Commissioners gave the opening invocation and said the Pledge of Allegiance.

Transcription

1 ***Monday, July 9, 2018, at 9:00 a.m., Commissioners met in regular session with Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser. 9:00 a.m., Road and Bridge Department Superintendent Clint Kimball joined the meeting to give the departmental report. A written report was provided. Blue Sky Broadcasting News Reporter Mike Brown was in attendance of the meetings off and on throughout the day. Commissioners gave the opening invocation and said the Pledge of Allegiance. Mr. Kimball said Road and Bridge is launching the bridge project today starting with Snow Creek Bridge. Road and Bridge did some mowing and dust abatement last week. Mr. Kimball informed Commissioners that he came to work this morning to find messages from people resulting in 11 access permits so it has been busy. Mr. Kimball spoke to Commissioners about finding tracks going to one of the county s pits. Those present discussed road closures as a result of the bridge projects and making sure emergency services and the Sheriff s Office are notified of these closures. Mr. Kimball said he s going to get a culvert installed and a gravel road established at Atkins Canyon ahead of this coming winter. The meeting with Mr. Kimball ended at 9:10 a.m. Clerk Poston informed Commissioners that there is a Public Employees Retirement System (PERSI) meeting on Wednesday for employers as opposed to employees. Commissioner Pinkerton moved to sign Certificates of Residency for Devon Dix, Alaina White and Anna Roush. Commissioner Kirby second. Motion passed unanimously. Commissioner Pinkerton moved to sign the Independent Contractor Agreement for KC Pest and Weed Control to treat weeds on airport property. Commissioner Kirby second. Motion passed unanimously. Commissioner Pinkerton moved to sign the Agreement for Shelter Services with Second Chance Animal Shelter for fiscal year Commissioner Kirby second. Motion passed unanimously. Commissioner Pinkerton moved to sign the Contract for Law Enforcement Services with the Kootenai Tribe of Idaho. Commissioner Kirby second. Motion passed unanimously. Commissioner Pinkerton moved to sign the City/County Dispatch Agreement for fiscal year Commissioner Kirby second. Motion passed unanimously. Commissioner Pinkerton moved to sign the Independent Contractor Agreement with Selkirk Sealcoat to reseal the Courthouse, fairgrounds and Restorium parking lots as well as the parking lot shared between the Restorium and Panhandle Health District. Commissioner Kirby second. Motion passed unanimously. July 9 & 10,

2 Commissioner Kirby moved to approve the minutes of June 18 & 19, 2018 and June 25 & 26, Commissioner Pinkerton second. Motion passed unanimously. Commissioner Pinkerton moved to sign the Certificate of Residency for Bailey Owens. Commissioner Kirby second. Motion passed unanimously. 9:30 a.m., Commissioners contacted County Civil Attorney Tevis Hull via telephone for updates on various matters Attorney Hull is working on. Attorney Hull mentioned receiving the information from Commissioners on the payment in lieu of taxes (PILT) class action lawsuit. Attorney Hull said he is of the opinion for Commissioners to opt in and that action needs to be taken by September 14, Attorney Hull said he contacted Elizabeth Lockwood with Hogan Lovells US LLP, to request a week extension on supplying requested information as it relates to a subpoena as well as the invoice for Clerk s time. 9:35 a.m., Commissioner Pinkerton moved to go into executive session pursuant to Idaho Code (1)b, to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Commissioner Kirby second. Commissioners voted as follows: Chairman Dinning aye, Commissioner Pinkerton aye and Commissioner Kirby aye. Motion passed unanimously. The executive session ended at 9:45 a.m. No action was taken. Commissioners reviewed claims for payment. Fund totals are as follows: Current Expense $24, Road & Bridge 83, Airport 3, District Court 22, Justice Fund 25, Funds 6, Historical Society & Museum 19, Hospital, Operation 75, Indigent & Charity 12, Junior College Tuition 5, Parks and Recreation 4, Animal Damage Control 5, Solid Waste 17, Tort 101, Veterans Memorial Weeds 2, Restorium 11, Waterways Grant, Selkirk Coop Weed Mgmt Grant, Boat Safety Hospital Supplemental Levy 146, Grant, Emergency Communication 1, July 9 & 10,

