THE LINDEN ROSELLE SEWERAGE AUTHORITY

Transcription

1 LINDEN ROSELLE SEWERAGE A (JTHORITY MEETING MINUTES August 22, 2018 THE LINDEN ROSELLE SEWERAGE AUTHORITY The mutes of the regular meetg held on Wednesday, August 22, 2018 at 12:00 P.M. office of the Lden Roselle Sewerage Authority. the Chairman Vircik announced that the Public Notice of time and date of the Public Meetg has been duly executed accordance with the Open Public Meetg Act, P.L., 1975, notification beg mailed 12/29/17 to the Local Source, Star Ledger, Home News Tribune, and to the municipal clerks of Lden and Roselle for postg a public place. Ch. 231, Chairman stated that Vice-Chairman Robert Sadowski resigned as of yesterday and Lden City Council appoted Mayor Derek Armstead as a Member of the Lden Roselle Sewerage Authority. Present: George Vircik, Chairman; Edward Mikolajczyk, Treasurer; Jamel Holley, Member; Regald Atks, Alternate Member; Derek Armstead, Member; Late: Ralph Strano, Alternate Member; Attendg: David 0. Brown, Executive Director; Jeffrey Rud, Weer Law Group; Tom Laustsen, Vitor: Chr Kidd, Aries Company; unanimously approved to appot meetg. A. CDM Williams, Supertendent; Richard Smith Co.; Mikolajczyk, and seconded Holley, and seconded by Holley the Board Holley as an actg Secretary for th by Armstead the Board unanimously approved to appot Mikolajczyk as an actg Vice-Chairman for th meetg. Holley, and seconded by approved the Agenda set forth below. Holley, and seconded by Vircik, the Board unanimously Vircik, the Board approved the mutes of the July 25, 2018 Regular Board Monthly Meetg Mutes. Armstead abstaed from the vote. Mikolajczyk, and seconded by unanimously accepted Treasury Report as read. Vircik, the Board BUSINESS AGENDA EXECUTIVE DIRECTOR S REPORT The Executive Director presented to the Board h monthly report (see attached report). Rud asked regards to the Grasselli Bridge construction monitorg that construction project. Tom Laustsen stated that he construction meetgs for th project. Rud asked project. The Executive Director stated that the Authority has monies th project. Chairman ask question if the Authority engeer volved and attendg regard to professional fees for th the escrow account for regard to Blue Apron. The Executive Director reported that the Authority had a hearg with Blue Apron. The Supertendent served as the Hearg Officer and Edward Majeski represented Authority and they all concurred that there will be a $1,000 fe for their violation due to exceedances of that as No of yesterday Blue Apron s pretreatment unit came onle. other questions of the Executive Director s report. Oil and Grease. The Supertendent added 3

