RUMSON BOARD OF EDUCATION Rumson, New Jersey

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1 RUMSON BOARD OF EDUCATION Rumson, New Jersey Administrative Memorandum Regular Board Meeting Minutes Date: Tuesday, June 17, 2014 Time: 7:00 p.m. Location: Higgins Library, Forrestdale School 1. Call to order The meeting was called to order by the Board President at 7:00 p.m., in the Higgins Library of the Forrestdale School, Rumson, New Jersey. 2. Pledge of Allegiance 3. Notice of Meeting Announcement of this meeting has been sent to the Asbury Park Press and the Two River Times, an Agenda has been posted in the Deane-Porter and Forrestdale Schools, Rumson Borough Hall and the Oceanic Library. 4. Roll Call Mrs. Beyer Present Mr. Loughran 7:12 pm Mrs. O Connor Present Mr. Binns Present Mrs. MacGillis Present Mrs. Simons 7:07 pm Dr. Connors 7:12 pm Mrs. Melia Present Mrs. Swain Absent 5. Executive Session : The Board approved the following resolution at 7:05 p.m.: The Board of Education recessed to an Executive Session for consideration of issues dealing with: Personnel Matters Student Matters (HIB Discussion) Action was taken on these items when the Board later returned to Public Session. Minutes of the Executive Session will be released to the public after the reasons for non-disclosure no longer exist. Moved: Mr. Binns Seconded: Mrs. Melia Roll Call: AYES: 5 6. Roll Call upon return to public session at 8:05 p.m. Mrs. Beyer Present Mr. Loughran Present Mrs. O Connor Present Mr. Binns Present Mrs. MacGillis Present Mrs. Simons Present Dr. Connors Present Mrs. Melia Present Mrs. Swain Absent 7. Welcome of Visitors 8. Drama Club Recognition The drama club was recognized by Mrs. Leutz and Mrs. Gibbons for the March presentation of Willie Wonka 9. REF Presentations The Rumson Education Foundation (REF) will be making the following presentations to the Board. a) The Board authorized the School Business Administrator to accept a monetary gift from the REF in the amount not to exceed $250,000 to fund approved grant requests. Moved: Mr. Binns Seconded: Mrs. MacGillis Roll Call: AYES 8 Board Minutes 6/17/14 - Page 1 of 10

2 b) The Board approved the REF 21 st Century Learner Award to be presented at the 8 th grade graduation ceremony. Moved: Mr. Binns Seconded: Mrs. MacGillis 10. Communications To permit the fair and orderly expression of comments we ask that the public: Wait to be recognized Preface comments with your name and address Direct all comments to the presiding officer Discuss only concerns that have been previously addressed through proper administrative channels Refrain from using any pupil or staff member s name The Board is happy to listen to all comments, but this may not be the forum for any and all questions. 11. Correspondence The Board accepted the following correspondence: Roseanne Ansell Re: Resignation Spencer Austin Re: Thank You Nicole Paez Re: Resignation Colleen Roth Re: Thank You Moved: Mr. Binns Seconded: Mrs. Beyer 12. Approval of Minutes : The Board approved the following minutes: May 28, 2014 Regular meeting minutes Moved: Mr. Binns Seconded: Mrs. Simons 13. Report of the Superintendent The Superintendent reported on the items below and recommended approval: Moved: Mr. Binns Seconded: Mrs. Melia a School Calendar revision The Board approved the changes to the School calendar. b. School Suspension Report for June 2014 School Feb 2014 Mar 2014 Apr 2014 May 2014 June 2014 Deane-Porter 1.0 day Forrestdale 1.5 days 33 days 50 days 45 days 29.5 c. Enrollment as of June 2014 Deane-Porter Enrollment Forrestdale Enrollment d. Safety and Security Report The Board accepted the Safety and Security Report for June 2014: School Type of Drill Occupants Involved Date and Time Deane-Porter Fire Drill All Staff & Students 6/10/14 1:40 pm Forrestdale Fire Drill All Staff & Students 6/16/14 1:40 pm Deane-Porter Lock Down Drill All Staff & Students 6/16/14 1:40 pm Forrestdale Lock Down Drill All Staff & Students 6/12/14 2:10 pm Board Minutes 6/17/14 - Page 2 of 10

