Snowshoe gun club Board of Directors regular meeting minutes. Feb. 9 th 2017

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1 Snowshoe gun club Board of Directors regular meeting minutes Feb. 9 th 2017 Attendance: Pres. Seymour, VP Meyer, Treas., Aleckson, Sec., Trujillo, Dir., Rogers, Dir., Hopkins, Dir., Goldstein. Members and others: Mike Mathews, Phil Nash Atty, Don Feldmen, Jamie Hoogenboom, Well armed Women. Bob Bird Review and approval / amendment of agenda: approved with one item to #4 (WAW) Items scheduled for consideration. 1. Phil Nash and guest talked about trauma training for club members. Phil Nash will advise board about future dates for training. 2. The Board voted unanimously to add the word not to the LEO section of the clubs PP&Rs. It will now state that LEOs will not incur range fees after purchasing a 3 key program. 3. Don F. will contact Bob Bird and ask him to provide promotion for Wayne A. Ross visit in March. (KSRM) radio 4. Better distribution of volunteers for Spring jobs. Dave H. will send list to J. Trujillo for further work. B. Seymour will contact K. Mc Cafferty to see if see still wants the job of coordinating jobs to workers. 5. Commercial use. All sides of the issue were expressed. Phil Nash will be looking into rulings which define the meaning of a social club as it relates to the SSGC. He will also be looking into how commercial use will affect our 501C (3) status. Further discussion will continue at a later meeting after the Board hears Phil s report. 1. The new Kachemak Bay chapter of Well armed Women presented a request to the Board for range and training building use. The Board voted unanimously to allow such use as scheduling permits.

2 Snowshoe gun club Board of directors regular meeting agenda March 9 th 2017 Attendance: all board members present EXCEPT Sec. Jim T and VP Steve M. Non board members present included, Phil Nash, Don Feldmen, and Mike Mathews. Review and approval/ amendment of agenda: Done with no additional items. Items scheduled for consideration: 1. IRS and State filings, Darrell is working on the taxes. Mike will look into the state filing. 2. Canadian firearms license training: Postponed 3. Free memberships in exchange for work/ notification to the Board: The Board is not in the habit of giving out free memberships. It is not a policy of the club. Stuart has had several calls about this from the public. 4. Trauma training: Phil Nash is still working on a date for the class. 5. The board did not go into Executive Session but did hear about Phil Nash s research into social clubs, 501c7, and tax status. As a result of the research and subsequent discussion it was determined that a special meeting be held with the clubs CPA present. The meeting should take place ASAP. None

3 Meeting minutes Snowshoe Gun Club Special Board of Directors Meeting March 30 th :00 Board member attendance: All BUT Sec. Jim Trujullo and VP Steve Meyer Other attendees: Elaina Spraker from Women on target, JR Dailey EA, and Mike Mathews Review and approval/ amendment of agenda: Approved as is with no additions. Items scheduled for consideration: 1. Implications of commercial activities at Snowshoe Gun Club. Taxable and other. JR Dailey made his presentation, which focused on answering The tax questions we had asked him via . He explained among other things, how the safe harbor clause works and how our club is well below the safe harbor limits. He went on to advise us to keep more thorough records regarding percentages of members v non members who participate in events such as clays and Ruger Challenge. JR will be doing more research on Corporate sponsorship and getting back to us via Darrell. Elaina Spraker expressed her concern over commercial use of the club. A copy of JR s report will be attached to the minutes on file at the club. The meeting ended about 18:30

