BYLAWS of the THETA CHAPTER OF PHI MU FRATERNITY at BELMONT UNIVERSITY

Transcription

1 BYLAWS of the THETA CHAPTER OF PHI MU FRATERNITY at BELMONT UNIVERSITY ARTICLE 1 NAME The name of this collegiate chapter of Phi Mu Fraternity shall be Theta Chapter at Belmont University. ARTICLE II PURPOSE The purpose of the Theta chapter of Phi Mu Fraternity shall be to encourage and promote the purpose and ideals of Phi Mu Fraternity to this campus, and to function by the rules in the Fraternity s Constitution and Bylaws and Standing Rules and Procedures. ARTICLE III OFFICERS, DUTIES, & ELECTIONS (REF: PHI MU C&B ARTICLE VIII) I. Elected Officers A. The elected officers shall be 1. President 2. Vice President of Chapter Development 3. Vice President of Committees 4. Treasurer 5. Membership Director 6. Provisional Member Director 7. Panhellenic Delegate 8. Secretary 9. Philanthropy Director 10. Social Director 11. Sisterhood Development Director 12. Academic Excellence Director 13. Ritual Director B. The duties of the elected officers shall be in accordance with Phi Mu Fraternity s Bylaws and Standing Rules and Procedures. 1. President: a. Serves as chairman of the Executive Committee. b. Presides at all meetings of the chapter and the Executive Committee and follows the prescribed order of business. c. Installs new chapter officers. d. Sends reports concerning her chapter to the appropriate Area Officer. e. Serves as National Convention delegate (any exception requires the approval of the Area Collegiate Operations and Finance Director).

2 f. Attends a leadership conference program. g. Co-Approves checks (or other forms of payment) with Treasurer. h. Serves as authorized representative to sign contracts for the chapter, signing her name and title and designating the chapter name of Phi Mu. i. Serves as a member of the Chapter Membership Selection Board. j. Serves as an ex-officio member of all committees, except the Nominating Committee. k. With the Chapter Adviser, handles requests for voluntary resignation of membership as follows: (1) Holds personal conferences with individual to discuss request and, if advisable, arranges counseling. (2) In the case of an initiated member, accepts written request for release, accompanies by delivery of all Phi Mu materials, including badge, certificate of membership, Songbook and any material owned by the chapter. (3) Sends request to the National Headquarters where a Collegiate Relations Coordinator will issue release on behalf of the National Executive Committee. Request shall be a written statement by two witnesses stating they had heard the member verbally state she wish to give up her membership and must be accompanied by badge and certificate of membership before consideration will be given. (4) In the case of a provisional member, accepts the request. Either the President or the Provisional Member Director shall recover Phi Mu property and materials including the provisional member pin and Provisional Member Manual. l. Informs advisor in advance of any changes in time of chapter meetings, of special meetings and of other functions where attendance of one or more advisers is expected. m. Serves on the Chapter Adviser Selection Committee and notifies the Area Collegiate Operations and Finance Director of the chapter s recommendation for the position. 2. Vice President of Chapter Development a. Serves as member of the Executive Committee. b. Plans and designs a Chapter Development program designed to promote the intellectual, cultural and personal development of initiated and provisional members. c. Submits required reports. d. Along with other members of the Executive Committee sets Chapter goals for the year and formulates plans to achieve stated goals. e. Works with other Executive Committee members to set yearly chapter calendar.

