Township of Perth South. Agenda

Transcription

1 Township of Perth South Agenda 7:00 p.m. May 20, Call meeting to order 2. Moment of reflection 3. Confirmation of the Agenda 4. Disclosure of pecuniary interest and general nature thereof 5. Consent Agenda 5.1 Perth South Council May 6, Regular Minutes 5.2 Ausable Bayfield Conservation Authority May 15, Cement Association of Canada re Proposed Changes to the Ontario Building Code 5.4 Council Award Honouring Outstanding Ontario Physicians 5.5 Delcan Notice of Study Update 5.6 Huron Perth Healthcare Alliance May 1, 2014 Highlights 5.7 Letter from President of The Beer Store re Convenience Store Alcohol Sales 5.8 Memo to Weed Inspectors Update to Noxious Weeds List

2 Council Agenda May 20, 2014 Page Ministry of Citizenship & Immigration Senior Achievement Award 5.10 Minister Responsible for Seniors Affairs re Seniors Month 5.11 Ontario Medal of Good Citizenship 6. Public Meetings/Hearings and Delegations 6.1 Public Meeting Zoning By-law Amendment Tinning - Allan Rothwell, Director of Planning 6.2 Jeff Dickson, R.J. Burnside Engineering & Associates Limited Waldie Drain Branches A & E Report for Consideration 7. Reports 7.1 Chief Administrative Officer Report (Tim Ivanyshyn) (a) Report CAO Update 7.2 Public Works Report (Ken Bettles, Director of Public Works) (a) Operations/Roads Report (b) Report Director of Public Works Update (c) Report Health & Safety Policy Manual (d) Report 2014 Tractor Rental 7.3 Treasurer s Report (Rebecca Clothier, Treasurer/Deputy Clerk) (a) Report Treasurer s Update (b) Accounts May 2 to May 16, 2014 (c) Report Municipal Funding Agreement Federal Gas Tax Fund 7.4 Clerk s Report (Lizet Scott) (a) Report Clerk s Update (b) Report 2014 Election Procedures (c) Report Appoint Drainage Engineer

3 Council Agenda May 20, 2014 Page 3 8. Correspondence 8.1 Letter from Town of Aurora with Resolution re Introduction of Municipal Recall Election Legislation (from May 6 Consent Agenda) 9. Council Reports 9.1 Mayor/Council Member Reports (Verbal or written updates from members who sit on boards/committees) 10. By-laws 10.1 By-law being a by-law to amend the Township of Perth South Zoning By-law - Tinning 10.2 By-law being a by-law to provide for drainage works known as the Waldie Municipal Drain Branches A & E (Provisional by-law 1 st and 2 nd readings only) 10.3 By-law being a by-law to authorize the execution of a Municipal Funding Agreement with the Association of Municipalities of Ontario (AMO) for the Transfer of Federal Tax Funds 11. Announcements 12. Notice of Motion 13. Other Business In the interest of supporting the Township of Perth South Accountability and Transparency Policy, should a member of Council or staff like to present an item of business in this Section, it is recommended that they contact the Clerk in advance so that the item of business can be placed on the published agenda. 14. Public Question Period Inquiries during the question period shall be directed by the public to Council members and shall deal with matters specific to Agenda business. A maximum of

4 Council Agenda May 20, 2014 Page 4 two (2) minutes per person is allotted for questions, and the maximum time allotted for the Question Period as a whole is fifteen (15) minutes. Each inquiry made during the question period shall be recorded in the minutes and the minutes shall note whether the inquiry was answered or requires an answer at or before the next meeting. 15. Closed Session and Reporting Out 16. Confirmatory By-law - By-law Adjournment

5 Township of Perth South Minutes 9:30 a.m. May 6, 2014 The Council of the Township of Perth South met in the Council Chambers in St. Pauls for its regular Council session. MEMBERS PRESENT: Mayor Robert Wilhelm, Deputy Mayor James Aitcheson, Councillors, Elizabeth Armstrong, Bill Adams, Melinda Zurbrigg, and Stuart Arkett REGRETS: Councillor Don Henderson STAFF PRESENT: Chief Administrative Officer, Tim Ivanyshyn, Director of Public Works, Ken Bettles, Chief Building Official/By-law Enforcement Officer, Martin Feeney, Treasurer/Deputy Clerk, Rebecca Clothier, and Clerk, Lizet Scott 1. Call meeting to order Mayor Wilhelm called the meeting to order at 9:30 a.m. 2. Moment of reflection 3. Confirmation of the Agenda #188 Moved by Councillor Aitcheson Seconded by Councillor Adams That the Council agenda for May 6, 2014 be approved as circulated. Carried 4. Disclosure of pecuniary interest and general nature thereof Councillor Zurbrigg declared a conflict on Item 7.4 c) for Tree Perth South rebate and Councillor Arkett declared a conflict on Items 10.3 and 10.4 as he is named on the listing for maintenance payment on the Dunseith Drain. 5. Consent Agenda 5.1 Perth South Council April 15, Regular Minutes 5.2 Ausable Bayfield Conservation Authority April 17, 2014

6 Council Agenda May 6, 2014 Page Bluewater Recycling Association April Bluewater Recycling Association 2013 Annual Report 5.5 Bluewater Recycling Association 2013 Co-Collection Statistics Report 5.6 Township of Wainfleet Support Motion re Long Term Energy Plan 5.7 News Release Randy Pettapiece, MPP 2014 Provincial Budget 5.8 News Release Randy Pettapiece, MPP Liability Reform with correspondence 5.9 Perth East Fire Department Joint Advisory Committee April 7, 2014 Minutes 5.10 Township of Carlow/Mayo Provincial Policy Statement 5.11 Notice of Change to Renewable Energy Project 5.12 UTRCA March 25, Letter re Introduction of Municipal Recall Election Legislation 5.14 News Release Randy Pettapiece, MPP Rural Road Map 5.15 OPP Ministry of Municipal Affairs and Housing Performance Measures 5.16 Randy Pettapiece, MPP Letter to Premier re Public Sector and MPP Accountability and Transparency Act 2014 Councillor Arkett requested that Item 5.13 be pulled and added to the next meeting for further discussion. #189 Moved by Councillor Adams Seconded by Councillor Armstrong That Consent Agenda Items 5.1 to 5.16 except Item 5.13 be received as information and that the regular Council minutes of April 15, 2014 be adopted. Carried 6. Public Meetings/Hearings and Delegations 6.1 Allan Rothwell, Director of Planning Site Plan Agreement BSC Animal Nutrition

7 Council Agenda May 6, 2014 Page 3 Allan Rothwell, Director of Planning and Peter Vingerhoeds, President of BSC were present to review the site plan application. #190 Moved by Councillor Aitcheson Seconded by Councillor Zurbrigg That the Site Plan Application submitted by BSC Animal Nutrition Inc. affecting property described as Part Lot 12, South Boundary Concession (James St. S., Blanshard Ward) be approved, and that Council proceed with the adoption of the by-law authorizing the Mayor and Clerk to enter into the Site Plan Agreement and have it registered on the title of the subject property. Carried Allan Rothwell then provided a brief update on the status of the Perth County Official plan and the hiring process for Geoff Vanderbaaren s replacement. 7. Reports 7.1 Chief Administrative Officer Report (Tim Ivanyshyn) (a) Report CAO Update #191 Moved by Councillor Zurbrigg Seconded by Councillor Aitcheson That the CAO update report be received. Carried (b) Update on Service Delivery Review #192 Moved by Councillor Arkett Seconded by Councillor Aitcheson That Council supports the recommendation from Perth County council for member municipalities CAO s participating in the shared service opportunities review. Carried 7.2 Chief Building Official/By-Law Enforcement Officer Report (Martin Feeney) (a) Monthly Report May 2, 2014 #193 Moved by Councillor Adams Seconded by Councillor Arkett That the Chief Building Official monthly report be received. Carried 7.3 Public Works Report (Ken Bettles, Director of Public Works) (a) Operations/Roads Report #194 Moved by Councillor Armstrong Seconded by Councillor Arkett

8 Council Agenda May 6, 2014 Page 4 That Council receives the Public Works report dated April 30, 2014 for the period April 5 to April 25, Carried (b) Report Director of Public Works Update #195 Moved by Councillor Zurbrigg Seconded by Councillor Adams That the Director of Public Works update report be received. Carried (c) Report Repair & Extension of Structure 98 on Line 26 #196 Moved by Councillor Arkett Seconded by Councillor Armstrong That the Township of Perth South awards the Repair and Extension of Structure 98 on Line 26 to VanDriel Excavating Inc. from Clinton, Ontario in the amount of $95, Carried (d) Report Engineering Services for Bridge Environmental Assessments #197 Moved by Councillor Adams Seconded by Councillor Arkett That the Township of Perth South awards the Engineering Services for Bridge Environmental Assessments to R.J. Burnside & Associates Limited from Stratford, Ontario as submitted in the proposal in the amount of $96, plus HST. Carried 7.4 Treasurer s Report (Rebecca Clothier, Treasurer/Deputy Clerk) (a) Report Treasurer s Update #198 Moved by Councillor Arkett Seconded by Councillor Zurbrigg That the Treasurer s update report be received. Carried (b) Report 2013 and 2014 St. Marys Fire Department Levies #199 Moved by Councillor Armstrong Seconded by Councillor Arkett That the report on the 2013 and 2014 St. Marys Fire Department Levies dated May 1, 2014 be received as information. Carried (c) Accounts April 11, 2014 to May 1, 2014 Councillor Zurbrigg left the council chambers at 10:14 a.m. as she had declared a conflict of interest on this item. #200 Moved by Councillor Adams

9 Council Agenda May 6, 2014 Page 5 Seconded by Councillor Aitcheson That the accounts payable listing dated May 1, 2014 for the period April 11 to May 1, 2014 in the amount of $305, be approved. Carried Councillor Zurbrigg returned to her seat at 10:16 a.m. (d) Council Payroll #201 Moved by Councillor Arkett Seconded by Councillor Armstrong That Council payroll for April 2014 in the amount of $5, be approved. Carried (e) Report Asset Management Plan #202 Moved by Councillor Zurbrigg Seconded by Councillor Arkett That Council receives the 2013 Asset Management Plan as information. Carried 7.5 Clerk s Report (Lizet Scott) (a) Report Clerk s Update #203 Moved by Councillor Adams Seconded by Councillor Aitcheson That the Clerk s update report be received. Carried 8. Correspondence The Clerk noted that the office had received a hard copy of the 2013 Ausable Bayfield Conservation Authority annual report and that it would be left in the chambers for the information of council. 9. Council Reports 9.1 Mayor/Council Member Reports (Verbal or written updates from members who sit on boards/committees) Members of council provided updates on their various meetings and activities since the previous council meeting. 9.2 Report Mayor s Monthly Activity April 2014 #204 Moved by Councillor Adams Seconded by Councillor Zurbrigg That the Mayor s monthly activity report for April 2014 be received. Carried

10 Council Agenda May 6, 2014 Page By-laws Councillor Arkett left the chambers at 10:44 as he had previously declared a conflict on items 10.3 and By-law being a by-law for drainage maintenance & repair works Arksey Drain 10.2 By-law being a by-law for drainage maintenance & repair works Denham Drain 10.3 By-law being a by-law for drainage maintenance & repair works Dunseith Drain 10.4 By-law being a by-law for drainage maintenance & repair works North Branch of Dunseith Drain 10.5 By-law being a by-law for drainage maintenance & repair works Garvey-Smith Drain 10.6 By-law being a by-law for drainage maintenance & repair works Glen Ballantyne Drain 10.7 By-law being a by-law for drainage maintenance & repair works Hislop Drain 10.8 By-law being a by-law for drainage maintenance & repair works Laing Drain 10.9 By-law being a by-law for drainage maintenance & repair works McKay Drain By-law being a by-law for drainage maintenance & repair works McEwan Drain By-law being a by-law for drainage maintenance & repair works Muir Drain By-law being a by-law for drainage maintenance & repair works Ney Drain By-law being a by-law for drainage maintenance & repair works Rae Drain By-law being a by-law for drainage maintenance & repair works Richardson Drain

11 Council Agenda May 6, 2014 Page By-law being a by-law for drainage maintenance & repair works Robson Drain By-law being a by-law for drainage maintenance & repair works Roxborough Drain By-law being a by-law for drainage maintenance & repair works Wiseman Drain #205 Moved by Councillor Adams Seconded by Councillor Aitcheson That By-laws to being by-laws for the 2013 drainage maintenance and repair works in the Township of Perth South be given first, second and third readings, and be properly signed and sealed. Carried Councillor Arkett returned to his seat at 10:45 p.m By-law being a by-law to authorize a site plan agreement with BSC Animal Nutrition Ltd. #206 Moved by Councillor Armstrong Seconded by Councillor Adams That By-law being a by-law to authorize entering into a site plan agreement with BSC Animal Nutrition Ltd. be given first, second and third readings, and be properly signed and sealed. Carried 11. Announcements - none 12. Notice of Motion - none 13. Other Business - none In the interest of supporting the Township of Perth South Accountability and Transparency Policy, should a member of Council or staff like to present an item of business in this Section, it is recommended that they contact the Clerk in advance so that the item of business can be placed on the published agenda. 14. Public Question Period Inquiries during the question period shall be directed by the public to Council members and shall deal with matters specific to Agenda business. A maximum of two (2) minutes per person is allotted for questions, and the maximum time allotted for the Question Period as a whole is fifteen (15) minutes. Each inquiry made during the question period shall be recorded in the minutes and the minutes shall note whether the inquiry was answered or requires an answer at or before the next meeting.