4 Snowshoe gun club Board of Director regular meeting minutes Date 13 April 2017 time 5:30 PM 1. Attendance: All Board Members were present. Non-Board member attendees included: Mike Mathews, Bradley Walters and his parents, Chris Kaiser and his girlfriend Maureen. 2. Review and approval/amendment of agenda: Approved with three additions. 3. Items scheduled for consideration: A. Bradley Walters made his Caring for the Kenai presentation regarding lead remediation. Board members asked several questions after his presentation was done. Bradley requisted an answer regarding his proposal before his CFK presentation on the 20 th of April. A printed copy of his presentation will be attached to the paper copy of the minutes on file. b. Dave H. brought up the need for cost of defense/liability insurance for all board member. Bob S. made a motion for the club to buy the insurance. Darrell A. Seconded the motion. The vote was unanimous to buy the insurance. c. The club decided not to keep Darrell s ATV. He may take it home. d. Darrell A. proposed a new application form to deal with the issue of proposed commercial use. Bob S. seconded the motion and the vote to approve the new form was unanimous. Perspective users will now have to file out a form from our website and it will then be subject to review by the Board who will approve or deny all applications. The form will include a requirement that all perspective vendors must abide by a clause which states that 75% of all people attending said event must be Snowshoe Gun Club members. Further, the range bay rental fee for commercial use will be raised from $ to $ per day. Darrell A. and Dave H. will finalize the form and present it to the board at the next meeting Chris Kaiser from the Kenai Lions club spoke to the Board regarding a new program the Lions approved just that very day. Chris was advised to come up with a more detailed of what The Lions are proposing and what they might want to do at our range. He was given Mike s phone #. so he can call when he wants to be put on the agenda again. 2. The Board chose not to take any further action on Bradley Walter s Caring for the Kenai presentation. Someone will call him. 3. Bob S. said he had filed the biennial non-profit reporting form with the State of Alaska. The meeting ended at 7:30PM

5 Snowshoe gun Club Board of Directors regular meeting minutes Date: 11 May 2017 start time 5:30PM Attendance: All Board Members were present. Club Members present included Mike Mathews, Phil Nash, JR Dailey, and Katie Mc Cafferty. Review and approval/amendment of agenda : Approved with four additional items. Items scheduled for consideration: 1. JR Daileys tax talk: Jr explained his research into how to handle Corporate sponsors in the future. He also gave the Board a review of the just filed IRS form 990. A copy of both the corporate sponsor letter, and a statement of revenue and expense will be attached to the printed copy of these minutes on file in the training building. 2. New range use request form: The proposed form was discussed, and several small changes were discussed. Dave will be putting the form on the club s website for prospective users to fill out. 3. Religion: The word Religion will be added to the Club s non-discrimination clause. 4. To-do list: Working on it. 5. SGC Educational committee: Dave spoke of the unique sponsorship of Women on Target and the need for a committee to facilitate an exchange of information and financial records between us and WOT for reporting purposes. Dave also mentioned that he has spoken with Elaina Spraker about this. Dave made a motion to establish an Educational committee, Bob S. seconded the motion. A vote was taken and the motion passed unanimously. 1. Bob S. mentioned liability insurance has been quoted and will be obtained for the Board. 2. Caring for the Kenai contestant Bradley Walters called Bob the night before CFK, and asked what the club planned to do about his prior proposal, RE: lead at the range. Bob told Bradley that the club does not have a lead problem, and the board would take no further action on his proposal. 3. Bob S. mentioned that Steel Challenge will now be open to all center fire handgun calibers. 4. Dave H. mentioned that the ATA shoot was well attended. The meeting ended at 7:00PM

6 Snowshoe Gun club Board of Directors regular monthly meeting minutes June 8, 2017 Meeting started 5:30PM: Attendance: L. Rogers, S. Meyer, D. Alleckson, B. Seymour, D. Hopkins and M. Mathews Review and approval / amendment of agenda: Approved with three additions. Items for consideration: 17 June 2017 is clean up day. Overall the range is in good shape, Scholastic Clays will clean up at the shotgun range, some pistol bays, and the 200M range will need some special attention. Some of the cleaning will have to work around scheduled shoots as well as it can be set up. A wood splitter will be present, so we may get some fire wood stacked. 1. Bob S. talked about the dirt work going on at pistol bays 4 and 5. The center berm is gone, and the area is being leveled. The board discussed adding gravel to the road by pistol bay 10 where it gets soft every Spring. 2. Darrell A. mentioned that the first black powder shoot is tentatively scheduled for 25 June There was a general discussion of a scheduling conflict last Sunday between W.O.T., Scholastic clays and hunter safety. The board will try to insure that no further conflicts occur in the future. The meeting ended at 6:30PM