3 f. Keeps both Vice President Adviser and Chapter Adviser informed of plans for the year. Arranges for an Adviser to be present at events as required by Belmont University or Phi Mu Fraternity. g. Shall be vested with all powers and be required to perform all the duties of the President in the absence or inability of the President to Serve. In the event of vacancy in the office of President, she shall serve as the Acting President until such time as the vacancy in office is filled by a vote of the chapter at a regular chapter meeting. 3. Vice President of Committees a. Serves as a member of the Executive Committee. b. Submits required reports. c. Works with Executive Council to determine needs of their underlying appointed positions. d. Appoints officers and chairmen provided for herein. Notifies the Executive Committee of appointments 24 hours prior to informing chapter members to allow for any issues or concerns to be voiced. e. Fills any vacancies occurring in appointive officers or chairmen. f. Oversees yearly committee draft. g. Conducts monthly meetings with appointed officers and chairmen. h. Serves as Chairman of the Bylaw Review committee and within one month of the opening of each academic year, reviews and provides to her chapter, the chapter bylaws. i. Responsible for sending copies of any bylaw changes to the Area Collegiate Operations Director and Chapter Adviser by the deadline set by the National Headquarters. j. Responsible for review and study by the chapter of the Constitution and Bylaws and Standing Rules and Procedures during the academic year following the National Convention, after their publication. k. Serves as ex-officio member of each committee. l. Keeps both Vice President Adviser and Chapter Adviser informed of appointments for the year and of any issues that arise. Arranges for an Adviser to be present at any activity as required by Belmont University or Phi Mu Fraternity. 4. Treasurer a. Serves as a member of the Executive Committee. b. Is thoroughly familiar with and follows all prescribed procedures and obligations as outlined in Treasurer s Manual, working closely with the Assistant Treasurer and the Chapter Financial Adviser. c. Co-Approves all checks (or the like) with Chapter President, unless some other arrangement has been approved by National Headquarters staff. d. Remits to the National Headquarters all national financial obligations (money and reports) as outlined in the Treasurer s Manual.

4 e. Is responsible for: 1. Rendering monthly statements to all members. 2. Seeing that bills are paid promptly. 3. Declaring, at the beginning of each chapter meeting and each membership selection meeting which members are not in good financial standing and therefore not privileged ot have voice or vote in meetings. f. Makes brief weekly financial report to chapter Executive Committee and detailed monthly financial report to chapter. g. Presents proposed budget for chapter approval before forwarding to the Area Collegiate Operations and Finance Director and reviews approved budget with chapter at early fall meeting. h. Collects the required per capita housing and decorating fee and remits to the National Headquarters. i. Orders chapter supplies. j. Oversees Scholarship program and, together with President, Sisterhood Development Chair and Chapter Adviser, awards them. k. Keeps both Chapter Financial Adviser and Chapter Adviser informed on any financial changes. 5. Membership Director a. Serves as a member of the Executive Committee. b. Serves as chairman of the Membership Committee, calling and presiding over its meetings. Serves as a member of Chapter Membership Selection Board. c. Is responsible for planning and direction of recruitment activities of chapter. d. Makes certain all local and National Panhellenic Conference regulations governing recruitment are observed. e. Keeps Membership Adviser and Chapter Adviser informed of all recruitment activities and arranges for an Adviser to be present as required by Belmont University or Phi Mu Fraternity. f. Submits all required reports on time. 6. Provisional Member Director a. Serves as a member of the Executive Committee. b. Is responsible for the provisional member orientation program and serves as chairman of the Provisional Member Committee. c. Has charge of provisional member education, following the prescribed development and education program as outlined by the national Provisional Member Chairman. d. Co-sponsors the Big Sister/Little program with the Sisterhood Development Chairman. e. Co-Sponsors with Philanthropy Director the tour of the Monroe Carroll Jr. Children s Hospital for Provisional Members.

