HAMBURG TOWNSHIP POLICE MONTHLY REPORT March, 2013

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1 HAMBURG TOWNSHIP POLICE MONTHLY REPORT March, 2013 COMMUNITY HAPPENINGS Community Involvement: Deputy Chief Dariusz Nisenbaum, Sgt. Gary Harpe and Officer Spencer Flavin represented the police department at recognition event honoring law enforcement, firefighters and EMS personnel at the Cornerstone Presbyterian Church in Brighton on March 3, Chief Richard Duffany attended a luncheon at Cleary University-Howell featuring guest speaker Elizabeth Smart on March 7, Officer Megan Paul participated in a Girl Scout presentation on March 11, Chief Richard Duffany represented the police department at the community liaison meeting held at the Woodland Correctional Facility on March 12, Personnel: POLICE DEPARTMENT OPERATIONS Officer Daniel Bromley successfully completed the second phase of his field training program on March 21, 2013.

2 Sgt. Anthony Wallace, Officer Matt Duhaime, Officer Justin Harvey and Officer Steve Locke received a letter of appreciation from the Green Oak Township Police Department (See attached communication). Training: Sgt. Anthony Wallace and Officer Matt Duhaime attended Colt Armorer school March 5, 2013 March 7, Deputy Chief Dariusz Nisenbaum, Sgt. Gary Harpe, Sgt. Anthony Wallace and Danielle Price attended Law Enforcement Information Network (LEIN) Tac school on March 12, Deputy Chief Dariusz Nisenbaum, Sgt. Anthony Wallace, Officer Clint Pace, Officer Matt Duhaime and Officer Steve Locke attended Special Response Team training on March 21, Sgt. Gary Harpe and Officer Alysha Garbacik attended TASER training on March 25, Monthly Calls for Service Report: See attached file containing detailed monthly event report for March, Monthly Arrest Summary: DATE TIME INCIDENT SUMMARY 03/04/13 10:43am A 23-year old male Westland resident was arrested at M-36 & Chilson Commons on 2 warrants out of Canton Township for Driving While License Suspended and Obstructing Police. His vehicle was impounded and he was transported to US-23 & North Territorial Road where he was turned over to Canton Township officers. 03/04/13 8:39pm A 41-year old male Willis resident was arrested on Shang-Ra-La Drive near Lime Bay Drive on a warrant for Child Neglect out of Pittsfield Township. He was transported to US-23 & North Territorial Road where he was turned over to Pittsfield Township

3 Officers. 03/09/13 11:47pm A 40- year old male Township resident was arrested at M-36 & Whitewood for Operating While Intoxicated and Driving While License Suspended. He was lodged in the Livingston County Jail. 03/16/13 4:40am A 22-year old male Brighton resident was arrested at Winans Lake Road & Hamburg Road for Driving While License Suspended. His vehicle was impounded and he was cited and released. 03/17/13 7:51pm A 22-year old female Brighton resident was arrested at Swarthout & Dakota Drive for Operating While Intoxicated. Her vehicle was impounded and she was lodged at the Livingston County Jail. 03/17/13 10:07pm A 23-year old female Howell resident was arrested at M-36 & Hamburg Road for Operating While Intoxicated. Her vehicle was impounded and she was lodged at the Livingston County Jail. 03/18/13 10:28am A 52-year old female Township resident was arrested at Hamburg Road & Pearl Street on a warrant for Driving While License Suspended out of Hamburg Township. She was lodged at the Livingston County Jail. 03/20/13 2:06am A 37-year old male Township resident was arrested at his home for Domestic Violence and Obstructing Police. He was lodged at the Livingston County Jail. 03/22/13 12:20pm A 44-year old female Grand Blanc resident was arrested at M-36 & Lake Crest for Driving While License Suspended. Her vehicle was impounded and she was cited and released. 03/22/13 9:49pm A 31-year old male Township resident was arrested at his home on a Felony warrant for Criminal Sexual Conduct-2 nd Degree out of Hamburg Township. He was lodged at the Livingston County Jail. 03/24/13 12:13am A 26-year old male Pinckney resident was arrested at M-36 near McGregor for Operating While Intoxicated. His vehicle was impounded and he was lodged at the Livingston County Jail. 03/27/13 9:48am A 55-year old male Kalamazoo resident was arrested at M-36 & Merrill Road for a warrant out of Farmington Hills for Driving While License Suspended. His vehicle was impounded and he was transported to I-96 & Kent Lake where he was turned over to Farmington Hills officers.

4 03/27/13 9:48am A 54-year old male Burlington resident was arrested at M-36 & Merrill Road on a felony warrant for Operating While Intoxicated- 3 rd Offense out of Calhoun County. He was lodged at the Livingston County Jail. 03/29/13 5:19pm A 28-year old male Ypsilanti resident was arrested on Merrick near Farley Road for Fleeing & Eluding, Malicious Destruction of Police Property and Home Invasion. His vehicle was impounded and he was lodged in the Livingston County Jail. Drug Forfeiture Balances & Activity: Forfeiture Funds Balance as of March 31, 2013 Financial Institution Type Amount Chase Bank Federal $24, Chase Bank State $12, Est. Due Partner Agencies State 0 Non Adjudicated Funds State Forfeiture Balance (Adjudicated funds only) 37, General Police information: Marine Patrol: Lakeland Trail Patrol: Police vehicles: Effective September 30, 2012, officers have ceased regular marine patrols of the Chain of Lakes for the season. Officers are patrolling the Lakeland Trail using the department Polaris Ranger Utility vehicle. The new department mountain bike has been outfitted and is in service to assist in patrols. All patrol vehicles are in good working order. The new Unit #3187 was taken to Cruiser s on March 22, 2013 to be outfitted.

