Housing Authority of the City of Perth Amboy 881 AMBOY AVENUE, P.O. BOX 390, PERTH AMBOY, NJ TELEPHONE: (732)

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1 Housing Authority of the City of Perth Amboy 881 AMBOY AVENUE, P.O. BOX 390, PERTH AMBOY, NJ TELEPHONE: (732) EDNA DOROTHY CARTY-DANIEL, Chairperson PEDRO A. PEREZ, Vice-Chairman FERNANDO A. GONZALEZ MIGUEL A. AROCHO SHIRLEY JONES REVEREND H. WAYNE BRADY CHAPLAIN GREGORY PABON FAX: (732) THE MINUTES OF THE REGULAR MONTHLY MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PERTH AMBOY April DOUGLAS G. DZEMA, P.H.M. Executive Director EDWARD TESTINO Counsel The Board of Commissioners of the Housing Authority of the City of Perth Amboy met for the Regular Monthly meeting on Tuesday, April 10, 2012 at Dunlap Homes Apartment Complex, Edward Scott Resource Center, located at 881 Amboy Avenue, Perth Amboy, New Jersey <Moment of Silence.> <Pledge of Allegiance.> The meeting was called to order by Chairperson Carty-Daniel and statement read as to proper notification of the meeting given in accordance with the Open Public Meeting Act Law as follows: Adequate Notice has been made as to the time, place, and date of the meeting and as to the nature of business to be discussed being the general business of the Authority. Upon roll call, those present and absent were as follows: Present: Chairperson Edna Dorothy Carty-Daniel Vice-Chairman Pedro A. Perez Commissioner Fernando A. Gonzalez (arrived late) Commissioner Shirley Jones Commissioner Reverend H. Wayne Brady Commissioner Chaplain Gregory Pabon Excused: Commissioner Miguel A. Arocho The Chairperson declared said quorum present. On the motion of Vice-Chairman Perez, which motion was seconded by Commissioner Pabon, the Board concurred to approve the Minutes of the regular monthly Board meeting of March 13, 2012, as presented. Upon roll call, the following vote was carried: Edna Dorothy Carty-Daniel, Pedro A. Perez, Shirley Jones, Abstain: Reverend H. Wayne Brady

2 <Commissioner Fernando A. Gonzalez arrives to meeting.> On the motion of Vice-Chairman Perez, which motion was seconded by Commissioner Jones, the Board concurred to approve the Minutes of the Executive Session of March 13, 2012, as per revision and amendment presented. Upon roll call, the following vote was carried: Edna Dorothy Carty-Daniel, Pedro A. Perez, Fernando A. Gonzalez, Shirley Jones, and Chaplain Gregory Pabon. Abstain: Reverend H. Wayne Brady The following resolution was introduced by Vice-Chairman Perez, read in full and considered: RESOLUTION # 2899-A TO AWARD A CONTRACT FOR FIRE PUMP INSPECTION, MAINTENANCE AND REPAIR SERVICES WHEREAS, proposals for a service contract for an annual inspection and maintenance, and repairs, if needed, of the fire pumps at Stack Apartments and Hansen Apartments were solicited through public advertisement; and WHEREAS, the Authority received the following (4) four proposals: Offeror: Annual Inspection and Hourly Labor Rates Maintenance for Repair Services Fixed Annual Price Standard Rates Premium Rates Absolute Protective $1, Systems, Inc. Edison, NJ Plumber/Pipefitter $90.00/hours $135.00/hour Allied Fire & Safety $1, Equipment Company, Inc. Neptune, NJ Plumber/Pipefitter $95.40/hour $143.10/hour Electrician $95.40 /hour $143.10/hour Laborer $95.40/hour $143.10/hour Cerullo Fire $2, Protection, Inc. Rahway, NJ Sprinkler Fitter $126.50/hour 2

