MINUTES WEST LAS VEGAS BOARD OF EDUCATION REGULAR BOARD MEETING FEBRUARY 9, 2015

Size: px

Start display at page:

Download "MINUTES WEST LAS VEGAS BOARD OF EDUCATION REGULAR BOARD MEETING FEBRUARY 9, 2015"

Brook Long
5 years ago
Views:

1 MINUTES WEST LAS VEGAS BOARD OF EDUCATION REGULAR BOARD MEETING FEBRUARY 9, 2015 A. CALL TO ORDER Official minutes of the regular meeting of the West Las Vegas Board of Education, held February 9, 2015, al the Board Room of the Donaldo A. Martinez Administration Building, 179 Bridge Street, Las Vegas, New Mexico. Chairman David Romero called the meeting lo order at 6:05 p.m. 8. ESTABLISH QUOIWM All Board members were present as follows: Gary Gold, Marvin Martinez, Christine Ludi, Henry Abe)'ta, and David Romero. Superintendent Gene Parson was also present Chairman Romero noted that a quorum was present and proceeded with the meeting. C. PLEDGE OF ALLEGIA.VCE - WLV MIDDLE SCHOOL BUSINESS PROFESSIOXALS OF AMERICA In the absence of the West Las Vegas Middle School Business Professionals or America, Mr. Abe)'ta led the Board and audience in reciting the Pledge or Allegiance and saluting the New Mexico Flag. D. APPROVAL OF AGENDA Ms. Ludi moved, and Mr. Martinez seconded, to approve the agenda as presented by Superintendent Parson. The motion canied unanimously. E. APPROVAL OF ~llnutes - REGULAR BOARD MEETil\G, JANlJARY 8, 2015: Ml> SPECIAL BOARD MEETING, JA,,,.UARY 27, 2015 Mr. Martinez moved, and Mr. Gold seconded, to approve the minutes of the regular board meeting, held January 8, 2015; and the special board meeting, held January 27, The motion carried unanimously. F. PUBLIC COMMENT (LIMITED PUBLIC FORUM; Rt~STRICTED TO AGENDA ITEMS ONLY) 'l\o comments, questions, etc., were expressed during this item of the agenda. G. PRESENTATIONS (10-MJNUTE LIMIT PER PRESENTATION) 1. WEST LAS VEGAS HIGH SCHOOL STUDENT ACHIEVEMENT REPORT 2. PRESENTATION ON MARTIN LUTH ER KING, JR. DAY -MS. l\ita LUJAN 3. ATHLETIC UPDATE, INCLUDING ACKNOWLF.DGEMENT OF MR. LEROY ARMIJO FOR HALL OF FAlllE INDUCTION AND ACCEPTANCE OF STU CLARK TOURNAMENT CHECK AND DONATION FROM THE ROMERO LAW FIRM, P.A. - MR. RICHARD TRIPP 4. UPDATE ON FACILITY MATTERS - MR. JERRY MAESTAS 5. l\msba BOARD AWARD 6. OTHER 1. West Las Vegas High School Student Achie\otment Report. This item of the agenda was covered afier Item G.3., due lo the delayed anival of Mr. John Bustos, West Las Vegas High School Principal.