12 Council Agenda May 6, 2014 Page 8 Roger Fuhr Asked what the various dollar amounts were on the Environmental Assessment RFP s. Ken Bettles confirmed that the highest was approximately $145,000 with most being in the $110,000 range. 15. Closed Session and Reporting Out #207 Moved by Councillor Adams Seconded by Councillor Aitcheson That Council of the Township of Perth South does hereby go into Closed Session at 10:47 a.m. pursuant to Section 239 (2) of the Municipal Act, 2001, as amended, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose for legal opinion on outstanding payments. Carried 15.1 Perth South Council March 4, 2014 Closed Session Minutes The Clerk distributed copies of the March 4, 2014 minutes for review and approval. #208 Moved by Councillor Adams Seconded by Councillor Zurbrigg That the closed session minutes of March 4, 2014 be approved. Carried 15.2 Advice that is subject to solicitor-client privilege, including communications necessary for that purpose for legal opinion on outstanding payments. Tim Ivanyshyn provided Council with an update on the issue of outstanding payments from the March 4 meeting. #209 Moved by Councillor Arkett Seconded by Councillor Zurbrigg That Council does hereby go out of closed session and reconvene at 10:55 a.m. in order to continue with its deliberations. Carried #210 Moved by Councillor Armstrong Seconded by Councillor Arkett That Council directs staff to proceed to small claims court to pursue a matter of outstanding fees owed to the Township. Carried 16. Confirmatory By-law - By-law #211 Moved by Councillor Arkett Seconded by Councillor Aitcheson That By-law being a by-law to adopt, confirm and ratify matters dealt with by resolution of the Township of Perth South be given first, second, and third readings, and be properly signed and sealed. Carried

13 Council Agenda May 6, 2014 Page Adjournment #212 Moved by Councillor Arkett Seconded by Councillor Aitcheson That the meeting does hereby adjourn at 10:56 a.m. Carried Mayor, Robert Wilhelm Clerk, Lizet Scott

14 10:00 a.m. BOARD OF DIRECTORS MEETING Thursday, May 15, 2014 Ausable Bayfield Conservation Authority Administration Centre Morrison Dam Conservation Area AGENDA 1. Chairman's Welcome 2. Adoption of Agenda 3. Disclosure of Pecuniary Interest 4. Disclosure of intention to record this meeting by video and/or audio device 5. Adoption of Minutes from April 17, Business Out of the Minutes 10:30 a.m. Hearing pursuant to Ontario Regulation 147/06- Application # John Carter 7. Program Reports - Action Items Report 1: (a) Development Review (O. Reg 147/06) - Andrew Bicknell (b) Violation/Appeals Update - Geoff Cade/Andrew Bicknell 8. Program Reports - Information Items Report 2: Draft 2014 Watershed Management Strategy - Tim Cumming 9. Presentation: Escherichia coli in the Main Bayfield Watershed: Water Quality Monitoring for the Bayfield Ratepayers Association - Brynn Wright 10. General Manager s Report 11. Committee Reports Arkona Lions Museum Management Committee - Ute Stumpf 12. Correspondence 13. New Business 14. Adjournment UPCOMING MEETINGS AND EVENTS May 19 Office closed May 27 ABC Foundation Board of Directors Meeting June 2 South Huron Trail Golf Tournament June 19 Board of Directors Meeting

15 M I N U T E S BOARD OF DIRECTORS MEETING Thursday, April 17, 2014 Ausable Bayfield Conservation Authority Boardroom Morrison Dam Conservation Area DIRECTORS PRESENT Dave Frayne, Paul Hodgins, Burkhard Metzger, Lorie Scott, Don Shipway, Ute Stumpf, Mike Tam, Janisse Zimmerman DIRECTORS ABSENT Les Falconer STAFF PRESENT Andrew Bicknell, Geoff Cade, Brian Horner, Kate Monk, Judith Parker, Alec Scott CALL TO ORDER Chair Mike Tam called the meeting to order at 10:01 a.m. and welcomed everyone attending. ADOPTION OF AGENDA MOTION #BD 32/14 Moved by Lorie Scott Seconded by Dave Frayne RESOLVED, THAT the agenda for the April 17, 2014 Ausable Bayfield Conservation Authority Board of Directors meeting be approved. Carried. DISCLOSURE OF PECUNIARY INTEREST There were no disclosures of pecuniary interest at this meeting or from the previous meeting. DISCLOSURE OF INTENTION TO RECORD PROCEEDINGS None Ausable Bayfield Conservation Authority Established 1946 Board of Directors

16 Page 2 April 17, 2014 ADOPTION OF MINUTES MOTION #BD 33/14 Moved by Lorie Scott Seconded by Ute Stumpf RESOLVED, THAT the minutes of the Board of Directors meeting held on March 20, 2014 and the motions therein be approved as circulated. BUSINESS OUT OF THE MINUTES None Carried. PROGRAM REPORT 1. (a) Development Review Andrew Bicknell, Regulations Coordinator presented the Development Review report pursuant to Ontario Regulation 147/06 Development, Interference with Wetlands and Alterations to Shorelines and Watercourses. Through the application process, proposed developments within regulated areas are protected from flooding and erosion hazards. Staff granted permission for three Applications for Permission and three Minor Works Permits and 50 Applications for Permission with NextEra Energy Canada, ULC - Varna Wind, Inc and Goshen Wind Inc. projects. 1. (b) Violation/Appeals Update Geoff Cade, Supervisor of Water & Planning reported that there were no violations at this time. MOTION #BD 34/14 Moved by Lorie Scott Seconded by Dave Frayne RESOLVED, THAT the Board of Directors affirm the approval of applications as presented in Program Report # 1 - Development Review. Carried. MOTION #BD 35/14 Moved by Don Shipway Seconded by Dave Frayne RESOLVED, THAT the Board of Directors move out of the regular meeting and convene as a Hearing pursuant to Ontario Regulation 147/16 at 10:18 a.m. Carried. Ausable Bayfield Conservation Authority Established 1946 Board of Directors

17 Page 3 April 17, 2014 HEARING Pursuant to Ontario Regulation 147/06 (Development, Interference with Wetlands and Alteration to Shorelines and Watercourses) DIRECTORS PRESENT Dave Frayne, Paul Hodgins, Burkhard Metzger, Lorie Scott, Don Shipway, Ute Stumpf, Mike Tam, Janisse Zimmerman DIRECTORS ABSENT Les Falconer OTHERS PRESENT Dr. David Spence, Dr Anne Spence, Alan Patton, Doug Geoffrey CALL TO ORDER Chair Mike Tam called the Hearing pursuant to Ontario Regulation 147/06, to order at 10:18 a.m. for consideration of Application for Permission # The Chair welcomed those attending and the applicant Dr. David Spence was introduced along with Dr. Ann Spence, Solicitor Alan Patton and agent Doug Geoffrey Construction. The procedures for conducting the Hearing were stated and Chair Tam asked Andrew Bicknell, Regulations Coordinator for the Ausable Bayfield Conservation Authority to provide details on the application. Mr. Bicknell advised that the property is located at Lot 1, Concession LRW, former township of Hay, Municipality of Bluewater. The applicant proposes to reconstruct an existing building and has submitted a permit application to the ABCA. The existing building is located within the regulated flooding and erosion hazard limits at the toe of the lake bank. ABCA policies do not support the proposal in regard to the proposed location of the rebuild. The existing building is located below the lake bluff at the toe of the lake bank entirely within Lakeshore Area 1 and the erosion hazard limit. The Authority s Lakeshore Development guidelines state that when development or rebuilding is contemplated, the hazards must be considered including assessment of lot area above and below the bluff. Section Replacement/Rebuilding of Habitable Buildings/Structures destroyed by forces other than flooding and/or erosion (b) may be permitted within Lakeshore Area 1 provided the maximum lot depth (most landward location is utilized). Staff are not aware of any consideration toward relocating the rebuild easterly from the top of the lake bluff on land owned by Dr. Spence. The basic objective of the shoreline policies is to minimize risk to life, property damage, social disruption and adverse environmental impacts. The policy is specific that in the case of a proposed rebuild, consideration be given to relocating the new building to a new location beyond the hazard limit. In the permit application, the replacement onsite sewage disposal system is proposed above the top of lake bank. In conclusion, staff recommend that Application # be denied. Ausable Bayfield Conservation Authority Established 1946 Board of Directors

18 Page 4 April 17, 2014 The directors asked for clarification on the age of the building which Dr. Spence responded was 70 years old. In 2012, the applicant received permission from the ABCA to renovate the existing structure which included construction of a crawl space. The contractor now feels that the building would not survive being lifted for installation of the crawl space. Chair Tam asked the lawyer for the applicant, Mr. Alan Patton of Patton Cormier & Associates, to make his presentation. Mr. Patton distributed handouts which included the topographic and lot grading sketch by D.Culbert Ltd., O.L.S., Bylaw # , enacted on September 24, 2013 by the Municipality of Bluewater to permit replacement/renovation of the cottage in the current location at the toe of the lakebank, plans and elevations of the existing and new dwelling, engineered drawings of wall and floor joists and correspondence from the Chief Building Official of Bluewater stating he is satisfied that the sewage system envelope at the top of the bank is sufficient area for an on-site sewage system. Mr. Patton commented that due to the fact the contractor feels the cottage would not survive being lifted, it is better to rebuild the existing structure to meet the current building codes. The applicant is proposing to improve the septic system and is not changing the location, size or volume of the structure. He contends that it would be safer, thereby reducing the risk to property. The municipality amended the zoning of the site from NE1 to NE1-9, even though the ABCA recommended the rezoning amendment be denied. The directors asked for clarification on the zoning, high water marks and septic system location information. They also requested copies of the correspondence from the ABCA to the Municipality of Bluewater regarding the zoning amendment and a copy of permit # approved by the ABCA in 2012 that permitted the construction of a crawl space. Mr. Patton agreed to the documents being provided to the directors during their deliberation. COMMITTEE OF THE WHOLE MOTION #BD 36/14 Moved by Lorie Scott Seconded by Don Shipway RESOLVED, THAT the Hearing Board go into Committee of the Whole to discuss Application # at 11:16 a.m. with Brian Horner and Judith Parker remaining in attendance. Carried. MOTION #BD 37/14 Moved by Paul Hodgins Seconded by Don Shipway RESOLVED, THAT the Hearing Board rise and report at 11:55 a.m. Carried. Ausable Bayfield Conservation Authority Established 1946 Board of Directors

19 Page 5 April 17, 2014 MOTION #BD 38/14 Moved by Paul Hodgins Seconded by Don Shipway "RESOLVED, THAT the Board of Directors concur with the staff recommendation and deny Application # pursuant to Ontario Regulation 147/06." Carried. Those attending the Board meeting returned to the boardroom and Chair Tam advised them of the Board s decision. ADJOURNMENT OF HEARING MOTION #BD 39/14 Moved by Dave Frayne Seconded by Paul Hodgins RESOLVED, THAT the Hearing be adjourned at 12:00 noon and the Board of Directors reconvene in the regular meeting. Carried.. PROGRAM REPORTS 2. Zurich Walking Trail Kate Monk, Stewardship, Land and Education Manager provided a report from Mark Cassidy, Coordinator Economic Development for the Municipality of Bluewater regarding the proposed walking trail in Zurich. The south portion of the two kilometer trail is proposed at the Zurich Conservation Area. The site will be challenging for development, maintenance and use because of wet conditions but the community is enthusiastic for the trail. MOTION #BD 40/14 Moved by Lorie Scott Seconded by Dave Frayne RESOLVED, THAT the Ausable Bayfield Conservation Authority staff work with the community group to develop a trail at Zurich Conservation Area which does not have a negative impact on the unique natural area but can meet the needs of the community for a walking trail. Carried. 3. Freedom of Information & Protection of Privacy Brian Horner, General Manager advised that a resolution from the Board is required to name a Freedom of Information and Privacy Coordinator for the ABCA, subsequent to the retirement of Tom Prout as General Manager. Ausable Bayfield Conservation Authority Established 1946 Board of Directors