3 TOTAL $570, Trusts Auditor s Trust - *Misc 3, Boundary Co. Drug Court Trust Motor Vehicle Trust Acct Sheriff s Trust Fund Tax Deed Sale Trust 10, Sheriff s Posse Odyssey Court Trust Account 20, Odyssey Bond Trust Account 3, Odyssey Restitution Trust Acct 1, TOTAL $40, GRAND TOTAL $610, Citizens are invited to inspect detailed records on file in the Courthouse (individual claims & Commissioners allowance & warrant register record ). 10:00 a.m., Idaho Transportation Department (ITD) Engineer for District 1 Damon Allen joined the meeting to provide Commissioners with an update on ITD projects for Boundary County. County resident Jim Woodward and Road and Bridge Department Superintendent Clint Kimball joined the meeting. Mr. Allen handed out a PowerPoint presentation document for review and discussion. Mr. Allen informed those present that the controller on the light signal at Alderson Lane is irreparable so he will talk to City of Bonners Ferry Mayor David Sims to see if he wants the controller replaced. The cost for a new controller is $10,000, but they can be swapped out. Mr. Allen said ITD did receive revenue sharing funds in the form of gas tax and registration hikes in year 2015 and those funds are split 60/40 with the local agency. ITD will receive 60% and the Local Highway Technical Assistance Council (LHTAC) will receive 40%. The receipt of these funds will generate $105,000,000. The second slide in the document talks about the Strategic Initiatives Program, according to Mr. Allen. There are surplus monies in the general fund and those funds will be placed in ITD s Strategic Initiative fund. Since the economy has been good, $16,000,000 was generated and it looks like $30,000,000 will be generated this year. The normal funding just maintains what ITD has, but with the general fund surplus ITD has been putting those funds into safety and congestion type projects, such as turn bays, highways, adding lanes, etc. The program does sunset, but it s been renewed every year and there are talks of making it permanent. Mr. Allen said page 3 of the PowerPoint presentation shows the distribution of funds and the bottom slide shows the projects that were funded using those funds. Eight projects are in District 1, according to Mr. Allen. Page 4 of the PowerPoint presentation consists of projects in Boundary County. The KN13859 US 95, Echo Drive to mile post will start today and it consists of an overlay. Mr. Kimball said that will be the July 9 & 10,

