MINUTES WEST LAS VEGAS BOARD OF EDUCATION REGULAR BOARD MEETI:\G MARCH 19, 2015

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1 MINUTES WEST LAS VEGAS BOARD OF EDUCATION REGULAR BOARD MEETI:\G MARCH 19, 2015 A. CALL TO ORDER Official minutes of the regular meeting of the Wesl Las Vegas Board of Education, held March 19, 2015, at the Board Room of the Donaldo A. Martinez Administration Building, 179 Bridge Streel, Las Vegas, New Mexico. Chainnan David Romero called the meeting to order at 6:02 p.m. B. S\\IEARll\G II\ OF l\ewly ELECTED AND REELECTED BOARD MEMBERS AND RENEWAL OF OATHS OF OFFICE Municipal Judge Eddie Trujillo presided over the swearing in of newly elected and reelected board members Leroy Benavid.-~. Patrick Ma14uez, a11d ~lawin Martinez:, who were accompanied by their famili~. Judge Trujillo thanked the Board for the honor of perfonning the oaths, while the Board thanked Judge Trujillo for his presence and service. C. ESTABLISH QUORUM All Board members were present as follows: Leroy Benavidez, Marvin Martinez, Christine Ludi, Patrick Marquez, and David Romero. Superintendent Gene Parson was also present. Chaim1an Romero noted that a quorum was present and proceeded with the meeting. D. PLEDGE OF ALLEGL<\.~CE - WLV MIDDLE SCHOOL BUSINESS PROFESSIONALS OF AMERICA In the absence of the West Las Vegas Middle School Business Professionals of America, Mr. Marquez led the Board and audience in reciting the Pledge of Allegiance and saluting the New Mexico F1ag. E. APPROVAL OF AGE:'<il)A Ms. Ludi moved, and Mr. Martinez seconded, to approve the agenda with lhe following modification: 1) removal of Item M. to afford an opporlunity to research waiver opportunities. The motion carried F. BOARD ORGANIZATION Mr. Martinez moved, and Ms. Ludi seconded, lo postpone the Board organization unlil a l'etreat can be held. The motion carried, with Mr. Benavidez and Mr. Marquez casting "nay votes," and Mr. Mal'quei expre.ssing his desire to take aclion on the matter immedialely. Ms. Ludi moved, and Mr. Benavidez seconded, to appoint Mr. Marquez as Interim Vioe-Chairman until the Board organization takes place. The motion carried G. APPROVAL OF ~lll\utes - REGULAR BOARD MEETL'IG, FEBRUARY 9, 2015; AND SPECIAL BOARD MEETING, FEBRUARY 16, 2015 Mr. Martinez moved, and Mr. Marquez seconded, to approve the minu tes of the regular board meeting, held February 9, 2015; and the special board meeting, held February 16, The motion carried, with Mr. Benavidez abstaining from voting.

2 Before proceeding to Item H., Ms. 1.udi moved, and ~1r. Martinez seconded, to conduct a brief recess at 6: 16 p.m. for refreshments in honor of the swearing in of newly elected and reelected board members. The motion carried Mr. Martinez moved, and Ms. Ludi seconded, to reconvene the meeting at 6:34 p.m. The motion carried H. PUBLIC COMMENT (LIMITED PUBLIC FORUM; RESTRICTED TO AGENDA ITEMS ONLY) No comments, questions, etc., were expressed during this item of the agenda. J. REQUEST FOR FINANCIAL ASSISTANCE BY KEVIN DOMINGUEZ TO A'ITEND STANFORD UNIVERSITY 11\TENSIVE LAW & TRIAL ENVISION PROGRAM, SUMMER 2015, AT PALO ALTO, CALIFORNIA Upon the recommendation of Superintendent Parson, Mr. Martinez moved, and Ms. Ludi seconded, to authorize out-of-state travel and approve the request for financial assistance, as the budget allows, by Kevin Dominguez, West Las Vegas High School freshman, to attend the Stanford University Intensive Law & Trial Envision program, during the summer of 2015, at Palo Alto, California, as presented by l<evin. The motion carried J. REQUEST FOR OUT-OF-STATE TRAVEL AND FINANCIAL ASSISTANCE BY WEST L.\S VEGAS ~llddle SCHOOL AND WEST LAS VEGAS HIGH SCHOOL BPA STUDENTS AND ADVISORS/SPONSORS TO PARTICIPATE IN BPA NATIONAL LEADERSHIP CONFERENCE, MAY 2-11, 2015, AT ANAHEIM, CALIFO l~n IA Upon the recommendation of Superintendent Parson, Mr..Martinez moved, and Mr. Benavidez seconded, to approve the request for out-of-state travel and financial assistance, as the budget allows, by West Las Vegas Middle School and West Las Vegas High School BPA students and advisors/sponsors (along with Ricardo Salazar, who is the son of Ms. Janel Williams-Salazar (who will cover Ricardo's expenses) and a 2" 4 grade Tony Serna Jr. Elementary studenvfuture BPA participant) to participate. in the BPA National Leadership Conference, May 3 (instead of2)-ll, 2015, at Anaheim, California, as presented by Mr. Marcus Gottschalk and Mr. Adam Ulibarri BPA Advisors, with Mr. Gottschalk amending the amount being requested by the WLV Middle School BPA from Sl,450 lo Sl,538, to cover train costs (instead of utilizing a bus) from Albuquerque to Anaheim (and back) and district bus services (including fuel) to Albuquerque and back. The motion carried K. ACCEPTANCE OF DONATIONS l. DEFIBRILLATOR PURCHASED BY MR. EDWARD SENA AND!llR. AMBROSE CASTELLANO 2. CITY OF LAS VEGAS ABE MONTOYA RECREATION CENTER EQUIPMENT Upon the recommendation of Superintendent Parson, Ms. Ludi moved, and Mr. Martinez seconded, to approve the followinl! donations: 1) Defibrillator purchased by Mr. Edward Sena and Mr. Ambrose Castellano, as presented by Mr. John Bustos, WLV High School Principal; and 2) City of Las Vegas Abe Montoya Recreation Center equipment, as presented by Mr. Jerry Maestas, Facilities Manager. The motion carried L. HEAD START INFORMATIOl\AL UPDATE ON ANNUAL ASSESSMEl'\"T, STRATEGIC PLAN, A.VD Pffi SUMMARY; RE\IJEW OF HEAD START POINT SYSTE~I A..'11> SELECTION SCREENl:'<IG POLICY; AND FORMAL ACTION ON HEAD START MATTERS 1. REQUEST FOR OUT-OF-STATE TRAVEL BY MS- PAUL.\ LUJAN, MS. SHEILA MARTINEZ, AND MR. JOSEPH GRIEGO TO PARTICIPATE IN 42',, ANNUAL HEAD START CONFERENCE, MARCH 29 -APRIL 2, 2015, AT WASHINGTON, DC 2. USDA MEAL COUNT REPORTS 2

