DELTA UPSILON HOUSTON CHAPTER BYLAWS (Last amended by the Chapter 12/1/14, ratified by HADU 12/10/14)

Transcription

1 DELTA UPSILON HOUSTON CHAPTER BYLAWS (Last amended by the Chapter 12/1/14, ratified by HADU 12/10/14) ARTICLE I: THE CHAPTER SECTION 1.01: NAME This Fraternity, established at the University of Houston on April 28, 1973, shall be call the Houston Chapter of Delta Upsilon, herein referred to as the Chapter. SECTION 1.02: DIFFUSION OF LIBERAL CULTURE We do not discriminate on the basis of race, ethnicity, religion, color, national origin, age, sex, familial status, sexual orientation, disability, veteran status. This organization will not initiate, participate in, or be witness to any act that inflicts or intends to inflict physical or mental harm or discomfort or which may demean, disgrace, or degrade any person, regardless of location, intent, or consent of participant(s). SECTION 1.02: JURISDICTION A. These By Laws will supplement and be deemed subordinate to the Constitution, By Laws and Policies and Procedures of Delta Upsilon Fraternity. Wherever any conflict arises between these By Laws and the Constitution, By Laws and Policies and Procedures of Delta Upsilon Fraternity, the Constitution, By Laws and Policies and Procedures of Delta Upsilon Fraternity will be deemed superior. B. The Chapter is recognized to be the subordinate of the United States of America, the State of Texas, and the Student Life Policies of the University of Houston.

2 SECTION 1.03: MEMBERS The Chapter shall consist of all Undergraduate Members and Associate Members thereof, and every member shall enjoy equal rights and privileges therein, except as otherwise provided in these By Laws and in the Constitution, By Laws and Policies and Procedures of Delta Upsilon Fraternity. A. An Undergraduate Member shall be defined as those men who meet the following criteria: a. Be enrolled as an undergraduate at the University of Houston Central Campus. b. Be initiated in accordance with the Fraternity s Ritual of Initiation. c. Be defined as such by the Constitution and By Laws of Delta Upsilon Fraternity. B. An Associate Member shall be defined as those men who meet the following criteria: a. Be enrolled as a student at the University of Houston Central Campus. b. Be invited into membership in Delta Upsilon but have not yet been initiated in accordance with the Fraternity s Ritual of Initiation. c. Be defined as such by the Constitution and By Laws of Delta Upsilon Fraternity. SECTION 1.04: FIDUCIARY AUTHORITY The Chapter will have the power to collect, hold and disperse funds for the general purposes of the Chapter. The Chapter will also have full power to receive property by gift, devise, bequest and otherwise. Where a legacy is legal under the laws of the State of Texas, the Chapter will receive the legacy. ARTICLE II: MEMBERSHIP

3 SECTION 2.01: BASIC ELIGIBILITY Any duly enrolled male student at the University of Houston Central Campus will be eligible for pledgeship. SECTION 2.02: ELIGIBILITY FOR INITIATION A. An Associate Member shall be eligible for Initiation by completing the following criteria: a. Pass a vote of membership at Final Vote. A passing vote for the purpose of Candidacy for Initiation shall consist of not more than two (2) negative votes by the Undergraduate Members. In the event an Associate member receives more than two (2) negative votes, he shall have twenty four (24) hours to notify the President of his intent to appeal the vote. The appeal will occur no less than one week after the Associate Member notifies the President of his intent. b. Fulfill all requirements outlined in the Associate Member Education Program. c. Meet all requirements outlined in the Constitution, By Laws and Policies and Procedures of Delta Upsilon Fraternity. d. Receive a 2.5 or higher grade point average (GPA) during the semester in which he is an Associate Member. e. Have a zero (0) dollar balance or a credit with the Chapter at the time of Initiation. B. Procedures for Associate Member review shall be the following: An Associate Member review session shall be called during new business during meeting four (4) weeks prior to initiation. The Associate Member review session shall be closed to non initiated members. The Associate Member educator shall tell the Chapter of the status of initiation requirements for each Associate Member. The Chapter shall then discuss each Associate Member s performance with the Chapter. A vote shall then be taken to determine the Chapter s

