INDEPENDENT SCHOOL DISTRICT 152. School Board Meeting Probstfield Center for Education Board Room th Street South Moorhead, Minnesota

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1 INDEPENDENT SCHOOL DISTRICT 152 School Board Meeting Probstfield Center for Education Board Room th Street South Moorhead, Minnesota April 9, :00 PM MISSION STATEMENT: To develop the maximum potential of every learner to thrive in a changing world. ATTENDANCE: Mark Altenburg Scott Steffes Cassidy Bjorklund Bill Tomhave Melissa Burgard Matt Valan Kara Gloe Brandon M. Lunak 1. CALL TO ORDER A. Call to Order and Roll Call B. Pledge of Allegiance AGENDA C. Preview of Agenda - Brandon M. Lunak, Interim Superintendent D. Approval of Meeting Agenda Moved by: Seconded by: Comments: E. We Are Proud This is the time during the meeting to recognize outstanding achievements of students, staff and community members. After an honoree's name has been read they will accept their certificate(s) and a photo will be taken. We Are Proud of Moorhead High School weightlifting team members who qualified for the 2018 Minnesota High School State Weightlifting Championship on March 10. The Moorhead Varsity team (based on age) placed first in Minnesota. In Varsity, Olivia Carlson placed sixth in the 58 kilo weight class, Lexi Thomas placed fifth in 1

2 the 58 kilo weight class, Shane Spencer placed third in the 90 kilo weight class, Dominique Charley placed third in the 90+ kilo weight class, Tristan Duerr placed third in the 105+ kilo weight class, Fabi Perez placed second in the 53 kilo weight class, Denise Charley placed second in the 90+ kilo weight class, Chrisanto D Agostino placed second in the 94 kilo weight class, Ali Younis placed second in the 105 kilo weight class, Jameson Cozad placed second in the 105+ kilo weight class, and Hailey Sonnenberg placed first in the 69 kilo weight class. In Junior Varsity, Jordan Nichols placed fourth in the 58 kilo weight class, Zoe Stein placed fourth in the 63 kilo weight class, Cristian Vega placed fourth in the 95 kilo weight class, Jack Newcomb placed third in the 85 kilo weight class, and Claire Atchison placed second in the 75 kilo weight class. Weightlifting coaches are Cory Herrmann, John Lubitz, Heather Hvezda and Kristen Kleven. We Are Proud of Horizon Middle School West Campus students who received individual awards in the Grade 6 Regional Math Masters Tournament held in Moorhead on March 16. Fourteen teams from the area participated in both individual and team rounds. Individual medals went to Horizon students Macy Larson, first place, and Gunnar Thommason, second place. Individual ribbons went to Jacob Rossland, seventh place, and Rylen Wohlfeil, ninth place. Leigh Dornfeld is the Math Masters coordinator. Math Masters of Minnesota is a statewide competition that challenges students to use higher-order thinking skills and problem-solving abilities in mathematics and recognizes academic effort and achievement. We Are Proud of the Horizon West Black Team for placing third out of 14 teams in the Grade 6 Regional Math Masters Tournament held March 16 in Moorhead. Team members are Macy Larson, Taliah Triggs, Justin Sheldon, Paige Stephenson and Gunnar Thommason. Leigh Dornfeld is the Math Masters coach. We Are Proud of the Horizon West White Team for placing fourth out of 14 teams in the Grade 6 Regional Math Masters Tournament held March 16 in Moorhead. Team members are Coco Anderson, Cameron Benesh, Courtney Haberer, Tate Linn and Rylen Wohlfeil. Leigh Dornfeld is the Math Masters coach. We Are Proud of the Horizon West Orange Team for placing seventh out of 14 teams in the Grade 6 Regional Math Masters Tournament held March 16 in Moorhead. Team members are Izzy Kelly, Stefan Peterson, Jacob Rossland, Daniel Stromsodt and Logan Olschlager. Leigh Dornfeld is the Math Masters coach. F. Matters Presented by Citizens/Other Communications (Non-Agenda Items) (Citizens who wish to address a non-agenda item have the opportunity to speak by raising their hand and being recognized by the School Board chair. Speakers must state their name and will be limited to three minutes. Speakers must complete the sign-up form, which outlines the public input process, and submit it to the School 2

3 Board secretary.) 2. CONSENT AGENDA All items on the Consent Agenda are considered to be routine, and have been made available to the School Board at least two (2) days prior to the meeting; the items will be enacted by one resolution. There will be no separate discussion of these items unless a School Board member so requests, in which event that item will be removed from this agenda and considered under separate resolution. To the extent possible, School Board member inquiries on consent agenda items are to be made directly to the district administration prior to the time of the meeting. A. SUPERINTENDENT - Brandon Lunak (1) March 19, 23, 24 and 28, 2018 Special Meeting Minutes and March 26, 2018 Regular Meeting Minutes B. FINANCE AND OPERATIONS - Brandon Lunak (1) April Claims C. LEARNING AND ACCOUNTABILITY - Missy Eidsness D. HUMAN RESOURCES - Kristin Dehmer (1) Resignations (2) Retirements (3) Change in Contracts (4) Family/Medical Leaves (5) New Employees E. LEARNER SUPPORT SERVICES - Duane Borgeson Suggested Resolution: Move to approve the Consent Agenda as presented. Moved by: Seconded by: Comments: 3. ADVANCEMENT VIA INDIVIDUAL DETERMINATION (AVID) 2018 SENIORS: Missy Eidsness 4. UPDATE ON HIGH SCHOOL IMPLEMENTATION PLAN: PORTRAIT OF A GRADUATE: Missy Eidsness Suggested Resolution: Move to approve the update on the High School Implementation Plan: Portrait of a Graduate Report as presented Moved by: Seconded by: Comments: 3