3 3. ENROLLMENT/AT'fENDANCE REPORT Mr. Joseph Griego, Head Start Director, provided an infonnational update on lhe Mead Start Annual Assessment, Strategic Plan, and PIR Summary as well as presented the Head Start Point System and Selection Screening Policy for review (fonnal action on these Lwo to be sought at a future Board meeting). Mr. Griego lumed the floor over to Mr. Josh Gurley, Mr. George Esquivel, and Ms. Anastacia Grizzard, Summit Food Service representatives, who addressed the Board to discuss the Head Start USDA Meal Count Reports and present the results of lhe Student f ood Service Surveys (elementary, middle, and high). Overall, positive result5 were secured, with concerns being in areas out of control of Summit due to USDA regulations. Staff patterns, sack lunches, scholarships, etc., were addressed at the Board's inquiry, with Chainnan Romero noling that Summit will be afforded an opportunily to make a more fonnal presentation to the Board in April. The floor was then returned to Mr. Griego, who noted that as of Tuesday, enrollment has closed and no additional students will be serviced, with no penalty incurred for falling below 200 enrolled students, as the program is within 60 days of its end date and other closeout procedures (programmatic and fiscal) taking place. Furthermore, additional Smart Boards are being installed (some of the existing ones being placed within the district), and a program retreat is being planned for May or June to go over new program requirements to be in effect July 1..Mr. Griego reminded the Board of the mandatory programgovemance training scheduled for April 25, 2015, at lhe Head Start Conference Room and noted thal a co11ft.r t.1u,;.1:...:all \Va:> t:ouj.u..:lt-<l earlier iu lht day \\ ilh lht rcgiu11al H1eaJ. Slarl offit:t lo Ll i~..:us~ a 11 aujil finding, with the mailer being re.solved. Upon the recommendation of Superintendent Parson, Mr. Martinez moved, and Mr. Marquez seconded, to approve the following Head Start matters, as presented by Mr. Griego: J) request for out-of-state travel by Ms. Paula J,ujan, Ms. Sheila Martinez, and Mr. Joseph Griego to participate in 42'" Annual Head Start Conference, March 29 - April 2, 2015, at Washington, DC; 2) USDA Meal Counts for February, 2015; and 3) EnrollmenVAttendance Report for February, The motion carried M. FO~lo.L ACTION ON POLICY ADVISORY NO EFE - COMPETITIVE FOOD SALES/VENDING MACHINES This item of the agenda was removed as per Item E. N. DISCUSSION ON NEW MEXICO SCHOOL BOARDS ASSOCIATION SCHOLARSHIP PROGRAM The Board discussed the New Mexico School Boards Association (NMSBA) 2015 Scholarship program, with nominations to be presented to the Board for fonnal action in April. O. DISCUSSION ON FIKANCE Al'lllD AUDIT COMMl'ITEE APPOINTMENTS Superintendent Parson and the Board discussed the need to appoint members to the Audit Committee, with Ms. Ludi noting that the Finance Commiltee is intact and not in need of additional appointments. The Board will submit names for consideration, and Board representatives will also be selected, at a future Board meeting. P. NOTIFICATION OF YOUTH RESILIENCY PROJECT AGREEMENT Superintendent Parson notified the Board of the Youth Resiliency Project Agreement, which creates a partnership with the NM Public Education Departmenl on behalf of the U.S. Centers for Disease Control to promote adolescent health activities within the district, with the Youth Resiliency Project explained in grealer detail by Ms. Elaine Martinez-Gonzalez, Federal Programs Coordinator. Q. REQUEST FOR OUT-OF-STATE TRAVEL l!y l!oard MEMBERS DAVID ROMERO, CHRISTINE LUDI, AND MARVIN ~l<\rtinez TO PARTICIPATE IN NALEO EDUCATION LEADERSHIP INITIATIVE POLICY INSTITUTE ON SCHOOL GOVERNANCE: EFFECTIVE GOVERNANCE THROUGH STRONG LEADERSHIP, MARCH 24-25, 2015, AT WASHINGTON, DC (NON-DISTRICT FUNDED) 3