20 Page 6 April 17, 2014 MOTION #BD 41/14 Moved by Don Shipway Seconded by Lorie Scott RESOLVED, THAT the General Manager/Secretary Treasurer of Ausable Bayfield Conservation Authority be appointed its Freedom of Information and Privacy Coordinator. Carried. 4. Quarterly Financial Statement Brian Horner presented the Statement of Profit & Loss for January through March MOTION #BD 42/14 Moved by Lorie Scott Seconded by Ute Stumpf RESOLVED, THAT the quarterly financial statement to March 31, 2014 be received as presented. Carried. GENERAL MANAGER S REPORT Brian Horner provided a written report with a brief update on the progress of various projects, staff training and development, upcoming meetings and activities held over the previous month. COMMITTEE REPORTS MOTION #BD 43/14 Moved by Dave Frayne Seconded by Lorie Scott RESOLVED, THAT the minutes of the Ausable Bayfield Maitland Valley Joint Management Committee meeting held on March 7, 2014 and the motions therein be approved as presented. Carried. CORRESPONDENCE a) Reference: Thank you File: A.5.1 Brief: A note of thanks from Kari & Ian Jean for the support received following the passing of her grandmother. b) Reference: Thank you File: A.5.1 Brief: A note of appreciation from Bob Norris who was named Conservationist of the Year by the ABCA Ausable Bayfield Conservation Authority Established 1946 Board of Directors

21 Page 7 April 17, 2014 c) Reference: A.D. Latornell Symposium File: P.7.3 Brief: Preliminary notice of the upcoming symposium to be held November 18-20th. d) Reference: Wind Energy Concern File: A Brief: Diane Waun from Exeter circulated for the Board s information, a news article from Orangeville.com where Dufferin Wind Energy requested the Nottawasaga Valley CA Board of Directors disregard the Conservation Authorities Act regulations and approve four building permits related to a wind project that did not have landowner consent. e) Reference: ATV Access File: L.18.7 Brief: Correspondence from Shane Barker of North Middlesex opposing the Board s decision to prohibit ATV and dirt bikes on all Authority owned properties. f) Reference: Conservation Ontario File: A.7.1 Brief: Copies of the 2013 Conservation Ontario Annual Report are now available at the office or on the Conservation Ontario website. MOTION #BD 44/14 Moved by Lorie Scott Seconded by Paul Hodgins RESOLVED, THAT all correspondence not specifically dealt with be received and filed. Carried. NEW BUSINESS Lorie Scott inquired whether staff were familiar with fracking and whether this was a concern on any ABCA properties. Staff will investigate and bring a report back to a future meeting. COMMITTEE OF THE WHOLE MOTION #BD 45/14 Moved by Lorie Scott Seconded by Janisse Zimmerman RESOLVED, THAT the Board of Directors go into Committee of the Whole to discuss personal, property and financial matters at 12:26 p.m. with Brian Horner, Kate Monk and Judith Parker remaining in attendance. Carried. Ausable Bayfield Conservation Authority Established 1946 Board of Directors

22 Page 8 April 17, 2014 MOTION #BD 46/14 Moved by Burkhard Metzger Seconded by Ute Stumpf RESOLVED, THAT the Board of Directors rise and report at 12:37 p.m. Carried. MOTION #BD 47/14 Moved by Dave Frayne Seconded by Paul Hodgins RESOLVED, THAT Gary Brenner, be appointed as a Patrol Officer for Section 29 of the Conservation Authorities Act and Trespass to Property Act. ADJOURNMENT The meeting was adjourned at 12:36 p.m. Carried. Mike Tam Chair Judith Parker Corporate Services Coordinator Copies of Program Reports are available upon request. Contact Judith Parker, Corporate Services Coordinator. Ausable Bayfield Conservation Authority Established 1946 Board of Directors

23 General Manager=s Report May 15, 2014 Prepared for the Board of Directors by Brian Horner Introduction I am pleased to provide the Board of Directors with a brief update on ABCA projects, programs, new partnerships, funding opportunities and activities over the past couple of months. This report also includes information about Conservation Ontario and some of its activities on behalf of Ontario=s 36 conservation authorities. If you have any questions please call me. Note: This is not an inclusive list B only some highlights. Conservation Ontario 1. Conservation Ontario is the network of 36 Conservation Authorities, local watershed management agencies that deliver services and programs that protect and manage water and other natural resources in partnership with government, landowners and other organizations. Conservation Authorities promote an integrated watershed approach balancing human, environmental and economic need. Conservation Authorities are organized on a watershed basis. 2. The 2014 Latornell Conservation Symposium is one of Ontario s premier annual environmental events. It provides a forum for practitioners, policy makers, non-government organizations, academics and business to network and discuss challenges and opportunities in Ontario s conservation field. The event will take place November 18 th to 20 th at the Nottawasaga Inn and Conservation Centre. Projects, Programs and Studies 1. ABCA signed a three year agreement with the Minister of Agriculture and Food and Minister of Rural Affairs for $850,000 as a continuation to the Canada-Ontario Agreement (COA) to restore, protect and conserve Great Lakes water quality and ecosystem health. The funds will be used for work in the five priority watersheds and shared between ABCA, Maitland Valley CA, Saugeen Valley CA, St. Clair Region CA. 2. In partnership with six community groups, a successful rain barrel fundraiser and storm water awareness campaign concluded with over 315 barrels being sold. 3. Mari Veliz, Ross Wilson and Tracey McPherson joined researchers from the University of Guelph, Ontario Ministry of Agricultures and Food, and the University of Waterloo in the field to discuss how well are able to predict flow in intermittent channels and how to better monitor agronomic best management practices such as cover crops or conservation tillage. 4. The Auditor General of Ontario is doing an audit of Drinking Water Source Protection (DWSP) program looking at delay in source protection plan approvals that could impact the training and source protection committee involvement. It also looked at technical rule changes that caused duplication of work, stewardship money effectiveness, any losses of drinking water sources from threats and the impact of nutrients. There were several questions about the Municipal Implementation Fund whether it was too much money, not enough and if it could be spent within the deadlines.

24 5. Work continues on the Rural Storm Water Management Model Project. Approval for an extension to the completion date for the project was received (from March 31, 2014 to November 28, 2014) to allow for the collection of more data to use for model calibration. The plan is to have the final report will be prepared by mid-august of this year. 6. Staff are working on the Wise Drain Project that locates the most suitable areas for potential agricultural BMP projects using GIS exercises. Using the generated mapping, staff are going out and speaking with landowners and walking their fields to confirm the mapping created is accurate. The next step is to generate a concise report for landowners to highlight potential projects or practices they could implement to improve water quality and water quantity in their fields. Staff Training and Development 1. Davin Heinbuck and Ross Wilson participated in an Integrated Flood Forecasting System training session that looked at runoff modelling software. 2. New summer and contract staff are receiving their Worker Awareness and WHIMS training. Meetings and Special Events 1. The 25 th Annual Conservation Dinner was held on April 10 th and a record $55,000 was raised bringing the cumulative total to $920,000 raised over the years. A Big Thanks goes out to all that have helped and/or participated over the years. 2. The Morrison Dam Fishing Derby was held on Saturday May 2 nd and the event is a partnership between the Conservation Foundation and the Exeter Lions Club. The fish stocking of rainbow trout happened on April 23 rd and is funded by the Foundation and Lions Club. 3. On April 25 th Drinking Water Source Protection staff met with Huron County Clerks to update them on proposed source protection plan approval process and municipal implementation responsibilities. Only six municipalities in Huron need to implement policies in this region. 4. Tracey McPherson attended a Western Ontario CA s Information Technology meeting on April 24 th as well as the AGM for the Urban and Regional Information System Association in Guelph on April 28 th. 5. Tim Cumming attended the Huron Soil and Crop Improvement Association producers meeting with a Rural Stormwater Management Model Project display.

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29 Huron Perth Healthcare Alliance Alliance Board Meeting May 1, 2014 *** MEETING HIGHLIGHTS *** The Huron Perth Healthcare Alliance (HPHA) Board of Directors met in Stratford on Thursday May 1 st, Anne Campbell, Vice President, Partnerships & Patient Experience presented the HPHA s Patient and Family Experience Framework and activities underway to establish an approach to care that consciously adopts the patient s perspective in everything done across the Alliance. HPHA s Patient Experience Video was launched and promotes HPHA s commitment to our communities and improving the healthcare experience for our patients, their families and caregivers. Committee updates were received for the St. Marys Local Advisory Committee, as well as the Quality and Medical Advisory Committees. Reports were provided by the Clinton, St. Marys and Seaforth Site Chiefs, Chief of Staff and Chief Nursing Executive. Approval: to Multi-Sector Service Accountability Agreement Meeting Highlights: Physicians across the Alliance recognized on Doctor s Day (May 1 st ) Patient Experience Week (April 28-May 2) celebrated across the sites with the launch of HPHA s Patient Experience video. St. Marys Site Digital X-Ray Suite construction is on schedule, with plans for the new unit to be operational in June. Clinton Site surplus obstetrical equipment has been transferred to the new birthing centre in Huron County. Dianne Gaffney and Donnalene Tuer Hodes commended for the recognition that HPHA continues to receive for the Patient Engagement Project and the establishment of Unit Action Councils. Andrew Williams presented at the Ontario Hospital Association s Spring Governance Showcase on April 11 th on the role of the Board in the Alliance Governance Structure, sharing HPHA s top 10 lessons learned. Nurses Week Event - Thursday May 15 th Stratford Country Club Keynote speakers: Donna Rothwell Senior Consultant with HealthTech Consultants, RN - Professionalism Managing Practice Image Dianne Martin Executive Director RPNAO - Leadership at the Point of Care Pre-Registration Required - Tickets - $10/person For tickets, please contact: Jordan Lange (519) , Ext. 2423/Jordan.lange@hpha.ca *Limited number of tickets available ***Next HPHA Board Meeting: Thursday June 5 th at the Clinton Site*** Exceptional People, Exceptional Care!

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32 Ministry of Agriculture and Food Ministry of Rural Affairs Ministère de l Agriculture et de l Alimentation Ministère des Affaires rurales 3 rd Floor 1 Stone Road West Guelph, Ontario N1G 4Y2 Tel: (519) , Ext Fax: (519) e étage 1 Stone Road West Guelph (Ontario) N1G 4Y2 Tél.: (519) , Ext Téléc.: (519) Agriculture Development Branch Date: May 14, 2014 To: From: Weed Inspectors Michael Cowbrough Chief Weed Inspector Subject: Changes to the Noxious Weeds List, Regulation 1096 of the Weed Control Act The noxious weed list, Regulation 1096 of the Weed Control Act, has been updated. Dogstrangling vine and black dog-strangling vine, have been added to the noxious weed list, while all milkweed species have been removed. These changes are effective immediately. The two species of the dog-strangling vine that were added are non-native, invasive, aggressive and difficult to control once established on agricultural land. Please refer to Chapter 18, page 402, in OMAF and MRA Publication 75, Guide to Weed Control for information on management strategies for dog-strangling vine. This chapter can be downloaded from our website: Common milkweed is toxic to grazing livestock and at one time was considered to be a threat to activities on agricultural and horticultural land. Today, however, rural landowners have a number of options to control common milkweed. Other plants in the milkweed family are not generally known to be threats to agriculture. In fact, the four-leaved milkweed is a species at risk under the Endangered Species Act, Recent evidence has shown that the eastern North American monarch butterfly population is in serious decline. Milkweed species, especially the plant known as common milkweed, are an important food source for the larvae of the monarch butterfly. The leaves of the plant also serve as a place to lay eggs. /2 Good Things Grow in Ontario À bonne terre, bons produits

33 - 2 - Please encourage gardeners and concerned citizens to bee responsiblee when using native milkweed plants to provide a habitat for monarch butterflies. Some varieties of milkweed such as swamp milkweed are less likely to spread and interfere with agriculture and are preferred over common milkweed. Planting common milkweed next to a farmer s fields is not recommended. If you have any additional questions, feel free to contact me directly. Michael Cowbrough, Chief Weed Inspector

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37 COUNTY OF PERTH REPORT To: Township of Perth South Council From: Allan Rothwell, MCIP, RPP, Director of Planning and Development Date: May 20, 2014 (Prepared April 25, 2014) Subject: Application for Zoning By-law Amendment by Luke Tinning Location: Lot 1, Reg. Plan No. 453, and Part of Lot 6, Concession 8 (St. Pauls, Downie Ward) Attachment: 2010 airphoto PURPOSE OF APPLICATION: The property owner wishes to extend for an additional three years the Temporary Use Zoning By-law (adopted by Council in September, 2009, and expired in September, 2012) to permit a garden suite in the form of a non-permanent dwelling (a mobile home). The subject land has a lot frontage of m ( ft.) along Perth Line 20, and a lot area of approx ha (1.88 ac.). The mobile home is currently located on the subject property which also contains a single-detached dwelling, and a shed. COUNTY OFFICIAL PLAN: The property is within the Hamlet designation. The Hamlet designation allows for a range of uses including: residential, commercial, industrial, and institutional uses. Policies of particular relevance include the following Sections: 6.5 ( Villages and Hamlets Definition/ Permitted Uses); and (Policies). ZONING BY-LAW No : The subject land is within the Hamlet/Village Zone (HVR-6-T) on Key Map No. 7. An amendment to the Zoning By-law is required to permit the garden suite (mobile home) for a period of up to three years as a temporary use. COMMENTS: The property owner has applied to the Township for permission to have the existing garden suite on the property for an additional three years for a relative. However, the Village policies of the County Official Plan do not specifically permit the establishment of a garden suite within this designation. Section 39 of the Planning Act, RSO 1990 allows municipalities to pass temporary use by-laws for a period of up to three years. Therefore, the application for the garden suite (mobile home) is being viewed under these provisions of the Planning Act. In reviewing the application, Section of the County OP, which permits garden suite dwellings as part of the farm unit in the Agriculture designation is of assistance. These County OP policies contains specific criteria for garden suites including: only a non-permanent dwelling (e.g. mobile/modular home, or addition to the existing dwelling) is permitted; no severance of garden suite is permitted; only one garden suite per farm property; garden suite must be located in proximity of principal farm dwellings (i.e. within 45 m ( ft.); MDS I requirements must be met; a written agreement is required; as well as suitable water supply and sewage disposal system.