5 As of March 31, 2013, patrol vehicles had the following mileage: Unit # Mileage , , OOS , , , ,922

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10 HAMBURG TOWNSHIP HEALTH CARE REIMBURSEMENT FISCAL YEAR 2012/2013 MONTH AMOUNT REIMBURSED JULY 1, AUGUST 1, SEPTEMBER OCTOBER NOVEMBER 1, DECEMBER JANUARY 3, FEBRUARY 4, MARCH 5, APRIL MAY JUNE FISCAL YEAR TOTAL 19, FISCAL YEAR BUDGET 25, AMOUNT AVAILABLE AS OF MARCH 31 5, x Health Care Reimbursement Report - March, 2013

11 Hamburg Township Offices Merrill Rd., P.O. Box 157 Hamburg, MI (810) Hamburg Township Parks & Recreation Committee Regular Meeting Hamburg Township Hall Board Room Tuesday, February 26, :00 p.m. 1. Call to Order Clerk Neilson called the meeting to order at 4:03 p.m. 2. Roll Call of the Parks & Recreation Committee Board Members Present: Neilson, Hohl, Wiggle, Koeble, Hoskins Board Members Absent: Bennett, Dolan Advisors Present: Deby Henneman, Parks Coordinator Advisors Absent: Mark Hogrebe, Fire Chief; Richard Duffany, Chief of Police, Russ Williamson, Building & Grounds 3. Call to the Public A call was made with no response. 4. Approval of the Agenda Motion by Hohl, supported by Wiggle, to approve the agenda as presented. VOICE VOTE: Ayes: 5 (Bennett, Dolan) MOTION CARRIED 5. Approval of the Minutes Motion by Wiggle, supported by Hohl, to approve minutes from January 22, 2013 as presented. VOICE VOTE: Ayes: 5 (Bennett, Dolan) MOTION CARRIED 6. Unfinished Business A. Parks & Recreation Master Plan 1. Trail Update Supervisor Hohl reported on the MNRTF Grant Application for completion of the Lakelands Trail between Hamburg and Hall Roads. The Public Hearing for the application is scheduled for March 5, 2013 at 2:00 p.m. and the deadline for submittal is April 1, B. Township Park Use Policy Not a topic for this meeting. C. Administrative Services

12 Parks & Recreation Regular Meeting February 26, 2013 Page 2 1. Park Coordinator s Report Henneman reviewed Park Coordinator s Report dated February 21, Reported: MNRTF Grant Application update, Public Hearing scheduled for March 5, 2013 at 2:00 p.m., Disc Golf Construction is on schedule, Batting Cage Construction is on schedule. She reported that she had started on a Parks & Recreation Policies and Procedures Manual. 2. Senior/Community Center Report Hoskins reviewed Senior Center Report dated February 26, Reported: Next Senior advisory meeting is 3/13/13 at 10:00 a.m., Hoskins attended the All About Food Conference on February 14, 2013 and gathered on Community Gardening, update on Livingston Leadership Council on Aging meeting, Senior Building Maintenance and reported on upcoming Trips. 3. Correspondence There was no correspondence. 4. Park Use Requests: a. Pinckney Blues Spring 2013, Regular Seasonal Use 3/11/13 to 7/31/13 Motion by Neilson, supported by Hohl, to recommend approval of the Park Use Request from Pinckney Blues Soccer Club application dated 2/1/13 for Regular Seasonal use for the 2013 Spring season, with submissions and limitations as outlined by the Parks and Recreation Coordinator in her memo dated February 11, 2013 as provided in the packet. VOICE VOTE: Ayes: 5 (Bennett, Dolan) MOTION CARRIED b. PHBSA Spring 2013, Baseball Seasonal Use 3/1/13 to 7/31/13 Motion by Neilson, supported by Hohl, to recommend approval of the Park Use Request from Pinckney Hamburg Baseball Softball Association application dated 1/20/13 for Regular Seasonal use for the 2013 Spring season, with submissions and limitations as outlined by the Parks and Recreation Coordinator in her memo dated February 11, 2013 as provided in the packet. VOICE VOTE: Ayes: 5 (Bennett, Dolan) MOTION CARRIED c. PHBSA Opening Day Event 2013 May 11, 2013 Motion by Neilson, supported by Hohl, to recommend approval of the Park Use Request from Pinckney Hamburg Baseball Softball Association application dated 1/20/13 for Opening Day 201, with submissions and limitations as outlined by the Parks and Recreation Coordinator in her memo dated February 11, 2013 as provided in the packet, and that the park use fee be waived due to the nature of the event. VOICE VOTE: Ayes: 5 (Bennett, Dolan) MOTION CARRIED d. PHBSA Pirate Classic Baseball Tournament May 17-19, May 31, June 1-2, 2013 Motion by Hohl, supported by Neilson, to recommend approval of the Park Use Request from Pinckney Hamburg Baseball Softball Association application dated 1/20/13 for their Pirate Baseball Classic Tournament 2013, with submissions and limitations as outlined by the Parks and Recreation Coordinator in her memo dated February 21, 2013 as provided in the packet. VOICE VOTE: Ayes: 5 (Bennett, Dolan) MOTION CARRIED e. American Diabetes Association Tour De Cure June 15, 2013

