DRAFT. MEDIA ARTS COLLABORATIVE CHARTER SCHOOL GOVERNING COUNCIL MINUTES May 8 th, :30pm 4401 Central Ave NE Building #2 Albuquerque, NM 87108

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1 MEDIA ARTS COLLABORATIVE CHARTER SCHOOL GOVERNING COUNCIL MINUTES May 8 th, :30pm 4401 Central Ave NE Building #2 Albuquerque, NM Quorum Call a. Michael called the meeting to order at 7:35pm b. Board Member Quorum Call i. Michael Trujillo Present ii. Ted Cloak Present iii. Steve Eiland Present iv. James Gale Present v. Miles Tokunow Present vi. Carolyn Carlson Absent vii. Malinda Menke Present viii. Trish Meyer Present ix. Marvin Gladstone - Absent x. A quorum is present c. Staff Present: Jonathan Dooley, Patrick Kelly and Anthony Conforti d. Foundation Members Present: None e. PAC Members Present: None f. Public Present: Karen Woerner, PED Charter School Division 2. Approval of Agenda a. Ted made a motion to approve the agenda b. Trish seconded c. There was no discussion d. Roll Call Vote Ted Cloak AYE ; Malinda Menke AYE ; Jim Gale AYE ; Miles Tokunow AYE ; Trish Meyer AYE ; Steve Eiland Abstain e. Motion Passed 5-0 with 1 Abstention 3. Approval of Minutes a. Jim made a motion to approve the April 10 th minutes b. Malinda seconded c. There was no discussion d. Roll Call Vote Ted Cloak AYE ; Malinda Menke AYE ; Jim Gale AYE ; Miles Tokunow AYE ; Trish Meyer AYE ; Steve Eiland Abstain e. Motion Passed 5-0 with 1 Abstention 4. Committee of the Whole a. None 5. Public Comment 82

2 a. No comments were made b. Public Input for Budget i. No comments were made 6. Reports a. Principal Report i. Student Enrollment 1. Currently 227 students with an attendance rate of 99% 2. We have waiting lists for next year in middle school and 9 th & 12 th grades ii. Positions Needed for Full Time High School Math 2. Algebra I Summer School a. In person, everyday 3. High School Science a. Rachel Benner is leaving due to her husband getting a job in Ireland b. She has been here for 6 years 4. High School Counselor a. Alicia Faulds will be moving into the Student Intervention Specialist position 5. Social Worker iii. Comprehensive Support & Improvement Grant schools will share $15 million over the next 3 years 2. Meeting with PED regarding the parameters in application should happen soon iv. Classroom Observations & Discipline Referrals Update 1. Jonathan showed graphs on his observations and the 4 domains that he evaluates a. He described the details of each of the domains 2. Jonathan showed a graph on the discipline referrals a. Graph compared fall to spring b. Top referrals are defiance, disruptions & ditching v. Pennies for Patients and Community Outreach 1. Pennies for Patients fundraiser raised over $1500 a. Mr. Edington and Mrs. Strader s advisories won a lunch from Olive Garden 2. Middle School Houses have been cleaning up the bosque the last few Fridays vi. Student Showcase Gala 1. Thank you s to Alicia Faulds, Allie Coleman and Stephanie Molina for all their work and help vii. PARCC and SAT Test 1. We had 100% participation in the PARCC 83

3 a. One student was excused from test due to medical reasons and one student opted out 2. SAT School Day Test a. 85% of our students took the test compared to 35% before it was offered at MACCS b. Average score was 1010 viii. Freshman Summer Boot Camp 1. Will be held for one week starting July 30 th 2. Planning for it will occur during our professional development at the end of the school year ix. Principals Pursuing Excellence and ELL Training 1. Jonathan is waiting the results of the interview a. He had to describe a professional success and failure 2. Jonathan described his recent training and showed a slide that detailed our ELL program x. Special Education Department meeting 1. Held at Newton s Cradle on April 20 th a. Ms. Mares is going to be the new department head for SY Jonathan showed a chart they used to help organize the department (Lencioni s Five Dysfunctions of a Team) xi. SREB Visit for HSTW Grant 1. SREB likes our focus on math and project based learning 2. Expanding our advisory program and student application process xii. Middle School Field Trip 1. Mr. Dolce organized field trip to Santa Fe for the whole middle school to visit NM History museum and Art museum 2. Some student lost their privilege to go due to behavior referrals xiii. Candidate Forum 1. Students facilitated and live streams a candidate forum in our TV studio 2. Students were very professional and the event was a huge success xiv. Presentations of Learning 1. A big thank you to Mrs. Vierra for organizing them again 2. Looking at possibly redesigning them to include more media for next year xv. Upcoming Events 1. MACCS has submitted a grant application for a truancy coach again next year 84