38 COUNCIL REPORT Page 2 With the understanding that MDS 1 separation distance is not required within the Hamlet designation, these policies are appropriate to guide the placement of a garden suite on the property as a temporary use for a period for up to three years. RECOMMENDATION: That Council proceed to a Public Meeting and approve the application for a Zoning By-law Amendment by Luke Tinning affecting a parcel of land described as Lot 1, Registered Plan No. 453, and part of Lot 6, Concession 8 in the Township of Perth South (St. Pauls, Downie Ward). Such approval should only be considered as a temporary use for a period of up to three years (as permitted by Section 39 of the Planning Act, RSO 1990) and Council should require the owner to renew the mobile home agreement with the Township. Respectfully submitted by: Allan Rothwell, MCIP, RPP

39 TOWNSHIP OF PERTH SOUTH Part Lot 6, Downie Concession 8, Downie Ward Application for Zoning By-law Amendment by Luke Tinning PERTH LINE 20 ROAD 122 PHOTO DATE: 2010 April AREA SUBJECT TO PROPOSED ZONING BY-LAW AMENDMENT ± Meters Feet G:\GIS\PROJECTS\Perth South\ LUKE TINNING ZBA REPORT PHOTO.mxd

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84 Township of Perth South Report to Council TO: Mayor and Members of Council FROM: Lizet Scott, Clerk DATE: May 20, 2014 SUBJECT: Clerk s Update Recommendation: That Council receives the Clerk s Update Report for their information. Comments The following is a list of some of the activities that I have been working on since the regular meeting of May 6, 2014: Prepared council minutes Sent correspondence for various approvals from May 6 council meeting. Prepared by-laws, agreements and approved minutes for signature. Updated township website and e-library. Continue to work on 2014 Election. Attended meeting with Chair of Sebringville Cemetery Board. Review of 2014 Election Procedures completed. Working with Canada Post and Data Fix for Vote by Mail kits Attended webinar for Municipal Voter View on May 14 Prepared for May 20 th council meeting. Responding to inquiries Financial Implications to Budget N/A Respectfully submitted by: signed Lizet Scott Lizet Scott, Clerk

85 Township of Perth South Report to Council TO: Mayor and Members of Council FROM: Lizet Scott, Clerk DATE: May 20, 2014 SUBJECT: 2014 Election Procedures Recommendation: That Council receives the 2014 Election Procedures for their information. Background The Municipal Elections Act, 1996, S.O. 1996, c.32 Section 42 (3) & (4) provides that the Clerk shall establish procedures and forms on or before June 1, 2014 for the use of any alternative voting method authorized by by-law, and further that the Clerk shall provide a copy of the procedures to each candidate. Comments The 2014 Municipal Election is on Monday, October 27. The Council passed By-law enacting an alternative voting method for the upcoming municipal election. As such, under the regulations of the Municipal Elections Act, 1996, the Clerk shall establish procedures and provide a copy to each candidate. The procedures are attached to this report. These procedures may be amended at any time by the Clerk as deemed necessary and each candidate will be provided with an updated copy of the procedures. Financial Implications to Budget N/A Respectfully submitted by: signed Lizet Scott Lizet Scott, Clerk Attachment

86 TOWNSHIP OF PERTH SOUTH MUNICIPAL ELECTION OCTOBER 27 TH, ELECTION PROCEDURES Table of Contents 1. Definitions 2. Introduction 3. Key Dates for the 2014 Municipal Election 4. Vote By Mail Overview 5. Election Officials 6. Scrutineers 7. Notices 8. Preliminary List and Voter s List 9. Voter Qualifications 10. Revision of the Voters List Procedure 11. Nominations 12. Acclamations 13. Vote By Mail Procedures 14. Form of Ballot 15. Storage of Ballots & Election Material 16. Security of Voting Kits/Ballots Prior to Voting 17. Security of the Ballot During/After the Vote 18. Procedure on Receipt of Return Envelopes 19. Opening of Ballot Packages Prior to Counting 20. Counting Location 21. Opening of Secrecy Envelopes 22. Counting and Tabulating of Ballots 23. Announcement of Results 24. Recounts 25. Disposition of Records 26. Accessibility 27. Emergencies 28. General 29. Amendments to Procedures Appendixes A Procedures for Scrutineers B Voter s Identification Updated September 23, 2010

87 2 1. DEFINITIONS ASSISTANT RETURNING OFFICER shall mean an Assistant for the Clerk, of The Corporation of the Township of Perth South, who in conjunction with the Returning Officer, has the responsibility for ensuring that the election is conducted fairly in accordance with legislative requirements and established procedures. BALLOT BOX shall mean a sealed box secured at the Municipal Office, in which ballots are placed in advance of the close of polls. BALLOT RETURN STATION shall mean a voting place under the general supervision of a designated Election Official where electors, who prefer to deliver or have delivered their completed ballots, may deposit their ballots directly into the care of the Clerk or designated Election Official rather than forwarding their ballots by mail. CLERK shall mean the Clerk of The Corporation of the Township of Perth South. CLOSE OF VOTING shall mean 8:00 p.m. Eastern Standard Time on October 27, CONTINUOUS DROP BOX LOCATION shall mean: (a) the box available inside the Municipal Office, located at 3191 Road 122, St. Pauls, Ontario, for the drop off of Return Envelopes during regular office hours except on Voting Day, when the office will be open from 8:30 a.m. to 8:00 p.m.; and (b) the mail slot available outside the Municipal Office located at 3191 Road 122, St. Pauls, Ontario for the drop off of Return Envelopes anytime, 24 hours a day, 7 days a week until 8:00 p.m. on Voting Day. COUNCIL shall mean the Council of The Corporation of the Township of Perth South. COUNTING LOCATION shall mean the Council Chambers and the area located at 3191 Road 122, St. Pauls, Ontario. DEFECTIVE BALLOT PROCESSING STATION shall mean the station where a ballot will be repaired (taped) or replaced. DEPUTY RETURNING OFFICER shall mean the person appointed by oath to carry out the counting of votes in a Ballot Box and other duties as may be delegated by the Returning Officer.

88 3 DROP BOX shall mean the sealed box in which Return Envelopes are placed by persons delivering their ballots in person to either the Continuous Drop Box Location or other Ballot Return Station. ELECTION OFFICIAL shall mean a person, appointed by the Clerk, with responsibility to assist in the administration of the election process and for ensuring that the election is conducted fairly in accordance with legislative requirements and established procedures. LAST DATE FOR GUARANTEED MAIL shall mean the date that is guaranteed for the return of voting packages deposited in Mail Boxes anywhere in Canada. MUNICIPAL OFFICE, unless otherwise specified, shall mean the Municipality of Township of Perth South Municipal Office located at 3191 Road 122, St. Pauls, Ontario. REPLACEMENT VOTING KIT shall mean a set of documents which consists of: a Voting Instruction Sheet with detachable Voter Declaration Form, a Ballot, a Ballot Secrecy Envelope; a Yellow Return Envelope with prepaid postage, and such other necessary material as the Clerk determines to replace a Voting Kit that has been lost or destroyed. RETURN ENVELOPE shall mean a prepaid postage yellow envelope addressed to the Municipal Office that should contain both a Voter Declaration Form and a Ballot Secrecy Envelope containing one (1) ballot and is either returned by mail to the Municipal Office or is dropped off at the Continuous Drop Box Location or other Ballot Return Station. RETURNING OFFICER shall mean the Clerk of The Corporation of the Township of Perth South with responsibility for ensuring that the election is conducted fairly in accordance with legislative requirements and established procedures. SECURED ROOM shall mean the Clerk s office which includes a locked cabinet located in the Municipal Office, 3191 Road 122, St. Pauls, Ontario, wherein election materials will be stored and Return Envelopes processed under the control of the Clerk or designated Election Official. VALID MARK shall mean a mark made by filling in the designated box beside a candidate s name. "VOTE BY MAIL" shall mean the alternative voting method authorized by the Council to conduct the 2014 Municipal Election in the Municipality of Township of Perth South.

89 4 VOTER DECLARATION FORM shall mean the slip included in the Voting Kit upon which the voter must sign to declare his or her eligibility to vote in this election VOTERS LIST shall mean the list showing all eligible electors within the Municipality of Township of Perth South, as provided by the Municipal Property Assessment Corporation (MPAC) and revised by the Returning Officer or Assistant Returning Officer pursuant to the provisions of the Municipal Elections Act, VOTING DAY shall mean October 27, VOTING KIT shall mean a set of documents which consists of: a Voting Instruction Sheet with detachable Voter Declaration Form, a Ballot, a Ballot Secrecy Envelope; a Yellow Return Envelope with prepaid postage, and such other necessary material as the Clerk determines. 2. INTRODUCTION 2.1 The 2014 Municipal Election will be held on Monday, October 27, The Council of The Corporation of the Township of Perth South enacted By-law No on December 3, 2013, authorizing the use of Vote By Mail as an alternative voting method for the 2014 Municipal Election. 2.3 Section 42(3) of the Act requires that the Clerk establish procedures and forms for the use of any alternative voting method and for the use of any vote-counting equipment; and that a copy of such procedures and forms be provided to each candidate. The purpose of this document is to establish procedures for the use of the Vote By Mail method that are consistent with the principles of the Municipal Elections Act, It is noted that the Clerk, in the role of Returning Officer, may need to vary from these prescribed rules, or develop additional ones, from time to time if necessary. 2.4 This alternative voting method is used to ensure that every eligible voter has an opportunity to exercise his/her right to vote. It is anticipated that designated Election Officials, candidates, voters and all other stakeholders will work together to ensure the integrity of the system. 2.5 The Clerk may at any time, up to and including Voting Day, amend the procedures contained herein. A copy of any amendment will be forwarded to each candidate. 2.6 With respect to matters of policy and procedures for alternative voting methods and vote-counting equipment, the Clerk s decision is final.

90 5 2.7 Questions regarding the procedures are welcome. For more information, please drop by the Municipal Office during regular business hours or call KEY DATES FOR 2010 MUNICIPAL ELECTION Item MEA Reference Date or Time Period Nomination Period (s.33(4)) January 2 nd, 2014 Commences Alternative Voting Method (s. 42(3)(4)) On or Before June 1, 2014 and Vote-Counting Equipment Procedures Voter's List Produced (s.23(2)(a))(s.65(4)) On or before September 1, 2014 Nomination Day (s.31) September 12, 2014 (9:00 a.m. 2:00 p.m.) Certification of Nominations (s.35(5)) Before 4:00 p.m. on September 15, 2014 Revision Period for Voters List (s.24 (1)) September 2, October 27, 2014 Voting Kits mailed to Not Applicable October 1, 2014 and electors received during the week of October 6, 2014 Last Date Voting Kits to be Not Applicable October 17, 2014 mailed back to Municipality Voting Day (s. 5) October 27, 2014 Official Declaration of Votes (s.55(4)(a)) October 31, 2014 Term of Office Commences (s. 6) December 1, VOTE BY MAIL OVERVIEW 4.1 The Municipality of Township of Perth South will be utilizing an alternative method of voting - VOTE BY MAIL - for the 2014 Municipal Election being held on October 27, Voters will receive a Voting Kit in the mail during the week of October 6, The Voting Kit will contain all of the materials required to place their vote by mail. The voter simply follows the instructions in their kit, deposits their ballot in the mail using the postage paid response envelope, and Canada Post will deliver the ballots to the Municipal Office for counting on Voting Day. 4.3 Electors who apply to revise the Voter's List before September 19, 2014, will receive their Voting Kit by mail. The Voting Kit will contain a voting instruction sheet with detachable Voter Declaration Form; a composite ballot; a white ballot secrecy envelope; and a postage prepaid yellow return envelope in which to return the required materials to the Returning Officer.

