HIDALGO COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR MEETING October 12, 2011 at 4:00 P.M.

Size: px

Start display at page:

Download "HIDALGO COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR MEETING October 12, 2011 at 4:00 P.M."

Pauline Dixon
5 years ago
Views:

1 HIDALGO COUNTY BOARD OF COUNTY COMMISSIONERS REGULAR MEETING at 4:00 P.M. BE IT REMEMBERED that the Hidalgo County Board of County Commissioners met in regular session on at the hour of 4:00 p.m., at the Animas Community Center, 21 Maverick Road, Animas, New Mexico, for the purpose of business and personnel matters to come properly before the Board. BOARD MEMBERS: Chairperson Richard A. Chaires, Present Commissioner Eddy H. Kerr, Present Commissioner Darr R. Shannon, Present STAFF, ELECTED OFFICIALS, AND OTHERS PRESENT: John Salazar, County Manager; Tisha Green, Assistant County Manager; Carrie Strain, Chief Clerk; Richard Gomez, Jail Administrator; Jody Hatch, County Assessor; Saturnino Madero, County Sheriff, Dave Justice, Undersheriff; Clarence Rudiger, Road Supervisor; Allen Smith, County Attorney; Judy Keeler, PLAC; Jennifer Medina, Diamond A Ranch; Mary Moore, Jack Lasher, and Ken Eddington. CALL TO ORDER: Commissioner Chaires called the meeting to order. APPROVAL OF MINUTES AND AGENDA Commissioner Shannon moved to approve the agenda and minutes for the work session held on September 13, 2011, the regular meeting held on September 14, 2011, and the special meeting held on September 21, Commissioner Kerr seconded the motion. Motion carried unanimously. The agenda and the minutes presented were approved. GUESTS PLAC (Public Land Advisory Committee): Judy Keeler reported to the Board that she was asked to write a resolution on behalf of the County on the preferred site for the FOB (Forward Operating Base) and present a copy to the PLAC members for review. She suggested that a copy of the Land Use Plan for Natural Resources be sent to the Border Patrol when the resolution is approved. Discover Hidalgo Day: Commissioner Kerr gave a brief update on the events that will be taking place on Saturday, October 15 at North Park during Discover Hidalgo Day. AGREEMENTS, RESOLUTIONS & CONTRACTS MOU/Providing For Economic Development: The County Manager informed the Board that this is a regional MOU between Catron, Grant, Luna and Hidalgo Counties to plan and support regional economic development opportunities and projects. This will provide an orderly process to facilitate economic, educational and general community development in the four county regions. Commissioner Kerr moved to approve the Page 1 of 6

2 Memorandum of Understanding, Providing for Economic Development. Commissioner Shannon stated that she was not pleased with their first annual report, which has nothing to do with Commissioner Kerr s endeavor but knowing that he is willing to speak for our County, she The Memorandum of Understanding, Providing for Economic Development between Catron, Grant, Luna & Hidalgo Counties was approved. NMDOT Cooperative Agreement NO. SB7730/School Bus Route: The County Manager stated that this agreement between the NMDOT (NM Department of Transportation) and Hidalgo County is for the design, pavement rehabilitation, improvements, and to blade and shape school bus route, county road C001. He also mentioned that the NMDOT proportional share shall be $73,660, which is 75%, and the County s share shall be $24,553, which is 25% for a total estimated cost of $98,213 for the project. Commissioner Shannon moved to approve the NMDOT Cooperative Agreement No. SB7730. Commissioner Kerr The NMDOT Cooperative Agreement No. SB7730 School Bus Route was approved. NMDOT Cooperative Agreement No. CAP112(402)/CAP Project: The County Manager stated that this agreement between the NMDOT (NM Department of Transportation) and Hidalgo County is for the design, pavement rehabilitation, improvements, and to blade and shape county road C001. He also mentioned that the NMDOT proportional share shall be $99,263, which is 75%, and the County s share shall be $33,088, which is 25% for a total estimated cost of $132,351 for the project. Commissioner Kerr moved to approve the NMDOT Cooperative Agreement No. CAP112(402). Commissioner Shannon seconded the motion. Motion carried unanimously. The NMDOT Cooperative Agreement No. CAP112(402) CAP Project was approved. Resolution /Designation of Polling Places: Commissioner Shannon moved to approve Resolution that designates the polling places for the 2012 Primary and General Elections. Commissioner Kerr seconded the motion. Motion carried unanimously. Resolution /Community Liaison Funding: TCA/Community Liaison received a $2,500 grant from Gila Regional Medical Center last fiscal year, which was not originally budgeted as an expenditure; therefore, the expenditure budget will increase from $4,481,044 to $4,483,544. Commissioner Kerr moved to approve Resolution for a budget increase of $2,500. Commissioner Shannon seconded the motion. Motion carried unanimously. NMDOT Project Agreement 12EE05044/Enforcement and Education: The Sheriff s department received a state grant to be used for education and enforcement with traffic safety that will lower the drinking of minors by 10%. It will also be used for enforcement overtime for deputies, commodities, education, training, and program administration. Commissioner Kerr moved to approve NMDOT Project Agreement 12EE Commissioner Shannon Resolution /NMDOT Enforcement and Education Grant Increase: Commissioner Shannon moved to approve Resolution , NMDOT Enforcement and Education Grant increase in the amount of $1,801. Commissioner Kerr seconded the motion. Motion carried unanimously. Page 2 of 6