4 5. RESOLUTION RELATING TO THE TERMINATION AND NON- RENEWAL OF TEACHING CONTRACTS OF PROBATIONARY TEACHERS: Kristin Dehmer Suggested Resolution: Move to approve the Resolution Relating to the Termination and Non-Renewal of Teaching Contracts of Probationary Teaches as presented. Moved by: Seconded by: Comments: Roll Call Vote: 6. SECOND READING OF POLICY 498 WORKLOAD LIMITS FOR CERTAIN SPECIAL EDUCATION TEACHERS: Brandon Lunak Suggested Resolution: Move to approve the policy, Workload Limits for Certain Special Education Teachers 498, as presented. Moved by: Seconded by: Comments: 7. SECOND READING OF POLICY 410 EMPLOYMENT OF FACULTY AND STAFF: Brandon Lunak Suggested Resolution: Move to approve the policy, Employment of Faculty and Staff 410, as presented. Moved by: Seconded by: Comments: 8. SECOND READING OF POLICY 411 VETERANS PREFERENCE HIRING: Brandon Lunak Suggested Resolution: Move to approve the policy, Veterans Preference Hiring 411, as presented. Moved by: Seconded by: Comments: 9. SECOND READING OF POLICY 412 EMPLOYEE LICENSE STATUS: Brandon Lunak Suggested Resolution: Move to approve the policy, Employee License Status 412, as presented. Moved by: Seconded by: Comments: 4

5 10. SECOND READING OF POLICY 413 EMPLOYMENT BACKGROUND CHECKS: Brandon Lunak Suggested Resolution: Move to approve the policy, Employment Background Checks 413, as presented. Moved by: Seconded by: Comments: 11. SECOND READING OF POLICY 414 EMPLOYEE PUBLIC AND PRIVATE PERSONNEL DATA: Brandon Lunak Suggested Resolution: Move to approve the policy, Employee Public and Private Personnel Data 414, as presented. Moved by: Seconded by: Comments: 12. SECOND READING OF POLICY 422 FAMILY AND MEDICAL LEAVE: Brandon Lunak Suggested Resolution: Move to approve the policy, Family and Medical Leave 422, as presented. Moved by: Seconded by: Comments: 13. SECOND READING OF POLICY 424 EMPLOYEE RIGHT TO KNOW - EXPOSURE TO HAZARDOUS SUBSTANCES: Brandon Lunak Suggested Resolution: Move to approve the policy, Employee Right to Know - Exposure to Hazardous Substances 424, as presented. Moved by: Seconded by: Comments: 14. SECOND READING OF POLICY 425 HEALTH AND SAFETY PROTECTION: Brandon Lunak Suggested Resolution: Move to approve the policy, Health and Safety Protection 425, as presented. Moved by: Seconded by: Comments: 15. SECOND READING OF POLICY 445 EMPLOYEES AS VENDORS OF SCHOOL SUPPLIES: Brandon Lunak 5

6 Suggested Resolution: Move to approve the policy, Employees as Vendors of School Supplies 445, as presented. Moved by: Seconded by: Comments: 16. SECOND READING OF POLICY 449 GIFTS TO EMPLOYEES: Brandon Lunak Suggested Resolution: Move to approve the policy, Gifts to Employees 449, as presented. Moved by: Seconded by: Comments: 17. SECOND READING OF POLICY 473 LICENSED PERSONNEL PERFORMANCE EVALUATION: Brandon Lunak Suggested Resolution: Move to approve the policy, Licensed Personnel Performance Evaluation 473, as presented. Moved by: Seconded by: Comments: 18. SECOND READING OF POLICY 499 POLICIES INCORPORATED BY REFERENCE FOR EMPLOYEES/PERSONNEL: Brandon Lunak Suggested Resolution: Move to approve the policy, Policies Incorporated by Reference for Employees/Personnel 499, as presented. Moved by: Seconded by: Comments: 19. COMMITTEE REPORTS 20. OTHER PERTINENT ITEMS TO COME BEFORE THE BOARD 21. ADJOURNMENT CALENDAR OF EVENTS School Board Work Session - April 9, 5 p.m., PCE MHS PTAC - April 9, 6:30 p.m., MHS 6

7 School Board - April 9, 7 p.m., PCE Moorhead Schools Legacy Foundation - April 10, 7 a.m., PCE Robert Asp PTAC/School and District Title I Advisory Committee - April 10, 6:30 p.m., Media Center S.G. Reinertsen PTAC - April 10, 6:30 p.m., Media Center Instruction and Curriculum Advisory Committee - April 12, 7 a.m., PCE Health/Safety/Wellness Committee - April 12, 9:30 a.m., PCE Red River Area Learning Center Family Night - April 12, 5:30 p.m., RRALC Dorothy Dodds PTAC - April 12, 6:30 p.m., Media Center Policy Review Committee - April 16, 7 p.m., PCE Safe and Healthy Learners Committee - April 17, 3 p.m., PCE Horizon Middle School Campus PTAC - April 17, 6:30 p.m., Horizon West Media Center Special Education Parent Advisory Committee - April 18, 12 Noon, PCE School Board - April 23, 7 p.m., PCE Superintendents Advisory Council - April 26, 7 p.m., PCE District Staff Development Committee - April 27, Noon-1:30 p.m., PCE 7

8 Office of Superintendent Memo S R TO: School Board FROM: Brandon M. Lunak, Interim Superintendent DATE: 4/3/2018 RE: March 19, 23, 24 and 28, 2018 Special Meeting Minutes and March 26, 2018 Regular Meeting Minutes Attached please find the March 19, 23, 24 and 28, 2018 special meeting minutes and March 26, 2018 regular meeting minutes for your review. Suggested Resolution: Move to approve the March 19, 23, 24 and 28, 2018 special meeting minutes and March 26, 2018 regular meeting minutes as presented. BML:mde ATTACHMENTS: Description Type Work Session Cover Memo Work Session Cover Memo Work Session Cover Memo Work Session Cover Memo Cover Memo 8