4 desire for each Associate Member to continue in the Associate Member process. If the Associate Member fails to receive a majority vote to continue in the Associate Member process, then he shall present himself before the Chapter for a question and answer session. The Associate Member will then be given an opportunity to address the Chapter s concerns. After conclusion, said Associate Member will be removed from the meeting. The Chapter will then hold a second vote. If more than one third (1/3) of the members vote to remove the Associate Member, said Associate Member will sever all ties with the Fraternity immediately. SECTION 2.04: ALUMNI INITIATIONS In accordance with Article II, Section 3C of the Constitution of Delta Upsilon, any male person may be initiated as an Alumnus of the Fraternity according to the stated provisions and requirements outline in the Constitution. SECTION 2.05: RESIGNATION OF ASSOCIATE MEMBERS An Associate Member may de pledge, or resign, his Associate Member status of his own right by verbal or written notice to the Chapter President. Any Associate Member who withdraws from the University of Houston shall automatically be de pledged. SECTION2.06: RESIGNATION OF UNDERGRADUATE MEMBERS In accordance with Article II, Section 8 of the Constitution of Delta Upsilon Fraternity, any Undergraduate Member of the Fraternity may resign his membership by sending notice to the Secretary of Delta Upsilon Fraternity and to his Undergraduate or Alumni Chapters.

5 SECTION 2.07: RESIGNATION OF UNDERGRADUATE PRIVILEGES Members who choose to resign their undergraduate rights and privileges must give notice two full weeks prior to the beginning of the semester to the Executive Council in writing. Said member will be required to complete the remainder of their financial obligations, in full to the Chapter, for their remaining time as an undergraduate student at the University of Houston Central Campus. In doing so, said member will forfeit his Chapter voting and speaking privileges. Said member may regain his rights as an Undergraduate member by filing a petition, in writing, with the Executive Council no less than two (2) weeks prior to the beginning of the semester. SECTION 2.09: ACTIVE MEMBER REQUIREMENTS All active members are required to obtain a GPA of 2.33 or higher each semester. If any brother fails to receive a 2.33 GPA or higher, he shall be brought before the Judicial Board. ARTICLE III: ELECTED OFFICERS SECTION 3.01: ELIGIBILITY Only an Undergraduate Member, as defined in Article I, Section 1.03A of these By Laws is eligible to hold an Elected Office. SECTION 3.02: QUALIFICATION An elected officer shall meet the following requirements: A. Be in good standing with Delta Upsilon Fraternity and the Houston Chapter. B. Be in good academic standing with the University of Houston. C. Be currently enrolled at the University of Houston Central Campus in a minimum of twelve (12) semester hours per semester in office. The Elected Officer must complete nine (9) of those hours. D. Maintain a cumulative 2.5 GPA or receive a 2.5 semester GPA the semester before election and maintain a 2.5 semester GPA while in office.

6 E. Not be delinquent, as defined by the Chapter s Financial Agreement, at the time of election or during any time in which he holds an elected office. F. Suspension of these Elected Officer qualifications may be implemented by listing the suspension specifically and must be accompanied with a specific time period. Such suspension must be passed with a two thirds vote by the Chapter and ratified by the HADU board. Failure to maintain the above qualifications shall result in immediate removal from office. G. Members seeking the office of Chapter President shall not be qualified to be elected into that office until after the culmination of the semester following the semester of their initiation. SECTION 3.03: TENURE The tenure of all Elected Officers shall be one (1) year. SECTION 3.04: RESIGNATION An Elected Officer of the Chapter may resign his officer at any time through written notice to the President. SECTION 3.05: OFFICER VACANCY An office may be declared vacant if one of the following criteria is met: A. Resignation from Membership, as outlined in Article II, Section 8 of the Constitution of Delta Upsilon and Article II, Section 2.06 of these By Laws. B. Failure to meet the criteria outlined in Article III, Sections 3.01 and 3.02 of these By Laws. C. Resignation, as outlined in Article III, Section 3.04 of these By Laws. D. Impeachment, as outlined in Article III, section 3.06 of these By Laws.