5 f. Sends required reports in accordance with instructions from the National Provisional Member Chairman. g. Reports all broken pledges to the Area Collegiate Operations and Finance Director and the National Headquarters and immediately recovers the provisional member pin and materials including the Provisional Member Program and any material pertaining to chapter operations. h. Reports to the National Headquarters all proposed alumnae initiates immediately upon their acceptance of invitations to membership. i. Keeps both Provisional Member Adviser and Chapter Adviser informed of all Provisional Member activities and arranges for an Adviser to be present at all events and meetings, as required by Belmont University and Phi Mu Fraternity. 7. Panhellenic Voting Delegate a. Serves as a member of the Executive Committee. b. Sends reports in accordance with instructions from the Phi Mu National Vice President of Panhellenic. c. Keeps minutes of all Panhellenic meetings and a record of Panhellenic activities, forwarding this information at the request of the Phi Mu Nationals Vice President of Panhellenic or NPC Alternate Delegates. d. Sends copies of the latest college or university Panhellenic bylaws and recruitment rules to the NPC Alternate Delegate assigned to work with the chapter and Area Collegiate Membership Director when issued. e. Is familiar with the National Panhellenic Conference Manual of Information and communicated regularly with the NPC Alternate Delegate assigned to the chapter about Panhellenic issues, especially review of Total, Extension, housing and votes on revisions to bylaws, recruitment rules or other governing documents. f. Reports immediately to the NPC Alternate Delegate assigned to the chapter, any possible Panhellenic judicial action, including alleged infractions by the chapter or against the chapter and if adjudicated, sanctions imposed. g. Reports to the NPC Alternate Delegate assigned to the chapter, any sign of propaganda or action against the best interests of fraternities. h. Keeps the NPC Alternate Delegate assigned to the chapter informed of local Panhellenic workshops or NPC sponsored programs, giving date and agenda outline and sending a full report after the event. i. Coordinates Homecoming Week activities for Phi Mu. 8. Secretary a. Serves as a member of the Executive Committee. b. Keeps official minutes of the proceedings of all regular and special meetings, with the exception of the records of the Discipline Committee. c. Keeps a record of members and attendance at all chapter meetings. d. Preserves all minute and membership record for historical reference.

6 e. Sends list of all officers immediately after election or appointment to the National Headquarters and the Area Collegiate Operations and Finance Director. f. During National Convention year, sends all suggestions approved by chapter for amendments to the Constitution and Bylaws as instructed by the National Constitution and Bylaws Chairman. g. Is responsible for safekeeping, distribution and sending of all chapter reports. h. Is responsible for all chapter correspondence which is not the direct obligation of a specified chapter officer. i. Sends changes of name and address promptly to the National Headquarters on prescribed forms available from the National Headquarters. j. When transferring members are eligible to affiliate, sends the appropriate form to the National Headquarter for verification of good standing. k. Responsible for coordinating with event services to book rooms and gain approvals for meetings, events etc. and keeps Bruinlink up to date. l. Maintain up to date list for all chapter members and removes graduated members or members who have dropped from social member groups immediately. m. Keeps Secretary Adviser and Chapter Adviser up to date on all matters. 9. Philanthropy Director a. Serves as member of the Executive Committee. b. Coordinates chapter philanthropic and community service activities c. Monitors members community service hours. d. Co-sponsors with Provisional Member Director the tour of the Monroe Carroll Jr. Children s Hospital Tour for Provisional Members. e. Gives to Public Relations chairmen news items or pictures of interest for publication. f. Keeps Philanthropy Adviser and Chapter Adviser informed of all events and arranges for Adviser to be present at all events and meetings, as required by Belmont University and Phi Mu Fraternity. 10. Social Director a. Serves as member of the Executive Committee. b. Organizes social events with other Belmont University sororities and fraternities, as wanted by the chapter and as the budget allows. c. Submits all reports and forms to National Headquarters as required. d. Oversees Risk Management and the Director of Harm Reduction and Prevention. e. Oversees the distribution of and maintains the record of pink points. 11. Sisterhood Development Director a. Serves as a member of the Executive Committee.