4 following year. Mr. Allen informed those present that the state fiscal year is July to July so in their world it is already year 2019, but if the project is a federal aid project, it is considered year ITD also submits their projects a year in advance. Those present discussed the land slide on Highway 95 in the Naples area. Mr. Allen said anytime there is an emergency project, federal aid money can be used if the cost for repair is over $750,000, which the slide is. The engineering for this repair is almost done so ITD is hoping to advertise this project for a permanent fix in the next several weeks. Slope and road work should be done this year before the snow flies, according to Mr. Allen. The project includes huge terracing, drainage, etc. Mr. Allen said the Alderson to Kootenai River project will be finished up next year. Mr. Allen listed other ITD projects going on such as the Elmira Road turn bay and construction on Highway 95 from Samuels Road to Pine Island Road and Camp Nine Road. Mr. Allen spoke of chip sealing to be done, such as from Spring Hill Road to the Canadian border. Mr. Allen said ITD will take one season off before starting up again on next portion of the local Highway 95 project, which will include adding lanes, bike lanes, storm sewer, etc. The City of Bonners Ferry will have their transportation plan done by then so ITD can evaluate it and determine if a light signal is warranted at the intersection of Highway 95 and Alderson Lane. Chairman Dinning asked about the McArthur Lake curve on Highway 95. Mr. Allen said the McArthur Lake area does have crash history. Mr. Allen spoke of work included in this project such as a new bridge and an animal passage underneath the highway with fencing to help direct animals under the bridge. Side streets such as Kapu Road, etc., will be realigned and curves softened. That is a $17,000,000 project, according to Mr. Allen. Mr. Allen spoke to Commissioners about projects in general and what may lead to project delays and avenues to rectify that. Mr. Allen said on page 7 of his handout, it lists the Deep Creek to Brown Creek project, from milepost to mile post 499 and what is included in that project. In year 2023 will be paving project to the Montana state line. Also in year 2023 is a project in the Moyie Springs area to include turn bays and illumination. The speed study in Moyie Springs at the intersection just before the bridge has been completed. Mr. Allen mentioned the TIGER grant and the Build grant and stated that ITD District 1 will apply for a few grants for a full interchange in Pleasant View in Kootenai County. Another project is trying to get a new port of entry truck weigh station on Interstate 90 at Huetter and a bypass detection for trucks coming onto Highway 95. Chairman Dinning said trucks also go through Highway 53 and Highway 41 from Spokane Valley. The last slide provides a web address showing an interactive map in which to review individual projects. This last page also lists upcoming meetings and tours. Mr. Allen said he isn t sure where ITD s tour will be, but it might include what projects are going on. The ITIP comment period is open so comments can be made on these projects, according to Mr. Allen. Mr. Kimball spoke of Pine Island Road and Echo Drive projects and he added that he has had several communications with a representative at ITD about truck lengths, types of trucks, grades, etc., and it has been very positive. The Boundary Area Transportation Team (BATT) meetings are another good source for information, according to Mr. Kimball. July 9 & 10,

5 Mr. Allen said $35,896,000 will be spent on projects in Boundary County. Mr. Kimball discussed the School House Road project scheduled for year 2020 and he added that Boundary County really likes ITD s Strategic Initiative Program. Mr. Kimball said the Tobe Way/Plato Drive project was a Strategic Initiative Program and he plans to reapply for that project. The Children s Program in Naples also ranked high as a project, but not high enough due to the number of projects that came in, according to Mr. Kimball. Projects that can be done in areas that don t have much funding are appreciated. Mr. Kimball said Boundary County lacks crash records, but he hopes that criteria loosens up a bit so there doesn t have to be a fatality to be counted as a number. Mr. Kimball said he would speak to Mr. Allen about surplus sand at the Moyie Pit after the meeting. Chairman Dinning spoke of highway projects and said going forward it is probably not easy for ITD to get rid of grindings so how can Boundary County get them going forward. Mr. Allen said if the job is a federal aid project, the contractor owns all the spoils, but the contractor can be asked if they would haul the grindings to the county. If the contractor hauls to ITD, ITD can give the spoils to the local agencies, according to Mr. Allen. Chairman Dinning and Mr. Kimball listed the various local projects the county has received funds for. Mr. Allen urged the county to watch the grants as the government is wanting local entities to contribute more in matching funds. Projects in urban areas have matches of 20% whereas rural match amounts are 7%. Those present briefly discussed bridge projects and Mr. Allen said bridge matters or ratings come out pf the Boise ITD office. Mr. Kimball said if he could link the child pedestrian project to the School House Road project, that would be great and he explained how the kids go everywhere when they get off the buses. Mr. Woodward said if ITD had not applied for federal aid funds to repair the Naples slide, would the repairs have happened more quickly. Mr. Allen said yes, but it is above ITD s capability with environmental work, etc. The slide will cost $2,600,000 in repairs. Mr. Allen informed Commissioners that ITD did get $70,000,000 in GARVEE funds for District 1. Mr. Kimball spoke of needing assistance for frontage roads in Boundary County with all subdivisions going in. Mr. Allen spoke of needing storm water ordinances as developers need to start preparing for that themselves. The meeting with Mr. Allen ended at 10:50 a.m. 11:00 a.m., Restorium Assistant Administrator Pam Barton joined the meeting to provide Commissioners with a department report. Ms. Barton informed Commissioners that the Restorium has 37 residents and one available room. Information reviewed pertained to hours worked, the full time staff average, billed amount for rooms, Medicaid resident percentage and count, revenue from room and board only received, accounts receivable over 30 days, etc. Ms. Barton said 74% of the year has lapsed and the budget is at 69%. July 9 & 10,

