MINUTES OF THE CITY COUNCIL SPECIAL MEETING OF MAY 21, :30 p.m. Council Chamber (moved from Conference Room C)

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1 COUNCIL MEMBERS: Mayor Brandt Grotte Deputy Mayor David Lim Council Member Maureen Freschet Council Member Jack Matthews Council Member Robert Ross CITY COUNCIL OF THE CITY OF SAN MATEO City Hall, 330 W. 20 th Avenue, San Mateo, California MINUTES OF THE CITY COUNCIL SPECIAL MEETING OF MAY 21, :30 p.m. Council Chamber (moved from Conference Room C) Present: Mayor Grotte, Deputy Mayor Lim, Council Members: Freschet, Matthews, and Ross. STUDY SESSION The Mayor convened the Study Session at 5:30 p.m. 1. Consideration of Location of the Alternative High School Currently Located at Peninsula High School Presented by San Mateo Union High School District Superintendent Scott Laurence The City Council received a presentation from Scott Laurence, Superintendent of the San Mateo Union High School District (SMUHSD), on the School District s consideration for establishing a new location of the District s alternative high school (currently located at Peninsula High School, 300 Piedmont Avenue in San Bruno). It was noted that the City Council does not have the authority to make the relocation decision (Scott Laurence reports to the School Board and the relocation decision is under the purview of the San Mateo Union High School Board). Council was given the opportunity to weigh in on the decision. Don Scatena, Principal of Peninsula High School; Kurt Black, Associate Superintendent San Mateo Union High School. Kindy Stump, Director of Alternative Program at SMUHSD all provided comments. Police Chief Susan Manheimer reported that over the last several weeks, the San Mateo Police Department has been in consultation with district personnel to review the demographics of the continuation students and to better assess the social and neighborhood impacts of the relocation of the school to San Mateo. Public Comment: Speaking in support of a new Peninsula High School locale (2): Terry Andreacchi, Peninsula High School Teacher. Bill Mateialona. Speaking in opposition of relocating Peninsula High School to San Mateo High School (7): Kerry Hyman; Miguel Appleman who presented a petition signed by all San Mateo High School Faculty; Denise Morones, teacher at SMHS, previous Peninsula High School teacher; Franci and Benito Angeles, SMHS parents; Miguel Carmona, SMHS student; Dr. Paul Welles, Woodlake Homeowners Association; Ben Toy.

2 The Special Meeting was recessed to allow for the Regular City Council meeting to occur. Therefore, the Study Session was continued to the end of the Regular City Council meeting. Following the Study Session continuation, Council reviewed the upcoming regular City Council agenda. The special meeting adjourned at 6:50 p.m. MINUTES OF THE CITY COUNCIL REGULAR MEETINGS OF MAY 21, :00 p.m. Council Chambers OPENING Pledge of Allegiance to the Flag presented by Public Works Make a Difference Presentation: Public Works by Director of Public Works Larry Patterson. Residents Marshall Loring, Marya Hart and Anna Kuhre commended the department for the difference they make for them, specifically with the Bayfront Levee project, sewer lateral cost sharing program and working with residents on issues. Roll Call All Council Members were present. CEREMONIAL MATTERS 1. Proclamation: Chip Short Retirement postponed to a future date for presentation. 2. Presentation: City Clerk Patrice Olds provided an update on the 40th Anniversary Celebration of Adoption of 101st Airborne over Memorial Day weekend. 3. Presentation: Caltrain Planning for the Future, Mark Simon Executive Officer of Public Affairs. The Council asked questions of Mr. Simon. CONSENT CALENDAR CITY COUNCIL The following items were considered to be routine by the City Council. The titles of the items having been read by the City Clerk, a motion by Lim, second by Matthews, carried unanimously (5-0) to ADOPT CONSENT CALENDAR Items 4, 5, items 7 through 10 and item 12, as submitted. Items 6 and 11 were removed and considered separately after the Consent Calendar: 4. Approval of City Council Special and Regular Meeting Minutes of May 7, Amendment to Contract Workers Compensation Administration Athens Administrators APPROVAL of an amendment allowing a two-year extension to the contract with Athens Administrators for third party administration of the City s workers compensation program. 7. Award of Contract 24th Avenue Sanitary Sewer Relief Line Project Ranger Pipelines, Inc. AWARD OF CONTRACT for the 24 th Avenue Sanitary Sewer Relief Line Project to Ranger Pipelines, Inc., 1790 Yosemite Avenue, San Francisco, CA, in the amount of $1,421,913.50, and authorize the Mayor to execute the contract. Establish a construction contingency reserve of $150,000; authorize the Director of Public Works to issue contract change orders within that reserve provided that any change order of $100,000 or greater be brought to Council for San Mateo City Council Minutes 5/21/12 Page 2 of 5