7 Vacant offices shall be filled at the regularly scheduled Chapter meeting after the vacancy has been declared. SECTION 3.06: IMPEACHMENT With evidence of malfeasance, neglect, or any inappropriate conduct, any elected officer may be impeached by the following procedures: A. Three (3) members may bring impeachment charges against the accused officer by submitting a List of Particulars to the Undergraduate Chapter at any of its meetings. B. The List of Particulars shall state the commission or omission of all alleged acts or deeds for which impeachment proceedings are being initiated, and shall be signed by the three members seeking impeachment. The List of Impeachment shall be tabled for one week during which it shall be the responsibility of the President to present the List of Particulars to the accused officer, in writing, and the time, place, and date of the meeting that said charges will be presented. C. The prosecuting members shall first present their case against the accused officer, confining their case to the List of Particulars. They shall have twenty (20) minutes to present their case. D. The accused officer shall then present his defense, which shall be limited to twenty (20) minutes. E. Rebuttals by both parties shall be allowed to subpoena any member to help present their respective cases. F. A two thirds (2/3) majority vote of the Undergraduate Members present and voting at the meeting shall be needed for the removal of the officer from his office. SECTION 3.07: ELECTED OFFICERS The Elected Officers of the Chapter shall consist of two bodies: officers elected to the Executive Council and the officers elected to the Judicial Board.

8 A. The Executive Council shall consist of the following officers: a. President a. Vice President of Membership Development b. Vice President of Recruitment c. Vice President of Finance d. Vice President of Academics e. Vice President of Loss Prevention f. Vice President of Public Relations g. Vice President of Records B. The Judicial Board shall consist of the following: a. President b. Vice President of Loss Prevention c. Three (3) at large members, elected by the Chapter SECTION 3.08: NOMINATIONS AND ELECTIONS OF THE EXECUTIVE COUNCIL AND JUDICIAL BOARD Nominations for the Executive Council and Judicial Board shall take place at the second to last regularly scheduled Chapter meeting in November each calendar year. Election of the Executive Council and Judicial Board shall take place at the last regularly scheduled meeting in November each calendar year. SECTION 3.09: ELECTION PROCEDURES A. Nominations shall be open on the date of nominations and the date of elections. B. All elected officers shall be chosen by a simple majority vote of the Undergraduate Members. C. In the event of a tie, voting shall continue until a candidate receives the votes necessary to be declared elected. a. Proxy votes are not permitted. b. Members nominated for an Executive Council office must be in attendance on the election date.

9 c. Elections for the Executive Council shall occur in the following order: a. President 1. Vice President of Membership Development 2. Vice President of Recruitment 3. Vice President of Finance 4. Vice President of Academics 5. Vice President of Loss Prevention 6. Vice President of Public Relations 7. Vice President of Records 8. The procedure for elections shall be as follows: each candidate shall be allowed five (5) minutes to individually address the Chapter. Each candidate will then be allowed five minutes to individually accept questions from the floor with three minute extensions granted by majority vote. After all the candidates have spoken, a discussion will be held in the candidates absence for up to ten minutes with five minute extensions granted by majority vote. ARTICLE IV: THE EXECUTIVE COUNCIL SECTION 4.01: OFFICER SUCCESSION The order of succession of the Executive Council shall be: A. The President B. Vice President of Membership Development C. Vice President of Recruitment D. Vice President of Finance E. Vice President of Academics F. Vice President of Loss Prevention G. Vice President of Public Relations H. Vice President of Records

10 SECTION 4.02: EXPECTATIONS The Executive Council will ensure proper daily operation and attainment of long range Chapter goals. The Executive Council shall also serve as the policy setting body of the Chapter. In order to accomplish these tasks, each Executive Council member shall: A. Submit officer goals to the President by the first meeting each semester. B. Submit a budget to the Vice President of Finance by the first meeting of each semester. C. Attend meetings of the Executive Council. Executive Council members shall provide notice to the President twenty four (24) hours if he is unable to attend. D. Attend retreats of both the Chapter and Executive Council. SECTION 4.03: PRESIDENT The President shall: A. Preside at meetings of the Chapter, Executive Council and Judicial Board. A. Attend meetings of the Houston Alumni of Delta Upsilon (HADU), where he will serve as a voting member of the HADU Board of Directors. B. Appoint, with the advice of the Executive Council, all non elected officers. C. Be responsible for the formation, maintenance and enforcement of all chapter policies. D. Represent the Houston Chapter as the official spokesman to Delta Upsilon Fraternity, the University of Houston and the community at large. E. Attend all conferences of Delta Upsilon Fraternity, which include, but are not limited to: Leadership Institute, Winter Educational Conference and Regional Leadership Seminar. F. Perform other such duties as may be prescribed by Delta Upsilon Fraternity, the Houston Chapter and these By Laws.