7 Snowshoe Gun Club Board of Directors regular meeting agenda. Date: 13 July 2017 start time 17:20 Attendance: all Board members except Steve Meyer. Non Board members were Mike Mathews, Mike Croft, Katie Mc Cafferty and Bryan and Jamie Hogganboom. Review and approval / Amendment of agenda: approved with 4 additions. Items scheduled for review: A. Clays range material approval SGC clays committee. Dave is looking at getting a prepaid card system to expedite paying for and accounting for all birds thrown at the clays range. He says the system will cost around $ He will get a final proposal and present it to the Board. B. Security system upgrade. Dave presented info for a new security system to replace the old broken system. Estimated cost is $ Stuart G. made a motion to approve the money for the system. Bob S. seconded the motion. The vote was unanimous to approve the money. C. Jay Sjogren crime discussion. Jay was unable to attend. He had told Darrell A. that hunting trophies, anters, ect. Were now being stolen in the area. 1. Bob S. ran into a guy shooting a.22 at the Black powder range. The guy claimed none of the signage clearly stated NO.22s. Bob told him No modern firearms at the black powder range 2. The gravel at the rifle rage will be used to cap the berms at 300,400, and 500 yds. To prevent softness that occurs during breakup. 3. The concrete slab at pistol bay 4/5 will be poured in preparation for the new building. 4. Bryan and Jamie Hoganboom spoke to the Board about holding a commercial CCW class at SGC. They were told about recent changes to the clubs commercial use policies including, $ bay rental fee, 75% member requirement and the the new commercial use application form. They will fill out a form if they wish to proceed. A copy of Point Blanks brochure will be attached to the copy on file. The meeting ended at 18:30

8 Snowshoe Gun Club Board of Directors regular meeting minutes Date: 12 October 2017 start 17:30 Attendance: Board Members, Bob S., Steve M., Larry R., Stuart G., Darrell A. and Dave H. Non-Board members were Mike M. and Atty. Phil N. Review and approval/ Amendment of agenda: Order of scheduled items switched. KPB tax exemption now first. Three additional items were discussed. Items scheduled for consideration: 1. Phil Nash advised the Board that due to a wording change land purchased in the future by the Club may be subject to property tax and not fall in under the Club s old exemption. A copy of Phil s printout will be attached to these minutes on file at the training building. 2. Stuart G. commented on the amount of material the Fish and Game has left in the training building. Noting that it is often in the way. Steve M. said he would talk with them about resolving the issue. 1. Darrell A heard from several people that AK. Wildlife Troopers were shooting across the road at pistol bay #11. None of the witnesses got names or vehicle license plate numbers, and Darrell did not personally witness the event. Steve M. will talk with the troopers about this event. 2. The Board choose to continue the purchase of the property that we had made an offer on. The owners countered at $87, Bob S. will also ask for an extension of the closing date. 3. It was also mentioned that septic system pumping costs must be factored into future yearly budgets. Meeting ended at 18:30

STANDARD OPERATING PROCEDURES SNOWSHOE GUN CLUB, INC. SHOTGUN DRIVE KENAI, ALASKA Rev. 12/17

STANDARD OPERATING PROCEDURES SNOWSHOE GUN CLUB, INC. SHOTGUN DRIVE KENAI, ALASKA 99611 2 Page Left Intentional Blank 3 TABLE OF CONTENTS CHAPTER 1: Preamble: History and Description... 5 CHAPTER 2: Administrative