2 LINDEN ROSELLE SE WERA GE AUTHORITY MEETING MINUTES August 22, 2018 SUPERINTENDENTS REPORT Supertendent presented to the Board h monthly report (see attached report). Supertendent added to h report that next Tuesday the Authority scheduled for a collection system spection by the EPA. No other questions of the Supertendent s report. BIDS AND PURCHASES Authorization Dposal of Surplus Property The Authority the owner of certa surplus property which no longer needed for public use. Sellg of the surplus property an as condition without express or implied warranties. Th sale of surplus property shall be conducted through GovDeal pursuant to State Contract accordance with the terms and conditions of the State Contract. The sale will be done onle and beg conducted pursuant to Local Fance Notice The Executive Director and Staff are recommendg the Board authorize to dposal of Authority s surplus equipment. Holley, seconded by Mikolajczyk, the Board unanimously approved Resolution authorizg Dposal of Surplus Property conducted through GovDeal pursuant to State Contract accordance with the terms and conditions of the same. Sellg of the surplus property an as condition without express or implied warranties. (Resolution #47-18 attached) Strano arrived at 12:17 PM Award of Contract to T&M Associates for Design and Bid Engeerg Services for Phase V Buildgs Improvement Project The Authority had previously awarded a contract by Resolution #26-18 to T&M Associates, who had been qualified under a fair and open process to provide general engeerg services, to provide a Study/Planng Document for the Phase V Buildgs Improvements Project. The Authority determed that numerous structural improvements needed to be made to multiple structures and buildgs that were leakg and/or exhibitg signs of deterioration on their exterior façade. The need for these improvements had been identified the Annual Plant Inspection. T&M Associates has submitted a comprehensive proposal for these services the amount of $135,500. Therefore, the Executive Director and Staff are recommendg that the Board award a contract to T&M Associates for Design and Bid Engeerg Services for Phase V Buildgs Improvement Project the amount of $135,500. Mikolajczyk, seconded by Holley, the Board unanimously approved Resolution awardg a contract to T&M Associates for Design and Bid Engeerg Services for Phase V Buildgs Improvement Project the amount of not to exceed $135,500. (Resolution #48-18 attached) ENGINEERS REPORT Tom Laustsen added to h written report that Exxon/Mobil proposed cappg/remediation at the Exxon refery property. CDM Smith has contracted with National Water Ma Cleang Company to televe the portion of the le that crosses under the cap. Several conference calls were held to coordate the televg. Tom stated that the work was completed. Tom stated that regards to the JVM Property, CDM Smith reviewed the geotechnical report from the borgs that were performed adjacent to the Ma Interceptor. A memorandum was prepared summarizg the fdgs and recommendations that should be implemented as part of the design of the buildg foundation and also construction procedures that should be followed durg construction. Tom had a conversation last week with JVM engeer and gave some clarification on the foundation design. There were no questions of the engeer. 4

3 LINDEN ROSELLE SEWERAGE MEET/,VG MINUTES August 22, 2018 PUBLIC COMMENT No comment from the public. BILLS AND CLAIMS A UTHORfry Certification and recommendation received from the Executive Director, Purchasg/Contract Manager, and Fancial Manager. Operatg Fund 1-lolley, seconded by Mikolajczyk, the Board unanimously approved payment of the Operatg Bills the amount of $645, (Resolution attached). Renewal and Replacement Fund MOTiON: Mikolajczyk, seconded by Holley the Board unanimously approved payment of the Renewal and Replacement Bills the amount of $16, (Resolution attached). Tom Laustsen and Chr Kidd left the meetg due to Executive Session. EXECUTIVE SESSION Holley, seconded by Mikolajczyk the Board unanimously approved the Resolution to hold an Executive Session to dcuss Personnel Matters and any other matters as may come before the Members. (At 12:30 P.M., Resolution #06E-18 attached). Holley, seconded by Mikolajczyk, the Executive Session was closed 12:37 P.M. and the regular busess meetg resumed. Meetg open to the public. Tom Laustsen joed the meetg. The followg actions has to be taken by Motion: Holley, seconded by Mikolajczyk, the Board unanimously approved recommendation of the Executive Director to promote Edward Majeski, IPP Coordator effective November 1, 2018 to Actg Environmental Compliance Manager while also contug to serve as the IPP Coordator for a three (3) month evaluation period, receivg a 10% salary crease, which $89,912. Effective February 1, 2019, h salary would be $116,419 as the permanent Environmental Compliance Manager and IPP Coordator. Holley, seconded by Mikolajczyk, the Board unanimously approved recommendation of the Executive Director and Supertendent to promote Atha Ramadan effective August 24, 2018 for the position of Laboratory Manager and Supervor for a three (3) month evaluation period receivg a 10% salary crease, which $73,487. Effective November 24, 2018 her salary would be $74,399. Mikolajozyk, seconded by Holley, the Board unanimously approved recommendation of the Executive Director and Supertendent to have a Special Board Meetg regard to the Aries project on 9/5/2018 at 12 Noon. Halley welcomed aboard Mayor Armstead as a Board Member to the Lden Roselle Sewerage Authority. ADJOURNMENT Mikolajczyk, seconded by Vircik, the meetg was adjourned at 12:44 P.M. and it was ordered that the monthly Board Meetg of the LRSA be held on Wednesday, September 26, 2018 at 12:00 P.M. the office of the Authority. Submitted by: Urszula Luzny 5