11 SECTION 4.04: VICE PRESIDENT OF MEMBERSHIP DEVELOPMENT The Executive Vice President Shall: A. Perform the duties of the President in his absence or disability. B. Coordinate membership development activities for the Chapter. C. Coordinate the Associate Member Education Program. D. Chair the Membership Development Committee. E. Perform other such duties as may be prescribed by Delta Upsilon Fraternity, the Houston Chapter and these By Laws. F. Oversee the appointed offices of the Social Chairman and Associate Member Educator. SECTION 4.05: VICE PRESIDENT OF RECRUITMENT The Vice President of Recruitment shall: A. Formulate and implement the Chapter s recruitment strategy. B. Create a calendar of events for each semester term. C. Organize and conduct a Recruitment Seminar for each semester term. D. Perform other such duties as may be prescribed by Delta Upsilon Fraternity, the Houston Chapter and these By Laws. SECTION 4.06: VICE PRESIDENT OF FINANCE The Vice President of Finance Shall A. Supervise the financial matter pertaining to the Chapter, subject to the supervision and under the direction of the HADU board. He shall be elected subject to approval of the HADU board of Directors and may be removed from office by the HADU Board, with or without cause. B. Be responsible for the collection of all member dues and assessments of the Delta Upsilon Fraternity, as outlined in Article VII of these By Laws.

12 C. Report regularly to the Chapter on the financial condition of the Chapter. D. Report, upon request, on the financial condition of the Chapter to the Delta Upsilon Fraternity. E. Perform other such duties as may be prescribed by Delta Upsilon Fraternity, the Houston Chapter and these By Laws. SECTION 4.07: VICE PRESIDENT OF ACADEMICS The Vice President of Academics shall: A. Maintain academic files of Chapter members. B. Educate the Chapter on external sources of academic assistance. C. Enforce the Chapter s Academic Policy. D. Perform other such duties as may be prescribed by Delta Upsilon Fraternity, the Houston Chapter and these By Laws. SECTION 4.08: VICE PRESIDENT OF LOSS PREVENTION The Vice President of Loss Prevention shall: A. Be responsible for the education and enforcement of the Delta Upsilon Risk Management Policy and Crisis Policy. B. Supervise all Chapter events for compliance with the Risk Management Policy. C. Serve as the Chairman of the Loss Prevention Committee. D. Perform other such as may be prescribed by Delta Upsilon Fraternity, the Houston Chapter and these By Laws. E. Oversee the maintenance, improvement and well being of all Chapter property. F. Formulate and implement a comprehensive house maintenance plan. G. Formulate and implement House Policy. SECTION 4.09: VICE PRESIDENT OF PUBLIC RELATIONS

13 The Vice President of Public Relations shall: A. Coordinate correspondence with mass media, University affiliated Alumni organizations, University Administration, Faculty and Staff, Parents, and the Greek Community. B. Formulate and implement a comprehensive Public Relations Campaign. C. Oversee appointed offices of Human Service Chairman, Parent Relations Chairman, and Alumni Relations Chairman. D. Perform other such duties as may be prescribed by Delta Upsilon Fraternity, the Houston Chapter and these By Laws. SECTION 4.10: VICE PRESIDENT OF RECORDS The Vice President of Records shall: A. Keep records of all Chapter proceedings. B. Conduct all correspondence of the Chapter. C. Create and maintain an annual reporting mechanism to Delta Upsilon Fraternity related to the Chapter Excellence Plan D. Maintain a file of accessible information to all members of the Chapter. E. Maintain up to date copies of the following: Constitution and By Laws of Delta Upsilon Fraternity, Chapter By Laws, Chapter Policies, Standing Orders, Resolutions, Lists of Chapter Committees, Alumni Rosters, Alumni Officers, HADU By Laws, Interfraternity Council (IFC) By Laws, Chapter Roll, Chapter meeting minutes, Judicial Board meeting minutes, reports to the Delta Upsilon Fraternity International Headquarters, Contracts and any other policies deemed necessary to carry out the business of the Undergraduate Chapter. F. Perform other such duties as may be prescribed by Delta Upsilon Fraternity, the Houston Chapter and these By Laws. G. Oversee appointed offices of Technology Chairman, Historian/Librarian, and Parliamentarian Chairman.