9 SPECIAL MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION MARCH 19, 2018 PAGE 1 CALL TO ORDER AND ROLL CALL: Chair Steffes called the meeting to order at 5:00 p.m., requested board member roll call, and led everyone in attendance with the Pledge of Allegiance. Members present: Mark Altenburg, Cassidy Bjorklund, Melissa Burgard, Kara Gloe, Scott Steffes, Bill Tomhave, Matt Valan, and Kristin Dehmer. Member absent: Brandon M. Lunak. PREVIEW OF AGENDA: Kristin Dehmer, executive director of human resources, recommended approval of the agenda as presented. APPROVAL OF AGENDA: Bjorklund moved, seconded by Tomhave, to approve the agenda as presented. Motion carried 7-0. MATTERS PRESENTED BY CITIZENS/OTHER COMMUNICATIONS: (Citizens who wish to address a non-agenda item have the opportunity to speak by raising their hand and being recognized by the School Board chair. Speakers must state their name and will be limited to three minutes. Speakers must complete the sign-up form, which outlines the public input process, and submit it to the School Board secretary.) None. MSBA SUPERINTENDENT SEARCH PROCESS: Sandy Gundlach and Jeff Olson, Minnesota School Boards Association consultants, provided information related to the next steps of the superintendent search process. Sandy Gundlach, Jeff Olson, Kristin Dehmer and board members reviewed and discussed the following items: Reviewed superintendent applicants information to determine finalists; Reviewed, discussed and finalized first round interview questions; Reviewed schedule for interviews and interview procedures; and Discussed, decided and scheduled the steps necessary for the rest of the hiring process. The Moorhead School Board selected six finalists to interview for the school district s superintendent vacancy. The finalists were selected from a pool of 18 applicants based on criteria established by the school board. The finalists are: Randi Anderson, Superintendent, Pelican Rapids Schools, Pelican Rapids, Minn. Melissa Eidsness, Assistant Superintendent of Learning and Accountability, Moorhead Area Public Schools, Moorhead, Minn. Jon Kringen, Superintendent, Long Prairie-Grey Eagle Public Schools, Long Prairie, Minn. John Landgaard, Superintendent, Worthington School District, Worthington, Minn. 9

10 SPECIAL MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION MARCH 19, 2018 PAGE 2 Brandon Lunak, Interim Superintendent, Moorhead Area Public Schools, Moorhead, Minn. Scott Staska, Superintendent, ROCORI School District, Cold Spring, Minn. The School Board has scheduled interviews for the finalists beginning at 4 p.m. on Friday, March 23, 2018, and continuing at 8 a.m. on Saturday, March 24, 2018, in the Probstfield Center for Education Board Room 224, th St. S., Moorhead. Interviews are open to the public. ADJOURNMENT: Hearing no objections, the Chair adjourned the meeting at 6:31 p.m. Matt Valan, Clerk 10

11 SPECIAL MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION MARCH 23, 2018 PAGE 1 CALL TO ORDER AND ROLL CALL: Chair Steffes called the meeting to order at 4:00 p.m., requested board member roll call, and led everyone in attendance with the Pledge of Allegiance. Members present: Mark Altenburg, Cassidy Bjorklund, Melissa Burgard, Kara Gloe, Scott Steffes, Bill Tomhave, Matt Valan, and Kristin Dehmer. Member absent: Brandon M. Lunak. PREVIEW OF AGENDA: Kristin Dehmer, executive director of human resources, recommended approval of the agenda as presented. APPROVAL OF AGENDA: Bjorklund moved, seconded by Tomhave, to approve the agenda as presented. Motion carried 7-0. MATTERS PRESENTED BY CITIZENS/OTHER COMMUNICATIONS: (Citizens who wish to address a non-agenda item have the opportunity to speak by raising their hand and being recognized by the School Board chair. Speakers must state their name and will be limited to three minutes. Speakers must complete the sign-up form, which outlines the public input process, and submit it to the School Board secretary.) None. MSBA SUPERINTENDENT SEARCH PROCESS: Sandy Gundlach and Jeff Olson, Minnesota School Boards Association consultants, provided information related to the next steps of the superintendent search process. Sandy Gundlach and Jeff Olson and School Board members reviewed interview schedules and the interview process for the five finalists. Interviews began at 4:08 p.m. with Randi Anderson. The board recessed at 5:08 p.m. The board reconvened at 5:35 p.m. and interviewed Melissa Eidsness. The board recessed at 6:37 p.m. The board reconvened at 6:45 p.m. and interviewed Jon Kringen. Interviews concluded at 7:55 p.m. Steffes moved, seconded by Gloe, to close the meeting at 7:55 p.m. and continue the special meeting interviews the next morning, March 24 at 8 a.m. ADJOURNMENT: Hearing no objections, the Chair adjourned the meeting at 7:55 p.m. Matt Valan, Clerk 11

12 SPECIAL MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION MARCH 24, 2018 PAGE 1 CALL TO ORDER AND ROLL CALL: Chair Steffes called the meeting to order at 8:00 a.m. and requested board member roll call. Members present: Mark Altenburg, Cassidy Bjorklund, Melissa Burgard, Kara Gloe, Scott Steffes, Bill Tomhave, Matt Valan, and Kristin Dehmer. Member absent: Brandon M. Lunak. MSBA SUPERINTENDENT SEARCH PROCESS: The interview with John Landgaard began at 8:03 a.m. The board recessed at at 9 a.m. and reconvened at 9:15 a.m. The interview with Brandon Lunak started at 9:15 a.m. The board recessed at 10:25 a.m. and reconvened at 10:34 a.m. Board members discussed the second round interview questions, schedule and procedures. The board recessed at 11:25 a.m. The board reconvened at 12:04 p.m. and deliberated. They received and discussed information from the staff and community interview teams. Board members identified strengths and growth opportunities from the five superintendent candidates. Discussion continued and the selection was narrowed to three candidate finalists: Randi Anderson, John Landgaard and Brandon Lunak. Second interviews would be conducted at the March 28 special meeting at 4 p.m. A brief discussion was held regarding reference check questions and Chair Steffes was assigned to conduct the reference checks prior to the next meeting. ADJOURNMENT: Hearing no objections, the Chair adjourned the meeting at 1:19 p.m. Matt Valan, Clerk 12