91 6 4.4 Electors who do not receive their personal Voting Kit, or who receive a Voting Kit with incorrect information, must have their own information revised on the Voter's List in order to receive their own Voting Kit. Electors must come to the Municipal Office and fill out an Application to Amend Voter List form and show proper identification to have their information changed. After September 19 th, electors who revise their own information on the Voter's List will be issued their Replacement Voting Kit on or after October 6 th. Any person who receives a Voting Kit addressed to another person should contact the Municipal Office to receive further information as it is against the law to exercise a vote other than your OWN vote. 4.5 Return Envelopes will be received daily by mail and also by drop-off at the Municipal Office. Designated Election Officials will remove the secrecy envelope from the return envelope, sort the return by polling ward, and update the Voter's Lists to show that the voter identified on the Voter Declaration Form has cast a ballot. The secrecy envelope will then be secured in a ballot box. 4.6 Should voters be unable, or choose not to mail their vote, the Ballot Return Stations that have been established will protect their right to vote by allowing them to deliver their ballots in person right up to the Close of Voting on Voting Day. See Section 13.4 for location of Ballot Return Stations. 4.7 Assistance will be available at the Municipal Office. Please drop in during regular office hours or call if you have any questions. 5. ELECTION OFFICIALS 5.1 The Clerk is responsible for conducting the Municipal Election, establishing the procedures and rules and interpreting the procedures and rules except as varied by a Court. 5.2 The Clerk may appoint, in writing, Deputy Returning Officers (DRO s) and such other designated Election Officials as required to assist in the administration, management, security and control of the Vote By Mail election system. 5.3 Written appointments of designated Election Officials and delegation of duties shall include the authority to require any person to furnish proof of identity or qualifications pursuant to the Municipal Elections Act, SCRUTINEERS 6.1 Candidates may appoint, in writing, on the designated form, Scrutineers to represent them.

92 7 6.2 All Scrutineers must comply with the procedures that are set out in Appendix A attached hereto. 7. NOTICES 7.1 When required under the Act, notices will be published in the two newspapers having general circulation in the Municipality, those being the Beacon Herald and the St. Mary s Journal Argus. In addition, at the discretion of the Clerk, notices will also be posted on the Public Notice Board located at the Municipal Office and on the Municipal Website. All notices will be published and/or posted in English language only. The following essential notices shall be issued: Notice of Election Information: The notice of election information will provide the location of the Ballot Return Stations, the dates and times on which the stations will be opened, and other relevant information as determined by the Clerk. The notice will be published and posted on or before September 1, Notice of Revision of Voters List: The period for revisions to the Voters List is from September 2, 2014 to the Close of Voting on Voting Day. The notice will be published and posted on or before September 25, Notice of Nomination: The nomination period is from January 2, 2014 until 2:00 p.m. on September 12, 2014 (Nomination Day). The notice will be published and posted on or before September 12, Certified Election Results. The certified election results shall be published as soon as possible after Voting Day. 7.2 The Clerk reserves the right to publish additional advertisements and notices as deemed appropriate. 8. PRELIMINARY LIST AND VOTERS LIST 8.1 The Municipal Property Assessment Corporation (MPAC) is responsible for supplying the Municipality of Township of Perth South with the Preliminary List for municipal elections. The Preliminary List, as corrected by the Clerk under Section 22 of the Municipal Elections Act, 1996, shall constitute the Voters List.

93 8 8.2 The Preliminary List and the Voters List are public documents and may be inspected by the public at the Municipal Office during regular office hours from 8:30 a.m. to 4:30 p.m., Monday to Friday. On Voting Day, the office will be open from 8:30 a.m. through to the Close of Voting. 8.3 No person shall use information obtained from these lists, except for election purposes. The use and sale of these lists for commercial purposes is PROHIBITED. 8.4 Upon receipt of a written request from a candidate for an office, the Clerk or designated Election Official shall provide him/her with a copy of the part of the Voters List that contains the names of the voters who are entitled to vote for that office. Candidates will be required to sign a declaration, stating that the Voters List will be used for election purposes only. 9. VOTERS QUALIFICATIONS 9.1 A voter is entitled to vote once in a municipality where he or she resides even if the voter has more than one qualifying property address, a voter may only have one permanent residence. 9.2 Qualifications of Electors and Persons Prohibited from Voting are outlined under Section 17(2) and 17(3) of the Municipal Elections Act, A voter must complete the Voter Declaration Form provided in the Voting Kit to declare his or her eligibility to vote in this election. 10. REVISION OF THE VOTERS LIST PROCEDURE 10.1 The period for revisions to the Voters List is from September 2, 2014 to the Close of Voting on Voting Day Persons, upon application in writing on the appropriate form established by the Clerk, may have their name added, removed, or information added or amended on the Voters List A voter will be asked to provide, to the designated Election Official, the prescribed proof of identity and residence or complete an application on the prescribed form, including a statutory declaration, to prove his/her right to vote. Such proof of identity and residence shall include the person s name, qualifying address, and signature. In addition, a voter may be asked to provide proof of citizenship, such as a birth certificate, Canadian Citizenship certificate or other such documentation.

94 Applications to revise the Voters List shall be filed in person by the applicant or in person by an agent. Applications must be filed in accordance with Section 24 of the Municipal Elections Act, Applications to remove another person s name from the Voters List must be made in writing on the appropriate form established by the Clerk and shall be filed in person by the applicant or in person by an agent. Applications must be filed in accordance with Section 25 of the Municipal Elections Act, Revisions to the Voters List will be conducted at the Municipal Office, during regular office hours up to and including Voting Day. On Voting Day revisions can take place from 8:30 a.m. to 8:00 p.m Upon determination of all applications for revision to the Voters List received on or prior to Nomination Day, the Clerk will compile a statement of all changes and within ten (10) days after Nomination Day, send a copy of the statement to each person who was provided with a copy of the Voters List. After the Statement of Changes to the Voters List has been compiled, the original list and the Statement of Changes together make up the Voter s List The Clerk shall certify the Voters List as revised. Only persons on this Voters List and those added by revision are entitled to vote All deletions, amendments and additions to the Voter s List shall be maintained electronically. 11. NOMINATIONS 11.1 Nominations are to be filed with the Clerk or designated Election Official at the Municipal Office, in person or through an agent from January 2, 2014 to September 12, 2014 between the hours of 8:30 a.m. to 4:30 p.m. The nomination paper may not be faxed or ed On Nomination Day, the prescribed filing time is 9:00 a.m. to 2:00 p.m. and nominations will be accepted at the Municipal Office only. Only those persons within the Municipal Office during the prescribed filing time will be considered for filing Nominations must be on the prescribed form and accompanied by a declaration of qualification on the prescribed form; and by the prescribed nomination filing fee. The filing fee is one hundred dollars ($100.00) for Ward Councillor and two hundred dollars ($200.00) for Mayor. The prescribed fee is payable by cash, debit, certified cheque or money order. Credit cards or non-certified cheques will not be accepted.

95 All candidates must provide designated Election Officials with proof of identity and qualifying address within the municipality when filing a nomination. If an agent is filing on behalf of a candidate, the agent must provide a copy of the candidate s proof of identity as well as their own The surname on the nomination form and the surname on the identification must be the same. Some flexibility will be given to first names (e.g. Tony for Anthony), subject to approval of the Clerk Nomination forms will be reviewed for completeness when filed and will be certified at a later date, on or before 4:00 p.m. on September 15, An unofficial list of persons who have submitted nomination forms, and the office that they are seeking election to, will be prepared and will be updated as soon as practical after receipt of nomination papers. The list will be posted on the Municipality of Township of Perth South Website ( and posted on the Public Notice Board located at the Municipal Office An official list of nominated persons shall be posted in the same manner as specified in Section 11.7 once nomination forms have been certified and the nomination period has expired A candidate is entitled to a refund of the nomination filing fee if: they are elected to office; they receive more than 2% of the votes cast in the election; or they withdraw their nomination before 2:00 p.m. on Nomination Day Withdrawal of Nominations 12. ACCLAMATIONS A candidate may withdraw their nomination by filing a written withdrawal in the Clerk s Office before 2:00 p.m. on Nomination Day. The candidate shall appear in person, with identification in order to withdraw the nomination; or the candidate s agent shall appear in person, with identification and a Letter of Authorization to represent the candidate, in order to withdraw the candidate s nomination If, after the close of nominations on Nomination Day, the number of candidates nominated for any office is equal to or less than the number that are required to be elected to that office, the Clerk will, after 4:00 p.m. on September 15, 2014, declare the candidate(s) acclamation and prepare a Declaration of Acclamation The Clerk will call for additional nominations if the number of certified candidates is fewer than the number of positions to be elected. The additional nominations may be filed on September 17, 2014 between 9:00

96 11 a.m. and 2:00 p.m. The Clerk will certify the nominations by 4:00 p.m. on September 18, The Clerk will post this list on the Public Notice Board located at the Municipal Office and on the Municipal Website. The Clerk will also provide a copy of the declaration to the acclaimed candidate(s) and will place a copy of the declaration in the candidate s file. 13. VOTE BY MAIL PROCEDURES Where an election is required to be held for an Office, the Vote by Mail procedure shall be as follows: 13.1 The Municipality, in conjunction with DataFix, will provide a Vote By Mail Kit to every person who qualifies to be an elector up to the Close of Voting on Voting Day. Voting Kit START RESULTS 13.2 During the week of October 6, 2014, delivery of Voting Kits to those that are on the Voter s List as of September 19, 2014 will commence. After

97 12 this date, Voting Kits will be provided by the Clerk or designated Election Official, either by mail or in person at the Municipal Office A Voting Kit shall consist of: Π Π Π Π Π A Voting Instruction Sheet with a detachable Voter Declaration Form (with bar code); A Composite Ballot; A White Ballot Secrecy Envelope; A Yellow Return Envelope with prepaid postage; and Such other material as the Clerk determines In addition to the Voting Kits mailed, the Clerk will receive blank Voting Kits for each of the two wards. Once received, the Voting Kits will be counted and the numbers recorded Blank Voting Kits will be stored in the Secured Room under the control of the Clerk or designated Election Official in the Municipal Office The number of Voting Kits distributed by the Clerk or designated Election Official to persons qualifying to be voters after September 19, 2014 will be recorded Upon receipt of the Voting Kit, each voter should follow the instructions provided in the Voting Kit exactly. The instructions require the voter to: Complete the ballot; Insert the ballot into the ballot envelope marked Ballot Secrecy Envelope; SEAL the Ballot Secrecy Envelope;

98 Complete and sign the Voter Declaration Form. If a voter requires assistance in voting, he/she shall make their mark (i.e. an x ) on the signature line and have a witness sign in the signature area of the Voter Declaration Form; Place the completed Voter Declaration Form and the SEALED Ballot Secrecy Envelope into the yellow prepaid business reply envelope; Seal the yellow prepaid business reply envelope; and Mail the yellow prepaid business reply envelope by October 17, 2014 or deliver it by some other means to the Municipal Office or other Ballot Return Station no later than 8:00 p.m. on October 27, Note: The postage paid envelope is only applicable for mail originating within Canada In addition to using the mail system, Ballot Return Stations will be established for those voters, who prefer to deliver or have delivered their completed ballots, directly into the care of the Clerk or designated Election Official rather than forwarding their ballots by mail. Ballot Return Stations shall be established at the following locations, dates and times: Location Perth South Municipal Office 3191 Road 122, St. Pauls, Ontario Dates and Times In the afterhours Drop Box anytime, 24 hours a day, 7 days a week, until October 27 th (Voting Day) at 8:00 p.m. In the drop box available inside the Municipal Office during regular office hours, except on Voting Day, when the office will be open from 8:30 a.m. to 8:00 p.m The final day to deposit the Yellow Return Envelope in the mail to ensure delivery to the Clerk or designated Election Official is October 17, Voters who have failed to mail their Yellow Return Envelope by October 17, 2014 are encouraged to take steps to ensure alternate delivery of the