14 ARTICLE V: APPOINTED OFFICERS SECTION 5.01: DESCRIPTION Appointed Officers of the Chapter will be determined at the discretion of the Executive Council. SECTION 5.02: ELIGIBILITY Any member as defined by Article I, Section 1.03 and Article III, Section 3.02 of these By Laws, is eligible to hold an appointed office. SECTION 5.03: TENURE The tenure of each Appointed Officer shall coincide with that of the Executive Council. SECTION 5.04: OFFICER VACANCY An appointed office may be declared vacant if one of the following criteria is met: A. Resignation from Membership, as outlined in Article II, Section 8 of the Constitution of Delta Upsilon and Article II, Section 2.06 of these By Laws. B. Resignation, as outlined in Article III, Section 3.04 of these By Laws. C. Failure to meet the criteria as outlined in sections of this Article. Vacant appointed offices shall be filled, as necessary, at the regularly scheduled Chapter meeting after the vacancy has been declared. SECTION 5.05: APPOINTED OFFICES The Chapter shall maintain the following Appointed Officers, as necessary: A. Parliamentarian B. Technology Chairman C. Chapter Excellence Plan (CEP) Chairman

15 D. Associate Member Educator E. Human Service Chairman F. Historian/Librarian G. Parent Relations Chairman H. Alumni Relations Chairman I. Greek Relations Chairman J. Social Chairman K. Intramurals Chairman L. Interfraternity Council Chairman M. Houston Alumni of Delta Upsilon (HADU) Chairman N. House Manager O. Academic Assistant Chairman The Executive Council may create additional Appointed Officers, as needed. SECTION 5.06: PARLIAMENTARIAN The Parliamentarian shall be responsible for notifying the members of correct parliamentary procedure. He shall maintain a copy of Robert s Rules of Order and reports directly to the Vice President of Records. SECTION 5.07: TECHNOLOGY CHAIRMAN The Technology Chairman shall be responsible for the upkeep and maintenance of the Chapter s website. He shall also troubleshoot technology problems on chapter property for the members. He shall report directly to the Vice President of Records. SECTION 5.08: CHAPTER EXCELLENCE PLAN (CEP) CHAIRMAN The Chapter Excellence Plan (CEP) Chairman shall be responsible for serving as an intermediary between the Chapter and the Delta Upsilon Fraternity regarding the guidelines and suggestions outlined in the CEP. He shall be responsible for submitting the

16 Fraternity s Chapter Excellence Report to demonstrate the extent to which the Chapter has achieved excellence in the essential areas of Chapter operations and Membership Development. He shall report directly to the Vice President of Records. SECTION 5.09: ASSOCIATE MEMBER EDUCATOR The Associate Member Educator shall: A. Formulate and implement, with the Executive Council approval, the Associate Member Education Program. B. Ensure that Associate Members acquire a sound knowledge of Delta Upsilon Fraternity, the Houston Chapter and the University of Houston. C. Educate the Associate Members pursuant to the guidelines of The Cornerstone. D. Ascertain that all Undergraduate Members take an active interest in the welfare of the Associate Members. E. Report directly to the Vice President of Membership Development. SECTION 5.10: HUMAN SERVICE CHAIRMAN The Human Service Chairman shall be responsible for the planning, coordination and the participation of the Chapter in philanthropic and human service events. He reports directly to the Vice President of Public Relations. 5.11: HISTORIAN/LIBRARIAN The Historian/Librarian shall ensure the upkeep of all books, magazines, trophies and other pertinent historical data belonging to the Chapter. He shall be responsible for the maintenance of the Chapter library. He reports directly to the Vice President of Records. SECTION 5.12: PARENT RELATIONS CHAIRMAN The Parent Relations Chairman shall maintain year round correspondence with the parents of Chapter members. He shall plan and organize events to create interaction between members and