13 SPECIAL MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION MARCH 28, 2018 PAGE 1 CALL TO ORDER AND ROLL CALL: Chair Steffes called the meeting to order at 4:00 p.m. and requested board member roll call. Members present: Mark Altenburg, Cassidy Bjorklund, Melissa Burgard, Kara Gloe, Scott Steffes, Bill Tomhave, Matt Valan, and Kristin Dehmer. Member absent: Brandon M. Lunak. PREVIEW OF AGENDA: Kristin Dehmer, executive director of human resources, recommended approval of the agenda as presented. APPROVAL OF AGENDA: Gloe moved, seconded by Tomhave, to approve the agenda as presented. Motion carried 7-0. MATTERS PRESENTED BY CITIZENS/OTHER COMMUNICATIONS: (Citizens who wish to address a non-agenda item have the opportunity to speak by raising their hand and being recognized by the School Board chair. Speakers must state their name and will be limited to three minutes. Speakers must complete the sign-up form, which outlines the public input process, and submit it to the School Board secretary.) None. MSBA SUPERINTENDENT SEARCH PROCESS: Sandy Gundlach and Terry Quist, Minnesota School Boards Association consultants, were onsite to support second interviews and facilitate a community/staff question-and-answer forum with finalists. A second round interview was held for Randi Anderson. The board recessed at 4:53 p.m. The board reconvened at 5:30 p.m. and began the interview with John Landgaard. The board recessed at 6:35 and reconvened at 6:36 to interview Brandon Lunak. The board recessed at 7:10 p.m. and reconvened at 7:50 p.m. MSBA compiled and distributed the results of the second round interview questions. Board members discussed strengths and growth opportunities for each candidate. Discussion was held related to the need for more time to review candidate reference checks and resume information. Altenburg moved, seconded by Burgard, to extend an offer for the position of Moorhead Area Public Schools Superintendent to Brandon Lunak pending completion of a mutually agreeable contract and board review of the completed criminal background check. A roll call vote was taken and the motion carried 6-1 (Gloe dissenting). 13

14 SPECIAL MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION MARCH 28, 2018 PAGE 2 Discussion was held related to the contract negotiation process. Tomhave moved, seconded by Valan, to authorize Chair Steffes to negotiate a contract for the new superintendent. Motion carried 7-0. Chair Steffes thanked everyone involved for their hard work related to the superintendent search. ADJOURNMENT: Hearing no objections, the Chair adjourned the meeting at 8:49 p.m. Matt Valan, Clerk 14

15 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION MARCH 26, 2018 PAGE 1 CALL TO ORDER AND ROLL CALL: Chair Steffes called the meeting to order at 7:00 p.m., requested board member roll call, and led everyone in attendance with the Pledge of Allegiance. Members present: Mark Altenburg, Cassidy Bjorklund, Melissa Burgard, Kara Gloe, Scott Steffes, Bill Tomhave, Matt Valan, and Brandon Lunak. Member absent: None. PREVIEW OF AGENDA: Interim superintendent Brandon Lunak recommended approval of the agenda to proceed with revisions to pages 3-4. APPROVAL OF AGENDA: Bjorklund moved, seconded by Burgard, to approve the agenda as revised. Motion carried 7-0. WE ARE PROUD: We Are Proud of Moorhead High boys and girls Nordic ski racing team members Isaac Wicklund, Sofie Overturf and Kate Ludwig for qualifying for the 2018 state tournament. Tom Dooher is head coach, and Dan Dooher, Joe Martin and Brittney Dorn are assistant coaches for Nordic ski racing. We Are Proud of Jim MacFarlane, language arts teacher and longtime assistant and head coach at Moorhead High School, for being inducted into the Minnesota Girls Hockey Coaches Association Hall of Fame. MacFalane was inducted Feb. 22 during the Minnesota girls hockey state tournament in St. Paul. We Are Proud of Moorhead High student Riley Kvalevog who qualified for the 2018 Class AA state gymnastics meet. Kvalevog placed 12 out of 44 in vault and 26 out of 44 in uneven parallel bars at state. Kvalevog and Lily Mathern earned All-State Honorable Mention on several events. The gymnastics team earned a Gold Academic Award with a GPA. Team captains are Riley Kvalevog and Hanna Jastram. Head coach is Toni Kleber, and assistant coaches are Michelle Ziebarth and Dave Valeski. We Are Proud of Toni Kleber, Moorhead High gymnastics coach, for being named Class AA State Gymnastics Coach of the Year. We Are Proud of Horizon Middle School student Jonathan Solhjem for winning the Horizon Geography Bee held January 19, Second place went to Chase Schmidt, and third place went to Tim Foster. Solhjem took the qualifying test for the opportunity to compete in the Minnesota State Geographic Bee. Mike Benson, Horizon social studies teacher, coordinates the 15

16 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION MARCH 26, 2018 PAGE 2 Geography Bee. We Are Proud of Moorhead School Board member Scott Steffes who has been honored by the Minnesota School Boards Association with the Directors Award for The award recognizes those who complete 100 or more hours of attendance at MSBA- and NSBAsponsored meetings and activities. Steffes was recognized at the 2018 MSBA Leadership Conference on January 11, MATTERS PRESENTED BY CITIZENS/OTHER COMMUNICATIONS: (Citizens who wish to address a non-agenda item have the opportunity to speak by raising their hand and being recognized by the School Board chair. Speakers must state their name and will be limited to three minutes. Speakers must complete the sign-up form, which outlines the public input process, and submit it to the School Board secretary.) None. CONSENT AGENDA: Tomhave moved, seconded by Burgard, to approve the Consent Agenda as follows: Minutes - Approve the March 12, 2018 meeting minutes as presented School Finance Award - Moorhead Area Public Schools earned the Minnesota Department of Education s 2018 School Finance Award for fiscal year The award recognizes select school districts for timely submission of Uniform Financial Accounting and Reporting Standards (UFARS) data and annual financial statement as required by Minnesota Statutes as well as for having positive fund balances, demonstrating sound fiscal policies and procedures, and personnel training in the area of school finance. New Employees Brady Robertson - Assistant Boys Golf Coach, Moorhead High School,.08 (1) $3,410.00, effective with the season (replaces Jon Ammerman). Michael Broadland - Night Lead Custodian, Horizon Middle School East Campus, B21 (2) $17.08 per hour, 8 hours per day, effective March 26, 2018 (replaces Brian Thompson). Resignations Fatima Abdalla - Paraprofessional, Horizon Middle School East Campus, effective January 11, Kenard Booker - Head Wrestling Coach, Moorhead High School, effective at the end of the season. Adam Stein - Head Girls Track Coach, Moorhead High School, effective March 8, Gazi Muhieadeen - Food and Nutrition Server, Moorhead High School, effective March 13, Sheelan Shaker - Lunchroom Supervisor, Ellen Hopkins Elementary, effective March 16,