4 THE LINDEN ROSELLE SEWERAGE AUTHORITY MONTHLY RECEIPTS JuCy 1, JuCy 31, 2018 REVENUE FUND Non-Major User City of Lden Safety Kleen (Clean Harbors) 15, Municipality 0.00 Major Industry Users Mcellaneous 0.00 PSE&G (Mo. Effluent June-18) 20, Total Revenue Fund $934, OPERATING FUND Northfield Transfer 740, Total Operatg Fund $740, Lden Property Holdg Escrow Account Begng Balance as of 07/01/18 78, LPH Negotiations & Agreement for Easements/Licenses 0.00 Endg Balance as of $78,140.71

5 LINDEN ROSELLE SEWERAGE AUTHORITY EXECUTIVE DIRECTOR S REPORT August 22, 2018 ADMINISTRATIVE ACTIVITIES 1. P-Card P-Card Trag has begun and expected use of the cards days. DEPARTMENTS A. Monitorg Department 1. All EPA and NJDEP reports were completed and submitted on time. 2. On July 26, 2018, Blue Apron requested an additional change of the stallation of their pretreatment system. The Authority approved the request and the new stallation due date December 15, 2018, with full operation by January 1, PSEG Effluent Reuse down from an average of 3.43 MG 2017 to 2.71 MG The rafall for July 2018 was The rafall for 2018 last year, 2017 at th time it was up at as compared to 5. Meetg with Capital Food on August 8, 2018 to dcuss sug a wastewater dcharge permit. The permit application due on December 15, Grasselli Bridge Pre-Construction meetg was held on August scheduled to beg at the end of August , Construction 7. Tremley Pot Truckg Termal seekg to hook a new private sanitary sewer le to the Authority s POTW. B. BUSINESS DEPARTMENT 1. Revenue Residential billg revenue with $1, the amount of $896, was received terest payments and $2, prepayments. July 2018 along 2. Expenses Currently 0 & M Expenses YTD as of July 31, % of the total annual budget for 0 & M. $5,662, or approximately Respectfully submitted, c-fl vii. Brown xecutive Director II If

6 The Supertendents Report to the Board August 22g 2018 HihIiphtp Departments Operations: 1. Plant performance - limits. See attached plant operated well durg July 2018 meetg all permits 2. We are still seeg higher than normal BOD fluent readgs both concentration and loadg. 3. Our flows averaged 12.4 MDC with a peak Max daily flow of 17.5 MCD 4. We Barged July 5. Our grit averagg 23 Ton/Month with higher than normal of 20 tons/month Matenance: 1. Performed Monthly Preventive Matenance, electrical safety checks and normal packg matenance. 2. Removed worn C3 pump (primary) for over haul 3. Dropped primary tank from cha I removed lks of cha from each pass to remove slack 4. Extensive grounds keepg at plant roselle meter and Ma St PS. 5. Unclogged pump #2 at Allen st PS. 6. Ma St PS let le jetted and TVed by len DPW Found heavy grease build up DPW cleaned le. 7 Serviced all 6 blower cores cabets and harmonic filters. Changed all let filters cludg filter outside buildg Lahoraton: 1. We are experiencg a basele drift with the AA. The unit was serviccd we will keep an eye on the unit. 2. Mercury samples were sent to outside lab and the results came back as Non-detect. 3. All SOPs (except Fecal coliform) ere reviewed and updated to reflect our procedures. 4. The QA/QC Manual has been updated to reflect reportg changes. 5. The monthly QA was completed and all of the second quarter QA for 2018 has been completed. 6. We are lookg to dpose of all the expired chemicals and hexane waste th comg month. Cost about $ Respectfully Submitted, Jeffrey A. Williams