17 their families as well as the positive promotion of the Fraternity s Ideals to families of members. He reports directly to the Vice President of Public Relations. SECTIONS 5.13: ALUMNI RELATIONS CHAIRMAN The Alumni Relations Chairman shall be responsible for the promotion of Alumni involvement in Chapter activities. He shall attend all monthly meetings of HADU. He reports directly to the Vice President of Public Relations. SECTION 5.14: GREEK RELATIONS CHAIRMAN The Greek Relations Chairman shall maintain year round correspondence with the Greek community. He shall be responsible for communication between the Chapter and other Greek organizations. He shall report directly to the Vice President of Membership Development. SECTION 5.15: SOCIAL CHAIRMAN The Social Chairman shall be responsible for the coordination of Chapter and campus social functions and events. He shall ensure the participation of members in social activities that promote positive relations with fraternities, sororities and other organizations at the University of Houston. He reports directly to the Vice President of Membership Development. SECTION 5.16: INTRAMURALS CHAIRMAN The Intramurals Chairman shall be responsible for the management and organization of Chapter intramural activities. He shall ensure the participation of members in organized sports that encourage positive and healthy environments. He is responsible for ensuring accurate information is released to members regarding deadlines and dates of such activities. He shall report directly to the Vice President of Membership Development.

18 SECTION 5.17: INTERFRATERNITY COUNCIL (IFC) CHAIRMAN The Interfraternity Council (IFC) Chairman shall be responsible for attending all IFC meetings with the President. He shall be responsible for taking minutes or notes of such meetings in the absence of the President. He shall report directly to the President. SECTION 5.18: HOUSTON ALUMNI OF DELTA UPSILON (HADU) CHAIRMAN The Houston Alumni of Delta Upsilon (HADU) Chairman shall be responsible for attending all HADU meetings with the President. He shall be responsible for taking minutes or notes of such meetings in the absence of the President. He shall report directly to the President. SECTION 5.19: HOUSE MANAGER The House Manager shall be responsible for maintaining the Chapter house property. He shall be responsible for attending all meetings required by Residential Life and & Houston at the University of Houston. He shall report directly to the Vice President of Loss Prevention. SECTION 5.20: ACADEMIC ASSISTANT CHAIRMAN The Academic Assistant Chairman shall be responsible for managing the scholarships area in accordance to the duties of the Vice President of Academics. He shall be responsible for the collection, delivery and status of scholarships and to promote and ensure a scholarly environment in the absence of the Vice President of Academics. He shall report directly to the Vice President of Academics. ARTICLE VI: CHAPTER MEETINGS SECTION 6.01: REGULAR MEETINGS

19 Regular Meetings of the Chapter shall occur at the time and day established by a three fourths majority vote of the Chapter. During the academic year, Chapter Meetings shall take place once per week. SECTION 6.02: SPECIAL MEETINGS Special Meetings may be called by the President or by request to the President by a quorum of Members. The President shall give a twenty four (24) hours posted and announced notice of a Special Meeting to all Members. Two thirds (2/3) of Chapter members shall be in attendance before business is transacted. SECTION 6.03: PARLIAMENTARY PROCEDURE The Chapter shall adopt and be governed by Robert s Revised Rules of Order. SECTION 6.04: ATTENDANCE All members shall be required to attend all meetings of the Chapter, unless they provide a twenty four (24) hours written notice to the Vice President of Records. SECTION 6.05: APPROVAL OF BUSINESS All business shall be passed by a simple majority vote of the Undergraduate Members present at a regular or special meeting unless otherwise stated in the Constitution and By Laws of Delta Upsilon Fraternity or these By Laws. SECTION 6.06: MEETING AGENDA The Chapter Agenda shall be as follows: A. Call to Order B. Singing of the Delta Upsilon Ode C. Roll Call & Declaration of Quorum D. Reading of Previous Week s Chapter Meeting Minutes E. Alumni Reports

20 F. Executive Council Officer Report a. Vice President of Records b. Vice President of Public Relations c. Vice President of Loss Prevention d. Vice President of Academics e. Vice President of Finance f. Vice President of Recruitment g. Vice President of Membership Development h. President G. Old Business H. New Business I. Comments, Questions and Announcements J. Singing of Hail, Delta Upsilon K. Adjournment ARTICLE VII: FINANCES SECTION 7.01 UNDERGRADUATE MEMBER DUES A. The Vice President of Finance shall notify all members of their financial responsibilities at least two (2) weeks prior to the date payments are due. B. Dues shall be set by the Executive Council and may be increased or decreased by a two thirds (2/3) vote of the Chapter. C. Members who are delinquent in their payments to the Chapter shall be brought before the Judicial Board, at the discretion of the Executive Council. D. Financial payments due from the Chapter to Delta Upsilon Fraternity including but not limited to membership fee, loss prevention fee, and FIPG fee, shall be paid to the chapter by its Members by the end of the second full week of each semester. a. The amount of this payment will vary based on the fees assessed by Delta Upsilon Fraternity.

