13 th INTERNATIONAL GASTRIC CANCER CONGRESS IGCC 2019

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1 Prague, Czech Republic 13 th INTERNATIONAL GASTRIC CANCER CONGRESS IGCC May 2019 INTERNATIONAL GASTRIC CANCER CONGRESS PRAGUE 2019 Sborisov Dreamstime.com SPONSORSHIP AND EXHIBITION BROCHURE

2 Welcome Word Dear colleagues, With great pleasure we announce the 2019 International Gastric Cancer Congress to be held in Prague, 8 11 May Gastric Cancer continues to be a major health problem in Europe, in the Asian-Pacific Region, in America, Middle East and Africa. From a worldwide perspective, almost 1 Mio patients are diagnosed with gastric cancer / year and die from this aggressive cancer. Research on gastric cancer is developing fast. New insights into tumor biology and progress in health care delivery allow for more precise diagnostics, more efficacious treatment and better quality of care. This is more than one reason to profit from this most important and biggest scientific meeting on the topic of gastric cancer worldwide, bringing together delegates from many disciplines, reaching from basic researchers, clinical scientists and physicians from all disciplines and other health care professionals. Prague is located in the very heart of Europe. It is the beautiful capital of the Czech Republic and has always been a landmark of European science and academic life. We believe that hosting this important event in Prague will inspire and boost the interest on Gastric Cancer in many parts of Europe and worldwide. It will strengthen and reinforce research and collaboration between the Western and the Central-Eastern European countries, where gastric cancer is a major health problem and will bring together professionals from all continents. Prague is a city of stunning beauty and magnificent architecture, best of all the famous Charles Bridge which crosses the Vltava river ( Moldau ). Prague can be called one of the most captivating cultural heritages in the World. BUILDING BRIDGES will be the motto of the 2019 International Gastric Cancer Congress. When we are saying this we mean more than bringing together the Eastern and the Western Hemispheres of Europe and of the World: We believe that Prague s bridges will connect the traditional medical standards with the new and innovative approaches to diagnose and treat gastric cancer, including novel molecular, imaging and robotic techniques which allow for more precision and better treatment outcomes. We also feel that our motto expresses the urgent need for bridging all medical disciplines being involved in gastric cancer care. MULTIDISCIPLINARITY will be our claim for this congress. We will make any effort to make this congress a most valuable experience for surgeons, gastroenterologists, pathologists, basic researchers, young investigators, students, patient advocates and all professions who have a dedicated interest in gastric cancer research and care. We cordially invite you to Prague in 2019! Prof. Dr. Florian Lordick University of Leipzig, Germany Scientific Congress Chair Prof. Dr. Petra Tesarova Charles University Prague, Czech Republic Congress Secretary 2

3 13 th IGCC 2019 in a Nutshell Dates: from Wed 8 May 2019 to Sat 11 May 2019 The official website is being regularly updated and contains all the important information. Feel free to contact us at info@igcc2019-prague.org to obtain the information you need. Who Will You Meet at the Prague Congress? Congress sponsors and exhibitors will have direct access to top scientific, clinical, and business professionals from the gastric cancer field. The registration and scientific programme figures based on previous events tell us the following: IGCC 2015 IGCC delegates delegates 70 + countries 50 + countries abstracts abstracts oral presentations oral presentations posters posters Specialisations Involved Surgery Medical Oncology Endoscopy Gastroenterology Pathology Radiation Oncology Radiology Nuclear Medicine Molecular Biology Nutrition Epidemiology Statistics Psycho-oncology Supportive and Palliative Care Scientific Topics Gastric Cancer Genetics Hereditary Gastric Cancer Translational Research Pathology and Gastric Cancer Biomarkers Prevention and Early Detection Surgery and Quality Assurance Minimally-invasive and Robot-assisted Surgery Diagnosis and Staging Endoscopic Treatment Multidisciplinary Treatment of Gastric Cancer Management of Stage IV Gastric Cancer Novel Drugs and Immunotherapy Economic Burden of Gastric Cancer and Treatment in Different Healthcare Systems Survivorship, Supportive Care and Palliative care Young Oncology Education and Research in Gastric Cancer 3