3 Total Fire Safety, LLC $ Easton, PA Plumber/Pipefitter $102.00/hour $148.00/hour Electrician $105.00/hour $145.00/hour Laborer $80.00/hour $100.00/hour WHEREAS, the contract will be for a one year term, renewable for an additional year at the Authority s option. Payment for the annual inspection and maintenance services will be at a fixed price per the contractor s proposal. Payments for repairs to the pumps and related equipment, if needed, will be based on actual labor time at the rates proposed, plus reimbursement for parts and materials costs; and WHEREAS, the proposal must advantageous to the Housing Authority was that submitted by Absolute Protective Systems, Inc. of Edison, New Jersey. This company was the Authority s previous contractor for these services, and performed the service reliably and competently; and WHEREAS, award of contract to Absolute Protective Systems is recommended NOW, THEREFORE BE IT RESOLVED, the Board of Commissioners of the Housing Authority of the City of Perth Amboy approves the award of a service contract to Absolute Protective Systems of Edison, New Jersey for an annual inspection and maintenance, and repairs, if needed, of the fire pumps at Stack Apartments and Hansen Apartments for a fixed annual fee of $1,200.00, as presented. Commissioner Gonzalez moved that the foregoing resolution be adopted as presented, which motion was seconded by Commissioner Jones. Upon roll call, the following vote was carried:, The following resolution was introduced by Vice-Chairman Perez, read in full and considered: RESOLUTION # 2900-A TO AWARD A CONTRACT FOR EXTERMINATING SERVICES WHEREAS, it is recommended that award of this contract be given to Alliance Commercial Pest Control, Inc. for a one year period with the option to renew for an additional one year; and WHEREAS, the Authority has decided to decrease the frequency of roach baiting from monthly to bi-monthly at the recommendation of George Boulieris, our Maintenance Supervisor as most units do not have a roach problem. Mr. Boulieris is a licensed exterminator and will address any units with an infestation problem if necessary; and 3

4 WHEREAS, the annual cost to provide bi-monthly service for roaches will be $2, which at the request of the contractor 60 days prior to the start of the second year can be increased based on the index rate in the Implicit Price Deflator for State and Local Government Purchases of Goods and Services. The cost for bed bug treatment 0/1 BR - $95, 2 BR - $105, 3 BR - $115, 4 BR - $125, and 5 BR - $135; and WHEREAS, the Housing Authority has received eight proposals for exterminating services, which were evaluated in regard to three factors: - Qualifications of the individuals to service the contract (maximum 25 points) - Previous experience of the company in providing pest control services (maximum 25 points) - Price (maximum 50 points) EXTERMINATING SERVICES ROACHES COST MONTHLY ROACHES COST BI-MONTHLY PRICE (MAX 50 POINTS) VENDOR E&G $ 5, $ 2, Emergency $ 5, $ 6, Bug Eliminator $ 6, $ 5, Central $ 28, $ 17, Alliance $ 5, $ 2, A-Academy $ 21, $ 10, Pest-A-Side $ 5, $ 5, GM Pest Control $ 40, $ 32, VENDOR QUALIFICATIONS OF INDIVIDUALS (MAX 25 POINTS) PREVIOUS EXPERIENCE PROVIDING SERVICE (MAX 25 POINTS) PRICE (MAX 50 POINTS) E&G Emergency Bug Eliminator Central Alliance A-Academy Pest A-Side GM Pest Control TOTALS BED BUGS 0/1 BEDROOM 2 BEDROOMS 3 BEDROOMS 4 BEDROOMS 5 BEDROOMS VENDOR E&G $ $ $ $ $ Emergency $ $ $ $ $ Bug Eliminator $ $ $ $ $ Central $ $ $ $ $ Alliance $95.00 $ $ $ $ A-Academy $ $ $ $ $ Pest A-Side $ $ $ $ $ GM Pest Control $ $ $ $ $

5 WHEREAS, two proposals received 100 points, with Alliance having a slightly lower overall cost. The Authority is currently using Alliance and is satisfied with the service it is receiving; and NOW, THEREFORE BE IT RESOLVED, the Board of Commissioners of the Housing Authority of the City of Perth Amboy approves an award of contract to Alliance Commercial Pest Control, Inc. for a one year period for exterminating services, as presented. Commissioner Jones moved that the foregoing resolution be adopted as presented, which motion was seconded by Commissioner Gonzalez. Upon roll call, the following vote was carried: The following resolution was introduced by Commissioner Gonzalez, read in full and considered: RESOLUTION # 2901-A TO EXERCISE OPTION TO CONTRACT FOR LAWN MAINTENANCE SERVICES WHEREAS, a contract for lawn mowing and leaf raking services was awarded last year after public bidding. This contract runs through May 31, 2012 and may be extended at the Authority s option for an additional year at the same prices; and WHEREAS, our current contractor, G&J Landscaping, has been prompt in responding to our requests for services and has performed these services well. This contractor s prices for services at each site are very reasonable, and it is not likely that we will realize any savings by re-bidding this contract; and WHEREAS, it is recommended that the Authority exercise its option to extend this contract for an additional year. The contract prices will remain the same, as shown following: G&J Landscaping s bid prices, submitted May 5, 2011 Lawn Mowing or Leaf Raking: William A. Dunlap Homes: Richard F. Stack Apartments: Wesley T. Hansen Apartments: George J. Otlowski Sr. Gardens: John E. Sofield Gardens: Douglas G. Dzema Gardens: $ per service $ per service $ per service $ per service $ per service $ per service NOW, THEREFORE BE IT RESOLVED, the Board of Commissioners of the Housing Authority of the City of Perth Amboy approves exercising its option to extend the contract to G&J Landscaping for lawn maintenance services for an additional year, as presented. 5

