for Municipal transit capital costs to improve and expand public transit. 1.4.7. Rural Ontario Municipal Association (ROMA) Conference Mayor Thompson provided a verbal report on recent meetings held with various Ministry Officials. 1.5 Question Period Press regarding school closures. Committee of the Whole Minutes Municipality of Port Hope Page 4 of 9
Davidson Tate regarding time frames for student bus pass. Paul Tweedie regarding item 1.1.1 being the 2008 Operating and Capital Budget as it pertains to reconstruction of Jamieson Road. General Government and Finance Committee adjourned at 7:58 p.m. 2. Economic Development & Tourism 2.1 Staff Reports: 2.2 Business Referred: 2.3 New Business: 2.3.1 Economic Briefing Invitation Seconded by C. Morgan That the Economic Briefing Invitation from RBC and Northumberland Manufacturers Association for a briefing scheduled for March 25, 2008 be received for 2.4 Question Period John Dietz regarding status of business moving into the former bowling alley on Toronto Road. Davidson Tate regarding status of business for the former Canadian Tire facility, 23 acre parcel on Lakeshore Road and status of the Economic Development and Real Estate Study involving Ontario Power Generation (OPG) lands. Economic Development and Tourism adjourned at 8:03 p.m. 3. Planning and Development 3.1 Staff Reports: 3.1.1 Municipal Planner regarding Proposed Street Names, Block 54, Plan 39M- 770 Phase 9. Seconded by R. Fudge That the report from the Municipal Planner regarding Proposed Street Names, Block 54, Plan 39M-770 Phase 9 be received for 3.1.2 Municipal Planner regarding Subdivision Agreement, Block 54, Plan 39M- 770. Attached hereto as Appendix F. That the report from the Municipal Planner be endorsed and that a By-law be prepared for presentation to Council on March 11, 2008 to enter into a Subdivision Agreement with Prime Port Hope Building Inc. for the development of 31 single detached dwellings on Block 54, Plan 39M-770. 3.1.3 Director of Planning Services regarding Site Plan Control By-law. Attached hereto as Appendix G. Committee of the Whole Minutes Municipality of Port Hope Page 5 of 9
That the report from the Director of Planning Services be endorsed and that a By-law be prepared for presentation to Council on March 11, 2008 to Designate the Municipality of Port Hope as a Site Plan Control Area and forward for approval. 3.2 Business Referred: 3.3 New Business: 3.3.1 Heritage Port Hope Advisory Committee Meeting Minutes of January 21, 2008. That the Heritage Port Hope Advisory Committee Meeting Minutes of January 21, 2008 be received for 3.3.2 Agricultural Advisory Committee 3.3.2.1 Minutes of September 26, 2007. That the Agricultural Advisory Committee Meeting Minutes of September 26, 2007 be received for 3.3.2.2 Minutes of November 28, 2007. That the Agricultural Advisory Committee Meeting Minutes of November 28, 2007 be received for 3.3.2.3 RE: Brock Township Nutrient Management. Moved by K O Hara Seconded by T. Watts That a Resolution be prepared for presentation to Council on March 11, 2008 in support of the proposed changes to the regulatory framework for Non- Agricultural Source Material (NASM) and further that a copy of the Resolution be forwarded to R. Norlock, MP and L. Rinaldi, MPP. 3.3.2.4 RE: Property Standards Committee Member. That the memo from the Agricultural Society regarding Property Standards Committee Member be referred to the Clerk. 3.3.3 Committee of Adjustment 3.3.3.1 Meeting Minutes of January 21, 2008. That the Committee of Adjustment Meeting Minutes of January 21, 2008 be received for 3.3.3.2 Notice of Application A01/08 8 Croft Street Public Meeting scheduled for Thursday March 20, 2008 at 5pm Town Hall. Committee of the Whole Minutes Municipality of Port Hope Page 6 of 9
That the Notice of Application A01/08 8 Croft Street be received for 3.3.3.3 Notice of Application A02/08 59 Bramley Street South Public Meeting scheduled for Thursday March 20, 2008 at 5:10 p.m. Town Hall. Moved by R. Fudge That the Notice of Application A02/08 59 Bramley Street South be received for 3.4 Question Period John McGuirk regarding item 3.1.3 pertaining to the Site Plan Control By-law. Davidson Tate regarding item 3.1.3 pertaining to the Site Plan Control By-law and requested consideration in scheduling another public meeting pertaining to the Ontario Power Generation (OPG) proposal for a Zoning By-law Amendment. John Dietz item 3.3.2.4 pertaining to Property Standards Committee membership. John McGuirk regarding Council etiquette. Planning