3 review at their next available Council meeting; ADOPT RESOLUTION NO. 63 (2012) approving a supplemental budget appropriation in the amount of $1,572,000 to project # Sanitary South Trunk 8 24th Avenue Relief from Fund 72 fund balance. 8. Award of Contract 2012 Sanitary Sewer Root Foaming Duke s Root Control, Inc. AWARD OF CONTACT to Duke s Root Control, Inc., 1020 Hiawatha Blvd. West, Syracuse NY 13204, for the 2012 Sanitary Sewer Root Foaming Project in the amount of $225,952.80, and authorize the Mayor to execute the contract. 9. Award Consulting Services Contract Permit and Land Development Tracking System Soft Resources, LLC AWARD OF CONTRACT for permit and land development tracking system, RFP development and related professional services to Soft Resources LLC, NE 124 th Street, Suite 270, Kirkland, WA 98034, in an amount not to exceed $99,911 and authorize the City Manager to sign the contract. 10. License Agreement United States Department of Transportation for Temporary Use of Seal Point Park APPROVAL OF LICENSE AGREEMENT with the United States Department of Transportation for temporary use of Seal Point Park. 12. Lease Agreement Between the City of San Mateo and Palisade Builders, Inc. for Location of a Temporary Construction Trailer and Facilities at the City s Corporation Yard APPROVAL OF LEASE AGREEMENT between the City of San Mateo (City) and Palisade Builders, Inc. for location of a temporary construction trailer and facilities at the City s Corporation Yard at 1949 Pacific Boulevard, with a lease payment of $500 per month and authorize the City Manager to sign it on behalf of the City. REMOVED FROM CONSENT CALENDAR END OF CONSENT CALENDAR 6. Memorandum of Understanding (MOU) Service Employees International Union (SEIU) Council Member Robert Ross pulled this item to express his appreciation for all involved in reaching agreement. Motion by Lim, second by Grotte, carried unanimously (5-0) to ADOPT RESOLUTION NO. 64 (2012) amending the Memoranda of Understanding with the SEIU Library Merit Unit and SEIU Library Per Diem Unit. 11. Fire Station 24 Funding Strategy and Lease Agreement Approval Council Member Matthews asked that this item be pulled in order to recuse himself from participating in the council s action on the item as he has a potential conflict of interest involving this decision, due to the location of his offices at 335 Fourth Avenue. This item would approve the lease of the former Kinko s site for a temporary fire station while a new permanent fire station 24 is built. Because the Kinko s site is within 500 feet of the location of his offices, there is a presumption of a conflict requiring him to recuse himself from the decision. Motion by Grotte, Second by Ross, carried (4-0-1) with Matthews recused, to authorize staff to proceed with the construction of temporary Fire Station 24 at the former Kinko s site, 480 East 4 th Avenue; Direct staff to formally request that the State Department of Finance San Mateo City Council Minutes 5/21/12 Page 3 of 5