6 Vice-Chairman Perez moved that the foregoing resolution be adopted as presented, which motion was seconded by Commissioner Brady. Upon roll call, the following vote was carried: The following resolution was introduced by Vice-Chairman Perez, read in full and considered: RESOLUTION # 2902-A TO AMEND THE INTER-LOCAL AGREEMENT WITH BAYONNE HOUSING AUTHORITY WHEREAS, due to several staff changes in its S8 Department, the Bayonne Housing Authority BHA has approached the Housing Authority of the City of Perth Amboy HACPA with reference to amending the current inter-local agreement between the agencies to include S8 support services; and WHEREAS, the following services have been requested: 1) Provide support for approximately 265 Section 8 recertifications 2) Review recertification packet to determine if any information is omitted or needs to be updated. 3) Provide data input into the Yardey system. 4) Submit data to HUD as required by law. 5) Provide training to Bayonne staff as requested. 6) Provide an administrative review of the Section 8 program if requested. WHEREAS, the HACPA has the necessary staff and expertise to provide services required by the BHA; and WHEREAS, this agreement will provide a cost savings to the BHA; NOW, THEREFORE BE IT RESOLVED, by the Commissioners of the Housing Authority of the City of Perth Amboy the following: 1) Approval to amend the inter-local agreement between the Bayonne Housing Authority and the Housing Authority of the City of Perth Amboy dated January 23, 2008 to include Section 8 support services as noted above. 2) Compensation to be paid to the HACPA as the following rates: Section 8 HACPA staff: $45 per hour for work performed Monday through Friday from 9:00 am to 5:00 pm, $67.50 for work performed Monday through Friday after 5:00 pm and on weekends. Section 8 Program Director: $70 per hour for work performed Monday through Friday 9:00 am to 5:00 pm, $105 per hour for work performed Monday through Friday after 5:00 pm and on weekends. Reimbursement shall include mileage for HACPA employees at current IRS rate and tolls as required. 3) Said resolution will be made part of the inter-local agreement dated January 23, 2008 and can be terminated by either party upon 30 days written notice. Commissioner Gonzalez moved that the foregoing resolution be adopted as presented, which motion was seconded by Commissioner Brady. Upon roll call, the following vote was carried; 6

7 The following resolution was introduced by Vice-Chairman Perez, read in full and considered: RESOLUTION # 2903-A FOR EMPLOYEES WORKING AT THE BAYONNE HOUSING AUTHORITY WHEREAS, the Housing Authority of the City of Perth Amboy HACPA has approved an amendment to their inter-local agreement the Agreement with the Bayonne Housing Authority BHA to provide Section 8 support services; and WHEREAS, the HACPA will need several of its employees to perform the service required under the agreement; and WHEREAS, the Board of Commissioners and the HACPA administration feel the employees are entitled to additional compensation as they are taking on added responsibilities under this agreement; and WHEREAS, the Authority s Executive Director has recommended and the Board of Commissioners agrees to the following salary adjustments: 1) Nasly Sanchez Section 8 Program Director An increase to her base pay of $2,500. 2) Esther Wolmers-Paterson Section 8 Program Assistant An increase to her base pay of $2,500. WHEREAS, the salary adjustments will remain in effect as long as the agreement with Bayonne is intact. Should either party terminate the agreement the salaries of those Employees noted above will be reduced by $2,500. NOW, THEREFORE BE IT RESOLVED, by the Housing Authority of the City of Perth Amboy Board of Commissioners the following: 1) Approval of a salary increase to Nasly Sanchez Section 8 Program Director in the amount of $2,500. 2) Approval of a salary increase to Esther Wolmers-Paterson Section 8 Program Assistant in the amount of $2,500. 3) Said increase will remain in effect so long as the agreement with the Bayonne Housing Authority to provide Section 8 support services remains intact. Upon termination of this agreement both employees salaries will be reduced by $2,500. Commissioner Gonzalez moved that the foregoing resolution be adopted as presented, which motion was seconded by Commissioner Pabon. Upon roll call, the following vote was carried: 7