3 e. HIB Report The Board accepted the Harassment, Intimidation and Bullying (HIB) report for the month of June 2024, as listed below. The June Harassment, Intimidation and Bullying (HIB) report to be discussed in executive session. RUMSON SCHOOL DISTRICT HIB SUMMARY (May 2014) School Forrestdale Deane Porter District # of Total New Reports # of Cases Closed # of Cases Open # of actual HIB cases f. HIB Report for the School Year January June 2014 The Board accepted the Harassment, Intimidation and Bullying (HIB) report for the school year: RUMSON SCHOOL DISTRICT HIB SUMMARY Jan June School Forrestdale Deane Porter District # of Total Reports # of Cases Closed # of Cases Open # of actual HIB cases g. School Self Assessment The Board approved submission of the School Self Assessment for Determining HIB Grades at Forrestdale and Deane-Porter Schools to the County Office. 14. Report of the Board a. Education Committee Mr. Loughran reported on the meeting held on 6/12/14. b. Facilities / Finance Mrs. Beyer reported on the meeting held on 6/09/14. c. Personnel Committee Discussed in Executive Session. d. Planning Committee Dr. Connors reported on the meeting held on 6/17/14. e. Policy Committee No meeting held 1. The Board approved the second reading and adoption of the following new and revised policies and regulations: - Bylaw 0141 Board Member Number and Term (Revised) - Bylaw 0143 Board Member Election and Appointment (Revised) - Policy 1581 Victim of Domestic or Sexual Violence Leave (M) (New) - Reg Homework (Revised) - Policy 3216 Dress and Grooming (Revised) - Policy 3125 Employment of Teaching Staff Members (M) (Revised) - Policy 3230 Outside Activities (Revised) - Policy 3240 Professional Development for Teachers and School Leaders (M) (Revised) - Reg Professional Development for Teachers and School Leaders (Revised) - Policy 4125 Employment of Support Staff Members (M) (Revised) - Policy 4216 Conduct and Dress (New) - Policy 4230 Outside Activities (Revised) - Reg Attendance (Revised) - Policy 5511 Dress Code (Revised) - Policy 5516 Use of Electronic Communication and Recording Devices (ECRD) - Reg Pupil Discipline/Code of Conduct (Revised) - Policy 6511 Direct Deposit (New) Moved: Mrs. Simons Seconded: Mrs. MacGillis Board Minutes 6/17/14 - Page 3 of 10

4 15. Personnel (Consent Agenda items b i exclusive of c ) The Board approved the following consent agenda items which are being presented upon the recommendation of the Superintendent: Moved: Mr. Binns Seconded: Mr. Loughran a. Appointments 1. The Board approved hiring Shellie Miller, as FT Kindergarten teacher for the school year at Step 1 MA, $53,610 of the REA negotiated agreement with benefits. Moved: Mr. Loughran Seconded: Mrs. Simons Roll Call: AYES: 6 NAYES: 1 Abstained: Dr. Connors 2. The Board approved hiring Susan Abernethy Strauss as Spanish Teacher for the school year at Step 10 MA $56,545, of the REA negotiated agreement with benefits. Moved: Mrs. Simons Seconded: Mrs. Melia 3. MOVED AFTER PERSONNEL b. Resignations 1. Motion to accept, with regret, the resignation of Nicole Paez, Spanish teacher, effective immediately. 2. Motion to accept, with regret, the resignation of Roseanne Ansell, Supervisor of Special Services, effective August 11, c. MOVED AFTER PERSONNEL d. Speech Language Evaluations The Board approved Deborah Tomaino, if needed, to perform and conduct Speech Language Evaluation(s) to attend IEP meeting to discuss evaluative findings, up to 6 hours during the summer 2014 at her contractual rate of pay. e. Washington DC Chaperones The Board retroactively approved the following overnight chaperones for the Washington DC Trip, May 14-16, 2014, to be paid at the contracted overnight stipend rate, as noted: Washington DC Chaperones Date of Trip Rate of Pay Total Amount Jennifer Stahl May 14-16, 2014 $109.94/night $ Dan Youngblood May 14-16, 2014 $109.94/night $75.00/day $ $ f. Spring Concert Chaperones The Board retroactively approved the following staff members who worked as chaperones for the Spring Concert: Spring Concert Chaperones Date Rate of Pay Total amount Alison Haugh June 3, $22.26/hour $44.52 Megan Garrity June 3, $22.26/hour $44.52 Sue Schoenfeld June 3, $22.26/hour $44.52 Colleen Henrikson June 3, $22.26/hour $44.52 Jill Cox June 3, $22.26/hour $44.52 Stacey Watt June 3, $22.26/hour $44.52 Board Minutes 6/17/14 - Page 4 of 10