17 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION MARCH 26, 2018 PAGE 3 Jodi Cresap - Paraprofessional, Red River Area Learning Center, Vista Center for Education, effective March 30, Nicole Pierson - Teacher, S.G. Reinertsen Elementary, effective at the end of the school year. Other Leave of Absence Saleban Salad - Night Custodian, Probstfield Center for Education, beginning June 5, 2018 through September 4, Sabbatical Leave Requests Diana Cobbs - Spanish Immersion Teacher, November 5 through November 30, $580. Beth Evenstad - EL Teacher, January 2019 through the end of the school year, $22,340. Additional Staffing Request Approve additional staffing for the school year for an additional 0.25 FTE Home Liaison, Indian Education, and 1.0 FTE paraprofessional S.G. Reinertsen Elementary. Motion carried PRELIMINARY STAFFING PLAN: Interim Superintendent Brandon Lunak reviewed the preliminary staffing plan for The increase in staff is based on the projected enrollment and support for educational programs. The staffing plan includes: 1. Elementary (K-5) The reduction of 2.0 FTE has been requested for elementary schools due to a decrease in Title funding. 2. Middle School (5-8) The addition of 2.0 FTE has been requested to maintain maximum classroom size by creating an additional house in the 8th grade. The transfer of 2.0 FTE has been requested to maintain maximum classroom size by creating an additional house in the 8th grade. 3. Moorhead High School (9-12) The addition of 1.0 FTE has been requested to create a school-within-school program at Moorhead High School supported under alternative programming. 4. Special Education The addition of 1.0 FTE has been requested for Dorothy Dodds Elementary to support an increased need in special education support. The addition of 2.0 FTE has been requested for Moorhead High School to provide increased support in special education and restoration of an FTE reassigned to another building in the school year. 17

18 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION MARCH 26, 2018 PAGE 4 5. English Learners (EL) The addition of 1.0 FTE has been requested to support an increase in English Learner students with more intensive services district wide. 6. Instructional Support Staff - Funded with federal programs, grants or other sources. The reduction of 1.0 FTE is requested to provide administrative support for the Department of Learning and Accountability. 7. Counseling The addition of 1.0 FTE is requested to provide additional counseling support at Horizon West. 8. Supervisory The addition of 1.0 FTE is requested to provide administrative support for the Department of Learning and Accountability. A reduction of 1.0 FTE instructional support is requested to support this position. The addition of.88 FTE is requested to provide administrative support for Jump Start and Early Intervention Services. A reduction of a 1.0 Jump Start lead teacher will be made to support this position. 9. Clerical/Confidential Administrative Assistant The addition of 1.0 FTE is requested to provide 12-month support for central registration, enrollment and facility scheduling management. The addition of.17 FTE is requested to provide 12-month support for Moorhead High School and alternative services at Vista by extending two administrative assistants from 10.5 to 12 month positions. The addition of.46 is requested to provide an additional 15 days in clerical support to four K-4 buildings; Horizon West (5-6); and Horizon East (7-8). 10. Business Office The addition of 1.0 FTE is requested to provide support in accounting due to procurement, student activities, special education and secondary support to payroll functions. Burgard moved, seconded by Bjorklund, to approve the Preliminary Staffing Plan as presented. Motion carried 7-0. RESOLUTION FOR DISCONTINUING AND REDUCING EDUCATION PROGRAMS AND POSITIONS: Lunak explained the resolution for discontinuance and reduction of education a programs and positions as needed to reduce expenditures as a result of changing enrollment and financial limitations. The positions to be reduced are: 1.0 FTE Instructional Coach, K-12 and 2.0 Elementary Teacher, K-6 Valan moved, seconded by Altenburg, to approve the resolution directing administration to effect termination or reduction and non-renewal of educational programs and positions as listed. A roll call vote was taken; motion carried

19 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION MARCH 26, 2018 PAGE 5 ERATE CATEGORY 2 NETWORK INFRASTRUCTURE EQUIPMENT BID RESPONSE: Dan Markert, executive director of information systems and instructional support, said Moorhead Area Public Schools issued a Form 470 pursuant to Federal Erate legislation seeking bids to replace its core network switch and expand network capacity. The award is for replacing the central core wide area network switch located at Moorhead High School. The core switch distributes network services to all school sites. Additionally, the layer 3 switch is included for the Operational Center site as well as replacing three switches in remote high school network closets. Marco was the only vendor to submit a proposal. Marco holds the state of Minnesota contract for Cisco equipment pricing, which gives Marco a competitive bidding advantage. Valan moved, seconded by Tomhave, to approve the contract with Marco for Erate Category 2 Network Infrastructure Equipment at a cost of $125, Motion carried 7-0. ERATE CATEGORY 2 WIRELESS NETWORK ACCESS POINT EQUIPMENT: Dan Markert, executive director of information systems and instructional support, said Moorhead Area Public Schools issued a Form 470 # pursuant to Federal Erate legislation seeking bids to expand wireless network capacity within the district. The award is for replacing existing and adding additional wireless points located at several school sites. Aercor Wireless Inc. based out of Eagan, Minn., was the only vendor to submit a proposal meeting the specifications outlined within the Form 470 Request For Proposal. Valan moved, seconded by Tomhave, to approve the contract with Aercor Wireless Inc. for Erate Category 2 Wireless Network Access Point Equipment at a cost of $74,700. Motion carried 7-0. FIRST READING OF POLICIES: Lunak and board members conducted a first reading of the following policies: Workload Limits for Certain Special Education Teachers 498, Employment of Faculty and Staff 410, Veterans Preference Hiring 411, Employee License Status 412, Employment Background Checks 413, Employee Public and Private Personnel Data 414, Family and Medical Leave 422, Employee Right to Know - Exposure to Hazardous Substances 424, Health and Safety Protection 425, Employees as Vendors of School Supplies 445, Gifts to Employees 449, Licensed Personnel Performance Evaluation 473, and Policies Incorporated by Reference for Employees/Personnel 499. Valan left the meeting at 7:37 p.m. and returned at 7:41 p.m. COMMITTEE REPORTS: Brief reports were heard related to the Community Education Advisory Council, Policy Review Committee, Dorothy Dodds PTAC, Instruction and Curriculum Advisory Committee, Early Childhood Family Education Advisory Committee, Robert Asp PTAC, Indian Education Parent Committee and S.G.Reinertsen PTAC meetings and the Grade 4 All-City Concert. The collaboration between the Dodds Barnes and Noble PTAC fundraiser and 19

