THE LINDEN ROSELLE SEWERAGE AUTHORITY

Transcription

1 LINDEN ROSELLE SEWERAGE AUTHORITY AIEETING MINUTES THE LINDEN ROSELLE SEWERAGE AUTHORITY The mutes of the regular meetg held on Wednesday, at 12:00 P.M. the office of the Lden Roselle Sewerage Authority. Chairman Vircik announced the Public Notice of time and date of the Public Meetg has been duly executed accordance with the Open Public Meetg Act, RL., 1975, Ch. 231, notification beg mailed 12/29/17 to the Local Source, Star Ledger, Home News Tribune, and to the municipal clerks of Lden and Roselle for postg a public place. Present: Late: Absent: Attendg: Vitors: George Vircik, Chairman; Edward Mikolajczyk, Treasurer; Derek Armstead, Member; Ralph Strano, Alternate Member; Jamel Holley, Member; Regald Atks, Alternate Member; David G. Brown, Executive Director; Jeffrey A. Williams, Supertendent; Richard Rud, Weer Law Group; Tom Laustsen, CDM Smith Co.; Chr Kidd and Bob Burke from Aries Company; Craig Halloran, Lden resident. Armstead, and seconded by Mikolajczyk, the Board unanimously approved the Agenda set forth below. Armstead, and seconded by Mikolajczyk, the Board unanimously approved the mutes of the August 22,2018 Regular Board Monthly Meetg. Armstead, and seconded by Mikolajezyk, the Board unanimously approved the mutes of the August 22, 2018 Executive Session. Armstead, and seconded by Mikolajczyk, the Board unanimously approved the mutes of the September 5, 2018 Special Board Meetg. Armstead, and seconded by Mikolajczyk, the Board unanimously approved the mutes of the September 5, 2018 Executive Session. Chairman stated Strano votg Member until Holley or Atks shows up. Mikolajczyk, and seconded by Strano, the Board unanimously accepted Treasury Report as read. BUSINESS AGENDA EXECUTIVE DIRECTOR S REPORT The Executive Director presented to the Board h monthly report (see attached report). No questions of the Executive Director s report. SUPERINTENDENTS REPORT Supertendent presented to the Board h monthly report (see attached report). Supertendent added to h report the plant still seeg higher than normal BOD fluent readgs both concentration and loadg, past three years the Authority seeg 26% higher BOD. Th crease of BOD has tremendous impact on the facility over all, some of which are sludge production, electrical use and chemical use. 9-3

2 LINDEN ROSELLE SEWERAGE AUTHORITY MEETING MINUTES Septenther 26, 20/8 SUPERINTENDENT S REPORT (contued) Authority has an idea where it comg from and th sue beg addressed. Holley arrived and votg Board Member. Halloran, Lden resident asked if th person and/or company will be required to put some pretreatment program place and/or responsible of producg higher BOD and if Authority receives higher load of SOD it does impact the facility fancially also then Lden residents pays more money for sewer bill. Supertendent stated Authority has IPP program place, which sets forth the limits and fee structure for facilities of th nature. BIDS AND PURCHASES Authorization to Ratify and Confirm Water Le ReDlacement A portable water leak was detected next to the Authority s UV Buildg. Three contractors were contacted to perform an assessment order to make the necessary repairs. JEV Construction and Spectraserv, Inc. responded they would be available to mobilize and perform the work for 2-3 weeks. The third contractor, Tom Krut Excavatg, Inc. was able to mobilize immediately. As the circumstances dictated the leak be addressed as soon as possible, Tom Krut Excavatg Inc., was authorized to perform the work. It was determed due to poor condition of the pipe, the le needed to be replaced, rather than repaired. Therefore, the Executive Director and Staff are recommendg the Board authorize to ratify and confirm water le replacement for the amount of $16,892 to Tom Krut Excavatg, Inc. Holley, seconded by Armstead, the Board unanimously approved Resolution authorizg to Ratify and Confirm Water Le Replacement to Tom Kurt Excavatg, Inc. the amount of $16,892. (Resolution #50-18 attached) Award of Contract to Extel Communications. Inc. to Replace Telephone System The Authority s current telephone system need of replacement. The system was stalled at least thirty years ago, and lacks basic features. Extel Communications, Inc. an authorized vendor under the New Jersey State Contract, was contacted and has submitted a cost proposal for a state of the art phone system. The proposal cost $14,083, which cludes stallation, programmg and trag. In addition, it anticipated Authority s monthly phone service bill, with the carrier they have proposed, Spectrotel, will be slightly less than current monthly Verizon phone service bill. A cost proposal was also solicited from a second vendor, RKC Systems, which was the amount of $15,873. Therefore, the Executive Director and Staff are recommendg the Board award a contract to Extel Communications, Inc. the amount of $14,083. Holley, seconded by Mikolajczyk, the Board unanimously approved Resolution awardg a contract to Extel Communications, Inc. to replace current telephone system with a state of the art phone system the amount of not to exceed $14,083. (Resolution #51-18 attached) ENGINEERS REPORT Tom Laustsen added to h written report regards to the bridge project easement has to be modify because the water le has to be moved. Rud asked if the engeer work and asstance for th project paid from LPH escrow account. The Executive Director responded the engeer work paid by LPH. Chairman asked if the Pump Station Project completed and if Authority received FEMA reimbursement; Tom stated th project completed and the Executive Director stated Authority completed third payment and waitg for the check. 4