99 14 Return Envelope to the Municipal Office or other Ballot Return Station by the Close of Voting on Voting Day Return Envelopes deposited in the afterhours Drop Box located at the Municipal Office by the Close of Voting on Voting Day will be considered as having been mailed DataFix has a record of all voters on the Voters List provided by the Municipal Property Assessment Corporation (MPAC), and has received a list of all voters added to the list up to and including September 19, Voters on or added to the list up to September 19, 2014 will receive their Voting Kit by mail Voters added to the list between September 20, 2014 and October 1, 2014 will receive their Voting Kit by mail or in person from the Clerk or designated Election Official After October 1, 2014, it is recommended that those persons making application to add their names to the list do so in person or by an agent at the Municipal Office. (i) (ii) Those persons making application to add their names to the list do so in person will be asked to provide, to the designated Election Official, the prescribed proof of identity and residence or complete an application in the prescribed form, including a statutory declaration, to prove his/her right to vote. Such proof of identity and residence shall include the person s name, qualifying address, and signature. Agents acting on behalf of a voter will be asked to provide, to the designated Election Official, the prescribed proof of identity for them, and in addition, for the voter that they are agent for, the prescribed proof of identity and residence to prove the voter s right to vote. Such proof of identity and residence shall include the person s name, qualifying address, and signature. In addition, proof of citizenship, such as a birth certificate, Canadian Citizenship certificate or other such documentation may be required for any voter. If the application is certified by the Clerk or designated Election Official, a Voting Kit will be issued at that time. Those voters will have the option of returning the ballot at a later time or conducting their vote and depositing their

100 15 Return Envelope with a designated Election Official for placement in the Drop Box in the Municipal Office or depositing the Return Envelope in the Ballot Return Station A list of names shall be maintained showing the name and address of each person who has been added to the Voters List and has been issued a Voting Kit It must be emphasized that, in a Vote By Mail system, the onus is on eligible voters to ensure that their names are on the Voters List. Due to time constraints, the Clerk or designated Election Official cannot ensure that a Voting Kit mailed after October 1, 2014 will reach voters in time for them to exercise their right to vote. Where it is not possible to mail a Voting Kit to a voter, and at the request of the voter, the Clerk or designated Election Official may arrange for a Voting Kit to be delivered to the voter by courier If a voter on, or added to, the Voters List does not receive a Voting Kit, or if the Voting Kit is lost or destroyed, a Replacement Voting Kit may be issued. The voter or their agent must attend the Municipal Office to obtain a Replacement Voting Kit. A declaration form must be signed by the elector prior to the issuance of a Replacement Voting Kit. The Clerk or designated Election Official will confirm that the voter is qualified, and issue the Replacement Voting Kit If the Voting Kit is a Replacement Kit, the Voter Declaration Form will be marked with RVK and initialled by the Clerk or designated Election Official to indicate that the voter has been issued a Replacement Voting Kit A list of names shall be maintained showing the name and address of each person who has received a Replacement Voting Kit The designated Election Official shall ensure that each individual for whom a Replacement Voting Kit is issued, signs a declaration form attesting to the fact that they are: A qualified elector; Not in receipt of their Voting Kit; They were in receipt of their Voting Kit but it has been either lost or destroyed; They were not on the Master Voters List and as such shall additionally be processed as an addition to the Master Voters List.

101 The completed Replacement Voting Kit declaration forms shall be kept in the custody of the Clerk Voters requiring technical assistance, in any manner, should attend at the Municipal Office or call the Municipality of Township of Perth South at for assistance from election staff. The Municipal Office will be open for assistance during normal office hours from 8:30 a.m. to 4:30 p.m., Monday to Friday, during the election period and on Voting Day from 8:30 a.m. to 8:00 p.m. 14. FORM OF BALLOT 14.1 The form of ballot will be a Composite Ballot The ballot shall be designed with the names of the candidates in alphabetical order based upon the last name The place for the elector to mark the ballot for each candidate shall be clear and unambiguous. 15. STORAGE OF BALLOTS & ELECTION MATERIAL 15.1 Utilization of a Vote By Mail process necessitates the storage of cast ballots, the Voters List, and Blank/Replacement Voting Kits in a secured location During the election period beginning September 29 th through to Voting Day, all Ballot Boxes, the Voters List, and Blank/Replacement Voting Kits will be kept in the Secured Room in a locked cabinet and may only be accessed by either the Clerk or a designated Election Official. Such access to the locked cabinet in the Secured Room will be witnessed by an additional individual All designated Election Officials entering the locked cabinet in the Secured Room will be required to sign a log noting the date and time of entry. Entry shall only be by a minimum of two persons at any time (i.e. there shall not, at any time be only one person accessing the locked cabinet) The Drop Box located inside the Municipal Office, will be kept behind the main reception counter during regular office hours, and will be returned to the Secured Room at the close of business each day. 16. SECURITY OF VOTING KITS/BALLOTS PRIOR TO VOTING 16.1 Ballots will be printed under the supervision of DataFix and the number of Voting Kits/ballots printed will be forwarded to the Clerk.

102 DataFix will facilitate the mailing of a Voting Kit to each person identified on the revised Voters List as of September 19, 2014 and this number of Voting Kits used will be forwarded to the Clerk In addition to the Voting Kits mailed, the Clerk will receive blank Voting Kits for each of the two wards. Once the Voting Kits are received, the ballots will be counted and the numbers recorded The number of Voting Kits distributed by the Clerk or designated Election Official to persons qualifying to be voters after September 19, 2014 will be recorded. 17. SECURITY OF THE BALLOT DURING/AFTER THE VOTE 17.1 Upon receipt by mail or from the Ballot Return Stations, the Clerk or designated Election Official will deliver the yellow Return Envelopes to the Secured Room. The Return Envelopes will be opened and, upon verification of the Voter Declaration Form and Ballot Secrecy Envelope, the sealed Ballot Secrecy Envelopes will be stored in sealed ballot boxes. See Section 18 below for processing of Return Envelopes. The number of yellow Return Envelopes processed shall be reconciled with the: Number of electors marked as having voted on the Voters List Number of rejected ballots Number of secrecy envelopes deposited into the ballot box Number of Voter Declaration Forms The reconciliation shall be recorded on the Daily Batch Reconciliation Form At the end of each day, the Clerk or designated Election Official shall affix a seal to each of the two ward Ballot Boxes, initial the seal and place the sealed boxes in the Secured Room under the control of the Clerk or designated Election Official. Each morning, the Clerk or designated Election Official shall retrieve the Ballot Boxes, inspect the seals to ensure that they are intact, and in the presence of another designated Election Official break the seals to access the slots for use during the day Beginning at 10:00 a.m. on Voting Day, the Ballot Boxes will be sealed and then transported by the Clerk or designated Election Official to the Counting Location A Ballot Box (Drop Box) shall be maintained at the Ballot Return Stations on Voting Day during the specified hours. At the Close of Voting, the Ballot Boxes (Drop Boxes) maintained at the Ballot Return Stations shall be sealed and transported to the Secured Room where designated Election Officials will open the Ballot Boxes and process the Return Envelopes and Voter Declaration Forms.

103 Once the Return Envelopes and Voter Declaration Forms have been processed, the Ballot Secrecy Envelopes will be placed in a Ballot Box, sealed and transported to the Counting Location where designated Election Officials will remove and open the Ballot Secrecy Envelopes, and prepare all ballots for processing When the count is complete, the Ballot Boxes will be sealed and initialed by the Clerk or designated Election Official prior to being transferred to the Secured Room under the control of the Clerk or designated Election Official for the statutory retention period. 18. PROCEDURE ON RECEIPT OF RETURN ENVELOPES The Return Envelopes will be processed in the Secured Room. All designated Election Officials entering the locked cabinet in the Secured Room are required to sign a log noting the date and time of entry. Entry shall only be by a minimum of two persons at any time, i.e. there shall not, at any time be only one person accessing the locked cabinet in the Secured Room Mailed Return Envelopes Return Envelopes will be received, on a regular basis, by designated Election Officials. The Clerk or designated Election Official shall in plain view, sort the Return Envelopes for processing and place them in a tray/container for this purpose. These trays/containers will be placed in the Secured Room for safekeeping until the designated time for the Return Envelopes to be opened in accordance with the procedures set out in Section 19 below The opening of Return Envelopes from October 6, 2014 to and including Voting Day is for the purpose of processing Voter Declaration Forms, updating the Voters List, and placing sealed Ballot Secrecy Envelopes into the Ballot Boxes Dropped Off Return Envelopes Voters attending in person at the Municipal Office to exercise their right to vote shall complete their vote in accordance with the instructions contained in the Voting Kit and deliver the Return Envelope to a designated Election Official. There will be an area designated at the Municipal Office for voters to complete their vote in privacy.

104 Return Envelopes will be deposited immediately in a secure receptacle (Ballot Box) located behind the main reception counter. The receptacle shall be clearly marked as a "Drop Box" for return ballots in their Return Envelopes containing the Ballot Secrecy Envelope and the Voter Declaration Form Designated Election Officials shall monitor the use of the Drop Box and request placement of its contents in the Secured Room as often as necessary. The contents of the Drop Box may be processed daily or as needed, with the mailed Return Envelopes. Designated Election Officials shall ensure that the Drop Box is placed in the locked cabinet in the Secured Room at the end of every business day On Monday to Friday, from October 6 th to and including October 27 th, 2014, between the hours of 8:30 a.m. and 4:30 p.m., as required and on Voting Day between the hours of 8:30 a.m. and 8:00 p.m., Return Envelopes will be opened by designated Election Officials and dealt with in the manner outlined in Section 19 below Return Envelopes received after 8:00 p.m. on Voting Day will be date stamped, will not be counted and will be placed in the locked cabinet in the and retained for the statutory document retention period. 19. OPENING OF BALLOT PACKAGES PRIOR TO COUNTING 19.1 The Clerk and designated Election Officials shall ensure that every vote possible can be counted In the Secured Room, on Monday to Friday, from October 6 th to and including October 27 th, 2014, between the hours of 8:30 a.m. and 4:30 p.m., as required and on Voting Day between the hours of 8:30 a.m. and 8:00 p.m., the Clerk or designated Election Official, in the presence of at least one other designated Election Official, will sort the Return Envelopes by ward and will open Return Envelopes which have been received at the Ballot Returning Stations, and will remove the Ballot Secrecy Envelope and Voter Declaration Form from the Return Envelope. The designated Election Official will identify the voter and the ward, from the Voter Declaration Form, and will confirm that the Voter Declaration Form is properly signed. At this time the designated Election Official will update the Voters List If upon opening the Return Envelope, it contains an equal number of Ballot

105 20 Secrecy Envelopes to Voter Declaration Forms, the ballots WILL BE COUNTED If upon opening the Return Envelope, the ballot is not contained within the Ballot Secrecy Envelope; however is accompanied by a signed Voter Declaration Form, the designated Election Official will insert the ballot into a Ballot Secrecy Envelope without examining the ballot and seal the envelope closed. The ballot WILL BE COUNTED If upon opening the Return Envelope, it contains a Ballot Secrecy Envelope; however there is no Voter Declaration Form, the designated Election Official will open the Ballot Secrecy Envelope to determine if the Voter Declaration Form has been inserted in the Ballot Secrecy Envelope. (a) If the designated Election Official finds the Voter Declaration Form contained in the Ballot Secrecy Envelope, the designated Election Official will remove the Voter Declaration Form without examining the ballot. The Ballot Secrecy Envelope will be resealed by taping it closed. (i) (ii) If the Voter Declaration Form is signed, the ballot WILL BE COUNTED. See Section if the Voter Declaration Form is unsigned. (b) If the designated Election Official does not find the Voter Declaration Form contained in the Ballot Secrecy Envelope, the ballot WILL BE REJECTED If upon opening the Return Envelope, it contains more Voter Declaration Forms to Ballot Secrecy Envelopes, or more Ballot Secrecy Envelopes to Voter Declaration Forms, the designated Election Official will open the Ballot Secrecy Envelopes to determine if any Voter Declaration Forms or additional ballots have been inserted in such envelopes. (a) If the designated Election Official finds more than one ballot is contained in the Ballot Secrecy Envelope and the number of ballots now equals the number of Voter Declaration Forms, the designated Election Official will remove the additional ballot without examining the ballot and insert it into a new Ballot Secrecy Envelope and seal or tape the Ballot Secrecy Envelopes closed.