13 Parks & Recreation Regular Meeting February 26, 2013 Page 3 Motion by Neilson, supported by Wiggle, to recommend approval of the Park Use Request from the American Diabetes Association application dated 1/20/13 for their Tour De Cure Event, with submissions and limitations as outlined by the Parks and Recreation Coordinator in her memo dated February 21, 2013 as provided in the packet, contingent on the fees being waived due to the nature of the event, and public safety being notified of the event. VOICE VOTE: Ayes: 5 (Bennett, Dolan) MOTION CARRIED f. Dexter Rugby Spring 2013, Regular Seasonal Use March 1, 2013 to May 31, 2013 Motion by Neilson, supported by Koeble, to recommend approval of the Park Use Request from the Dexter Rugby Club application dated 2/22/13 for their Spring 2013 Regular Season, with submissions and limitations as outlined by the Parks and Recreation Coordinator in her memo dated February 22, 2013 as provided in the packet, and to require the applicant provide a $1,000 damage bond. VOICE VOTE: Ayes: 5 (Bennett, Dolan) MOTION CARRIED D. Development of Future Services/Events 1. Disc Golf Course Update Neilson advised that the Disc Golf Course construction is on schedule and he is currently working on making benches for the course. The concrete will be poured once the weather breaks. 2. Ice Rink Update There was no update. E. Sponsorships/Volunteerism/Scholarships Not a topic for this meeting. F. Signage and Community Awareness Not a topic for this meeting. G. Parks Master Control Book Henneman reviewed the changes in the Master Control Book which will be forwarded to the Board for their approval. H. Insurance (MMRMA) 8. New Business Not a topic for this meeting. There was no new business. 9. Call to the Public

14 Parks & Recreation Regular Meeting February 26, 2013 Page 4 A call was made with no response. 10. Committee Comments Motion by Hohl, supported by Koeble, to direct the Supervisor and Clerk to draft a thank you letter to the Livingston County Road Commission. 11. Adjourn Meeting Motion by Hohl, supported by Bennett, to adjourn the meeting. VOICE VOTE: Ayes: 5 (Bennett, Dolan) MOTION CARRIED Meeting adjourned at 4:25 p.m. Respectfully submitted, Debra Henneman Parks Coordinator James A. Neilson Township Clerk

15 Hamburg Township Offices Merrill Rd., P.O. Box 157 Hamburg, MI (810) March 18, 2013 To: Parks & Recreation Committee From: Deby Henneman, Parks Coordinator Re: Park Coordinator s Report I have completed the initial draft of the Parks & Recreation Policies and Procedures Manual, which has been distributed for comment to the Clerk, Supervisor and Deputy Clerk. It is a comprehensive document that is intended to take the place of some of the smaller procedures that we have implemented such as the Scholarship Procedure, Sports Group Medical Waiver Process, and the Administrative Approval Process. This document describes every aspect of the Parks Department, from processing a Park Use Application to Records Management and thoroughly describes my job function as it relates Parks & Recreation and daily functions of the Department. I anticipate that a draft of this document will be distributed to the Parks & Recreation Committee prior to the next meeting, in order to get edits and recommendation prior to it going to the Township Board for approval. Construction of the Disc Golf Course is on schedule and the volunteers continue to work with our Building and Grounds staff to clear the areas that will delineate the course. When it is warm enough, installation of the concrete pads and baskets will take place, along with placement of benches and trash receptacles. An Eagle Scout did come in last week and ask what we may need done as far as volunteer efforts, and I did mention that we would love a Kiosk sign at the Merrill Trailhead parking area to accommodate score cards and announcements. We anticipate a Grand Opening in late May or early June. Phase 3 (Final Phase) of the Baseball Safety Fencing project will require a joint meeting between the Parks & Recreation Committee, H.E.R.O. and P.H.B.S.A. This meeting will be important to determine what will be necessary to allow for easy access to the ball diamonds for Maintenance and Event purposes, as we will be increasing the Outfield fencing to the required 10 feet. I would like to schedule this meeting as soon as possible, so we are able to develop an RFP for this final phase. We could wait until the weather gets warmer