7 b. Oversees the Sisterhood Development Committee. c. With sisterhood development committee: i. Prepares statement of chapter standards to be followed in grooming, dress, etiquette, social conduct, conduct in chapter house (or spaces used for chapter), scholarship and moral responsibility for presentation to chapter for approval and amendment. ii. Prepares and distributes copies of approved code of standards rules to every member and provisional member. iii. Periodically reviews code of standards and recommends revisions if advisable. iv. Prepares and implements program that will assist members in personality improvement, including physical, mental, emotional, moral, social and spiritual needs. v. Has conferences with individual members and provisional members to assist each in her own personal development program. d. Aids in developing a good relationship between members and provisional members. e. Co-sponsors Big/Little Sister programs with the Provisional Member Director. f. Plans monthly sisterhood activities. g. Plans at least 1 annual sisterhood retreat. h. Prepares required reports. 12. Academic Excellence Chairman a. Serves as member of the Executive Committee. b. Fosters and promotes high scholarship by carrying out a planned program. c. Keeps record of scholarship of each member and provisional member b y semesters, quarters, or terms, together with chapter average and campus statistics. d. Sends scholarship reports as requested. e. Declares at beginning of each meeting which members are not in good scholastic standing and therefore not privileged to have voice or vote in meeting. 13. Ritual Director a. Serves as a member of the Executive Committee. b. Is in charge of all arrangements and preparations for ritualistic services. c. Sees that proper procedures are followed at ritual service and formal chapter meetings. d. Is responsible for care and safekeeping of all ritual equipment, making sure that all necessary items are up to date and in readiness for each service. e. Is the custodian of the chapter s copies of the Ritual.

8 f. Discusses the Initiation Ritual with new initiates and sees that they learn the Oath of Allegiance after Initiation. g. Oversees Ritual procedure at the following events (additional events may be added): i. The Phi Pledge Service ii. Initiation iii. Founders Day iv. Third Dimension v. Love Honor Truth C. The elected officers shall form the executive committee. D. Additional elected officers may be added at the discretion of the chapter and approval from the Area Operations and Finance Director. E. Elected officers to the Executive Committee are required to attend all formal business meetings, chapter developments, and executive committee meetings as regularly scheduled. F. Absence must be accompanied by valid reasoning, to be discussed by the Executive Committee. G. Elected officers must hold a GPA of 3.0 or higher during office term, unless approved by the Chapter Adviser. H. Failure to fulfill these obligations may result in one or more of the following repercussions: 1. A meeting with the sisterhood development director to discuss responsibilities and obligations. 2. A meeting with the discipline committee. 3. Possible dismissal from office. I. The elected officers of the chapter shall comprise the Executive Committee and they alone shall vote at the Executive Committee meetings. J. The discipline committee shall be comprised of four members of the Executive Committee, which is appointed by the Chapter President, and an adviser from the Chapter Adviser Board. II. Appointed Officers A. The appointed officers shall be: i. Vice President Assistant ii. Secretary Assistant iii. Treasurer Assistant iv. Membership Assistant (x2) v. Social Assistant vi. Pink Points Assistant

9 vii. Sisterhood Development Assistant viii. Director of Harm Reduction & Prevention (Risk Management) ix. New Member Educator Assistant x. Philanthropy Assistant xi. Ritual Assistant xii. Doorkeeper (x3) xiii. Alternate Panhellenic Delegate xiv. Historian/Reporter xv. Organization Manager B. The duties of the appointed officers shall be outlined in the Phi Mu Fraternity s Bylaws and Standing Rules and Procedure and detailed descriptions are maintained by the Vice President of Committees. III. IV. Appointive Chairman A. the appointive chairman shall be: i. Reference Chairman ii. Phi Committee Chairman iii. Community Service Chairman iv. Intramural Chairman v. Scholarship Chairman vi. Chaplain/Carnation Chairman vii. Public Relations Collegiate Relations Chairman viii. Public Relations Social Media Chairman ix. Alumnae Relations Chairman x. Creativity Chairman xi. Apparel Chairman xii. Greek Sing (x2) B. The duties of the appointed chairmen shall be outlined in the Phi Mu Fraternity s Bylaws and Standing Rules and Procedure and detailed descriptions are maintained by the Vice President of Committees. C. Additional appointed chairman may be selected at the discretion of the chapter by amending these bylaws. Election of Officers A. The election of chapter officers shall be in accordance with the Phi Mu Fraternity Bylaws and the Standing Rules and Procedures. B. Chapter officers shall be elected between November 1 st and December 1 st. No officer may serve more than two consecutive terms in the same office. Officers shall be elected from a term of one year or until their successor is elected. C. At least one month before the election date, a Nominating Committee shall be appointed by the executive committee. i. The nominating committee shall consist of the following: 1. The Nominating Committee Chairman 2. Two Seniors