3 LiNDEN ROSELLE SE WERAGE ALITHORITY MEETING MINUTES September 26, 20)8 ENGINEERS REPORT (contued) Chairman asked regards Lden Mare. Tom they proposg to stall a new rail le north and west of the Authority s property. They have several layouts proposed, of which they have some impact on the Authority s for the Ma Interceptor Sewer and one proposed layout has Manhole No. 3 the middle of the rail le. Tom further said CDM Smith has reviewed and provided and requested additional formation. comments easement stated PUBLIC COMMENT Halloran, Lden resident asked regard to the rail le project; as it close to the Authority s Ma Interceptor Sewer what about anticipated heavier tra cars, if consideration the plans and if there will be reforcement of the area. Tom a designg for the rail system and cross over system. Further Tom said the question was asked by engeer, what kd of plans they have order to protect Authority s Ma Interceptor Sewer; which CDM Smith waitg for response. Halloran ask if the Authority aware State Leglatures lookg to pass to record and televe all public meetg on the governmental level cludg executive The Executive Director the Authority aware of the leglation. Lden resident asked filtration/flow to the plant and how th procedure gog along. Executive Director said regards to l&i a will be scheduled with City of Lden and Borough of Roselle with their engeers and dcussg l&l strategy. answer about meetg taken stated there same standard requirement session. Armstead he asked Aries representatives to be present at th meetg today. Armstead said th project should be already falized, however a communication problem between a law firm and surance carrier, and basically askg for better progress. Armstead further Aries will not have any fundg if Authority does not have place. agreement stated stated stated there Rud just before th meetg Authority received communication from Aries cluded a letter from the Bond Counsel, which we did not have a chance to review. Rud further said prior to the special meetg Authority thought the ready, was needed few falization to be to the and it to both were on the page, but based on recent communications Aries back some provions, which Authority has to review before falizg. same attached agreement agreement seems just parties suggested Authority roll Armstead concluded all parties have to sit down and figure out what needs to to really move forward with th project. Armstead the Board to up the and have a Special Meetg at the Authority before the next Board Meetg it will benefit City as well as Authority. asked speed as happen process the Holley, seconded by Mikolajczyk, the Board unanimously agreed to conduct a Special Board Meetg on October 10, at 12 Noon Mikolajczyk, and by Armstead the Board unanimously approved to appot Holley as a Vice Chairman to the Authority. seconded Mikolajczyk, and seconded by HoIley the Board unanimously approved to appot Armstead as a Secretary to the Authority. BILLS AND CLAIMS Certification and recommendation received from the Executive Director, Manager, and Fancial Manager. Purchasg/Contract 5