16 10405 Merrill Road P.O. Box 157 Hamburg, MI Phone: Fax: EXCERPT FROM HAMBURG TOWNSHIP MUNICIPAL UTILITIES COMMITTEE MEETING MINUTES To the attention of: Re: Patrick J. Hohl, Supervisor Hamburg Township Board of Trustees Approved Municipal Utilities Committee Minutes Please be apprised of this excerpt from the [X]Unapproved [_]Approved Minutes of the Meeting of the Hamburg Township Municipal Utilities Committee: Date of Meeting: April 10 th, 2013 Committee Members Present: Committee Members Absent: Hohl, Hahn, Menzies None Text of Motion: MOTION BY MENZIES, SUPPORTED BY HAHN TO APPROVE THE MINUTES OF THE MARCH 13 th, 2013 MUNICIPAL UTILITIES COMMITTEE MEETING AS PRESENTED. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None MOTION CARRIED. State of Michigan } County of Livingston } Township of Hamburg} I, BRITTANY K. CAMPBELL, Hamburg Township Utilities Coordinator and recording secretary to the Municipal Utilities Committee, do hereby certify that the foregoing is a true and correct excerpt of the Minutes of the aforementioned Regular/Special Meeting of the Hamburg Township Municipal Utilities Committee. Date: April 10 th, 2013 BRITTANY K. CAMPBELL HAMBURG TOWNSHIP UTILITIES COORDINATOR

17 HAMBURG TOWNSHIP MUNICIPAL UTILITIES COMMITTEE WEDNESDAY, MARCH 13 th, :00 P.M MERRILL ROAD, HAMBURG, MI CALL TO ORDER The meeting was called to order by Hohl at 3:04 p.m. Roll Call of the Committee: Present: Hohl, Hahn, Menzies Absent: None Also Present: Tony Randazzo and Brittany Campbell 2. CALL TO THE PUBLIC Hohl opened the call to the public and seeing no response, closed the call to the public. 3. CORRESPONDENCE There was no correspondence to be addressed at this meeting. 4. APPROVAL OF THE AGENDA MOTION BY HOHL, SUPPORTED BY HAHN TO APPROVE THE AGENDA WITH THE ADDITION OF ITEM 7.F. UNDER CURRENT BUSINESS. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. Unfinished Business: A. Chilson Commons Development Sewer Connection Update B. The Village at Hamburg Sewer/Water Connection Update C. LCWA Information/Updates D. WWTP Improvements SRF Project Update E. DTE Power Supply Issues F. Septage Receiving Station at WWTP G. Accessory Dwelling Units/Guest Houses Page 1

18 Hamburg Twp. Municipal Utilities Committee Regular Meeting March 13, 2013 Page 2 Current Business: A. DPW Monthly Report February Statistics B. Mitchell Building Co. Sewer Extension/Connection Agreement C. Mitchell Bldg. Sewer Connection Agreement 9927 Whispering Woods D. Mitchell Bldg. Sewer Connection Agreement 9975 Whispering Woods E. Mitchell Bldg. Sewer Connection Agreement 9987 Whispering Woods F. Blake-Thomas Sewer Connection Agreement 6144 Pinemont Dr. 5. APPROVAL OF MINUTES MOTION BY HOHL, SUPPORTED BY HAHN TO APPROVE THE MINUTES OF THE FEBRUARY 13 th, 2013 MUNICIPAL UTILITIES COMMITTEE MEETING AS PRESENTED. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. 6. UNFINISHED BUSINESS A. Chilson Commons Development Sewer Connection Update. MOTION BY HOHL, SUPPORTED BY HAHN TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. B. The Village at Hamburg Sewer/Water Connection Project Update. MOTION BY HOHL, SUPPORTED BY HAHN TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. C. LCWA Information/Updates. MOTION BY HOHL, SUPPORTED BY HAHN TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. Page 2

19 Hamburg Twp. Municipal Utilities Committee Regular Meeting March 13, 2013 Page 3 D. WWTP Improvement Project SRF Project Update. MOTION BY HOHL, SUPPORTED BY HAHN TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. E. DTE Power Supply Issues. MOTION BY HOHL, SUPPORTED BY HAHN TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. F. Septage Receiving Station at WWTP. MOTION BY HOHL, SUPPORTED BY HAHN TO TABLE ALL UNFINISHED BUSINESS UNTIL NEW INFORMATION IS AVAILABLE. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. G. Accessory Dwelling Units/Guest Houses. Hohl explained that he met with Campbell, Randazzo and Hagman to come up with the best way to address sewer issues concerning accessory dwelling units or guest houses. As a result of the meeting the Utilities Coordinator drafted the Policies and Procedures for Accessory Dwelling Units/Guest House Sewer Connections. Hohl noted that he has forwarded the draft to the Planning Commission members for review. MOTION BY HOHL, SUPPORTED BY MENZIES TO FORWARD TO THE PLANNING COMMISSION AND TOWNSHIP BOARD WITH THE RECOMMENDATION THAT THE BOARD PROVIDE CONDITIONAL APPROVAL OF THE POLICY PENDING AMENDMENT OF THE ZONING ORDINANCE TO ALLOW FOR ACCESSORY STRUCTURES. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. 7. CURRENT BUSINESS A. DPW Monthly Report February Statistics. Randazzo noted that the DPW staff is planning and preparing for a number of projects to be completed once the weather breaks. The WWTP is running really well and was in compliance for the months of December, January and February, something that did not occur before the improvements, most notably the addition of the boiler. Page 3