4 2. Graduation is at the African American Performing Arts Center at 2pm on May 20 th 3. We are looking at getting a Maker Space next year through an Air Force Research Lab project 4. Jonathan will attend the High Schools That Work Conference in July b. Financial Report i. Pat reported on the finances for April Discussed various funds and their balances a. Approximately $210K of deposits and $224K of expenses 2. Reviewed the disbursements and deposits for the month a. Mike asked for clarification on a few disbursements and inquired as to where we were with our legal budget due to the renewal appeal i. Pat stated that the expenses have come way down and we are still within our adjusted budget ii. Presentation of Budget Adjustment Requests (BARs) 1. Student Government Increase 2. Teacher Recruitment Initial Budget 3. Dual Credit Instructional Materials Increase 4. Truancy Grant Decrease 5. McCune Grant Carryover Decrease 6. Food Services Decrease 7. Operational Maintenance 8. HB-33 Bond Carryover Decrease 9. SB-9 Bond Carryover Decrease 10. SB-9 State Match Initial Budget iii Budget Presentation 1. Pat presented the budget and salary schedule for the school year and discussion/questions followed 2. Pat discussed how enrollment dictates SEG Funding a. Pat showed enrollment and revenue trends b. How this factors into our funding was shown and discussed. 3. Pat compared projected SEG revenue for next year to this year s final revenue amounts a. $206,687 increase 4. Pat discussed changes for the school year a. Possible addition of Student Intervention Specialist 85

5 b. 2 staff members changing license levels c. Purchasing prep period for some 9 th grade teachers i. To reduce freshman class sizes d. Increase to health insurance premiums e. 2.50% Raise for staff members f. 1.84% increase to unit value 5. Pat discussed the expenditure line items for next year s budget a. Salaries and Benefits (74% of Budget) b. Facilities (15%) c. Contracted Services (8%) d. Supplies and Other Costs (3%) 6. Pat presented the Salary Schedule a. License level minimums have been increased to statutory requirements b. 2.50% Raise to the salary schedule iv. Approval of Financial Report 1. Miles moved to approve the presented April 2018 financial report 2. Ted seconded the motion 3. There was no discussion 4. Roll Call Vote Ted Cloak AYE ; Malinda Menke AYE ; Jim Gale AYE ; Miles Tokunow AYE ; Trish Meyer AYE ; Steve 5. Motion Passed 5-0 with 1 Abstention c. Media Coordinator Report i. This is the season of submitting awards and receiving awards 1. 8 Entries into the Experiments and Cinema film festival a. 4 out of 8 will be shown 2. 5 Entries into the Breaking Good contest a. Took 2 nd place this year 3. Experiments in Cinema Youth Program a. Four of our students films are being shown 4. Youth Film Challenge a. Zack Ifverson s film made the final list and is currently in 3 rd place 5. We are currently submitting entries to the Currents Film Festival this summer 6. Starting to gather the entries for the Rocky Mountain Film Festival a. May have the most entries we have ever entered ii. Mr. Barrow is wrapping up McCune Grant with Amy Biehl iii. Mr. Dolce s class facilitated a forum for candidates running for an office 86

6 1. Not a political talk or debate, it is focusing on government 2. 7 candidates in all participated a. Michelle Lujan Grisham, Janice Arnold Jones, Brian Colon, Michelle Garcia-Holmes, Jeff Apodaca, Damon Martinez and Deb Armstrong 3. Streamed online CORAL community watched a. 1 hour long 4. Crew that did the streaming was almost perfect 5. Mike mentioned that Michelle Lujan tweeted about the forum iv. Presentations of Learning 1. Quality was increased, considerable decreased in stress by the students v. Travel Channel Project 1. Van Anne Moore one woman show of great women of NM 2. May use some of our footage vi. Sheriff of Silverton wants to possibly use our studio for film crewing workshops 7. Action Items a. BAR Approval i. Ted made a motion to approve the ten presented BARs ii. Miles seconded the motion iii. There was no discussion b Salary Schedule Approval i. Ted made a motion to approve the Salary Schedule ii. Malinda seconded the motion iii. There was no discussion c School Budget Approval i. Ted made a motion to approve the School Budget ii. Miles seconded the motion iii. There was no discussion 87

7 d IDEA-B Application Approval i. Miles made a motion to table the application approval ii. Jim seconded the motion iii. Motion was tabled due to the PED not releasing the application as of this meeting 8. Old Business a. There was discussion regarding next steps for the principal evaluation committee i. Mike, Jim and Malinda are on that committee ii. Evaluation needs to be completed by the end of June iii. Steve Eiland may join the committee 1. It was mentioned that no more than 4 can be on the committee so that a quorum is not established b. Public Access TV Committee i. Mike mentioned that the RFP deadline was moved to sometime in May. Mike Trujillo, Steve Eiland, Marvin Gladstone, Jonathan Dooley and Anthony Conforti will make up the committee. 9. New Business a. Trish mentioned that the financial report may be easier to read if Pat eliminated the decimal (cents). Pat will make the adjustment to the next report 10. Adjournment a. Ted moved to adjourn the meeting b. Malinda seconded the motion c. There was no discussion d. Roll Call Vote Ted Cloak AYE ; Malinda Menke AYE ; Jim Gale AYE ; Miles Tokunow AYE ; Trish Meyer AYE ; Steve Eiland Abstain e. Motion Passed 5-0 with 1 Abstention f. Meeting adjourned at 9:18pm 88