10 3. Two Juniors 4. Two Sophomores 5. One other member of the Executive Committee ii. Chapter Adviser (or alternate if Chapter Adviser cannot attend) must be present at Nominating Committee meeting. iii. Selection of the nominating committee is made by the Nominating Committee Chairman, with approval by the Executive Committee. iv. All members of the Nominating Committee must be collegiate members in good standing. D. The Nominating Committee shall present the chapter its slate at least one week prior to the election date. Nominations may be made from the floor, with the consent of the nominees, at the time of election. V. Eligibility for Office A. To be eligible for elective office, a collegiate member must be in good standing and must have been an initiated member for at least two full semesters. Any exception requires the approval of the Chapter Adviser. B. Only members in good standing may continue in office. Any exception requires approval of the Chapter Adviser. C. President The President must have served on the Chapter Executive Committee or Panhellenic Executive Committee prior to being elected. VI. Chapter Advisers A. A committee, as outlined in Article VIII, Section 4 of the Standing Rules and Procedures, shall slate the Chapter Adviser. Final appointment is made by the National Council. Other advisers of the chapter shall be elected by the chapter. B. The Adviser shall not serve more than two consecutive terms, unless approved by National Council. ARTICLE IV COMMITTEES I. The Standing Committees of this chapter shall be those specified in the National Bylaws. A. Standing Committees: i. Academic Excellence ii. Alumnae Relations iii. Discipline iv. Executive v. Membership vi. Philanthropic Activities/Community Service vii. Provisional Member viii. Public Relations ix. Reference x. Sisterhood Development xi. Social xii. Creativity xiii. Chaplain

11 II. III. The duties of the committees shall be in accordance with the Standing Rules and Procedures of the Fraternity and are the following: correspondence with committee heads, participate in all activities required of committee heads. Theta Chapter shall have the following additional standing committee A. Bylaw Review Committee i. To consist of the President, Vice President of Chapter Development, Vice President of Committees, Sisterhood Development Director, Chapter Adviser and one other Adviser. ii. Responsible for meeting no less than once yearly to propose amendments, if necessary, to the chapter bylaws. iii. Responsible for holding a yearly information session to reacquaint all members with the National Bylaws, Standing Rules and Procedures and the Local Chapter Bylaws. ARTICLE V MEETINGS I. The regular meeting of Theta Chapter shall be at 7 p.m. on Sunday of each week when the University is in session. One meeting per month shall be reserved for formal business meeting. II. Special meetings may be called at any time by the President, after due notice has been given to all members and the Chapter Adviser. III. Two-thirds of all members in good standing constitute a quorum for the conduct of business at all regular or special meetings. IV. All members are expected to attend regular chapter meetings and are allotted three unexcused absences per semester. ARTICLE VI MEMBERSHIP SELECTION I. All members of this chapter shall be selected in accordance with the Phi Mu Fraternity Constitution and Bylaws and the Standing Rules and Procedures of Phi Mu Fraternity. II. Membership recruitment shall be conducted in accordance with the National Panhellenic Conference rules of the university, local chapter rules and the Phi Mu Fraternity Constitution and Bylaws and the Standing Rules and Procedures of Phi Mu Fraternity. III. Legacies shall be selected in accordance with the Standing Rules and Procedures. IV. Continuous Open Bidding (COB) Informal recruitment shall be conducted in accordance with the Panhellenic rules of the University, the Bylaws and the Standing Rules and Procedures of Phi Mu Fraternity. V. Initiation a. Initiation of members shall be in compliance with Phi Mu Fraternity Constitution and Bylaws and the Standing Rules and Procedures. b. To be initiated, a provisional member must be present, current on all financial obligations and in good standing with the chapter.