3 Hidalgo County Safe Border FY 2012 Budget Increase: Undersheriff Dave Justice informed the Board of the 2012 Safe Border Sub Grant Agreement for the amount of $140,000 which will be terminated on June 30, Commissioner Kerr moved to approve Hidalgo County Safe Border 2012 Sub Grant Agreement. Commissioner Shannon Resolution /Safe Border FY 2012 Budget Increase: Commissioner Shannon moved to approve Resolution , Safe Border 2012 budget increase in the amount of $15,900. Commissioner Kerr seconded the motion. Motion carried unanimously. Resolution /FOB Resolution: Commissioner Kerr moved to approve Resolution , asserting the preferred site for the proposed FOB (Forward Operating Base) to be built in Hidalgo County. Commissioner Shannon USDA Cooperative Law Enforcement Annual Operating Plan & Financial Plan: Commissioner Shannon moved to approve the 2012 Annual Operating and Financial Plan for $16,000 for forest service overtime, which consists of training for fire investigations, an ATV, and safety equipment. Commissioner Kerr Resolution /Forest Service Budget Increase: Hidalgo County Sheriff s Department received a Forest Service Grant of $16,000 and only $8,500 was budgeted. The Sheriff is requesting permission to increase the Forest Service budget by $7,500 to reflect the actual amount of $16,000 awarded to Hidalgo County. Commissioner Kerr moved to approve Resolution , Forest Service budget increase for the amount of $7,500. Commissioner Shannon seconded the motion. Motion carried unanimously. New Mexico State Library Contract: The County Manager informed the Board that $1,000 will be given to the state library s fiscal office, which will permit the citizens of the community to utilize the materials in the bookmobile collection during the regularly scheduled stops in the community. Commissioner Shannon moved to approve the New Mexico State Library contract for the amount of $1,000. Commissioner Kerr Statement of Agreement Between Hidalgo County and Hidalgo Medical Services: The County Manager informed the Board that Hidalgo County is the owner of the property located at 532 DeMoss St., Lordsburg. Hidalgo Medical Services leases this property for a period of 25 years, which will expire on October 11, The new Senior Center is going to be built on this leased property and Hidalgo County is in full agreement of the proposed improvements, as part of the Health Resources and Services Administration Capital Development Grant Program. Commissioner Kerr moved to approve the Statement of Agreement between Hidalgo County and Hidalgo Medical Services. Commissioner Shannon Letter of Understanding between CHC and Hidalgo County EMS.: The County Manager informed the Board that Hidalgo County EMS agrees to provide emergency transportation and medical services for inmates and detainees at the Hidalgo County Detention Center. CHC (Correctional Healthcare Companies) will reimburse Hidalgo County EMS for their services. Commissioner Shannon moved to approve the Letter of Page 3 of 6