21 b. The Vice President of Finance will announce the amount payable per individual by the first Chapter meeting each semester. SECTION 7.02: ASSOCIATE MEMBER DUES A. Dues shall be set by the Executive Council and may only be increased or decreased by the Executive Council. B. Any Associate Member who is two months delinquent in his payments or payments to the Chapter will be brought before the Judicial Board for membership review. SECTION 7.03: PLEDGE FEE A. A pledge fee, set by Delta Upsilon Fraternity, shall be levied on each Associate Member at the time of pledgeship. B. Failure to pay the pledge fee by the second (2nd) week of pledgeship will result in the Associate Member being brought before the Judicial Board for a membership review. SECTION 7.04: INITIATION FEE A. An initiation fee, set by Delta Upsilon Fraternity, shall be levied on each Associate Member who has met the criteria for Initiation, as stated in Article II, Section 2.03 of these By Laws. B. An Associate Member shall not participate in the Ritual of Initiation until he has paid this fee. SECTION 7.05: SPECIAL ASSESSMENTS The Chapter may levy Special Assessments. Special Assessments must receive a two thirds (2/3) approval by the Undergraduate Members. ARTICLE VIII: JUDICIAL BOARD SECTION 8.01: RESPONSIBILITIES The Judicial Board shall:

22 A. Meet the first on the first meeting of each calendar month and/or when deemed necessary by the President or majority of Judicial Board members. B. Rule on the inappropriate conduct by the Brothers, as defined by the Principles of Delta Upsilon Fraternity, the Constitution and By Laws of Delta Upsilon Fraternity, the Policies and Procedures of Delta Upsilon, these By Laws and any policies established by the Executive Council or Chapter at large. C. Have the power to sanction members, which includes, but is not limited to social probation, fines, etc. D. Serve as the body that recommends suspension or expulsion to the Chapter. E. Have the power to sanction members which includes, but is not limited to a suspension of privileges such as attending Chapter involved functions, formal votes during chapter meetings or assessment of fines. SECTION 8.02: CONFLICTS OF INTEREST A. Conflict of interest shall be defined as an involvement in the alleged misconduct of the charged brother. B. It shall be the responsibility of each Judicial Board member to ascertain that there exists no conflict of interest with the charged brother. C. When a conflict of interest arises between the Judicial Board officer and the accused Member, the D. Judicial Board officer shall excuse himself from the Judicial Board for the duration of the hearing. The standing Judicial Board shall only convene if a quorum of four (4) Judicial Board members is present and unencumbered by conflicts of interest. E. In the event that a quorum cannot be reached, a mandatory emergency meeting of the Chapter shall be called to elect temporary members. SECTION 8.03: JUDICIAL BOARD PROCEDURES

23 The procedures of the Judicial Board shall be as follows: A. The President must notify the accused brother in writing at least one (1) week prior to the hearing that charges have been pressed against him, and that he must appear before the Judicial Board. The List of Particulars must be included B. The President shall convene the Judicial Board with a reading of the List of Particulars and submission of plea from the defendant. C. The prosecuting brother(s) shall have a maximum of twenty (20) minutes to present evidence supporting the accusation(s). The defending brother shall then have a maximum of twenty (20) minutes to refute the accusations. Should either brother desire to call forth a witness to discuss the accusation, he may do so, however they will share the allotted time to present evidence. The prosecuting brother(s) and the defending brother shall then have a maximum of ten minutes respectively to close their argument. Once both brothers have closed their arguments they will be subjected to questions from the Judicial Board for a maximum of twenty (20) minutes. Prosecuting brother and the defending brother should be allotted 5 additional minutes if needed. Witness for a Judicial Board hearing must be an alumnus, active, or associate member. D. In the event that the accused brother does not show up for the hearing, the Judicial Board may move forward with the hearing with a majority vote and make a decision on the case based on the presented evidence, witnesses statements, and prosecutor s statements. E. The Judicial Board shall then vote by secret ballot on the guilt or innocence of the accused brother. In either case, it shall require a majority vote of the Judicial Board to declare guilt or innocence of the accused brother. The Judicial Board shall not dismiss without a decision of guilt or innocence and the

