9:00 a.m. Aurora, Colorado 80018

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February 22, 2018 22470 E. 6 th Parkway 9:00 a.m. Aurora, Colorado 80018 8:00 a.m. Finance, Budget and Audit Committee Meeting Large Conference Room 8:00 a.m. Operations and Communication Committee Meeting Think Tank 1.

1 February 22, E. 6 th Parkway 9:00 a.m. Aurora, Colorado :00 a.m. Finance, Budget and Audit Committee Meeting Large Conference Room 8:00 a.m. Operations and Communication Committee Meeting Think Tank 1. Call to Order... Chair Heidi Williams 2. Pledge of Allegiance... Chair Heidi Williams 3. Public Comment... Chair Heidi Williams 4. Consent Calendar... Chair Heidi Williams a. Approve Meeting Minutes of January 11, Board Administration... Chair Heidi Williams a. Resolution 18-02, Board Committees Adopt 6. Resolution Regarding Mayor Steve Hogan... Chair Heidi Williams 7. Finance Department... Jason Myers a Year-End Results Dashboard Report 8. IT Department... Sandy Bish a. CDOT Transponder Data IGA - Approval 9. Executive Director Report... Tim Stewart 10. Executive Session... Chair Heidi Williams Executive session, pursuant to C.R.S., Section (4)(b) and Section (4)(e) for the purposes of receiving legal advice on specific legal questions and determining positions relative to matters that may be subject to negotiations related to HAZMAT route designation and E-470 strategic planning. 11. Other Business... Chair Heidi Williams 12. Adjourn Meeting... Chair Heidi Williams The next anticipated Board Meeting will be March 8, 2018 at 9:00 a.m. at the E-470 Administrative Headquarters, E. 6 th Parkway, Aurora, Colorado 80018

2 Agenda Item 4a. Approve Meeting Minutes of January 11, 2018 RECORD OF PROCEEDINGS MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE E-470 PUBLIC HIGHWAY AUTHORITY Held: Thursday, January 11, 2018, at 9:00 a.m. at E. 6 th Parkway, Aurora, Colorado Attendance: A regular meeting of the Board of Directors of the E-470 Public Highway Authority was held as scheduled and in accordance with applicable statutes of the State of Colorado, with the following directors present: Josh Martin, Councilmember Town of Parker Roger Partridge, Douglas County Commissioner Francoise Bergan, Councilmember City of Aurora Steve Douglas, Councilmember Commerce City Ken Kreutzer, Mayor City of Brighton Bill Holen, Arapahoe County Commissioner Chaz Tedesco, Adams County Commissioner Heidi Williams, Mayor City of Thornton Jackie Millet, Mayor City of Lone Tree (non-voting) David Beacom, Councilmember City and County of Broomfield (non-voting) Sean Conway, Weld County Commissioner (nonvoting) Bob Broom, RTD (non-voting) David Spector, HPTE (non-voting) Also present were: Wynne Shaw, Councilmember City of Lone Tree (non-voting alternate); Nicki Beckford, operations technical manager, Sandy Bish, information technology director, Jim Brady, construction manager, Ken Broeren, security analyst, Jessica Carson, communications and tolling services manager, Ryan Dole, financial analyst 3, Jacob Kramer, HR manager; Dave Kristick, deputy executive director and operations director, Moss Levenson, financial analyst, Diane Lundquist, executive assistant, Tricia Morales, operations and tolling services coordinator, Jason Myers, finance director, Chrissy Palestine, financial analyst manager, Alexa Pecorella, marketing and public relations supervisor, Derek Slack, roadway maintenance manager, Tim Stewart, executive director, Brianna Summers, staff accountant, Neil Thomson, engineering and roadway maintenance director; Chuck Weiss, engineering manager, Zach West, procurement

3 specialist and Jamal Yarber, operations technician, E-470 Public Highway Authority; Kristin Sullivan, director Community and Economic Development, Adams County; Kelly Brown, HPTE; Jack Nicholls, WSP; Michael Cheroutes, Roadis; Sheryl Machado, GBSM; Michael Lund, Stifel; Robyn Moore, George K. Baum; George Allen and Kristi Douglas, visitors; and Tamara Seaver, Icenogle Seaver Pogue, P.C. Call to Order: Pledge of Allegiance: Public Comment: Consent Agenda: Welcome to Mayor Kreutzer: Board Administration: Election of Board Officers: Adopt Annual Resolution 18-01: Operations Department Voice of the Customer Contract - Approval: Chair Martin, noting the presence of a quorum of the directors, called the meeting to order. Councilmember Douglas led all present in the Pledge of Allegiance. Mr. Allen delivered a request for records under the Colorado Open Records Act to Councilmember Martin and then addressed the Board of Directors and provided financial and management commentary and advice. Councilmember Douglas moved approval of the consent agenda, comprising minutes of the December 14, 2017 regular meeting. The motion was seconded by Mayor Williams and the motion was thereafter approved by the Board of Directors. Councilmember Martin then recognized Mayor Kreutzer as the new Board member from the City of Brighton and the Board welcomed him. Following brief discussion and nominations, Commissioner Holen moved that the Board elect as their 2018 Officers Mayor Williams as Chair, Commissioner Tedesco as Vice-Chair and Councilmember Douglas as Secretary/Treasurer. The motion was seconded by Commissioner Partridge and approved unanimously by the Board of Directors. The Board next considered Resolution the Annual Resolution adopting various administrative annual items. Commissioner Holen moved to approve Resolution as presented. Mayor Williams seconded the motion and the board then unanimously approved the adoption of Resolution Mr. Kristick reviewed the request for proposal process for the Voice of the Customer Contract, culminating in the receipt of one response from Tamer Partners Corporation DBA Proponisi. Mr. Kristick noted the very specialized scope of services crossing multiple business processes and recommended approval of the Proponisi s proposal. Following Mr. Kristick s presentation Mayor Williams moved that the Voice of the Customer Contract be awarded to Proponisi, subject to final review and approval of General Counsel and the Executive Director. Commissioner Holen seconded the