4 Scientific Programme Wednesday 8 May Time Room 1 Room 2 Room 3 Room 4 Room 5 Room 6 Extra 12:00 12:30 IGCA 12:30 13:00 Executive Meeting 13:00 13:30 Lunch 13:30 14:00 14:00 14:30 14:30 15:00 15:00 15:30 15:30 16:00 16:00 16:30 16:30 17:00 17:00 17:30 Opening Ceremony 17:30 18:00 18:00 18:30 Reception 18:30 19:00 19:00 Newcomers Dinner Thursday 9 May IGCA Council Meeting Time Room 1 Room 2 Room 3 Room 4 Room 5 Room 6 08:00 08:30 Scientific Scientific Scientific Scientific Scientific Session Session Session Session Session 08:30 09:00 09:00 09:30 09:30 10:00 10:00 10:30 Poster Session with Poster Walks 10:30 11:00 Presidential 11:00 11:30 Session I including 11:30 12:00 Presidential Lecture 12:00 12:30 12:30 13:00 Lunch Symposium (Industry Satellite) Lunch Symposium (Industry Satellite) 13:00 13:30 Scientific Scientific Scientific Session Session Session 13:30 14:00 14:00 14:30 14:30 15:00 Jin-Pok Kim 15:00 15:30 Lecture 15:30 16:00 Workshop / Seminar Workshop / Seminar 16:00 16:30 16:30 17:00 17:00 17:30 17:30 18:00 18:00 18:30 18:30 19:00 19:00 Faculty Dinner Lunch Symposium (Industry Satellite) Scientific Session Workshop / Seminar Lunch Symposium (Industry Satellite) Scientific Session Workshop / Seminar Life Endoscopy (Part I) Life Endoscopy (Part II) 4

5 Friday 10 May Time Room 1 Room 2 Room 3 Room 4 Room 5 Room 6 08:00 08:30 Scientific Scientific Scientific Scientific Scientific Session Session Session Session Session 08:30 09:00 09:00 09:30 09:30 10:00 10:00 10:30 10:30 11:00 11:00 11:30 11:30 12:00 Presidential Session II 12:00 12:30 Lunch Symposium 12:30 13:00 (Industry Satellite) 13:00 13:30 13:30 14:00 14:00 14:30 Scientific Session Scientific Session 14:30 15:00 Nishi-Takahashi 15:00 15:30 Lecture 15:30 16:00 Workshop / Seminar Poster Session with Poster Walks Lunch Symposium (Industry Satellite) Scientific Session Workshop / Seminar Lunch Symposium (Industry Satellite) Scientific Session Workshop / Seminar 16:00 16:30 16:30 17:00 17:00 17:30 17:30 18:00 18:00 18:30 18:30 19:00 19:00 Conference Dinner Lunch Symposium (Industry Satellite) Scientific Session Workshop / Seminar Video Surgery (Part I) Video Surgery (Part I) Saturday 11 May Time Room 1 08:30 09:00 09:00 09:30 Presidential Session III 09:30 10:00 10:00 10:30 10:30 11:00 General Assembly 11:00 11:30 11:30 12:00 Closing Ceremony 5

6 Prague City Tourism The Venue Prague Congress Centre The Prague Congress Centre ranks among Europe s bestknown congress venues with m 2 of exhibition space, more than 50 halls, reception and meeting rooms (with an overall capacity of up to people) and a beautiful panoramic view over the city. It is located conveniently next to the Metro station (Vyšehrad Line C, Prague s city center is only two stops away) and the hotels Holiday Inn PCC and Corinthia Prague. It is also the seat of the Congress PCO (C-IN). 6

7 Why Sponsor and Exhibit? Showcase your organization at premier meeting point for international experts that come to share the knowledge and recent developments on more effective prevention, diagnosis and treatment of gastric cancer Gain an access to professionals from around the world Promote in a prominent place in a cost-effective way exhibition floor consists of more than 1000 sqm that is adjacent to the plenary lecture hall, poster area and other main halls. \ \ The venue (Prague Congress Centre) ranks among Europe s best-known congress venues with an overall capacity of up to people, a beautiful panoramic view over the city and convenient location next to the Metro station. Maintain relationship Meet & captivate audience Raise brand awareness Increase your visibility Meet new customers Access latest research findings About International Gastric Cancer Association The International Gastric Cancer Association IGCA is a multidisciplinary society that was founded in The primary goal of the IGCA is to provide an international forum for the advancement of research into the prevention, diagnosis and treatment of gastric cancer and to facilitate the eradication of gastric cancer worldwide. More info can be found at Sponsorship Opportunities Sponsors will be provided with a unique opportunity to gain direct access to over delegates specialising in gastric cancer from around the world. The sponsors contribution is recognised as a valuable enhancement of the congress, the options listed below can however be subject to negotiation. 7