20 REGULAR MEETING SCHOOL BOARD INDEPENDENT SCHOOL DISTRICT 152 PROBSTFIELD CENTER FOR EDUCATION MARCH 26, 2018 PAGE 6 the Horizon Little Mermaid cast members was acknowledged, and the Horizon students were thanked for their involvement. Matt Valan noted his high school English teacher had been at one of his book readings. OTHER PERTINENT ITEMS TO COME BEFORE THE BOARD: Chair Steffes reminded board member of the March 28 special board meeting at 4 p.m. for the second round interviews of three superintendent candidates. ADJOURNMENT: Hearing no objections, the Chair adjourned the meeting at 8 p.m. Matt Valan, Clerk 20

21 Assistant Superintendent of Finance and Operations Memo OASFO C TO: School Board FROM: Brandon M. Lunak, Interim Superintendent DATE: 3/29/2018 RE: April Claims The April claims are as follows: General Fund $1,482, Food Service Fund $130, Community Service Fund $25, Post Employment Irrevocable Trust Fund $8, Construction Fund $669, TOTAL: $2,317, The March wires are as follows: General Fund $1,887, Dept Redemption $4,162, Post Employment Irrevocable Trust Fund $95.00 TOTAL: $6,049, Suggested Resolution: Move to approve the April claims, subject to audit, in the amount of $2,317, and the March wire payments, subject to audit, in the amount of $6,049, BML:dmb 21

22 Human Resources Memo HR C TO: Brandon Lunak, Interim Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 4/3/2018 RE: Resignations The administration requests approval of the resignations for the following employees: Christol Kendall Machart Jump Start Teacher, Probstfield Center for Education, effective March 26, Amber Graves Food and Nutrition Server, High School, effective March 28, Karena Stowman Paraprofessional, Horizon Middle School West Campus, effective April 6, Joan Fjeldseth Paraprofessional, Moorhead High School, effective April 10, Nareman Jabar Food and Nutrition Server, S.G. Reinertsen Elementary, effective April 23, Sarah Stark Physical Education Teacher, Robert Asp Elementary, effective at the end of the school year. Melissa Stewart Jump Start Teacher, Probstfield Center for Education, effective at the end of the school year. Michelle Damewood EL Teacher, Horizon Middle School East Campus, effective at the end of the school year. Jonae Mundstock Teacher currently on leave, effective at the end of the school year. Chelsea Cash LSS Teacher, Horizon Middle School East Campus, effective at the end of the school year. 22

23 Abegail Harthun LSS Teacher, Ellen Hopkins Elementary, effective at the end of the school year. Nicolle Hillier Elementary Teacher, Ellen Hopkins Elementary, effective at the end of the school year. Matt Retzer LSS Teacher, Ellen Hopkins Elementary, effective at the end of the school year. Emily Sevigny Spanish Immersion Teacher, Ellen Hopkins Elementary, effective at the end of the school year. Holly Cariveau Spanish Immersion Teacher, Horizon Middle School West, effective at the end of the school year. Stephanie Kimber Math Teacher, High School, effective at the end of the school year. Julie McCroskey Teacher, Red River Area Learning Program, Vista Center for Education, effective at the end of the school year. Suggested Resolution: Move to approve the resignations of Christol Kendall Machart, Amber Graves, Karena Stowman, Joan Fjeldseth, Nareman Jabar, Sarah Stark, Melissa Stewart, Michelle Damewood, Jonae Mundstock, Chelsea Cash, Abegail Harthun, Nicolle Hillier, Matt Retzer, Emily Sevigny, Holly Cariveau, Stephanie Kimber and Julie McCroskey as presented. KLD:smw 23

24 Human Resources Memo HR C TO: Brandon Lunak, Interim Superintendent FROM: Kristin Dehmer, Executive Director of Human Resouces DATE: 4/3/2018 RE: Retirements The administration requests approval of the retirements for the following employees: Connie Calvert Paraprofessional, Robert Asp Elementary, effective June 30, Anne McLarnan Media Administrative Assistant, S.G. Reinertsen Elementary, effective June 6, Suggested Resolution: Move to approve the retirement for Connie Calvert and Anne McLarnan as presented. KLD:smw 24

25 Human Resources Memo HR C TO: Brandon Lunak, Interim Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 4/3/2018 RE: Change in Contracts The administration requests approval of the Change in Contracts for the following employees: Jeriann Carvell Paraprofessional, EIS,.8 FTE to Paraprofessional, Ellen Hopkins Elementary, 1.0 FTE, effective March 26, 2018 for the remainder of the school year. Greg Schuer Night Custodian, Horizon Middle School West Campus, to Day Custodian, Horizon Middle School West Campus, effective April 2, (Replaces Bahaa Kadeem) Bahaa Kadhem Day Custodian, Horizon Middle School West Campus to Media Administrative Assistant, Horizon Middle School East Campus, A12 (0-2) $16.17 per hour, 8 hours per day, effective March 20, (Replaces Cheryl Suter) Suggested Resolution: Move to approve the Change in Contract for Jeriann Carvell, Greg Schuer and Bahaa Kadhem as presented. KLD:smw 25