24 decision of the Judicial Board in all cases with the exception of suspension or expulsion shall be final. F. If guilt is determined, then the punishment shall be decided by a majority vote of the Judicial Board, except when the possible sanction is suspension or expulsion. G. In the event suspension or expulsion is a possibility, procedures outlined in Article II, Section 4 of the By Laws of Delta Upsilon Fraternity shall be followed. H. After the Judicial Board has made a decision on punishment, the accused brother may present an appeal in writing to the president at most one (1) week after being notified of the sanctions that have been imposed on him by the Judicial Board. Normal Judicial Board procedures apply for the Appeals hearing. I. The Chapter shall have the right to modify the recommended sanctions of the Judicial Board with a two thirds (2/3) vote of the Chapter. J. Procedural matters not previously described in the Chapter By Laws, or the Delta Upsilon Fraternity Constitution, By Laws and Policies and Procedures, may be adopted by the Judicial Board by a majority vote of those present and voting at an announced meeting or hearing. Such decisions must be recorded in the minutes of the next regularly scheduled Chapter meeting as a report of the Judicial Board. ARTICLE IX: HOUSING SECTION 9.01: REQUIRED RESIDENTS The President and the Vice President of Loss Prevention shall be required to live in the Chapter house during their respective terms and must begin residence by the beginning of the semester following their election. In the event he does not comply, his tenure in office shall be terminated immediately. A. The Fraternity house will have a room designated for the President.

25 SECTION 9.02: EXEMPTION FROM RESIDENCY Every Undergraduate Member shall be required to live in the house for at least twelve (12) calendar months unless the following applies. A. The Undegraduate Member is residing at the residence of their legal guardian or family member. B. The house is at 100% capacity. Maximum capacity will be defined by the Executive Council. C. The Undergraduate Member is legally bound to a lease for the specified semesters at the time he is notified that he is required to move in D. The Undergraduate member has achieved a senior class standing with the University or is married. E. The Undergraduate Member has previously resided in the house for at least two (2) consecutive semesters. F. The Undergraduate Member has a medical disability that prevents him to live in a communal home. SECTION 9.03: DETERMINATION OF HOUSE RESIDENTS The order for living in the house shall go by Roll Book number from lowest to highest for Undergraduate Members and by alphabetical order for Associate Members. SECTION 9.04: PARLOR FEE Each non house resident shall pay a bi yearly parlor fee not to exceed the average of one month s rent of all the house residents. The parlor fee shall be determined by HADU. SECTION 9.05: LEASE SIGNING All house residents shall be required to sign a one year lease with Bayou Oaks prior to the house move in date.

26 SECTION 9.06: COMPLIANCE Failure to comply with any of the aforementioned requirements of Article IX will be immediately forwarded to the Judicial Board for review. SECTION 9.07: PROCESS FOR FILLING THE CHAPTER HOUSE A. At the first regularly scheduled meeting in February, the House Manager shall ask Members and Associate Members if they desire to live in the Chapter house. B. At the first regularly scheduled meeting in March if the Chapter house has not been filled, all Members and Associate members who do not meet any of the exemptions as stated in Section 9.02 will be required to sign a lease with Bayou Oaks to live in the Chapter house by the first regularly scheduled meeting in April. ARTICLE X: AMENDMENTS These By Laws shall be amended by the following procedure: A. At a regular scheduled or special meeting, a proposed amendment shall be presented to the Chapter in writing and read into the minutes. B. The proposed amendment shall be automatically tabled until the following week. At the next regularly scheduled meeting, the amendment shall be read and discussed. C. A two thirds (2/3) vote shall be required to amend these By Laws. D. If passed, it shall be submitted to HADU for approval. If approved by HADU, it shall become part of these By Laws, effective immediately.