8 Sponsorship Packages Sponsors supporting the Congress to a certain value will be acknowledged based on different levels of sponsorship as follows: Diamond Sponsor minimum contribution EUR Platinum Sponsor minimum contribution EUR Gold Sponsor minimum contribution EUR Silver Sponsor minimum contribution EUR Bronze Sponsor minimum contribution EUR Type of package Diamond EUR* Platinum EUR* Gold EUR* Silver EUR* Bronze EUR* Satellite symposium Lunch** Lunch** Delegate full registrations Gala dinner tickets Exhibition space 18 sqm PRIORITY CHOICE 9 sqm 9 sqm 6 sqm 6 sqm Exhibition only passes Extra items Bag partnership or Lanyards Bag insert pads Bag insert pens Advertisement in final program inside back cover inside inside inside Company profile in final program 100 words 60 words 40 words 30 words advert to delegates Bag insert General benefits*** * All prices shown are exclusive of VAT. ** Includes equipped meeting room for the duration of 60 minutes (exact time is to be determined), advertisement in the final program and a mailing with an invitation to all registered delegates 14 days prior to the start of the congress. Symposium content is to be reviewed and agreed on by the organizer. 8

9 Sponsorship Items Lunch Satellite Symposium Do not miss the opportunity to organize your own symposium during the congress (exact time is to be determined). This option includes an equipped meeting room for the duration of 60 minutes, invitation advertised in the final program and a mailing with an invitation to all registered delegates 14 days prior to the start of the congress (content of the invitation needs to be supplied by the given deadline). Symposium content is to be reviewed and agreed on by the organizer EUR Congress Materials, Bag and Badges Technology Congress Bag Partnership (Exclusive) You company logo will be printed on the bag in a prominent position together with the IGCC congress logo (the type, size and color of bags as well as position and size of the logo will be at the organizer s discretion) EUR Lanyards (Exclusive) Supply your company s lanyards and be constantly visible to all delegates EUR Mobile App (Exclusive) The IGCC 2019 will have an official mobile application (ios & Android) available for download. The app will provide delegates with access to the detailed scientific program, venue floorplans, general information and sponsors and exhibitors details. It is a platform that enables networking between delegates. As such, it is a potential sponsorship opportunity the interface can be branded with your logo linked to your sponsorship profile EUR Badges Sponsorship (Exclusive) Become a part of the most distinguishable congress item delegate badge. Your logo will be placed together with the logo of the Congress (size and position will be confirmed by the organizer) EUR Bag Insert / Flyer EUR Final Program Advertisement Full Inner Page: You can place your advertisement in the final program book, being the most-read item by the congress delegates EUR E-posters Become a sponsor of the most innovative congress tech item E-posters. Your logo will be placed on computer screens, congress website and the final programme book, your vertical banner can be place in the area. You can further increase your visibility by supplying mouse pads EUR 9

10 Wi-Fi Service (Exclusive) This is the service that is the most sought-after by delegates. Wi-Fi connection will be available in the halls and meeting rooms of the Prague Congress Centre. Your webpage will be the first page to open upon accessing the service. Speakers' Preview Room This room will be available at the Congress Centre for speakers to check their slides. Sponsoring of this area represents a unique opportunity to reach all speakers involved in the official scientific program. Your company logo will be displayed on each computer screen background and saver. Branding EUR EUR Advertising inside the Prague Congress Centre (Exclusive) Take the opportunity to advertise between the registration and exhibiting floors which is the busiest section of the venue. Rate includes 2 panels size 200 cm 370 cm, 2 other panels will be used for congress promotion EUR Footprints (Exclusive) Footprints are the first congress related item that will catch the attention of most delegates. It will be placed along the footpath from the underground to the Prague Congress Centre. Your company logo will be placed on the footprints together with the IGCC congress Logo EUR Advertising outside the Prague Congress Centre (Exclusive) This branding is the perfect way to be visible to participants and also for the general public. The picture shows the view when coming from Metro station to the venue's main entrance. Rate includes 2 glass window size 400 cm 344 cm EUR Charging Box Charging stations are quickly becoming a standard and popular feature of modern events. The box will be branded with your company logo; the LCD screen can display any video or promotional message you wish to share with delegates EUR per one box 10