4 Understanding between CHC and Hidalgo County EMS. Commissioner Kerr seconded the motion. Motion carried unanimously. MISCELLANEOUS Spectrum Lease Extension Consideration: Tisha Green informed the Board that the rental agreement with Spectrum Imaging Systems is up for renewal. Currently Spectrum is receiving $770 for 36 months on six copy machines. Ms. Green received a renewal option from Spectrum on possibly getting a seventh copy machine, which will be colored for the manager s office. The new renewal agreement will be $725 for 36 months on seven copy machines. Commissioner Kerr moved to approve the Spectrum Lease agreement for $725 for 36 months on seven copy machines, one being colored. Commissioner Shannon Detention Center Update/Business: The Jail Administrator informed the Board that he has not heard from NCA Architect John Layman on the shower issues at the detention center. He stated that the changes that needed to be done to the fencing should be complete within a week, and all the IT equipment has been ordered and he is just waiting on the shipment. Mr. Gomez also mentioned that the detention center has already received medical supplies and CHC (Correctional Healthcare Companies) is ready to begin medical care on November 1. Audit Update: The County Manager informed the Board of the requirements for contracting and conducting audits of agencies. According to the Office of the State Auditor, there were no discrepancies found in the financial and compliance report. Permission for Out of State TravelManager s Office: The County Manager requested the Board s approval to send payroll clerk, Miriam Jacquez, to Tucson on November 29 to a oneday seminar on Payroll Law. Commissioner Shannon moved to approve permission for out of state travel for the payroll clerk. Commissioner Kerr seconded the motion. Motion carried unanimously. ROUNDTABLE DISCUSSION Commissioner Kerr spoke about the recent NMAC meeting held in Deming. He reported on a list of resolutions with the highest number of votes that were recommended for Chairperson Chaires mentioned that Hidalgo Medical Services agreed to put a clinic in Rodeo sometime in the near future. Judy Keeler gave an update on endangered species in the County. The County Manager informed the Board of a leadership retreat for county and state government to enhance communication, which will be on November 1 from 10:00 a.m. to 2:00 p.m. with lunch provided. He also mentioned that a meeting will be held on October 17 with the department heads to discuss the policy procedure. Energy EfficiencyCommunity Outreach: Tisha Green provided pamphlets with information on energy efficiency. Page 4 of 6

5 INDIGENT Indigent Hospital Claims: The County Manager presented the indigent hospital claims for the month of October Commissioner Kerr moved to approve the three indigent hospital claims recommended for payment totaling $3,111.57, and one denied due to exceeding income. Commissioner Shannon APPROVED DENIED PENDING TOTAL Gila Regional Medical Center $3, Mimbres Memorial Hospital $ Memorial Medical Center $ Hidalgo County Ambulance $ University Medical Center $ Mountain View $ Med Evac $ i. Indigent Burial: Commissioner Kerr moved to approve the indigent burial request for $600. Commissioner Shannon seconded the motion. Motion carried unanimously. EXECUTIVE SESSION Commissioner Shannon moved to go into executive session for the purpose of discussing personnel pursuant to NMSA 1978 Section 10151H(2). Commissioner Kerr seconded the motion. Roll Call vote: Chairperson Chaires Aye Commissioner Shannon Aye Commissioner Kerr Aye MOVED, SECONDED, AND CARRIED UNANIMOUSLY TO GO INTO EXECUTIVE SESSION AT 5:12 P.M. RECONVENE Commissioner Shannon moved to return to open session and affirmatively stated that only those matters for which the meeting was closed were discussed in executive session. Commissioner Kerr seconded the motion. Roll call vote: Chairperson Chaires Aye Commissioner Shannon Aye Commissioner Kerr Aye MOVED, SECONDED, AND CARRIED UNANIMOUSLY TO RECONVENE AT 5:34 P.M. Action Taken: Chairperson Chaires stated that the items that were discussed pursuant to NMSA 1978 Section 10151H (2) on the decision made with the sheriff s department has been reaffirmed. Page 5 of 6

6 PAYROLL & BILLS Commissioner Kerr moved to approve the payment of bills and payroll. Commissioner Shannon ADJOURNMENT There being no further business before the Board, Commissioner Kerr moved to adjourn. Commissioner Shannon The meeting adjourned at 5:35 p.m. ATTEST: s/carrie Strain, Chief Deputy Carmen Acosta, County Clerk Nov. 9, 2011 APPROVED: HIDALGO COUNTY BOARD OF COUNTY COMMISSIONERS s/richard A. Chaires Richard A. Chaires, Chairperson s/darr R. Shannon Darr R. Shannon, Member s/eddy H. Kerr Eddy H. Kerr, Member Page 6 of 6

MINUTES REGULAR MEETINGS HIDALGO COUNTY BOARD OF COUNTY COMMISSIONERS. August 10, 2016 at 9:00 A.M.

MINUTES REGULAR MEETINGS HIDALGO COUNTY BOARD OF COUNTY COMMISSIONERS August 10, 2016 at 9:00 A.M. BE IT REMEMBERED that the Hidalgo County Board of County Commissioners met in regular session on August