8 The following resolution was introduced by Commissioner Brady, read in full and considered: RESOLUTION # 2904-A TO APPROVE THE AMENDMENT TO THE CONTRACT FOR PLANNING AND PROGRAM MANAGEMENT SERVICES FOR THE REDEVELOPMENT OF DELANEY HOMES. WHEREAS, because of various concerns that were raised in recent public meetings for the redevelopment of Delaney Home, the Housing Authority has planned for an additional meeting to respond to the questions that have arisen; and WHEREAS, the Authority has requested its consultant planning firm, Architects Unlimited, to coordinate this additional meeting; and WHEREAS, the consultant has requested additional fees of $4, to provide these services. This request is reasonable, and approval of an amendment to the Authority s contract with Architects Unlimited for these additional services and fees is recommended; NOW, THEREFORE BE IT RESOLVED, the Board of Commissioners of the Housing Authority of the City of Perth Amboy approves the amendment to the contract with Architects Unlimited for planning and program management services for the redevelopment of Delaney Homes for an additional fee of $4,932.00, as presented. Commissioner Gonzalez moved that the foregoing resolution be adopted as presented, which motion was seconded by Commissioner Pabon. Upon roll call, the following vote was carried: The following resolution was introduced by Commissioner Gonzalez, read in full and considered: RESOLUTION # 2905-A TO APPROVE AN AWARD OF CONTRACT TO PROVIDE THE FISCAL IMPACT ANALYSIS FOR THE REDEVELOPMENT OF DELANEY HOMES. WHEREAS, the Housing Authority is in the process of planning for the redevelopment of the Delaney Homes site, a number of questions have been raised with the Perth Amboy community at large as to how our proposed redevelopment will affect the City real estate tax, base, the school system, and demand for other municipal services; and WHEREAS, the Authority is confident that the proposed redevelopment will have a positive impact in all these matters; however, in order to answer these questions in detail with supportive evidence, the Authority has requested one of its planning consultants, Value Research Group to prepare a fiscal impact analysis; and 8

9 WHEREAS, Value Research Group proposed to provide the fiscal impact analysis for fees not to exceed $7,500.00; NOW, THEREFORE BE IT RESOLVED, the Board of Commissioners of the Housing Authority of the City of Perth Amboy approves an award of contract to Value Research Group to prepare a fiscal impact analysis for the redevelopment of Delaney Homes for a total fee not to exceed $7,500.00, as presented. Vice-Chairman Perez moved that the foregoing resolution be adopted as presented, which motion was seconded by Commissioner Jones. Upon roll call, the following vote was carried: On the motion of Vice-Chairman Perez, which motion was seconded by Commissioner Jones, the Board concurred to approve the April Bill List, as presented. Upon roll call, the following vote was carried: Discussion took place, in reference to the Delaney Homes Redevelopment Project/Demolition. - Demolition is ongoing. - A Community Redevelopment Meeting is scheduled for April 12, 2012 from 7:00 pm to 9:00 pm at the Delaney Recreation Center located at 701 Chamberlain Avenue. - In the process of reviewing revised plans and schematics. Discussion took place, in reference to The Parkview. Douglas Dzema, Executive Director updated the Board on the activities of PARTNER A.S.K. Youth and Continuing Education Scholarships applications are available and due on April 20, Memorandum of Understanding for Habitat for Humanity. Edward Testino, Counsel clarified stipulations of said Agreement. PUBLIC SESSION <No comment from the public.> ATTORNEY S REPORT Edward Testino, Counsel updated the Board on the litigation matter with Terrasan Construction. 9

10 DIRECTOR S REPORT The Executive Director informed the Board of the following: - Capital Report - Letter received from HUD on 3/14/2012 informing of approval of revised PHA 5-Year & Annual Plan. - Letter received from Congressman Albio Sires on 3/20/2012 informing the Housing Authority of their $23,859 Housing Counseling/Homeownership grant award. On the motion of Vice-Chairman Perez, which motion was seconded by Commissioner Brady, the meeting was adjourned. Respectfully submitted by: Douglas G. Dzema, PHM Executive Director and Secretary 10