11 Exhibition Offer Would you like to promote your company onsite in an effective way? The exhibition provides an ideal opportunity for delegates to interact with commercial and professional organisations to familiarise themselves with the latest products, services and advice. Delegates increasingly welcome the opportunity to tap into the expertise provided by exhibitors. In addition to the commercial exhibits, coffee breaks will be served in the exhibition area to maximise the amount of time delegates spend within the exhibition area. Exhibition Space Only Minimum order is 6 sqm, that includes: Company logo and link on the Congress website as an Exhibitor prior to the Congress Listing in designated industry section of the Final Program 1 exhibitor pass per each 3 sqm of ordered space Invitation to the Welcome Reception for registered exhibitors 1 congress bag per stand Cleaning of public areas and gangways Security guard present at the exhibition area after congress hours Space only rental does not include any furniture, electrical usage or stand cleaning. All these services and other items will be available to order in the Exhibitors' Manual. 450 EUR (excl. VAT) / 1 sqm Booth Equipment Package In addition to the space rental you can purchase the booth equipment package that includes: White panels/silver alloy construction Electricity supply 220V / 3,5 kw Fascia board company name Daily cleaning Carpet 1 table and 2 chairs Spotlights (1 spotlight per 3 sqm) Internet connection 2 Mbit/s 200 EUR (excl. VAT) / 1 sqm 11

12 Size Space Only Booth Equipment Package Equipped Booth 6 sqm 2700 EUR 1200 EUR 3900 EUR 9 sqm 4050 EUR 1800 EUR 5850 EUR 12 sqm 5400 EUR 2400 EUR 7800 EUR 15 sqm 6750 EUR 3000 EUR 9750 EUR 18 sqm 8100 EUR 3600 EUR EUR All prices shown are exclusive of VAT. Exhibitors Registrations All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. One exhibitor pass will be given for each 3 sqm of ordered space. Any additional exhibitors will be charged 200 EUR for an exhibitor pass. Exhibitor passes allow access to the exhibition area only and shall be used by company staff only. Detailed guidelines on exhibitor registration will be included in the Exhibitor s Manual. Site Visits Exhibitors and welcome to visit the Congress venue at their convenience. Please contact Sponsorship and Exhibition Manager Andrea Ambrozova (andrea.ambrozova@c-in.eu) to arrange this. Exhibitors Manual An Exhibitors Manual outlining all technical aspects of exhibiting will be available during February It will include the following: Technical details about the Venue Final exhibition details and information Suppliers details Services available to exhibitors and order forms To secure your sponsorship level and book an exhibition space, please contact: Andrea Ambrožová Sponsorship Manager Tel.: , mob.: andrea.ambrozova@c-in.eu C-IN Prague Congress Centre 5. května 65, Prague 4 Czech Republic 12

13 Order Form All prices are excluding VAT (21%). EU registered companies will account for VAT under the reverse charge mechanism. Company name* Contact person* * Phone number* Invoicing address* Postal Address Vat Number* * mandatory field Package Type Price Excl. Vat Prefered Booth # Diamond EUR Platinum EUR Gold EUR Silver EUR Bronze EUR 13

14 Sponsorship Items Price (Excl. VAT) Total Lunch Satellite Symposium EUR Bag Partnership EUR Lanyards EUR Badges Sponsorship EUR Bag Insert / Flyer EUR Final Program Full Inner Page Ad EUR Mobile App EUR Wi-Fi Service EUR E-posters EUR Speakers' Preview Room EUR Venue Advertising Stairs EUR Venue Advertising Charging Box/s EUR per box Venue Advertising Glass Window/s EUR per 2 windows Venue Advertising Footprints EUR 14