20 Hamburg Twp. Municipal Utilities Committee Regular Meeting March 13, 2013 Page 4 MOTION BY HOHL, SUPPORTED BY HAHN TO NOTE THE DPW MONTHLY REPORT AS RECEIVED AND TO BE FILED AND TO ALSO FORWARD A COPY TO THE TOWNSHIP BOARD AS AN AGENDA ITEM FOR THEIR REVIEW. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. B. Mitchell Building Co. Sewer Extension/Connection Agreement. Hohl explained that the sewer extension design is currently in process at OHM and that the Township has requested that the engineer review the possibility of designing this sewer extension as a gravity system that would discharge into a single Duplex pump versus having 10 individual grinder pumps. This would result in a cost savings to the developer as well as to the Township in regards to maintenance of the sewer system. MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVED THE MITCHELL BUILDING COMPANY SEWER EXTENSION AND CONNECTION AGREEMENT AS ALL ESTIMATED ENGINEERING FEES HAVE BEEN PAID UP-FRONT IN CASH. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. C. Mitchell Bldg. Sewer Connection Agreement 9927 Whispering Woods. MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVE THE MITCHELL BUILDING COMPANY SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER FEES WERE PAID UP-FRONT IN CASH. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. D. Mitchell Bldg. Sewer Connection Agreement 9975 Whispering Woods. MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVE THE MITCHELL BUILDING COMPANY SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER FEES WERE PAID UP-FRONT IN CASH. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. E. Mitchell Bldg. Sewer Connection Agreement 9987 Whispering Woods. MOTION BY HOHL, SUPPORTED BY MENZIES TO APPROVE THE MITCHELL BUILDING COMPANY SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER FEES WERE PAID UP-FRONT IN CASH. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. Page 4

21 Hamburg Twp. Municipal Utilities Committee Regular Meeting March 13, 2013 Page 5 F. Blake-Thomas Sewer Connection Agreement 6144 Pinemont Dr. MOTION BY HOHL, SUPPORTED BY HAHN TO APPROVE THE BLAKE-THOMAS SEWER AGREEMENT FOR A DIRECT CONNECTION AS PRESENTED, AS ALL OF THE ESTIMATED SEWER AND WATER FEES WERE PAID UP-FRONT IN CASH. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. 8. CALL TO THE PUBLIC Seeing no requests to address the Sewer Committee, Hohl closed the call to the public. 9. INFORMATIONAL/EDUCATIONAL MATERIAL There was no information and/or educational material available for this meeting. 10. ADJOURNMENT MOTION BY HOHL, SUPPORTED BY MENZIES TO ADJOURN THE MEETING. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None Motion carried. The meeting was adjourned at 3:32 p.m. The foregoing is considered to be a true and accurate record of all items discussed. If any discrepancies or inconsistencies are noted, please contact the writer immediately. Respectfully submitted, Brittany K. Campbell Hamburg Township Utilities Coordinator Page 5

22 10405 Merrill Road P.O. Box 157 Hamburg, MI Phone: Fax: EXCERPT FROM HAMBURG TOWNSHIP MUNICIPAL UTILITIES COMMITTEE MEETING MINUTES To the attention of: Re: Patrick J. Hohl, Supervisor Hamburg Township Board of Trustees DPW Monthly Report March Statistics Please be apprised of this excerpt from the [X]Unapproved [_]Approved Minutes of the Meeting of the Hamburg Township Sewer Committee: Date of Meeting: April 10 th, 2013 Sewer Committee Members Present: Hohl, Hahn, Menzies Sewer Committee Members Absent: None Text of Motion: MOTION CARRIED. State of Michigan } County of Livingston } Township of Hamburg} MOTION BY HOHL, SUPPORTED BY MENZIES TO NOTE THE DPW MONTHLY REPORT AS RECEIVED AND TO BE FILED AND TO ALSO FORWARD A COPY TO THE TOWNSHIP BOARD AS AN AGENDA ITEM FOR THEIR REVIEW. Ayes: Hohl, Hahn, Menzies Absent: None Nays: None I, BRITTANY K. CAMPBELL, Hamburg Township Utilities Coordinator and recording secretary to the Municipal Utilities Committee, do hereby certify that the foregoing is a true and correct excerpt of the Minutes of the aforementioned Regular/Special Meeting of the Hamburg Township Municipal Utilities Committee. Date: April 10 th, 2013 BRITTANY K. CAMPBELL HAMBURG TOWNSHIP UTILITIES COORDINATOR

23 10405 Merrill Road P.O. Box 157 Hamburg, MI Phone: Fax: To: Municipal Utilities Committee From: Tony Randazzo Date: Re: DPW Monthly Report 1. Sodium testing will resume this week and manhole inspections will start after the well washer is installed at the Rustic Pump Station. A trailer has been procured for manhole inspections which will include all necessary items for the job such as a water tank. 2. The plant was in compliance for the month of March. The plant has not been out of compliance for one day due to total inorganic nitrogen or phosphorus since September. 3. The boiler in the WWTP continues to perform well. It has consistently raised the temperature of the sewage by 4 Celsius which in turn aids treatment. The boiler will be turned off for the season after two more weeks of use.