6 Ms. Barton said Restorium Administrator Karlene Magee is still looking to fill vacant positions at the Restorium. The picnic held recently at the Restorium went well. The Friends of the Restorium may have found a new vehicle for the Restorium. Commissioners asked about a room rate increase. Ms. Barton said they are looking at an increase of 3.5%. Chairman Dinning asked if it s time to increase rates beyond the 3.5% for new residents coming to the Restorium. Ms. Barton said she didn t figure that in, but it can be addressed. Those present reviewed rates for rooms with a shared restroom as well as a room with a private restroom. Chairman Dinning said if the county were to increase the rate by 4.9% for new incoming residents, that would be another percent and a half and it wouldn t require a public hearing. Chairman Dinning said this should be something to consider. Commissioner Kirby said he thinks it should be done as well. Clerk Poston reviewed general proposed budget information. Commissioners said they would like to review the letter the Restorium will send its residents regarding an increase prior to it being sent out. The meeting with Ms. Barton ended at 11:21 a.m. 11:30 a.m., Assessor Dave Ryals joined the meeting. Commissioner Kirby moved to recess as the Board of Boundary County Commissioners and reconvene as the Board of Equalization. Commissioner Pinkerton second. Motion passed unanimously. Assessor Ryals presented Commissioners with a request for the Board of Equalization to order adjustments to the 2018 Property Assessment Roll under authority granted in Idaho Code Title 63, Chapter 5. Present were: Chairman Dan Dinning, Commissioner LeAlan Pinkerton, Commissioner Walt Kirby, Clerk Glenda Poston, and Deputy Clerk Michelle Rohrwasser were present. The proceedings were recorded. Assessor Ryals mentioned there are two changes and a request to order those changes made. The adjustments will reduce value, but it is not in new construction, which also happened to decrease. Commissioner Pinkerton moved to delete parcel #MH61N01E125801A as the mobile home was destroyed and moved. Commissioner Kirby second. Motion passed unanimously. Commissioner Pinkerton moved to change the land category to 81 and delete value on parcel #RPB A as this parcel is State of Idaho owned property. Commissioner Kirby second. Motion passed unanimously. Commissioner Kirby moved to adjourn as the Board of Equalization and reconvene as the Boundary County Board of Commissioners. Commissioner Pinkerton second. Motion passed unanimously. The Board of Equalization ended at 11:31 a.m. Assessor Ryals left the meeting at 11:33 a.m. Courthouse Maintenance John Buckley joined the meeting at 11:36 a.m. to discuss quotes received for roof work. July 9 & 10,

7 Bogie and Sons Roofing and Siding had the lower quote for roofing by a considerable amount, according to Chairman Dinning. Commissioner Pinkerton moved to accept the bid from Bogie and Sons Roofing and Siding to repair and reseal the Courthouse roof at a cost of $4, and to reseal the Extension Office roof at a cost of $4, for an overall cost of approximately $9,042. Commissioner Kirby second. Motion passed unanimously. Commissioner Kirby moved to authorize the Chairman to sign the Independent Contractor Agreement with Bogie and Sons Roofing and Siding for work needed to the Courthouse and Extension Office roofs. Commissioner Pinkerton second. Motion passed unanimously. Mr. Buckley left the meeting at 11:41 a.m. There being no further business, the meeting adjourned at 11:55 a.m. ATTEST: DAN R. DINNING, Chairman GLENDA POSTON, Clerk By: Michelle Rohrwasser, Deputy Clerk July 9 & 10,