12 ARTICLE VII DUES, SPECIAL FEES AND FINES I. Dues: The dues of the Theta chapter shall be $ per month in the fall and $ per month in the spring for all initiated and provisional members due by the 11 th of each month of August through May. II. The National Fees of this chapter shall be: A. One Time Fees: i. Initiation Fee - $140 due at least 3 weeks prior to Initiation. ii. Provisional Member Fee - $45 due prior to Pledging Ceremony iii. Badge Fee $129+ to be ordered by the Provisional Member at least 3 weeks prior to Initiation. iv. Housing and Decorating Fee - $75 due at least 3 weeks prior to Initiation. B. Annual Fees: i. National Obligation Fee - $92 due October 10 th for all initiation, provisional and ICMS members. Provisional members joining the chapter after October 1 st shall pay this fee prior to Pledging Ceremony. ii. Technology Fee - $12.00 due January 10 th for all initiated, provisional and ICMS members. iii. Founder s Day Pennies - $.01 x number of years since founded due February 10 th for all initiated, provisional, and ICMS members. iv. M3 donation of $18.52 to be made by each member in March. v. Panhellenic fee - $20.00 III. Fines shall be: A. Formal Recruitment related fines up to $100 per absence. B. Initiation fines $50. C. Chapter development fines (after three unexcused) - $10. D. Appointed Position & Committee Meetings - $10 E. Any mandatory event $50 F. Recruitment Practices (after 1 excused absence as determined by Executive Committee) - $50 G. Retreat - $50 per day H. Anyone receiving a fine will be notified and the amount will be added to her current month s bill. It is the responsibility of the member or Phi to pay these fines. I. Regarding the weeks leading up to recruitment and during formal recruitment, girls must have no more than one unexcused absence to fully participate. If chapter members have more than one unexcused absence from recruitment workshop or practice, then they are not allowed to participate in the formal recruitment process. As a result, girls that have more than one unexcused absence are in no position to vote since they have not talked to PNMS and will be fined for missing all days of Formal Recruitment. J. The Secretary shall work with other members on Executive Committee when determining if an absence is excused. K. The Secretary shall provide a list of those being fined to the Treasurer before the 1 st of each month. L. Any officer who fails to complete a report or requirement for her office will be assessed any and all fees acquired and charged to the chapter from the National Headquarters.

13 IV. Fulfillment of financial obligations A. All payments are due on the 1st of the month and are delinquent on the 11th of the month. B. Any member who is delinquent for financial reasons shall be referred to the Discipline Committee for consideration of probation. C. Loss of Good Standing. Any member owing any sum to the chapter on the 11 th day of the current money, after a statement has been rendered by the Treasurer, shall automatically lose her good standing in the chapter. This includes her right to participate in the social functions of her chapter and to have voice and vote in chapter meetings. D. Restoration of Good Standing. Good standing may be restored by payment of the indebtedness. E. Per current national guidelines all members leaving the chapter with a balance will be turned over to a collection agency within 60 days of leaving the chapter. This process will be monitored by HQ. ARTICLE VIII TRADITION I. The following are the traditions of the Theta Chapter: A. Fall Retreat B. Provisional Member Retreat C. The Carnation Ball/Fall Formal D. Phi Mu Fashion Show/Model For A Miracle E. Spring Retreat F. Parent s Weekend G. Semi-Formal H. Bonnamu/Fall Philanthropy Event II. III. The following awards are given by the chapter at Carnation Ball: A. The President s Award B. Best New Big/Little C. Best Old Big/Little D. Sisterhood E. Campus Involvement F. Most Outstanding Executive Council Member G. Most Outstanding Appointed Officer H. Most Outstanding Chairman I. Most Involved Sophomore, Junior and Senior. J. Most Supportive Sister K. Provisional Member Awards Convention: The President shall be the delegate to attend National Convention in accordance with the Bylaws. Should the chapter be able to send a second delegate the Executive Committee will vote on the second delegate.