24 HAMBURG TOWNSHIP DPW ACTIVITY TRACKING CHART 2012 VERSES 2013 DPW Activities Jan-12 Jan-13 Feb-12 Feb-13 Mar-12 Mar.13 Apr-12 Apr.13 May-12 May-13 Jun-12 Jun-13 Jul-12 Jul-13 Aug-12 Aug-13 Sep.12 Sep.13 Oct-12 Oct-13 Nov-12 Nov. 13 Dec-12 Year End Year End Total - 13 Total 12 Grinder Calls Dec. 13 Grinder Replacements Grinder Repairs Grinder Star - Ups Grinder Deact Sewer Repairs WWTP Alarms Hamburg Road Lift Winans Road Lift KESS RD. Lift Ore Station Alarms School Alarms Grinder Reacts Rustic Station Medical Center Miss Dig Stakings ,220 Grinders in stock Chilson Commons Overtime call outs tot PLANT -EFF./MO. 8.30mg 8,8 mg 7.696mg mg mg 8,933mg 8,950mg 8,732mg 9,807mg 8,810mg 8,920mg 8,499mg AVE. DAILY/ MG.280mg.284 mg.276mg mg mg.304mg.299mg.310mg.330mg.280mg.310mg.284mg MAX. DAILY MG..383mg.333 mg.331mg mg mg.350mg.315mg.330mg.378mg.363mg.365mg.313mg PLANT- INF/ MO. 8.65mg 9,3 mg 7.907mg mg mg 9.363mg 9.547mg 9.220mg mg 9,372mg 9,345mg 9,140mg AVE. DAILY /MG.291mg.300mg.284mg mg mg 3.00mg.319mg.320mg.446mg.303mg.309mg.305mg MAX. DAILY MG..400mg.340 mg.347mg mg mg.350mg.335mg.350mg 3.362mg.280mg.290mg.333mg

25 Portage-Base Lakes Area Water & Sewer Authority At: Hamburg Township Hall Offices Merrill Road P.O. Box 726 Hamburg, MI /15/13 To: Portage-Base Lakes Area Water & Sewer Authority Board From: Tony Randazzo Re: Amendments to the Rules and Regulations There are two amendments to the rules and regulations which we have discussed at previous meetings but have not officially approved. Once approved, they can be sent to the four townships for ratification. The first amendment allows us to suspend the annual escalation for the connection charge which has always been an annual 4% since the inception of the Authority. The rules currently state: A connection charge, levied on a user who proposed to connect to that portion of the public sewer described as Washtenaw County Sewer System No. 12, which for 1991 shall be $8,000 per equivalent residential unit, escalated at four (4) percent per year for each year thereafter. A user that has been specially assessed for capital cost of the original portion of the POTW, including transport and treatment facilities, shall be deemed to have paid the connection charge. These assessments shall be collected by each Township and be remitted to Washtenaw County for purpose of reducing the debt obligation of the Township. Other connection charges shall be collected by the Authority and deposited in the Authority s general fund. (Amended, 1-A, , 1-C, ) An indirect connection charge, levied on a user who proposes to connect to that portion of the public sewer described as Washtenaw County Sewer System No. 12, Addition #1, which for 1997 shall be $2, per equivalent residential unit, escalated at four (4) percent per year for each year thereafter. The indirect connection charges shall be collected by the Authority and deposited in the Authority s general fund. (Add Section , 1-C, )

26 We propose to add the following amendment: Both direct and indirect connection charges annual escalation factor may be suspended for any current fiscal year by the Authority at the time of establishing the Authority s annual budget and fee structure. The second amendment intends to change the way we place delinquent accounts on the tax roll. Currently, any bill more than 90 days delinquent as of August 15 th, is placed on the tax roll. It would be less complicated if we just took any balance as of September 10th and sent that to the tax roll. This still gives customers plenty of time to pay their July bill which is due August 10 th, without worrying that it will go to the their tax bill if it is a few days late. The rules currently state: 17.7 Charges for sewage disposal service furnished to any premises within the Sewer Service District shall be a lien against the premise. Charges delinquent for three (3) months or more as of August 15 of any year shall be certified by the Superintendent, or other employee authorized by the Authority Board, annually, to the proper tax assessing officer of the Township in which the premise lies. The Township Assessing Officer shall enter a lien on the next tax roll against the premises to which the services shall have been rendered, and the charges shall be collected and the lien shall be enforced in the same manner as provided for the collection of taxes assessed upon the Township Roll and the enforcement of the lien for such taxes. Such charges and rates shall be collected or returned in the same manner as other Township taxes are certified, assessed, collected and returned We propose to amend that language as follows: 17.7 Charges for sewage disposal service furnished to any premises within the Sewer Service District shall be a lien against the premise. Charges delinquent as of September 10th of any year shall be certified by the Superintendent, or other employee authorized by the Authority Board, annually, to the proper tax assessing officer of the Township in which the premise lies. The Township Assessing Officer shall enter a lien on the next tax roll against the premises to which the services shall have been rendered, and the charges shall be collected and the lien shall be enforced in the same manner as provided for the collection of taxes assessed upon the Township Roll and the enforcement of the lien for such taxes. Such charges and rates shall be collected or returned in the same manner as other Township taxes are certified, assessed, collected and returned.