5 g. Camp Invention Staff The Board approved the following staff members to work Camp Invention from June 23-27, 2014 & July 7-11, 2014: Staff member Dates Payment Sarah Kubala June 23-27, 2014 /July 7-11, 2014 To be paid by Camp Invention Holly Nixon June 23-27, 2014 / July 7-11, 2014 Nick Varanelli June 23-27, 2014 / July 7-11, 2014 To be paid by Camp Invention To be paid by Camp Invention Liz Waters June 23-27, 2014 To be paid by Camp Invention Jennifer Crow, Asst.Dir. June 23-27, 2014 To be Paid by Camp Invention Samuel Sapner Student Intern Leighton Waters Student Intern h. Summer Curriculum Work The Board approved the following staff members for summer curriculum work: Assignment Staff Member Hours Rate/ hr Total Cost Math Curriculum (Gr 3) N. Kelly/M. Manney/S. Schoenfeld 21shared $22.26 $468 Math Curriculum (Gr 4) Jamie Walsack 15 $22.26 $334 Math Curriculum (Gr 5) Dan Morrone 15 $22.26 $334 Math Curriculum (Gr 6) Sommer VanDeBoe 15 $22.26 $334 Math Curriculum (Gr 7) Joe Novellino/Suzanne Mauri 15 shared $22.26 $334 Pre-Alg/DA Curriculum Lisa Jacobowitz/Scott Davidson 24 shared $22.26 $534 Algebra I Joe Novellino/Suzanne Mauri 10 shared $22.26 $223 Geometry Curriculum Lisa Jacobowitz/Scott Davidson 30 each $22.26 $668 Curr. Mapping Proj ELA K. Feyereisen; E. Farrell; J. Stahl 60 each $22.26 $4,007 Gr 3-8 ELA Curriculum (Gr 3) K. Feyereisen; E. Farrell, J. Stahl, 6 each $22.26 $802 N. Kelly, S. Schoenfeld, M. Manney 36 total ELA Curriculum (Gr 4) K. Feyereisen, E. Farrell, J. Stahl, J. 6 each $22.26 $533 Walsack 24 total ELA Curriculum (Gr 5) K. Feyereisen, E. Farrell, J Stahl, A. 6 each $22.26 $533 Humbert 24 total ELA Curriculum (Gr 6) K. Feyereisen, E. Farrell, J Stahl, C. 6 each $22.26 $533 Tagliareni 24 total ELA Curriculum (Gr 7) K. Feyereisen, E. Farrell, J Stahl, 6 each $22.26 $533 V. Iasparro 24 total ELA Curriculum (Gr 8) K. Feyereisen, E. Farrell, J Stahl, M. 6 each $22.26 $668 Devoy, C. DeWyngaert 30 total Close Reading (6-8) M. Devoy; C. DeWyngaert; 28 total $22.26 $623 C. Tagliareni; V. Iasparro Shared SS Curriculum (Gr. 3) M. Manney/S. Schoenfeld 10 shared $22.26 $223 SS Curriculum (Gr. 4) Jamie Walsack 10 $22.26 $223 SS Curriculum (Gr. 5) Aimee Humbert 10 $22.26 $223 SS Curriculum (Gr. 6) Lori Zucker 10 $22.26 $223 SS Curriculum (Gr. 7) Keith Laviola 10 $22.26 $223 SS Curriculum (Gr. 8) Keith Laviola 10 $22.26 $223 Technology Google Chris Macioch 24 $22.26 $533 Apps for Edu staff devel I&RS/504 counselor Jessica Piernik 20 $22.26 $446 I&RS/504 counselor Jennifer Crow 20 $22.26 $446 I&RS/504 CST REP Spencer Austin 20 $22.26 $446 I&RS/504 CST REP Jill Socha 20 $22.26 $446 I&RS/504 CST REP Arlene Troynousky 20 $22.26 $446 I&RS/504 Spec Ed REP Nancy Kelly 20 $22.26 $446 I&RS/504 Gen Ed REP Holly Nixon 20 $22.26 $446 I&RS/504 Gen Ed REP Aimee Humbert 20 $22.26 $446 Board Minutes 6/17/14 - Page 5 of 10