14 IV. Phi Mu Officer Academy The President and other members deemed by National Headquarters Office shall attend the Officer Academy at Phi Mu Fraternity Headquarters in February. ARTICLE IX PARLIAMENTARY PROCEDURE I. Robert s Rules of Order, Newly Revised, shall govern this chapter in all parliamentary procedure in which they are applicable and in which they are consistent with the Phi Mu Fraternity Constitution and Bylaws. ARTICLE X CHAPTER OBLIGATIONS I. The Chapter Code of Standards shall be formulated in accordance with the rules outlined in the Standing Rules and Procedures. The Chapter Code of Standards shall be attached to these Chapter Bylaws. II. Scholarship Standards A. Each member is required to obtain a minimum 2.5 semester GPA to remain in good standing with the chapter. B. Any member receiving a semester GPA of will be required to complete study hours as assigned by the discipline committee. C. Any member receiving a GPA of 2.5 or lower will be placed on probation. While on probation that member will have no voice, no vote and shall hold no office, according to the Standing Rules and Procedures of Phi Mu Fraternity, Article IX, Section 3. The member will also be required to complete study hours as assigned by the Discipline Committee. D. Any member of the Executive Committee shall maintain a minimum GPA of 3.0 the semester prior to running for the position and throughout their entire time in the position, unless approved by the Chapter Adviser. E. Chapter wide study hours are required for all members of Theta Chapter. Each chapter member will be required to complete 2 study hours per week. F. Every new member must have a minimum high school or college GPA of 3.0 before receiving a bid. III. Community Service A. All members of the chapter must complete a minimum number of community service hours per semester. Freshman, sophomores and juniors will be required to complete 4. Seniors will be required to complete 2. Graduating seniors will only be required to complete 1. B. Members not completing the designated amount of hours by Fall Formal or Spring Semi-Formal will be unable to attend. C. The Community Service Committee is responsible for scheduling and assisting members in finding adequate community service opportunities for the chapter. D. The Community Service Chairman is responsible for insuring each member has completed her community service obligation and shall provide a report to the Philanthropy Director prior to Formal or Semi-Formal.

15 ARTICLE XII ALCOHOL AND DRUGS I. Each member and provisional member of the chapter must abide by the University s and state s policies regarding the use of Alcohol and Drugs. II. The use of alcohol and drugs shall be prohibited while wearing letters or any symbol or representation of Phi Mu Fraternity. III. The consumption of alcoholic beverages shall be prohibited prior to a Phi Mu or Belmont University activity or event. IV. Active members shall not consume alcoholic beverages with, or in the presence of, Provisional members. V. The use of alcohol and drugs shall be prohibited during formal recruitment. VI. The use of alcohol and drugs shall be prohibited the day of and night following initiation. VII. Any violations to the Alcohol and Drug policy shall be directed to the Discipline committee. ARTICLE XIII AMENDMENTS TO THE BYLAWS I. These Bylaws may be amended by a two-thirds vote of the members in good standing of this chapter at any regular meeting of the chapter, with notice of the proposed amendments at the previous regular meeting of the chapter. II. These Bylaws may be amended at any formal meeting of the chapter without previous notice by a twothirds vote of all members in good standing of the chapter present at the meeting. III. These Bylaws shall be revised at least once a year and updated as necessary. Amended by 2/3 chapter vote on

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