26 Human Resources Memo HR C TO: Brandon Lunak, Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 4/3/2018 RE: Family/Medical Leaves The administration requests approval of the Family/Medical Leaves for the following employees: Max Israel Custodian, Horizon Middle School West, family/medical leave (FMLA) beginning March 19, 2018 through March 26, Bayan Alemadi Paraprofessional, Horizon Middle School East, family/medical leave (non-fmla) beginning March 29, 2018 Sarah Armstrong Paraprofessional, Robert Asp Elementary, family/medical leave (non-fmla) beginning March 26, 2018 through April 6, Trish Dampier Bus Driver, District-wide, medical leave (non-fmla) beginning March 28, 2018 through April 11, Suggested Resolution: Move to approve the medical leave for Max Israel, Bayan Alemadi, Sarah Armstrong and Trish Dampier as presented. KLD:jal 26

27 Human Resources Memo HR C TO: Brandon Lunak, Interim Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 4/3/2018 RE: New Employees The administration requests the approval of hiring the following New Employees subject to satisfactory completion of federal and state statutes and district requirements: Sabrina Salmon Lunchroom Supervisor, Dorothy Dodds Elementary, 2 hours per day, $10.50 per hour, effective March 20, (Replaces Maria Alfaro) Melissa Deal Adult Basic Education Teacher, Wheaton location, 2 hours per week during school year and Wednesday evening as needed, $29.86 per hour, effective March 16, (Replaces Connie Benson) Fartun Abdulkarim EL Liaison, District wide, B22 (4) $18.36 per hour, 7 hours per day, effective March 19, (Replaces Abdi Osman) Zeinab Arshe Lunchroom Supervisor, Ellen Hopkins Elementary, 2.5 hours per day, $10.50 per hour, effective April 2, (Replaces Sheelan Shaker) Suggested Resolution: Move to approve the employment of Sabrina Salmon, Melissa Deal, Fartun Abdulkarim and Zeinab Arshe as presented. 27

28 Assistant Superintendent of Learning and Accountability Memo ASLA R TO: Brandon Lunak, Interim Superintendent FROM: Missy Eidsness, Assistant Superintendent of Learning and Accountability DATE: 4/3/2018 RE: Advancement Via Individual Determination (AVID) 2018 Seniors Angela Doll, Moorhead High School assistant principal and AVID site coordinator, will present with a small team of AVID seniors about their experiences in the AVID program. Each student will share how AVID assisted in their growth and development over time, suggestions for the AVID program for the future, and their next steps after graduation. Angela Doll will provide a short overview of how the AVID program has changed over the last four years at Moorhead High School. MOE:tro 28

29 Assistant Superintendent of Learning and Accountability Memo ASLA R TO: Brandon Lunak, Interim Superintendent FROM: Missy Eidsness, Assistant Superintendent of Learning and Accountability DATE: 4/3/2018 RE: Update on High School Implementation Plan: Portrait of a Graduate Missy Eidsness, assistant superintendent, and Angela Doll, assistant principal at Moorhead High School, will provide the School Board with an update on the progress of the Portrait of a Graduate Action Plan. This past month has been spent organizing professional development activities, which are attached, that align to the Portrait of a Graduate Action Plan. Missy and Angela will review each of the options available to high school staff for the summer of Suggested Resolution: Move to approve the update on the High School Implementation Plan: Portrait of a Graduate Report as presented Moved by: Seconded by: Comments: MOE: tro ATTACHMENTS: Description High School Supported Summer 2018 Professional Development Options for Teachers Type Cover Memo 29

30 DESIGNING MOORHEAD HIGH SCHOOL'S 21ST CENTURY ACADEMIC/ INSTRUCTIONAL PROGRAM: Terry Quist and Jeff Olson, Minnesota School Boards Association, Missy Eidsness, assistant superintendent, and Dave Lawrence, Josh Haag, and Angela Doll, Moorhead High School principals, provided a summary of the process, findings and recommendations related to the Designing Moorhead High School s 21st Century Academic/Instructional Program Task Force. The task force process included opportunities for the school district s staff, students and residents to provide input on the process of developing the strategic framework of belief statements, mission and portrait of a Moorhead High School graduate, and reach consensus on a set of guiding principles in the areas of academic program, instruction, technology, and facility design (Phase II) necessary to support Moorhead s strategic framework. Quist and Olson also collected data from internal and external stakeholders through the listening sessions, perception survey and community task force. 18 month Implementation Plan Portrait of a Graduate Please take time to review both documents listed above. Over the next 18 months we will be working together to reflect and implement the Portrait of a Graduate Implementation Plan for the Moorhead students. 30

31 After you preview all summer options, please complete the linked survey. In order to support this plan, staff development funds have been prioritized for teachers at MHS for the summer of Please review the options for summer Metro Tech Camp (Strategic Direction Technology) Wednesday, June 6 & Thursday, June 7 8 a.m. 4 p.m. (5 sessions per day) Horizon West More information on registration and sessions will be coming out in April We recommend these must see sessions: Google Sessions, Makerspaces & PBL Administrative Lead Contact for this event: Josh Haag 25 spots for high school teachers Each teacher who attends will be able to submit 7 hours each day into TimeCard Plus. The last hour session on Thursday is required for all Moorhead attendees to attend together. Each building will sit together, debrief and set their 21st century learning goal for Department Chairs Leadership Planning Time (Strategic Direction Instruction) Full day in August Leadership Focus (district run) August 16 8:30 a.m. Noon Noon 1 p.m. Lunch 1 4 p.m. Administrative lead contact: Dave Lawrence 31