106 21 (i) (ii) If the Voter Declaration Form is signed, the ballots WILL BE COUNTED. See Section if the Voter Declaration Form is unsigned. (b) If the designated Election Official finds that a Voter Declaration Form is contained in the Ballot Secrecy Envelope, the designated Election Official will remove the Voter Declaration Form without examining the ballot and seal or tape the Ballot Secrecy Envelope closed. (i) (ii) If the Voter Declaration Form is signed, the ballots WILL BE COUNTED. See Section if the Voter Declaration Form is unsigned. (c) If after this process there remains a different number of Ballot Secrecy Envelopes than Voter Declaration Forms, the ballots WILL BE REJECTED If a Voter Declaration Form has not been signed by the voter, and where sufficient time permits, an attempt will be made to contact the voter to provide for an opportunity for the voter to sign the Voter Declaration Form. The Voter Declaration Form together with the Ballot Secrecy Envelope will be kept in the Secured Room up to the Close of Voting on Voting Day. (i) (ii) If the voter attends the Municipal Office and signs the Voter Declaration Form prior to the Close of Voting on Voting Day, the ballot WILL BE COUNTED. If the Voter Declaration Form is unsigned at the Close of Voting on Voting Day, the ballot WILL BE REJECTED If, upon opening the Return Envelope, the Ballot Secrecy Envelope has not been sealed or in the event the Ballot Secrecy Envelope has been sliced open as a result of opening the Return Envelope, the Clerk or designated Election Official will seal or tape the envelope closed without examining the ballot and the ballot WILL BE COUNTED If the Secrecy Envelope contains writing or marks that may identify the elector, or is torn, defaced or otherwise dealt with

107 22 by the elector in a way that may identify him or her, the ballot may be rejected. Since ballot envelopes will be opened and separated from the ballot prior to counting, ballot envelopes dealt with in such a manner will not automatically be rejected. The decision of the Clerk in determining whether or not the ballot will be counted or rejected is final In addition to rejecting cast ballots for violations of the Municipal Elections Act, 1996 the following conditions will also cause a ballot to be considered rejected if: REJECTED! (a) (b) (c) (d) upon opening the Return Envelope there is no Voter Declaration Form, subject to Section above; upon opening the Return Envelope there is a different number of Ballot Secrecy Envelopes than Voter Declaration Forms; (see Section above) upon opening the sealed Ballot Secrecy Envelope at the Counting Location, the envelope contains more than one ballot; and upon opening the sealed Ballot Secrecy Envelope at the Counting Location, the envelope contains a ballot which has not been marked, it will be counted as a Ballot Used but Unmarked by Elector Where a Ballot Secrecy Envelope is rejected, the reason for the rejection shall be recorded by numbering the Ballot Secrecy Envelope and noting the reason for the rejection on a separate Rejected Ballots Record The designated Election Official will place the Voter Declaration Form in a container, filed by ward. Voter Declaration Forms that have been processed will be made available for viewing at the Municipal Office by the candidates or scrutineers to review or update their Voter s Lists, if desired The designated Election Official will place the Ballot Secrecy Envelope in the appropriate Ward Ballot Box and keep a running tally of the number of Ballot Secrecy Envelopes in that box. (In order to facilitate counting on Voting Day, a maximum number of ballots per box will be predetermined). Once the box contains the predetermined number of ballots, the box will be sealed, numbered sequentially and stored in the locked cabinet in the

108 23 Secured Room under the control of the Clerk or designated Election Official. A new box for that ward will then be utilized. (i.e. Ward 2, Box 1 once this box contains the predetermined number of Ballot Secrecy Envelopes, it will be numbered accordingly, sealed and placed in the locked cabinet in the Secured Room under the control of the Clerk or designated Election Official. A new Ballot Box, numbered Ward 2, Box 2 will be used.) 19.5 After all Return Envelopes received each day have been dealt with, the Clerk or designated Election Official will affix a seal to each Ballot Box, initial the seal and place the sealed Ballot Box in the locked cabinet in the Secured Room under the control of the Clerk or designated Election Official Each morning, the Clerk or designated Election Official will re-open the Ballot Boxes in the presence of at least one other designated Election Official On Voting Day the Ballot Boxes and other required election material will be transported to the Counting Location. 20. COUNTING LOCATION 20.1 The Counting Location is the Council Chambers located at the Municipal Office, at 3191 Road 122, St. Pauls, Ontario At 10:00 a.m., on Voting Day, the following persons shall be sequestered at the Counting Location, and shall remain sequestered until the Close of Voting: - Deputy Returning Officers - Designated Election Officials - Certified Candidates, who choose to be present - Authorized Scrutineers, who choose to be present 20.3 The following procedures apply to those persons sequestered at the Counting Location between 10:00 a.m. and the Close of Voting (8:00 p.m.) on Voting Day: The doors of the Counting Location will be secured between 10:00 a.m. and 8:00 p.m. on Voting Day and only the Deputy Returning Officers, designated Election Officials, certified candidates and authorized scrutineers will be permitted to remain in the Counting Location.

109 Any person leaving the Counting Location between 10:00 a.m. and 8:00 p.m. on Voting Day will not be permitted to return (except for the Clerk, as noted below) The Clerk shall be the only person permitted to enter, or leave and re-enter, the Counting Location as necessary between 10:00 a.m. and 8:00 p.m. on Voting Day Persons permitted to be present at the Counting Location arriving after 10:00 a.m. and before 8:00 p.m. will be permitted to enter, but will be subject to all of the rules herein respecting sequestering No person will be permitted to enter the Counting Location after 8:00 p.m. (except for the Clerk and authorized designated Election Officials) Cell phones or other equipment will not be permitted in the Counting Location other than for designated Election Officials as authorized by the Clerk Proceedings at a Counting Location are under the direction of the Clerk, or persons designated by the Clerk and no other person shall touch any ballot, or interfere in the proceedings in any way No campaign material will be allowed within the Counting Location. 21. OPENING OF SECRECY ENVELOPES 21.1 Commencing at 10:00 a.m. on Voting Day, the sealed Ballot Boxes, containing the secured sealed Ballot Secrecy Envelopes received by the Clerk or designated Election Officials up to that time, will be transported by the Clerk or designated Election Official to the Counting Location The Return Envelopes received at the Ballot Return Stations between 10:00 a.m. and the Close of Voting on Voting Day will be transported to the Secured Room and processed in accordance with Section 18 of these procedures. Once processed, the Sealed Ballot Boxes containing the Ballot Secrecy Envelopes will be transported to the Counting Location. Scrutineers will be allowed to view the sealing of the ballot boxes prior to both transfers During the sequestered period, being 10:00 a.m. to 8:00 p.m. on Voting Day, designated Election Officials, at the Counting Location, will open the ballot boxes, remove and open the Ballot Secrecy Envelopes and sort the ballots in preparation for tabulating the results. The ballots will be bundled

110 25 into groups of 100. No actual tally of the votes shall be taken until after the Close of Voting The Ballot Secrecy Envelopes will be opened with an electronic letter envelope opener or, if necessary, by hand In the event a ballot is accidentally slit by the electronic letter envelope opener or in the event that a ballot extracted from an envelope is damaged in such a manner that it obviously cannot be scanned (e.g. torn, ripped, crumpled) the Election Official shall re-insert the ballot back into the envelope and set it aside for the designated Election Official to deliver to the Defective Ballot Processing Station where the ballot shall be repaired (taped) or replaced. 22. COUNTING AND TABULATING OF BALLOTS 22.1 Counting the ballots, completion of the statements of results and handling of election materials will proceed as set out in the Municipal Elections Act 1996, subject to whatever modifications may be required due to the Vote By Mail process No ballot cast in the 2014 municipal election shall be counted prior to Voting Day Each candidate shall be provided notice of the time and location for the counting of ballots. Either the candidate or candidate s scrutineer is entitled to be present at the location during the counting of the ballots No results of the counting of ballots will be made known until after the Close of Voting No candidate or scrutineer shall interfere with the vote count in any manner or they will be required to leave the Counting Location The Clerk will appoint Deputy Returning Officers to tabulate the votes. It is the Tabulator s responsibility to ensure the fairness and accuracy of the vote count. It will be their responsibility to use whatever means they feel necessary to accomplish this goal On Voting Day, the sealed Ballot Boxes containing the Ballot Secrecy Envelopes stored in the locked cabinet in the Secured Room will be transported to the Counting Location for processing The sealed Ballot Boxes containing the Return Envelopes received at the Ballot Return Station at the Municipal Office during Voting Day and those sealed Ballot Boxes received from other Ballot Return Stations will be processed in the same manner described in Sections 18 and 20 and transported to the Counting Location for further processing.

111 Once the Ballot Secrecy Envelopes have been opened. The ballots will be bundled in groups of 100 and placed back in the Ballot Box from which they were removed. A designated Election Official shall deliver such Ballot Box to the Ballot Counting Station Any part of any ballot rejected shall not invalidate the remainder of the ballot except if there are identifying marks, in which case the entire ballot shall be rejected. There are appropriate spaces on the back of the composite ballot for numbering and noting objections to ballots. A corresponding list is provided to record the same number and summarize the objection The Clerk shall make available, at the Counting Location, accommodation for each candidate who intends to view the tabulation of votes and who, at least seven clear days before the election, notifies the Clerk in writing of that intention Where notice has been given, the Clerk shall permit a candidate s scrutineer, in the absence of the candidate, to attend at the Counting Location to view the tabulation of votes Once all ballots have been counted, the ballots will be secured, the Ballot Boxes sealed and returned to the Clerk or designated Election Official for secure storage No candidate or scutineer shall interfere with the vote count in any manner or they will be required to leave the Counting Location. 23. ANNOUNCEMENT OF RESULTS 23.1 Unofficial results of the counting will be posted in the Council Chambers located at the Municipal Office, on the Public Notice Board at the Municipal Office, and on the Municipal Website following the conclusion of counting on Voting Day Official results will be announced and posted by the Clerk on the Public Notice Board at the Municipal Office and on the Municipal Website as soon as possible after Voting Day. 24. RECOUNTS 24.1 The Clerk will conduct all recounts as per the regulations in the Municipal Elections Act, 1996, Sections 56 to 64.

112 27 A recount is required when: - a tied vote where both or all candidates cannot be declared elected; - by resolution of council; - by resolution of a local board; and - by order of the Ontario Superior Court of Justice The Clerk will conduct the recount in the same manner as with the original count, unless otherwise ordered by the judge who issued the order for the recount The Clerk will notify all involved parties of the recount and set a date, time and place of the recount If, after a recount is conducted, there is still a tie vote, the names of the candidates will be placed in a container. The Clerk will draw a name from the container. The name drawn will be the successful candidate At a recount, the following persons are not entitled to examine each ballot as the votes are being counted by the Clerk (Section 42(4) of the MEA): 25. DISPOSITION OF RECORDS Certified candidate; Applicant who requested recount; A lawyer for candidate or application; and One scrutineer for each recount station 25.1 The Clerk will retain all the ballots, documents and materials relating to the 2014 Municipal Election for 120 days after declaring the results of the election. The earliest date for destruction of election records is February 26, The Clerk shall retain the financial statement and auditor s report until the Members of Council elected at the next regular election have taken office The Clerk shall not destroy the ballots or documents if the court orders that they be retained or a recount has commenced and not finally disposed of Documents and materials destroyed will be witnessed by two people and the Witness Statement as to Destruction of Ballots will be completed. 26. ACCESSIBILITY 26.1 The Clerk shall have regard to the needs of candidates and electors with disabilities.

113 The Clerk shall ensure that the Ballot Return Stations are accessible to electors with disabilities The Clerk shall ensure that the Counting Location is accessible to candidates and scrutineers with disabilities The Clerk shall prepare a Report to be submitted to the Council, 90 days after voting day, about the identification, removal and prevention of barriers that affect voters and candidates with disabilities Election Officials will be available for assistance during normal office hours from 8:30 a.m. to 4:30 p.m., Monday to Friday, during the election period and on Voting Day from 8:30 a.m. to 8:00 p.m The Municipality of Township of Perth South established Accessible Customer Service Policies, Practices and Procedures. The Municipal Election for Perth South will be conducted with having regard to the policies as established. 27. EMERGENCIES 27.1 It is impossible to predict if an emergency will occur, and if so, to what extent the conduct of the election will be affected. In the event of an emergency, the Clerk may, in accordance with Section 53 of the Municipal Elections Act, declare an emergency and make such arrangements as deemed necessary for the conduct of the election. 28. GENERAL 28.1 Any person, corporation or trade union guilty of corrupt practices or contravening provisions of the Municipal Elections Act 1996 may be prosecuted pursuant to the provisions of the Municipal Elections Act AMENDMENTS TO PROCEDURES 29.1 The Clerk has the right, at any time, up to and including Voting Day, to amend the procedures contained herein. A copy of any amendment will be forwarded to each candidate With respect to matters of policy and procedures for alternative voting methods, the Clerk s decision is final. DATED at the MUNICIPALITY OF TOWNSHIP OF PERTH SOUTH this 20 th day of May 2014.