4 reverse its initial decision to permit the use of redevelopment funds for the Fire Station 24 project; authorize the Finance Department to appropriate $2.56 million in unallocated capital improvement reserves to the Fire Station 24 project (Project #310864) as part of the Fiscal Year Business Plan if efforts to reverse the State Department of Finance decision are not successful; and authorize the City Manager to execute an 18-month lease agreement, in a form acceptable to the City Attorney, for the Kinko s site located at the intersection of 5 th Avenue and Claremont Street in a total amount of $113,400. Mayor Grotte, with concurrence of the City Council, recessed the regular meeting at 7:50 p.m. to reconvene and continue the unfinished study session item from earlier in the evening on the Consideration of Location of the Alternative High School Currently located at Peninsula High School. STUDY SESSION (continued from 5:30 pm) Public Comment (Continued): Speaking in opposition to the proposed relocation to San Mateo High School (16): Jennifer Kardos; Debora Marcus; Danielle Picchi; James Kennel; Andrew Rothe; Monika Hudson Woodlake Neighborhood Association; Anna Kuhre read Diane Papan note in to the record; Simone Vanos; Jeanne Rothe; Mike Sallander; Diane Whitaker; Harim Krishnan; Kaye Sharma; Joanne Bennett speaking on behalf of Bertha Sanchez and herself; Keith Koch; and Paul Vande Vorde. Speaking in favor of the relocation of Peninsula High School (1): Betsy Blosser. Council asked questions of the Superintendent and his staff with regard to the process, physical site needs, further analysis and study of student needs, transportation needs, and future possibilities for Council input and sharing with the school board. Chief Manheimer responded to officer needs at the school. Council Member Matthews noted the high number of public comment and the high level of concurrence among the public to not move the Peninsula High School to San Mateo High School campus. He does not object to the Peninsula High School being in San Mateo; would recommend a separate site as ensuring a more successful process. Council Member Ross commended the Superintendent and his staff for the presentation and the public for attending and providing input. He stated the economic reality means forced consolidation for many institutions, but selling property and then having to repurchase it is not a good model. He suggested a study be done for retaining the Crestmoor site and looking into transportation options. He commented on the gang issues in the schools and summarized that Peninsula High deserves its own site. Council Member Freschet commended the fabulous job that Peninsula High School does for getting students back on track and giving them an opportunity to help them succeed. She hopes that the District can find a location for the students of Peninsula High with their own campus, citing concerns with San Mateo High School as a locale based on the Chief of Police s comments. She hopes for a central location that is not on another high school campus. Deputy Mayor Lim noted that he received many communications in opposition to the proposal and noted the unprecedented attendance indicates that the community desires a strong voice in this decision. He commended educators and the tough job they have to do. He understands the San Mateo City Council Minutes 5/21/12 Page 4 of 5

5 difficulty inherent in trying to strike the right balance in meeting the needs of all students when constrained by difficult financial realities; however, he noted that the Peninsula High educators and students want their own site, the Police are not in favor of combining sites, and the citizens have spoken up quite strongly about this issue all of which should be weighted heavily in the decision. He respects that the school district needed to pitch this idea and noted again the community has spoken loudly about its concerns. Mayor Grotte was very appreciative of the SMUHSD Superintendent and staff for inviting the City of San Mateo to be part of the conversation. He noted his admiration that SMUHSD policy has demonstrated putting students first with regard to Capital Improvement Projects in the schools over the last decade and hopes that this model can continue. He noted that all schools have been the beneficiary of capital improvements with the exception of Peninsula High and it is timely to be focusing on them now. He recommends divorcing the needs of the District Head Quarters from the school site needs and noted he was swayed by how important it is for Peninsula High students to start with a clean break on their own campus as being key to their success. The Mayor continued the regular meeting at 9:34 p.m. NEW BUSINESS 12. Status Update on Citywide Crime Trends and Gang Activity Chief Susan Manheimer presented an update on citywide crime trends and gang activity as well as potential impacts of the State s realignment of lower-level offenders to local facilities. PUBLIC COMMENT There were no speakers. ADJOURNMENT at 10:15 p.m. Patrice M. Olds City Clerk City of San Mateo San Mateo City Council Minutes 5/21/12 Page 5 of 5