27 AMENDMENT TO SEWER USE RULES AND REGULATIONS FOR THE SEWER DISTRICT OF THE PORTAGE-BASE LAKES AREA WATER & SEWER AUTHORITY PORTAGE-BASE LAKES AREA WATER AND SEWER AUTHORITY REGULATION NO. 1-L SEWER AND SEWAGE DISPOSAL RULES AND REGULATIONS Rules and Regulations enacted pursuant to the authority of Act 246 of the Public Acts of 1945, as amended, Act 191 of the Public Acts of 1939, as amended, Act 233 of the Public Acts of 1955, as amended, and Act 368 of the Public Acts of 1978, as amended, by the Portage-Base Lakes Area Water and Sewer Authority and with the concurrence by resolution and ordinance of its constituent municipalities to regulate private and public sewers, sewer connections, industrial waste pretreatment facilities and discharge of industrial waste into the Portage-Base Lakes Water and Sewer Authority publicly operated treatment works and to provide for pollutant limitations, data collection, monitoring and sampling and to preserve, promote and protect the health, safety and general welfare of the persons and property within Dexter, Hamburg, Putnam and Webster Townships; to provide for the enforcement hereof; and to provide penalties and remedies for the violation hereof, and to amend certain provisions regarding the metering of flow and imposition of additional charges. The Portage-Base Lakes Area Water and Sewer Authority with the concurrence of its constituent municipalities the Townships of Dexter, Hamburg, Putnam and Webster, Counties of Livingston and Washtenaw, State of Michigan, ordains: Sec. 1.0 Amendment The Portage-Base Lakes Area Water and Sewer Authority, Rules and Regulations, No. 1., adopted July 31, 1991, as amended, and further amended as follows: Sec. 2.0 Add the following language to Section : Both direct and indirect connection charges annual escalation factor may be suspended for any current fiscal year by the Authority at the time of establishing the Authority s annual budget and fee structure. Delete section 17.7 and replace with the following: 17.7 Charges for sewage disposal service furnished to any premises within the Sewer Service District shall be a lien against the premise. Charges delinquent as of September 10th of any year shall be certified by the Superintendent, or other employee authorized by the Authority Board, annually, to the proper tax assessing officer of the Township in which the premise lies. The Township Assessing Officer shall enter a lien on the next tax

28 roll against the premises to which the services shall have been rendered, and the charges shall be collected and the lien shall be enforced in the same manner as provided for the collection of taxes assessed upon the Township Roll and the enforcement of the lien for such taxes. Such charges and rates shall be collected or returned in the same manner as other Township taxes are certified, assessed, collected and returned. Sec. 3.0 The remaining Sections of Rules and Regulations No. 1, as amended, not inconsistent herewith, are hereby ratified and reaffirmed. Sec. 4.0 Effective Date This Amendment (1-L) to Rules and Regulations No. 1 shall become effective thirty (30) days after its adoption by the Township Boards and the Authority Board. Secretary s Certificate I, Thomas Ehman, Secretary of the Portage-Base Lakes Area Water and Sewer Authority of Livingston and Washtenaw Counties, Michigan, hereby certify that the foregoing Sewer and Sewage Disposal Rules and Regulations was duly approved by the Authority Board at their regular meeting of, and was published within 30 days after adoption by printing the same in the on. Adoption: Published: Effective Date: Authority Secretary

29 RESOLUTION ADOPTING PORTAGE-BASE LAKES AREA WATER AND SEWER AUTHORITY USE RULES AND REGULATIONS AMENDMENT NO. 1-L TOWNSHIP OF HAMBURG, COUNTY OF LIVINGSTON, MICHIGAN At a regular meeting of the Township Board of Trustees of Hamburg, County of Livingston, Michigan held on the 16 th of April, 2013, in the Township Hall in said Township at 7:00 p.m., Eastern Standard Time. PRESENT: Members ABSENT: Members The following preamble and resolution were offered by Member and supported by Member : WHEREAS this Township Board, pursuant to Act 246, Public Acts of Michigan, 1945, as amended, Act 191, Public Acts of Michigan, 1939, as amended, Act 233, Public Acts of Michigan, 1955, as amended, and Act 368, Public Acts of Michigan, 1978, as amended, has entered into arrangements with the Portage-Base Lakes Area Water and Sewer Authority for the operation of sanitary sewer improvements in the area of Portage and Base Lakes in the Township; WHEREAS it is in the interest of the Township, the residents, property owners, and public, to adopt rules and regulations under the authority of said statutes to regulate private and public sewers, sewer connections, industrial waste pretreatment facilities, and discharge of industrial waste into the Portage-Base Lakes Area Water and Sewer Authority publicly-operated treatment works and to provide for pollutant limitations, data collection, monitoring and sampling, and to preserve, promote and protect the health, safety and general welfare of the persons and properties within the Township, to provide for the enforcement thereof, and to provide penalties and remedies for the violation thereof; and WHEREAS the attached Rules and Regulations Amendment No. 1-L has been proposed to be adopted uniformly by the four (4) Townships which are the constituent municipalities of the Portage-Base Lakes Area Water and Sewer Authority, and that the Ordinance is substantially the same form is proposed to be adopted;