4 LINDEN ROSELLE SEWERAGE AUTHORITY MEETING?4INUTES Operatg Fund Holley, seconded by approved payment of the Operatg Bills (Resolution attached). Renewal and Replacement Fund Holley, seconded by approved payment of the Renewal and Replacement Bills $ (Resolution attached). Armstead, the Board unanimously the amount of $539, Mikolajczyk the Board unanimously the amount of Tom Laustsen, Aries Representatives and Lden resident left the meetg due to Executive Session. EXECUTIVE SESSION Holley, seconded by Armstead the Board unanimously approved the Resolution to hold an Executive Session to dcuss Personnel Matters and any other matters as may come before the Members. (At 12:50 P.M., Resolution #08E-18 attached). Holley, seconded by Mikolajczyk, the Executive Session was closed 1:00 P.M. and the regular busess meetg resumed. Meetg open to the public. Tom Laustsen joed the meetg. No actions has to be taken due to Executive Session. ADJOURNMENT adjourned at 1:02 P.M. and Armstead, seconded by it was ordered the monthly Board Meetg of the LRSA be held on Wednesday, October 24, 2018 at 12:00 P.M. Authority. Mikolajczyk, the meetg was the office of the Submitted by: Urszula Luzny 6

5 ADMINISTRATIVE ACTIVITIES LINDEN ROSELLE SEWERAGE AUTHORITY EXECUTIVE DIRECTOR S REPORT 1. Edmunds Edmunds trag date. scheduled for September 25 & 26, and October 1, 2018 the Go Live DEPARTMENTS A. Monitorg Department 1. All EPA and NJDEP reports were completed and submitted on time. 2. The EPA audited the Authority s Collection System program and no violations were cited at the time of spection. 3. The fluent VOC sample for the semi annual 14 & compliance. 15, 2018 and the data from the Air Air compliance monitorg was collect August compliance monitorg was normal and 4. PSEG Effluent Reuse down from an average of 3.43 MG 2017 to 3.15 MG The rafall for August 2018 was The rafall for 2018 last year, 2017 at th time it was up at as compared to B. BUSINESS DEPARTMENT 1. Revenue Residential billg revenue along with $2, the amount of $210, was received terest payments and S prepayments. August Expenses Currently 0 & M Expenses YTD as of August 31, % of the total annual budget for 0 & M. $6,380, or approximately Respectfully submitted, David G. Brown Executive Director

6 Supertendents Report to the Board Highlightg Departments Operations: 1. Plant performance - limits. The plant operated well durg August 2018 meetg all pennits 2. We are still seeg higher than normal BOD fluent readgs both concentration and loadg. 3. Our flows averaged MDG with a peak Max daily flow of 20,26 MOD 4. We Barged August 5. Our grit averagg 23 Ton!Month Th higher than the normal of 20 tons/month 6. Operators patg and cleang throughout plant 7. We are still runng more blower cores than normal due to high BOD. Matenance: Laboraton : 1. Performed Monthly Preventive Matenance, electrical safety checks and normal packg matenance. 2. Replaced pillow block on B2 Drive shaft 3. Added no trespassg signs on fence at ma St and Allen St. PS 4. Replaced regulator on gas le on heat exchanger 2 5. Infrared scanng of all plant MCC panels and transformers was completed. 6. Emergency repair to water ma by UV buildg was completed. 7. GBT unit 2 repaired le had clogged due to solidified permanganate. 1. We have a new Lab Manager Atha Ramadan she was promoted from lab staff 2. We are experiencg a basele drift with the AA. The unit required a new mother board last month. 3. Mercury samples were sent to outside lab and the results came back as Non-detect, 4. We are lookg to dpose of all the expired chemicals and hexane waste th comg month. Cost about $1900. We had an EPA Collection System spection August. They seemed satfied with our O&M manual. They wanted to see some mor changes to some of the verbiage which we have some and submitted to them. They basically wanted to know if as the licensed collection system operator, I was fullg my specified duties as specified NJAC 7:1 OA They seem satfied I was. We should get a written report about 4 to 5 months. Respectfully Submitted, Jeffrey A. Williams Supertendent 9