4 Upon the recommendation of Superintendent Parson, Mr. Marquez moved, and Mr. Benavidez seconded, to approve the request for out of state travel by Chairman Romero, Christine Ludi, and Marvin Martinez to participate in the '.'MLEO Education Leadership Initiative Policy Institute on School CQl.-emance: Effective Governance Through Strong Leadership, )larch 24-25, 2015, at Washington, DC (non-district funded), as presented by Chairman Romero. The motion carried R. COLLECTIVE BARGAINING UPDATE Superintendent Parson and Associate Superintendent Darice Balizan updated the Board on collective bargaining matters, noting that a meeting will be held on April 14 to consider proposed bargaining openers (two per side). The Board is encouraged lo propose openers that management could consider when determining what two openers will be presented. S. NOTIFICATION OF CES PURCHASE($) Superintendent Parson had no CES purchases to notify the Board of. T. FORMAL ACTION 01' PURCHASE OF SUBE KITS Upon the recommendation of Superintendent Parson, Ms. Ludi moved, and Mr. Benavidez seconded, to approve the purchase of SUBE Kits, in the amount of S25,000, as a sole source purchase upon termination of the required 30-day sole source notification process and pending no contestations of the sole-source status, as presented by Ms. Dinah Maynes, Business Manager/Chief Procurement Officer. The motion carried U. FINANCE COMMITTEE REPORT, CHIEF PROCUREMENT OFFICER AND BUDGET UPDATES, AND FORMAL ACTION ON BUDGETARY MATTERS I. EXPENDITURES 2. HEAD START FIXANClAL TRANSACTIONS 3. BUDGET ADJUSTMENT REQUESTS 4. BUDGET JOURNAL El\TRlES Ms. Ludi and Mr. ~tartinez provided a brief update on the Finance Committee meeting, whereby all expenditures, Head Start financial transact.ions, budget adjustment requests, and budget journal entries were reviewed by the Finance Committee and recommended for Board approval, with no major concerns encountered. The Budget Balances and School Board Student Incentive Fund repqrts were provided to the Board for informational purposes by Ms. Dinah Maynes, Business Manager/Chief Procuremenl Officer, who informed the Board that she has secured Chief Procurement Officer certification and updated the Board on the budget process, which includes conducting a community meeting (perhaps the first week of May, as the budget is due May 20) to secure public input on the development on the budget. Upon discussion, Chairman Romero explained that various factors must be considered in the budget-development process, including info1mation provided at the upcoming Spring Budget Workshop, priorilies, cash balance, rtes, etc. Upon the recommendation of Superintendent Parson, and as reviewed by the finance Committee during its March 17, 2015, meeting, Mr. Martinez moved, and Ms. Ludi seconded, lo approve all expenditures; I lead Start financial transactions; Budget Journal Entries (#s l , , 1303, 1357, 1364, , 1384, 1405, 1410, 1420, and ); and the following Budget Adjustment Requests as presented ( ): a) Kindergarten-Three Plus, increase of $57,869 (2014 SY carry-over); b) 0052-D Rural & Low-Income Schools, decrease of S548 (14-15 SY carry-over decrease); c) 0053-IB USlfflSICOC School Health, initial budget of $5,000 (Youth Resiliency Project): d) Operational, increase of $6,654 (Forest Reserve for SY); e) Title I -!ASA, increase of $29,3i2 (13-14 SY carry-over); I) Teacher/Principal Training & Recruiting, increase of $54,030 ( SY carry-over); and g) 0057-IB Education of Homeless, initial budget of $210 (13 14 carry-over). The motion carried 4

5 V. ITEMS FOR ~CLUSIOI'\ AT NEXT ~IEETl l'\g The following items are to be included on the agenda for the Board's next regular meeting in April: 1. Instructional Audit Update (pending review of reports) Mr. Marquez requested lhal as a courtesy the Board be provided updates on personnel matters (hires, resignations, retirements, etc.). W. ADJOURNMENT With no other business to come before the Board of Education, Ms. 1,udi moved, and Mr. Martinez seconded, lo adjoum the meeting. The meeting adjourned al 9:15 p.m. ; 1.. ~ G 1utk?~vtf Chris' e Ludi, Board Secretary David Romero, Board Chairman (SE/\L) 5