32 Education that Works EdVentures (Strategic Direction Instruction) Participants will participate in six EdVentures business visits and attend presentations. Observe applications of the 21st Century Skills (4Cs) in the workplace and connect to classroom learning activities. Learn about career options,educational benefits for students and network with local businesses. Last year each business visit was two hours long. Dates are in June and July and will be finalized in early May. Graduate credit is available for attending six EdVentures for $50 through NDSU. Buck Institute (Strategic Direction Instruction) The PBL 101 Workshop is BIE s foundational three day (consecutive, 7 hours per day, including lunch) onsite workshop. Based on BIE's model for Gold Standard PBL, the workshop provides participants with the skills and knowledge needed to design, assess and manage a rigorous, relevant and standards based project. The workshop models the project process. Facilitated by one of BIE's expert National Faculty, the workshop is a balanced blend of direct instruction, video analysis, hands on work, resource sharing, and peer collaboration and feedback. Why PBL! Wednesday, June 13, Thursday, June 14, and Friday, June 15 8:30 a.m. 3:30 p.m. LCSC Fergus Falls, Minn. 15 spots are reserved for MHS teachers Teachers will be able to submit six hours a day in TimeCard Plus for each day of the workshop. Administrative lead contact: Missy Eidsness AVID Institute (Strategic Direction Instruction) 32

33 AVID provides a three day summer institute that focuses on research based strategies for content areas. These strategies support a school wide system of support for students. Tuesday, July 31, Wednesday, Aug. 1 and Thursday, Aug. 2 Minneapolis, Minn. 9 spots are reserved for MHS teachers All spots have been filled Administrative lead contact: Angela Doll Google Summit (Strategic Direction Technology) The Summits are high intensity two day events that focus on deploying, integrating, and using G Suite for Education (formerly Google Apps for Education) and other Google Tools to promote student learning in K 12 and higher education. The program features Google Certified Educators, Google Innovators, Google Certified Trainers, practicing administrators, and many local rockstars. Attendees can include teachers, administrators, tech directors, library media specialists, tech support staff, CTOs, and anyone who is interested in finding out more about leveraging the G Suite for Education to support student learning in the region. August 8 & 9 8 a.m. 5:15 p.m., 8 a.m. 4:15 p.m. Fergus Falls, MN 12 spots reserved for MHS teachers Teachers will be able to submit 7 hours a day in TimeCard Plus for each day of the workshop. Administrative lead contact: Josh Haag Curriculum Writing for teams 30 individuals can apply for curriculum writing time at the end of March. Time can be used from April 24, 2018 until June 28, Requirements: Priority given to PLC teams that apply together (at least two from the PLC team). The application is short but must be completely filled out and a product needs to be turned in upon completion. Each individual will be given 12 hours of writing time. MHS course alignment Administrative lead contact: Dave Lawrence/Missy Eidsness 33

34 Human Resources Memo HR R TO: Brandon Lunak, Interim Superintendent FROM: Kristin Dehmer, Executive Director of Human Resources DATE: 4/3/2018 RE: Resolution Relating to the Termination and Non-Renewal of Teaching Contracts of Probationary Teachers At the January 8, 2018 school board meeting the reduction of 3.0 full-time equivalents (FTE) of programs and licensed position was approved and is delineated as follows: FTE Position Grade Level 1.0 Instructional Coach K Elementary Teacher K-6 Additional staffing reductions are necessary due to statutory provisions, teachers, returning from leaves and filling vacancies during the year. Some of these reductions will be absorbed through teacher transfers, retirements, resignations and leaves. Consider the resolution directing administration to effect termination and non-renewal of the positions of probationary teachers as listed below: WHEREAS: the following teachers are probationary teachers in Independent School District 152: Termination and Non-Renewal of Contracts Amanda Eide Matt Backlund Devon Drawz Brittany Coalwell-Escobedo Clark Olson Jenny West Rebecca Donahue Jennifer Cook Matthew Peterson Carmen Valero Cristina Camarero Susana Martin Hernandez Carolina Aleman Karina Schwindt Licensure Area Elementary Education DD ABS ECSE EBD DD EBD Elementary Education Physical Education Elementary Education Elementary Education Elementary Education Elementary Education Elementary Education FTE

35 Wei Wei Qian Michelle Rolwitz Laura Kowatch Chantz Rud Katelynn Engebretsen Alison Bendickson Chinese American Sign Language Language Arts Auto/Tech ECSE ECSE Suggested Resolution: Move to approve the Resolution Relating to the Termination and Non-Renewal of Teaching Contracts of Probationary Teaches as presented. Moved by: Seconded by: Comments: Roll Call Vote: KLD:smw ATTACHMENTS: Description Probationary Resolution Type Resolution Letter 35

36 Member introduced the following resolution and moved its adoption: RESOLUTION RELATING TO THE TERMINATION AND NON-RENEWAL OF THE TEACHING CONTRACT OF (name of teacher) A PROBATIONARY TEACHER. WHEREAS (name of teacher) is a probationary teacher in Independent School District No BE IT RESOLVED by the School Board of Independent School District No. 152, that pursuant to Minnesota Statute 122A.40, subd. 5, that the teaching contract of,(name of teacher) a probationary teacher in Independent School District No. 152, is hereby terminated at the close of the current school year. BE IT FURTHER RESOLVED that written notice has been sent to said teacher regarding termination and non-renewal of his/her contract as provided by law, and that said notice shall be in substantially the following form: Name Address City, State, Zip Dear (name of teacher), NOTICE OF TERMINATION You are hereby notified that at a regular meeting of the School Board of Independent School District No. 152 held on April 9, 2018, a resolution was adopted by a majority roll call vote to terminate your contract effective at the end of the current school year and not to renew your contract for the school year. Said action of the Board is taken pursuant to M.S. 122A.40, subd. 5. You may officially request that the School Board give its reason for the non-renewal of your teaching contract. However, such a request must be received within ten days after the receipt of this notice. Yours very truly, SCHOOL BOARD OF EDUCATION SCHOOL DISTRICT NO. 152 Clerk of the School Board The motion for the adoption of the foregoing resolution was duly seconded by and upon vote being taken thereon, the following voted in favor of: and the following voted against the same: and the following were absent: whereupon said resolution was declared duly passed and adopted. 36