114 29 Lizet Scott Clerk and Returning Officer Municipality of Township of Perth South

115 30 APPENDIX A PROCEDURES FOR SCRUTINEERS 1. GENERAL 1.1 All designated Election Officials entering the locked cabinet in the Secure Room are required to sign a log noting the date and time of entry. Entry shall only be by a minimum of two persons at any time, i.e. there shall not, at any time be only one person accessing the locked cabinet in the Secure Room. Scrutineers and candidates will be able to review the log sheets for access to this cabinet. 1.2 A candidate may appoint scrutineers to represent him or her during the processing and at the tabulating of the votes, including during a recount. 1.3 The appointment of the scrutineer shall be in writing on the Clerk's prescribed form. 1.4 The appointment of a scrutineer shall be in writing if made by a candidate or applicant for a recount. 1.5 A scrutineer shall, on request, show his or her appointment to the designated Election Official in charge of the Return Envelope and Inner Ballot Secrecy Envelope processing or of a place where votes are being counted. 1.6 Scrutineers may be present when Return Envelopes, Inner Ballot Secrecy Envelopes are being processed and when the votes are being tabulated. The scrutineers that may be present include: One (1) scrutineer for each certified candidate to view the process of opening the secrecy envelopes at the Counting Location; One (1) scrutineer per certified candidate for each piece of vote counting equipment in operation; Notwithstanding and 1.6.2, the number of scrutineers who may be present is reduced by one while the candidate who appointed them is present; and There is no age or relation to the candidate restrictions relative to the appointment of scrutineers. 1.7 The Clerk shall make available, at the Counting Location, accommodation for each candidate or scrutineer who intends to view the tabulation of votes and who, at least seven clear days before the election, notifies the Clerk in writing of that intention.

116 31 Appendix A Page Cell phones or other equipment will not be permitted in the Counting Location other than for designated Election Officials. 1.9 No candidate or scrutineer shall interfere with the vote count in any manner or they will be required to leave the Counting Location The designated Election Official shall provide a candidate and/or scrutineer a printout of the results signed by designated Election Official, if requested A candidate or scrutineer arriving at the Counting Location after 10:00 a.m. and before 8:00 p.m. on Voting Day will be permitted to enter, but will not be permitted to return once they leave the Counting Location A candidate or scrutineer will not be permitted to enter the Counting Location after 8:00 p.m. on Voting Day 2. RIGHTS OF SCRUTINEERS (includes candidates) 2.1 To be present during the processing of Return Envelopes, Inner Ballot Secrecy Envelopes and at the tabulating of the ballots. 2.2 To inspect the ballot boxes, forms and documents relating to the vote (but not so as to unduly delay processing). 2.3 To object to a Return Envelope, Inner Ballot Secrecy Envelope or a ballot. 2.4 Notwithstanding Section 2.3 above, to protect the secrecy of the vote, candidates or scrutineers will not be able to examine ballots or to object to ballots by the designated Election Official. 2.5 To place a seal on the ballot box after the counting of the votes when the Deputy Returning Officer seals the box. 3. PROHIBITIONS ON SCRUTINEERS (includes candidates) 3.1 Scrutineers and candidates are prohibited from: Attempting directly or indirectly to interfere with how an elector votes, and prohibited from attempting to campaign or persuade an elector to vote for a particular candidate at the Ballot Return Station.

117 32 Appendix A Page Displaying a candidate s election campaign material at the Ballot Return Stations during the election period and within the Counting Location on Voting Day Compromising the secrecy of the voting Interfering or attempting to interfere with an elector who is marking a ballot at the Ballot Return Station Obtaining or attempting to obtain, in a Ballot Return Station, any information about how an elector intends to vote or has voted Communicating any information obtained at a voting place about how an elector intends to vote or has voted At a recount, the following persons are not entitled to examine each ballot as the votes are being counted by the Clerk (Section 42(4) of the MEA): Certified candidate; Applicant who requested recount; A lawyer for candidate or application; and One scrutineer for each recount station.

118 33 APPENDIX B VOTER S IDENTIFICATION Voter Information Voter Eligibility A person is entitled to be an elector at an election held in a local municipality if on voting day, Monday, October 27, 2014, he or she: resides in the local municipality or is the owner or tenants of land there, or the spouse of such a person; is a Canadian citizen; and, is at least 18 years old; and, is not prohibited from voting under any law. The following persons are prohibited from voting: a person who is serving a sentence of imprisonment in a penal or correctional institution a corporation a person acting as an executor or trustee or in any other representative capacity, except as a voting proxy a person who was convicted of the corrupt practice described in subsection 90(3) of the Municipal Elections Act, if voting day in the current election is less than four years after voting day in the election in respect of which he or she was convicted. Voter Identification For 2014 an elector must provide proof of identity and residence prior to receiving a ballot. All documents must be originals. You will need a single document from Schedule 1, or a single document from each of Schedule 2 and 3. Following are the documents that will be accepted: Schedule 1 Documents that show Name, Qualifying Address and Signature 1. An Ontario driver's licence 2. An Ontario Health Card (photo card) 3. An Ontario Motor vehicle permit (plate portion) 4. A cancelled personalized cheque 5. A mortgage, lease or rental agreement 6. An insurance policy

119 34 7. A loan or financial agreement with a financial institution 8. A document issued or certified by a court in Ontario 9. Any other document from a Band Council in Ontario established under the Indian Act (Canada) Schedule 2 Documents that show Name and Signature 1. An Ontario driver's licence 2. An Ontario Health Card 3. An Ontario motor vehicle permit (plate portion) 4. A Canadian passport 5. A Certificate of Canadian Citizenship 6. A Certificate of Indian Status 7. A Veteran Affairs Canada Health Card 8. A social insurance number card 9. An Old Age Security Card. 10. A credit card 11. A debit card 12. An employee identification card 13. A student identification card issued by a post-secondary institution 14. A union identification card or a professional licence card 15. A cancelled personal cheque 16. A mortgage, lease or rental agreement for property in Ontario 17. An insurance policy 18. A document issued or certified by a court in Ontario 19. Any other document from the government of Canada, Ontario or a municipality in Ontario or from an agency of such a government 20. A document from a Band Council in Ontario established under the Indian Act (Canada) Schedule 3 Documents that show Name and Qualifying Address 1. An Ontario motor vehicle permit (vehicle portion) 2. An income tax assessment notice 3. A Child Tax Benefit Statement 4. A Statement of Employment Insurance Benefits Paid T4E 5. A Statement of Old Age Security T4A (OAS) 6. A Statement of Canada Pension Plan Benefits T4A (P) 7. A Canada Pension Plan Statement of Contributions 8. A Statement of Direct Deposit for Ontario Works 9. A Statement of Direct Deposit for Ontario Disability Support Program 10. A Workplace Safety and Insurance Board Statement of Benefits T A property tax assessment 12. An insurance statement 13. A mortgage, lease or rental statement for property in Ontario 14. A credit card, bank account, RRSP, RRIF, RHOSP or T5 statement

120 A CNIB Card or a card from another registered charitable organization which provides services to persons with disabilities 16. A hospital card or record 17. A document showing campus residence issued by the office or officials responsible for student residence at a post-secondary institution 18. A utility bill for hydro, water, gas, telephone or cable TV or a bill from a public utilities commission 19. A cheque stub, T4 statement or pay receipt issued by an employer 20. A transcript or report card from a post-secondary school 21. A document issued or certified by a court in Ontario 22. Any other document from the government of Canada, Ontario or municipality in Ontario or from an agency of such a government 23. Any document from a Band Council in Ontario established under the Indian Act (Canada)

121 Township of Perth South Report to Council TO: Mayor and Members of Council FROM: Lizet Scott, Clerk DATE: May 20, 2014 SUBJECT: Drain Petition Request Recommendation: That Council considers the drain petition request received from Jeffrey Reijnen and decides whether to proceed with the petition. And further if Council agrees to proceed with the petition appoints a drainage engineer to prepare a report on the proposed drainage works. Background Under Section 4 of the Drainage Act council must give consideration to a drainage petition within 30 days of filing and decide whether or not it will proceed. The attached petition was filed in the Township office on May 2, Comments: The proposed drainage petition is a new drain and it is recommended that council appoint an engineer to prepare a report on this petition if accepted by Council. The Township of Perth South generally uses 4 drainage engineer specialists as follows: Dietrich Engineering Limited RJ Burnside & Associates Limited Spriet Associates Johnson Engineering Consultants Recent drain projects for have been as follows beginning with the most recent: Arksey Drain Dietrich Engineering (December 2013) McNichol Mosses Spriet Associates (August 2013) New Drain Petition by Kiestra Dietrich Engineering (July 2013) Waldie Branch C R.J. Burnside & Associates (January 2013) Muir Drain Spriet Associates (February 2012) Meadows Drain RJ Burnside & Associates (December 2011) Woodham #2 Drain Dietrich Engineering (2011) Gourlay Drain Dietrich Engineering (2011) Financial Implications to Budget N/A Respectfully submitted by: signed Lizet Scott Lizet Scott, Clerk Attachment

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128 Warren Mar t;; 2 Di.rector legal and legislative ~B Servicesffown Solicitor t~~ ~ -~,., ext wmar@aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora. ON L4G 6J1 February 21, 2014 C03-C14-06 Randy Hillier, MPP Lanark-Frontenac-Lennox & Addington 4 Market Square Napanee, ON K7R 1 J3 Dear Mr. Hillier: Re: Introduction of Municipal Recall Election Legislation Please be advised that this matter was considered by Council at its meeting held on February 11, 2014 and in this regard Council adopted the following resolution: WHEREAS there are few means to remove an elected official from' office other than through the election process; and WHEREAS the time between municipal election periods has grown to four years; and WHEREAS significant damage can be caused in a four-year period should an elected official act to the detriment of the municipality; and WHEREAS it is not the most effective use of time for municipal representatives to police one another through Codes of Conduct and Integrity Commissioners; and WHEREAS the penalties that can be imposed through Codes of Conduct are relatively minor; and WHEREAS there is a problem with Codes of Conduct and Commissioners being used for political purposes; and Integrity WHEREAS Codes of Conduct have proven ineffective in curtailing detrimental behaviour; and WHEREAS establishing Codes of Conduct and employing Integrity Commissioners can be an expensive endeavour; and "." "":." :.. ~ ~ ~..., _ _... ~... ",.- '.'...,..- ". r.,," ~,. _.*.,. ':... ~.' _.'._.".. _ ~. '" '". ~

129 WHEREAS the detrimental behaviour of some elected officials reflects poorly upon all elected officials, especially if they are not held accountable for this behaviour; and WHEREAS it is incumbent upon all elected representatives to maintain a high standard of integrity; and WHEREAS Progressive Conservative MPP Randy Hillier has introduced a Private Member's Bill to introduce recall elections for provincially~elected officials but omits municipally-elected officials. NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora formally requests that the Government of Ontario consider the implementation of recall legislation for municipally-elected officials; and BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to every municipality in the province of Ontario for endorsement; and BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to every Member of Provincial Parliament in the province of Ontario. The above is for your information and any attention deemed necessary. Yours truly,!tjtwk- A{f/-... Warren Mar, Director Legal & Legislative Services/Town Solicitor/Acting Town Clerk WM/rm Copy: Every Municipality in Ontario Every MPP in Ontario Mr. Geoffrey Dawe, Mayor, Town of Aurora Mr. Paul Pirri, Councillor, Town of Aurora Page 2 of2

130 nllllt:r lllrroquces Kt:call DIll lo nom!'ollllcmlls J-\ccoumaOlt: - KallUY nllllt:r IVl!'!' ragt: 1 or -' Home About Updates One Stop Government Shop Take Action Contact Randy Hillier Introduces Recall Bill To Hold Politicians Accountable Ocrober 30, 2013 ' Flag' Add your (ornmenrs SIGN A PETITION SIGN UP FOR UPDATES (TORONTO) - Randy Hillier, MPP for Lanark-Frontenac-Lennox and Addington, introduced a Bill that would hold politicians accountable to the citizens that elected them. The Election.4mendment Act (il/ipp Recall), 2013 would give Ontario voters the opportunity to recall their MPPs and replace them, Recall elections are used in British Columbia, Wisconsin, California and several other jurisdictions as a way of making politicians accountable to the voters. SIGN IN OR SIGN UP You can sign up or sign in using TWITTER Tweets Follow Randy What's happened to job creation in Canada? It's all about Alberta winnipeg.ctvnews.calwhat-s-happene.. #onpoli Show Sumrnary Randy Hillier proposes recommendations to Hydro One CEO insideoltawavalley.cominews-storyf Mat V Tweet "We all know that if you don't do your job, you can be replaced; that's true for virtually every job and voters shouldn't have to wait four years to hold their politicians accountable." said MPP Hillier. "Politicians are elected to represent their constituents, not to collect pay cheques, By giving the voting public the opportunity to replace unaccountable elected officials midterm, politicians will need to listen to the people that elect them." MPP Hillier's proposed recall legislation would allow voters to recall their MPP if, within a 60 day period, they collect signatures from 25% of the number of people who voted in the last election. It would be illegal to launch a campaign a year before 11/03/2014