2 z. Presentation on Martin Luther King, Jr. Day. Superintendent Parson informed the Board that Ms. Nita Lujan, community member, had asked to be placed on the agenda to conduct a presentation on the relevance of Martin Luther King, Jr. Day, with Superintendent Parson explaining that vacation days were not incorporated into the month oi January to avoid testing disruptions. Ms. Lujan was not in the audience but her presentation would be conducted upon her arrival 3. Athletic Update, lncludin,g Aclmowledgement of Mr. Leroy Armijo for llall of Fame Induction and Acceptance of Stu Clark Tournament Check and Donation From the Romero Law Firm, P.A. Mr. Richard Tripp, Athletic Coordinator, provided the following Athletic Department update: a) acknowledged Mr. Leroy Armijo for being inducted into the Cross-Country and Track Hall of Fame; b) the Stu Clark Tournament check has been deposited due to time constraints; c) Mr. Roman Romero of the Romero Law Firm, P.A., has donated $300 lo the athletic program; d) reported on recently held sports events, including upcoming district play; e) acknowledged Mr. Jerry Maestas, facilities Manager, and the maintenance and custodial crews for painting in the gymnasium as well as the WLV High School art class for painting a "D" and "WLV" on the walls, with other murals proposed; I) basebalvsoftball fields being prepared and potential for grant opportunities; g) acknowledged Ms. Loretta Salaiar, Transportation Department Director, and Ms. Andrea Herrera-Gabaldon, Athletic Department Secretary, for their assistance with the Athletic Department issues (transportation and event scheduling); hj Superintendent Parson noted that a customs issue has delayed the arrival of gym lighting; i) uniform availability and potential consideration of renaming of Valley Roadrunners to Dons to make it easier for uniform rotation (at Ms. Ludi"s inquiry); j) inoperable gym speakers will be repaired or replaced; k) Deanna Bustos and Sal Lopez have been named students of the month for February; and I) plaques of appreciation presented to Mr. Gold and Mr. Abeyta for their dedication to the district and the Athletic Department. 1. West Las Vegas High School Student Achievement Report. Mr. John Bustos and Mr. Thomas Trujillo, West Las Vegas High School Principal and Dean of Students, respectively, provided the Board with a student achievement report for the school, sharing: a) school-grade data from 2010 through 2014 ("C," c: "B, and "C' ); b) NWEA Spring '14 testing data (bell-curve distribution), c) factors impacting the graduation rate and strategies for improvement; d) Spring ' 14 discipline referral data (decrease in referrals); e) enrollment, master schedule, and EPSS plan; and f) joumalism class publishing newsletters for the school, with Chairman Romero suggesting a news class. Before proceeding lo Item G.4., Item C.3. was revisited to take the following formal action: 3. Athletic Update, Including Acknowledgement of Mr. Leroy Armijo for Hall of Fame Induction and Acceptance of Stu Clark Tournament Check and Donation From the Romero Law Firm, P.A. Upon the recommendation of Superintendent Parson, Mr. Abeyta moved and Ms. l.udi seconded to accept the $300 donation from the Romero Law Firm, P.A., ror use within the Athletic DepartmenL The motion carried unanimously. 4. Update on Facility Matters. Mr. Jerry Maestas, f'acilities Manager, provided an update to the Board on the following facility matters: a) Tony Serna Jr. Elementary Reroof Project - two meetings held with architect thus far, with whole north end lo ~ reroofed; b) WLV High School Gymnasium - painting and facelift being undertaken in preparation for upcoming district games; c) BasebalVSoftball Fields - weed cutting, grass mowing, and engineer fill expected this week; d) \VIN Middle School Renovation - notification, as per Hoard policy, of change order for survey sub consultant (Santa Fe Surveying Company), in tlie amount of $36,428.15; e) NM Department of Transportation Cooperative Agreement Program - letter of intent to be subm itted for proposed Head Start project, in the amount of $93, ~ISBA Board Award. Superintendent Parson presented the New ~lexico School Boards Association (NMSBA) Exemplary Award to Ms. Ludi for earning twenty or more hours of training within the program year, as presented to each Board member during the Board's January 8, 2015, regular meeting. 2

3 6. Other. At Mr. Abeyta's inquiry, Superintendent Parson noting that the Romero Property closing date is tentatively scheduled for March 9. In regards to the Maloof Property, the Owen Brothers' ex-tensions have expired and the City of Las Vegas is no longer interested in the property. The dislrict is awaiting a response from the Owen 13rothers to see if they are still interested in another extension, and another property appraisal may be necessary. H. REQUEST FOR OUT-OF-STATE Tll.\VEL BY WEST LAS VEGAS HIGH SCHOOL t:ll!:<.;tkic LADIES &'\D MS. MICHELLE ULIBARRI TO PARTICIPATE lk EXPERIENTIAL EDUCATIOl\ IN NEW YORK CITY, FEBRUARY 19-23, 2015 Upon the recommendation of Superintendent Parson, Mr. Cold moved, and Ms. Ludi seconded, to approve the request for out-of-state travel by the West Las Vegas High School Electric Ladies and Ms. Michelle Ulibarri, to participate in Experiential Education in New York City, February 29-24, 2015, as presented by Mr. Mariano Ulibarri and Ms. Michelle Ulibarri. The motion carried unanimously. I. ACCEPTANCE OF DONATION FROM BRADY INDUSTRIES OF NEW MEXICO, LLC, FOR MAINTENANCE DEPARTMENT WINTER GEAR Upon the recommendation of Superintendent Parson, Mr. Martinez moved, and Ms. Ludi seconded, to approve the donation from Brad) Industries of :-!ew Mexico, LLC, in the amount of SSOO, for Maintenance Department winter gear, as presented by Mr. Jerry Maestas, Facilities Manager. The motion carried unanimously. J. FORMAL ACTION ON 130ARO ELECTION CANVASS RESULTS This item of the agenda was covered after Item K. due to Mr. Abeyta stepping out of the room momentarily. K. DISCUSSION OF HEAD START ISSUES AND FOJl~tAL ACTION ON HEAD START MATTERS 1. REQUEST FOR OUT-OF-STATE TRAVEL BY ~IS. Ai'\NETTE MAESTAS TO PARTICIPATE IN EDUCATION MA.~AGER LEADERSHIP INSTITUTE, ~l.\rch 1-7, 2015, AT SEATTLE, WASHINGTON 2. REQUEST FOR OUT-OF-STATE TRAVEL BY MS. EVELYN LEGER ANO MS. AMY BACA TO ATTEND LEADERSHIP ACADEMY FOR TEACHER MENTORING AND COACHING, MARCH 23-27, 2015, AT LITTLE ROCK, ARKANSAS 3. USDA MEAL COUNT REPORTS 4. ENROLLMENT/ATTENDANCE REPORT Mr. Joseph Griego, I lead Start Director, provided an update on the Head Start Designation Renewal System (DSR), noting that it is unkno"'n if other entities besides the district responded to the DSR, with a determination on the DSR to be announced July 15 and no refunding application to be provided before then. There is uncertainty on the status of the program after June 30 should a determination on the DSR not be made by then (potential staff notification of termination pending grant approval, etc.). Upon the recommendation of Superintendent Parson, Mr. Martinez moved, and Mr. Gold seconded, to approve the following Head Start matters, as presented by Mr. Griego: 1) request for out-of-state travel by Ms. Annelle Maestas lo participate in Education Manager Leadership Jnslitute, March 1-7, 2015, at Seatlle, Wa.~h i ngto n; 2) request for out-of-slate travel by Ms. Evelyn Leger and Ms. Amy Baca Lo atlend Leadership Academy for Teacher Mentoring and Coaching, March 23-27, 2015, at Little Rock, Arkansas; 3) USDA Meal Counts for Decemb<?r (WIN site) and January, 2015 (WL\I and Los Kiilos sites); and 4) Enrollment/Attendance Report for January, The motion carried unanimously. 3