6 Science Curriculum (Gr. 6) Judge Ellis 10 $22.26 $223 Science Curriculum (Gr. 4) Jamie Walsack 10 $22.26 $223 Science Curriculum (Gr. 3) M. Manney/S. Schoenfeld 10 shared $22.26 $223 i. Additional Compensation The Board approved additional compensation for the following staff: Staff Member Assignment Hours Rate of Pay Jessica Piernik Jenn Crow Guidance work, new student orientation, new student assessment, Kindergarten orientation, scheduling and parent outreach Guidance work, new student orientation, new student assessment, 4 th Grade orientation; scheduling and class lists and parent outreach 70 hours 70 hours Contractual rate of pay Contractual rate of pay c. Contract Approval The Board approved contract terms for Denise Friedmann, School Business Administrator, for the school year, as approved by the County Superintendent of Schools, at a salary of $130,433. Moved: Mr. Loughran Seconded: Mrs. Melia 16. Facilities and Operations (Consent Agenda Items a-o) The Board approved the following consent agenda items being presented for approval: Moved: Mr. Binns Seconded: Mr. Loughran a. Adolescent Psychiatric Evaluations The Board approved to continue the current arrangement with Dr. Sireesha Kolli,, Child and Adolescent Psychiatrist to conduct full and comprehensive psychiatric evaluations as needed and/or required. b. Progressive Therapy of NJ The Board approved contract services with Progressive Therapy of New Jersey for BCBA for ESY from July 1, 2014 through July 31, 2014 up to 12 hours/wk at an amount not to exceed $125.00/hr; and from September 1, 2014 through June 30, 2015 for up to 15 hours/wk at an amount not to exceed $125.00/hr. c. Reconciliation Service The Board approved rehiring Panda Services, LLC as Reconciliation Service for the school year at a cost of $300/per month. d. Extraordinary Aid The Board approved application for and receipt of Extraordinary Aid, amount to be determined. e. NCLB Consolidated Grant Allocation Acceptance The Board accepted the Title II, Part A ESEA-NCLB Consolidated Grant allocation in the amount of $26,166; and reject the Title III Limited English Proficient (LEP) grant allocation in the amount of $256. Board Minutes 6/17/14 - Page 6 of 10

7 f. Health Benefits : The Board approved authorizing the Business Administrator to enter into a contract with Horizon Blue Cross to provide health care coverage for the school year as provided by the negotiated agreement with the Rumson Education Association at the following rates for PPO coverage. Single $ /month Parent & Child $ 1,070.23/month Husband & Wife $ 1,599.86/month Family $ 1,870.08/month g. Prescription Benefits : The Board approved authorizing the Business Administrator to enter into a contract with Bollinger to provide prescription coverage for the school year as provided by the negotiated agreement with the Rumson Education Association at the follow rates for PPO coverage. Single $ /month Parent & Child $ /month Husband & Wife $ /month Family $ /month h. Dental Benefits : The Board approved authorizing the Business Administrator to enter into a contract with Delta Dental to provide dental coverage for the school year as provided by the negotiated agreement with the Rumson Education Association at the follow rates for coverage: Single $ 41.56/month Parent & Child $ 72.45/month Husband & Wife $ 72.45/month Family $ /month i. Property and Casualty Insurance Programs : The Board approved the renewal of our property and casualty insurance programs with the insurance companies listed below through Boynton & Boynton of Red Bank for the school year: Package * $ 58,014 Umbrella * $ Included in Pkg Automobile * $ Included in Pkg Workers Compensation * $ 85,799 Excess WC $2,728 School Board Legal * $ 23,013 Student Excess Accident** $ 7,893 Flood Insurance*** $ 1,308 * NJ School Insurance Group (NJSIG) ** Bollinger *** Selective j. Flexible Spending Account Limits : The Board approved the full-year minimum/maximum for the district s FSA as $500/$2,500 for the school year. k. Transfer to Capital Reserve : The Board approved adoption of the Resolution for the Transfer of Current Year Surplus to Reserve, as follows: WHEREAS, NJSA 18A:21-2 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end and, Board Minutes 6/17/14 - Page 7 of 10

8 WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a Board of Education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and WHEREAS, the Rumson Board of Education wishes to deposit anticipated excess current revenues and/or unexpended appropriations into a Capital Reserve account at year end, and WHEREAS, the Rumson Board of Education has determined that up to $350,000 is available for such purposes to transfer, NOW THEREFORE BE IT RESOLVED by the Rumson Board of Education that it hereby authorizes the district s School Business Administrator to establish this account if necessary and make this transfer consistent with all applicable laws and regulations. Student Transportation : The Board approved the following student transportation routes for with R.J. Helfrich & Son: Route Number Renewal Rate Route Number Renewal Rate H1/101 $ 24, H1/106 $ 24, H1/102 $ 24, H1/107 $ 24, H1/103 $ 24, H1/108 $ 28, H1/104 $ 24, H2/109 $ 27, H1/105 $ 24, PSH $ TBD l. SFY 2015 IDEA-B Grant The Board approved application for electronic grant submission of the SFY IDEA-B BASIC $ 287, PRE-SCHOOL $ 10, Non-Public Share $ 44, m. Travel and Related Expenses RECOMMENDTION: The Board approved the following Travel and Related expenses: Staff Member Date Event/Location Cost Est. r/t Mile/cost Maryrose Caulfield-Sloan Jill Socha 10/08/14 11/12/14 1/14/15 7/15/14 & 7/30/14 Leading the Common Core Strengthening Assessment Literacy Educator Eval: a Tool to Enhancing Tchr Practice/Effectiveness (NJ Leadership Academy, Monroe Twp., NJ) $ r/t = $ r/t = $ r/t = $19.34 Social Work Continuing Ed/Mon Univ $ r/t = $10.66 n. Security Drill Statement of Assurance The Board approved submission of the Security Drill Statement of Assurance to the County Office. Board Minutes 6/17/14 - Page 8 of 10