4 motion which was thereafter unanimously approved by the Board Customer Experience Survey: Engineering and Roadway Maintenance Department Verizon Cell Tower Lease: Executive Director Report: Executive Session: Ms. Carson reviewed with the Board of Directors the results of the 2017 Customer Experience Survey comprising approximately 50 questions covering all aspects of E-470 and ExpressToll, noting that the 69,000 responses were a record number of responses. Mr. Thomson reviewed with the Board of Directors the terms of the cell tower lease for 7698 S. Ireland Way, following which Commissioner Holen moved that the Board approve the lease subject to review and approval of special and General Counsel and the Executive Director. The motion was seconded by Councilmember Bergan and approved unanimously by the Board. Mr. Stewart reviewed with the Board of Directors the Resolution Honoring Councilmember Josh Martin for his service to the Authority. Mayor Williams thanked Councilmember Martin for his service following which Commissioner Conway noted that, as with former Mayor McLean, Councilmember Martin was leaving the Authority in better condition that when he arrived. Commissioner Holen commended Councilmember Martin for bringing a sense of vision to the Authority and Mayor Millet expressed her gratitude for Councilmember Martin s service as did Commissioner Tedesco and David Spector. Finally, Mr. Stewart thanked Councilmember Martin for his assistance to, and support of, Mr. Stewart as a new Executive Director. Thereafter, Ms. Bish introduced Ken Broeren, the Authority s new Security Analyst and Mr. Myers introduced Brianna Summers who is the newest staff accountant. The Board welcomed them both to the Authority. Thereafter, Mr. Stewart discussed with the Board the February meeting date due to his IBTTA travels and the upcoming Board Workshop on February 28, 2018 and March 1, Finally, he noted that committee appointments will be made by Mayor Williams prior to the February Board Meeting and submissions of interest should be communicated to the Mayor or to Mr. Stewart. Mayor Williams moved that the board convene in Executive session, pursuant to C.R.S., Section (4)(b) for the purpose of receiving legal advice on specific legal questions and determining positions relative to the Colorado Open Meetings Law. Councilmember Bergan seconded the motion, which was unanimously approved by the Board at 9:54 A.M.

5 The executive session included all Governmental Units and non-voting Affiliate Members as well as Messrs. Stewart, Kristick, Myers and Thomson and Mss. Bish and Seaver. Chair Martin reconvened open session at 11:10 A.M. Other Business: Adjournment: Following discussion, Councilmember Bergan moved that Mr. Stewart work with Ms. Seaver to develop the 2018 Committee process for review and approval by the Board at the February Board meeting. The motion was seconded by Mayor Williams and approved unanimously by the Board. There being no further business to come before the Board, Chair Martin declared the meeting adjourned. Chair of the Meeting

6 E Calendar January 11 January 15 January 25 January 2018 Board Officer Nominations and Election Martin Luther King, Jr. s Day -Office Closed July 2018 July 4 Independence Day Office Closed July 12 July 26 August 2018 February 2018 August 9 August 23 February 8 February 19 February 22 March 8 March 22 Presidents Day Office Closed March 2018 September 2018 September 3 Labor Day Office Closed September 13 September 27 BOARD MEETING 9:00 AM October 2018 April 12 April 26 April 2018 October 11 October 14 To 17 October 25 BOARD WORKSHOP 9:00 A.M. IBTTA 86th Annual Meeting and Exhibition May 2018 November 2018 May 10 May 24 May 28 Memorial Day Office Closed November 8 November 22 Thanksgiving Office Closed and 23 June 14 June 28 June 2018 BOARD MEETING 9:00 A.M December 2018 December 13 December 24 Christmas Office Closed and 25

9:00 a.m. Aurora, Colorado Call to Order... Vice-Chair Chaz Tedesco. 2. Pledge of Allegiance... Vice-Chair Chaz Tedesco

9:00 a.m. Aurora, Colorado Call to Order... Vice-Chair Chaz Tedesco. 2. Pledge of Allegiance... Vice-Chair Chaz Tedesco April 11, 2019 22470 E. 6 th Parkway 9:00 a.m. Aurora, Colorado 80018 1. Call to Order... Vice-Chair Chaz Tedesco 2. Pledge of Allegiance... Vice-Chair Chaz Tedesco 3. Recognition of Outstanding Performance...