4 J. FORMAL ACTION ON BOARD ELECTION CANVASS RESULTS Upon the recommendation of, and as presented by, Superintendent Parson, Ms. Ludi moved, and Mr. Martinez seconded, to approve the 2015 Board Election Canvass Results. The motion carried unanimously, with Mr. Gold and Mr. Abeyta being presented plaques of appreciation for their service to the district and words of appreciation shared by each Board member, Superintenden L Parson, and Ms. t;velyn Abeyta. Before proceeding to Item 1,., Mr. Gold moved, and Mr. Martinez seconded, to conduct a brief break for refreshments at 8:17 p.m. The motion carried unanimously. Ms. Ludi moved, and Mr. Abeyta seconded, to reconvene the meeting at 8:47 p.m. The motion carried unanimously. L. FORJllAL ACTION ON NMSBA 2015 STUDENT ACHIEVEMENT AWARD Ms. Ludi moved, and Mr. Martinez seconded, to approve the nominees (a student and a staff member) for the 2015 Excellence for Student Achievement Award. The motion carried unanimously, with the names to be made public at the time the awards are presented. JI!. FORMAL ACTION ON QUALITY OF EDUCATION SURVEY QUESTIONS Upon the recommendation of Superintendent Parson, and as presented by Ms. Elaine Martinez-Conialez, Federal Programs Coordinator, Mr. Martinez moved, and Ms. Ludi seconded, to approve the Quality of Education Survey Questions. The motion carried unanimously. N. REVIEW OF POLICY ADVISORY NO EFE - COMPETITIVE FOOD SALESNENDING MACHINES Superintendent Parson presented the Board with the following Policy Advisory for review, with formal Board action to be sought at the Board's next regular meeting: 1) No EFE - Competitive Food Sales/Vending Machines. The advisory is quite restrictive, and the Board expressed concerns over the impact on revenue it will have, with the advisory being presented by the New Mexico School Boards Association to conform to federal law, rule, and guidance regulations regarding beverage and food sales in schools. O. FINANCE AND AUDIT COMMITTEE APPOINTMENTS Mr. Martinez moved, and Ms. Ludi seconded, to retain Mr. Abeyta to the Audit Committee. The motion carried, with Mr. Abeyta abstaining from voting. P. NOTIFICATION OF CES PURCHASE(S) Superintendent Parson notified the Board of the following CES purchases: 1) Chicken River 'Lectric, for WLV High School KHB200 gym lights, in the amount or $19,998; and 2) Overhead Door Co of Albuquerque, for WLV High School door repairs/new exterior hardware, in the amount of $36,757.96). Q. TECHNOLOGY BOND UPDATE Superintendent Parson provided a technology bond update, noted that an initial meeting on the matter was recently held and a phone meeting to involve Mr. Mike Boyle (E-rate consultant) and Mr. Paul Cassidy (RBC Capital Markets financial advisor) is tentatively scheduled for l'riday. A bond in the approximate amount of S550,000 is being considered, with no tax increase. The district's Technology Plan is being updated and a technology needs assessment developed. 4

R. ACCEPTA-'ICE OF ANNUAL FINANCIAL REPORT FOR FISCAL YEAR E:WED JUNE 30, 2014 Upon the recommendation of Superintendenl Parson, and as presented by Mr. Raymond Lujan, Audit Committee Chair, Mr.