and Development Committee adjourned at 8:27 p.m. 4. Parks Recreation & Culture 4.1 Staff Reports: 4.1.1 Director of Parks, Recreation and Culture regarding Great Waterfront Adventure Tour 2008 - July 7 th, 2008 tour through Port Hope. Attached hereto as Appendix H. That the report from the Director of Parks, Recreation and Culture be endorsed and that a Resolution be prepared for presentation to Council on March 11, 2008 in support and welcome the Great Waterfront Adventure Tour 2008 on Monday July 7 th, 2008 and further authorize Economic Development and Tourism and Parks, Recreation and Culture Staff to work with local groups and volunteers to organize appropriate events in the vicinity of Memorial Park and the downtown area. 4.2 Business Referred: 4.3 New Business: 4.3.1 Vincent Massey Memorial Centre Board of Management regarding Meeting Minutes of February 4, 2008. Moved by C. Morgan That the Vincent Massey Memorial Centre Board of Management Meeting Minutes of February 4, 2008 be received for 4.3.2 Waterfront and Trail Advisory Committee Minutes of January 24, 2008. Committee of the Whole Minutes Municipality of Port Hope Page 7 of 9
Seconded by R. Fudge That the Waterfront and Trail Advisory Committee Meeting Minutes of January 24, 2008 be received for 4.3.2 Provincial Atom Minor Hockey Councillor Watts provided a verbal report on the upcoming Provincial Atom Minor Hockey tournament being hosted at the Jack Burger Sports Complex. 4.3.3 St. Anthony s School Grade 4 Class Mayor Thompson read a note from Grade 4 class at St. Anthony s School. Mayor to forward letter of response. 4.4 Question Period Davidson Tate regarding upcoming figure staking carnival. Parks, Recreation and Culture adjourned at 8:34 p.m. and E. Todd was excused. 5. Public Works 5.1 Staff Reports: 5.1.1 Superintendent Sewage Treatment Plant regarding Sewage Treatment Plan Replacement Update. Moved by K. O Hara That the update from the Superintendent of the Sewage Treatment Plant regarding the Sewage Treatment Plant replacement be received for 5.1.2 Superintendent Water Treatment regarding 2007 Annual report. That the report from the Superintendent of Water Treatment regarding the 2007 Annual Report be received for 5.1.3 Engineering Services Technician regarding Public Works Environmental Strategic Initiatives. That the report from the Engineering Services Technician regarding Public Works Environmental Strategic Initiatives be received for information purposes. 5.1.4 Engineering Services Technician regarding Special Student 30 Day Pass. That the report from the Engineering Services Technician regarding Special Student 30 Day Pass be received for 5.2 Business Referred: 5.3 New Business: 5.3.1 Tree Committee regarding Meeting Minutes of December 4, 2007. Committee of the Whole Minutes Municipality of Port Hope Page 8 of 9
That the Tree Committee Meeting Minutes of December 4, 2007 be received for 5.4 Question Period Jack Goering regarding item 5.1.3 pertaining to Environmental Strategic Initiatives and milestones. Public Works Committee adjourned at 8:38 p.m. 6. Protection to Persons & Property 6.1 Staff Reports: 6.2 Business Referred: 6.3 New Business: 6.3.1 Ministry of Community Safety and Correctional Services regarding Municipal Emergency Management Program. That the correspondence from the Ministry of Community Safety and Correctional Services regarding Municipal Emergency Management Program be received for 6.3.2 Cameco Vision 2010. Carl Cannon, CAO provided a verbal update on the status of the Cameco Vision 2010 process confirming that the draft Environmental Assessment Guidelines has been posted on the Canadian Environmental Assessment Registry website and that the Municipality will continue to monitor information and the process through Peer review. 6.3.3 CANHC Mayor Thompson provided a verbal update on the Canadian Association of Nuclear Host Communities (CANHC) meeting in Ottawa and Canadian Nuclear Association (CNA) Conference. 6.3.4 Smoke Alarms Councillor O Hara extended congratulations to the Fire Department for the newspaper article regarding working smoke alarms. 6.4 Question Period John Dietz regarding cancellation of the County of Northumberland Policing Steering Study meeting. Jack Goering regarding delegation pertaining to Earth Hour and potential initiatives. Protection to Persons and Property Committee and Committee of the Whole adjourned at 8:47 p.m. Linda Thompson, Mayor S.C. Dawe, Municipal Clerk Committee of the Whole Minutes Municipality of Port Hope Page 9 of 9