9 17. Finance (consent agenda Items a-f) The Board approved the following consent agenda items being presented for approval: Moved: Mrs. Beyer Seconded: Dr. Connors a. The Board approved the June 19, 2014 bills presented for payment to be charged to the following accounts: Fund 11 Current Expenses $1,543, Fund 20 Special Revenues Funds $ 17, Fund 30 Capital Projects Funds $ 26, Fund 60 Trust and Agency Funds $ 4, $1,591, CAFETERIA EXPENSE : $ 37, b. The Board Secretary s Report to the Board of Education for the month ending April 30, 2014 including reports of amounts appropriated, expended and transferred into or out of any item of appropriation, and to note that the report has been reconciled with PANDA, LLC reconciliation service. c. Transfers made in the past 30 days by the Chief School Administrator within the budget were ratified. d. The Board Secretary s Monthly Certification Budgetary Line Item Status Report was accepted. Pursuant to N.J.A.C. 6A: (c)3, I certify that as of April 30, 2014 no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A: (a). Board Secretary Date e. The Monthly Certification Budgetary Major Account Fund Status Report was accepted. RESOLVED: that pursuant to N.J.A.C. 6A: (c)4 the Board certifies that as of April 30, 2014 after review of the Board Secretary s and monthly financial reports, in the minutes of the Board each month no major account or fund has been over-expended in violation of N.J.A.C. 6A: (b). f. The Board authorized Payment of Bills and Transfers dated June 30, 2014 to be approved at the regular July or August 2014 meeting. 18. New Business Margaret Simons requested data on goal setting. Bill Loughran reported on the Tri-District meeting held on 6/11/ Communications To permit the fair and orderly expression of comments we ask that the public: Wait to be recognized Preface comments with your name and address Direct all comments to the presiding officer Discuss only concerns that have been previously addressed through proper administrative channels Refrain from using any pupil or staff member s name The Board is happy to listen to all comments, but this may not be the forum for any and all questions. 20. Executive Session #2 : The Board approved the following resolution at 9:24 p.m.: The Board of Education recessed to an Executive Session for consideration of issues dealing with: Personnel Matters Board Minutes 6/17/14 - Page 9 of 10

10 Action was taken on these items when the Board later returned to Public Session. Minutes of the Executive Session will be released to the public after the reasons for non disclosure no longer exist. Moved: Mrs. Melia Seconded: Mrs. Beyer 21. Roll Call upon return to public session at 9:46 p.m. Mrs. Beyer Present Mr. Loughran Present Mrs. O Connor Present Mr. Binns Present Mrs. MacGillis Present Mrs. Simons Present Dr. Connors Present Mrs. Melia Present Mrs. Swain Absent Personnel a. Appointments 4. The Board approved Laura Randazzo, Secretary for Special Services, at Step A - $42,813, 12-month position with benefits for the school year beginning on July 1, 2014 through June 30, Moved: Mr. Loughran Seconded: Mr. Binns 22. Executive Session #3 : The Board approved the following resolution at 9:47 p.m.: The Board of Education recessed to an Executive Session for consideration of issues dealing with: Superintendent s Evaluation Action may be taken on this item when the Board later returns to Public Session. Minutes of the Executive Session will be released to the public after the reasons for non-disclosure no longer exist. Moved: Mrs. Melia Seconded: Mrs. Beyer 23. Roll Call upon return to public session at 11:36 p.m. Mrs. Beyer Present Mr. Loughran Present Mrs. O Connor Present Mr. Binns Present Mrs. MacGillis Present Mrs. Simons Present Dr. Connors Present Mrs. Melia Present Mrs. Swain Absent 24. Adjournment The Board adjourned the meeting at 11:37 p.m. Moved: Mrs. Simons Seconded: Mrs. Melia Denise Friedmann Board Secretary/Business Administrator June 17, 2014 Board Minutes 6/17/14 - Page 10 of 10