5 R. ACCEPTA-'ICE OF ANNUAL FINANCIAL REPORT FOR FISCAL YEAR E:WED JUNE 30, 2014 Upon the recommendation of Superintendenl Parson, and as presented by Mr. Raymond Lujan, Audit Committee Chair, Mr. Gold moved, and Mr. Abeyta seconded, to approve the Annual Financial Report for Fiscal Year l~nd ed June 30, 2014, with the Board commending all staff for their contributions to the successful audit. The molion carried unanimously. S. Fl~ANCE COMMITTEE REPORT AND FOR.'IAL ACTION OK BUDGETARY MATTERS 1. EXPENDITURES 2. HEAD START FINA.'iCIAL TRA.'ISACTIONS 3. BUDGET ADJUSTMENT REQUESTS 4. BUDGET JOURNAL ENTRIES Ms. Ludi and Mr. Martinez provided a brief update on the f inance Committee meeting, whereby all expenditure.s, I lead Start financial transactions, budget adjustment requests, and budget journal entries were reviewed by the Finance Committee and recommended for Board approval, with no major concerns encountered. The Budget Balances and School Board Student Incentive Fund reports were provided to the Board for informational purposes. Upon the recommendation of Superintendent Parson, and as reviewed by the Finance Committee during its February 9, 2015, meeting, '.'15. Ludi moved, and Mr. Martinez seconded, to approve all expenditures; Head Start financial transactions; Budget Journal Entries (#s 106, , , 1120, 1126, , 1141, , 1154, , , 1200, 1208, 1210, 1223, and ); and the following Budget Adjustment Requests as presented ( ): a) 0044-I English Language Acquisition, increase of $1,797 (Wagon Mound Schools S.Y. initial allocation); b) 0045-D Title XIX MEDICAID 3/21 Years, decrease of S4,151 (cash decrease for year ending June 30, 20J4): c) Operational, increase of S202,708 (lo match cash ending balance at FY 14); d) Pupil Transportation, increase of $42,497 (final allocation); and 0048-M English Language Acquisition, maintenance BAR of $5,000. The motion carried, with Mr. Abeyta not voling since he momentarily stepped out of the room before lhe motion was made and action on the motion took place. T. ITEMS FOR INCLUSION AT NEXT MEETING No agenda items 1vere proposed for the Board's next regular meeting, tentatively scheduled for March 19. U. EXECUTIVE/CLOSED SESSION TO DISCUSS LIMITED PERSONNEL MATIERS (SUPERINTENDENT EVALUATION) AS PERMITIED BY SECTION l(h)(2) OF THE OPEN MEETINGS ACT, NMSA 1978 Mr. Gold moved, and Ms. Ludi seconded, to retire into executive/closed session at 9:44 p.m., to discuss limited personnel matters (Superintendent evaluation), as permitted by Section l(h)(2) of the Open Meetings Act, NMSA Board roll call: Gary Gold, yes: MaJVin Martinez, yes; Christine Ludi, ~-es; Henry Abeyta. yes: and David Romero, yes. The motion carried unanimously. V. RETURN TO PUBLIC SESSION AND TAKE FO~IAL ACTION, IF ANY, REGARDING THE ~lo\tters SPECIFIED IN ITEM U. OF THIS AGENDA AND DISCUSSED BY THE BOARD AND SUPERINTENDENT IN EXECUTIVE SESSION Mr. Gold moved, and Mr. Martinez seconded, to reconvene back into open session from executive/closed session at 11 :04 p.m., after discussing limited personnel matters (Superintendent evaluation), as permitted by Section l(h)(2) of the Open Meetings Act, NMSA 1978, with no action being taken during executive session. The motion carried unanimously. 5

6 Chairman Romero noted for lhe record that only those matters specified in the molion for closure of the meeting were discussed by the Board in executive session; that no other matters were discussed by the Board. W. ADJOUR:-V~1E ll't With no other business to come before the Board of Education, Mr. Martinez moved, and Mr. Abeyla seconded, to adjourn the meeting. The meeting adjourned at 11 :05 p.m. David Romero, Board Chairman (SEAL) 6

MINUTES WEST L'\S VEGAS BOARD OF EDUCATION REGUL.\R BOARD MEETING JANUARY 8, 2015

$MINUTES WEST L'\S VEGAS BOARD OF EDUCATION REGUL.\R BOARD MEETING JANUARY 8, 2015$ MINUTES WEST L'\S VEGAS BOARD OF EDUCATION REGUL.\R BOARD MEETING JANUARY 8, 2015 A. CALL TO ORDER Official minutes of the regular meeting of the West Las Vegas Board oi Education, held January 8, 2015,