15 Exhibition Space Only Booth Equipment Package Equipped Booth 6 sqm 2700 EUR 1200 EUR 3900 EUR 9 sqm 4050 EUR 1800 EUR 5850 EUR 12 sqm 5400 EUR 2400 EUR 7800 EUR 15 sqm 6750 EUR 3000 EUR 9750 EUR 18 sqm 8100 EUR 3600 EUR EUR Grand Total (exl. VAT) General Terms and Conditions The following General Terms and Conditions have been established by the 13 th IGCC 2019 Congress Secretariat (CZECH-IN s. r. o., the company operates under the brand name C-IN) to set out rights and obligations of the Partner towards the Congress Secretariat and vice versa. Agreement By submitting the order form incorporating these terms by reference, the Partner accepts General Terms and Conditions, conditions contained in the Sponsorship and Exhibition Brochure. Only fully completed, signed and stamped order forms will be taken into consideration. Confirmation, in writing, of the allocation of a Sponsorship/Exhibition constitutes the establishment of an agreement between the Partner and the Congress Secretariat. For the avoidance of doubt, the Congress Secretariat reserves the right to refuse any application without further explanation. This Agreement contains the entire understanding between the parties with respect to the Event sponsorship/exhibition benefits and obligations and supersedes all prior oral and written understandings, arrangements and agreements between the parties. Applications will be processed in order of receipt. Exclusive sponsorship items and exhibition space will be allocated on a first come, first served basis. The Congress Secretariat reserves the right to rearrange the floorplan and/or relocate any exhibit without notice. Rights and obligations The Partner is entitled to benefits as listed in the Sponsorship and Exhibition Brochure. The Congress Secretariat shall provide the Sponsor benefits (as stated in the Invitation to Sponsor) and organize the Event using reasonable skill and care and will consult with the Partner on aspects of the Event where he deems appropriate. 15

16 Scientific program and Events organized by the Partner. Scientific meetings for delegates organized by the Partner must not overlap with the Event official scientific program. The Partner acknowledges this and will act accordingly. Logo and web link. The Partner is required to submit a web link and a company logo in high-resolution AI or EPS format upon confirmation of allocation of a Sponsorship. Ad in program book. Diamond, Platinum, Gold, and Silver sponsors will have their ads published in the final program (the position is specified in the Invitation to Sponsor). The Congress Secretariat reserves the right to approve or decline any program book ad. Files must be submitted by 5 April Event promotion. The Partner will promote the Event in a positive manner to their clients. Payment Terms. The Partner shall pay the Congress Secretariat the total amount invoiced by wire transfer to the bank account specified below (unless a different account is mentioned in the invoice). All invoices must be paid in full by the Company within thirty (30) days from the date of issuing of the invoice. In case the event is taking place less than thirty days from the date of invoice, full payment is due immediately. Account holder: CZECH-IN s. r. o., 5. května 65, Prague 4, Czech Republic Bank address: Komercni Banka, a. s., Na Prikope 33, Prague 1, Czech Republic IBAN: CZ (EUR) BIC Code: KOMBCZPPXXX Czech VAT is applicable to the listed prices for companies from non-eu countries. All other EU companies are required to provide their VAT number to be able to use the reverse charge procedure. All rates are payable in Euro. Any bank fees incurred must be paid by the Partner. If the Partner fails to make the payment within the time and manner referred to above, the Congress Secretariat may, in writing, cancel the partnership. Intellectual property. Any Event content, including but not limited to photos, videos, slides, or papers shall not be posted or disseminated by the Partner without the express written approval of the Congress Secretariat. Cancellation and force majeure. If the Partner cancels the application for a sponsorship package after it has been officially accepted by the Congress Secretariat, he will be liable to pay the following fees, unless the package cannot be reallocated to another company: 70 % of the total rate, if the cancellation is received in writing until 28 February % of the total rate, if the cancellation is received in writing after 1 March Any refunds will be made after the Event but no later than 1 July All bank charges resulting from a refund related to the cancellation of sponsorship package/exhibition will be at the charge of the partner. The Congress Secretariat reserves the right to cancel without notice or compensation the IGCC 2019 in the event of force majeure (strikes, fires, terrorist attacks, damages or other fatal occurrences). In such case, the Congress Secretariat is freed of all responsibility and shall only be obliged to reimburse the payments received subject to deduction of any costs it has incurred in preparing the event. Date Signature and Company Stamp Please send the completed, signed and stamped Order form incorporating General Terms and Conditions to Andrea Ambrozova (andrea.ambrozova@c-in.eu), the IGCC Sponsorship and Exhibition Manager. 16