30 NOW THEREFORE, BE IT RESOLVED THAT: 1. The Township Board of the Township of Hamburg does hereby adopt the attached Rules and Regulations, known and cited as the Sewer Disposal Rules and Regulations Amendment No. 1-L of the Portage-Base Lakes Area Water and Sewer Authority. 2. Said ordinance and rules and regulations may be inspected and obtained at the Township offices during regular business hours. 3. All resolutions or parts of resolution insofar as they may conflict with provisions of this resolution be and they are hereby rescinded. AYES: Members NAYES: Members RESOLUTION DECLARED ADOPTED. James A. Neilson Township Clerk STATE OF MICHIGAN) COUNTY OF LIVINGSTON) ss I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board of the Township of Hamburg, County of Livingston, State of Michigan, at a regular meeting held on 16 th day of April, 2013, and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting are kept and will be or have been made available as required by said Act. James A. Neilson Township Clerk

31 Hamburg Township Fire Department Memo To: Hamburg Township Board From: Chief Mark Hogrebe CC: file Date: April 10, 2013 Re: EMT-Basic Class Board Action: Motion to approve the sending of 17 probationary firefighters to Emergency Medical Technician Basic (EMT-B) class at a cost of $ per student for a total cost of $ Funds for this will come from Fire Fund Educational ( ) line item. Budget Impact: Fire Fund Educational line item currently has $12, available. After the approval of the motion it will leave $3, remaining for the 12/13FY budget. Information: The EMT-B class is being taught by McLaren Flint EMS/Educational Resources and being hosted at Hamburg Township Fire Station 11. The normal cost per student is $ for the class. They have discounted the class due to the number of HTFD students and that the class is being held at Station 11. Another bonus with hosting the class is continuing education credits are being offered for free for all trained firefighters Board Action: Motion to approve payment of invoice number from McLaren Flint EMS/Educational Resources for a total cost of $ This is for the Emergency Medical Technician Basic (EMT-B) class. Funds for this will come from Fire Fund Educational ( ) line item. 1

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33 Hamburg Township Fire Department Memo To: Hamburg Township Board From: Chief Mark Hogrebe CC: file Date: April 9, 2013 Re: Fire Fighter Structural Firefighting Turn Out Gear Board Action: Motion to make a budget amendment from Special Projects ( ) to Turn Out Gear ( ) in the amount of $5,000. Motion to approve the purchase of Fire Fighter Structural Firefighting Turn Out Gear at a total cost not to exceed $16,000 from the Turn Out Gear ( ) line item. Budget Impact: The Special Projects line item was budgeted to be used for matching funds for the Assistance to Firefighters Grant. Hamburg Township received notice that due to the federal sequester, HTFD will not be receiving the grant. The money transferred into the Turn Out Gear line item will bring the available funds for the 12/13 budget to $17, This leaves the needed money for equipment maintenance for the remainder of this budget year. This also leaves $7,000 in the Special Projects line item. Information: Turn out gear is the equipment the fire department uses on a daily basis. We budget to replace the gear as needed and recommended by the manufacturer. Turn out gear per The National Fire Protection Agency (NFPA) is to be replaced every 10 years at a minimum if not sooner due to safety issues. The high quality and constant safety inspections are what is keeping our fire fighters safe while operating in dangerous environments. These requested sets of gear are planned replacement sets to keep the fire department NFPA and safety complaint. Each turn out gear manufacture only has one source to purchase their equipment from in the state of Michigan. 1

34 P.O. Box Merrill Road Hamburg, Michigan (810) Office (810) Fax Supervisor: Pat Hohl Clerk: Jim Neilson Treasurer: Al Carlson Trustees: Mike Dolan Bill Hahn Chuck Menzies Jason Negri TO: Hamburg Board Members FR: Pat Hohl DA: RE: Wards Hardware charge account BACKGROUND Wards Hardware offers Hamburg Township a 10% discount on invoiced purchases if paid within ten days of invoice. The Purchasing Policy, adopted by the Board, requires that the Board pre-approve all payments unless they are, Expenditures necessary to perform statutory functions. do not require prior Board approval. Reoccurring invoices such as utility bills and emergency purchases are paid in a timely manner to avoid penalties and realize discounts, then approved by the Board at the next meeting. REQUEST I ask that the Board approve the payment of invoices from Wards Hardware in a timely manner that ensures the realization of the 10% discount available if the invoice is paid in ten days, with the requirement that the invoice be subsequently approved by the Board at the next Board meeting following the payment. RAMIFICATIONS Commerce conducted with Wards Hardware is in the area of $10,000 to $12,000 per year. This action by the Board will save Hamburg Township $1000 to $1200 per year.

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