STEM Preparatory Schools, Inc. Board of Directors Regular Meeting Minutes

Transcription

1 STEM Preparatory Schools, Inc. Board of Directors Regular Meeting Minutes Saturday, August 13, 9:00 AM 8335 Kenyon Avenue, Los Angeles, California Teleconference: (605) Passcode: # AGENDA ITEMS I. OPENING ITEMS A. Meeting called to order at 9:20 a.m. B. Roll call Board Members Present: Dale Henry, Christopher Humphreys, Andrew Kubasek, Marc Little (9:27 a.m.,)nik Orlando, Michael Trujillo, Carmen Vazquez, and Brad Zutaut (9:39 a.m.) Board Members Not Present: Guests: Emilio Pack, Eric Barlow, Jason Rudolph, Janette Rodriguez, Amy Fulinara, Desmond Lovell, Allison Bajracharya, and David Tillipman C. Public comment No public comment D. Approve Agenda for 08/13/16 Regular Board Meeting Christopher Humphreys moved to approve the agenda for the 08/13/16 meeting. Andrew Kubasek seconded. The motion passed on the following vote: Marc Little Not Yet Arrived 1 of 5

2 Brad Zutaut Not Yet Arrived *Marc Little arrived at ~9:27 a.m. E. Approve Minutes for 06/28/16 Regular Board Meeting Michael Trujillo clarified his attendance at the June meeting, but did not request any changes to the proposed minutes. Marc Little and guest Desmond Lovell clarified their comments/position on an item at the June meeting, but did not request any changes to the proposed minutes. Andrew Kubasek moved to approve the minutes for the 06/28/16 regular board meeting. Nik Orlando seconded. The motion passed on the following vote: Brad Zutaut Not Yet Arrived II. ITEMS SCHEDULED FOR ACTION OR DISCUSSION A. Report: Academic and Organizational Updates Emilio Pack requested to table the discussion and indicated that he would provide information on academic and organizational updates at a later time. B Unaudited Actuals Jason Rudolph provided the board with the unaudited actuals for both CPA and MSCP and indicated that STEM Prep wanted the board to have ample time to review the actuals and to prepare questions, if any, for the September board meeting when STEM Prep and ExEd would present the unaudited actuals to the board for vote. Information only. *Brad Zutaut arrived at ~9:39 a.m. C. Board Member Nomination and Election Jason Rudolph informed the board of the recent resignations of board members Katherine Farrar, Emily Fisher, and Lara Goldstone. Christopher Humphreys informed the board that at the conclusion of the board meeting he would tender his resignation as a member of the STEM Prep Board of Directors. The board members and STEM Prep staff thanked Mr. Humphreys for his years of service. Emilio Pack introduced prospective board members Allison Bajracharya, Desmond Lovell, and David Tillipman to the current board members. Each of the prospective board members presented to the current board and described their personal and professional backgrounds and described their passion for education and desire to join the STEM Prep Board of 2 of 5

3 Directors. Following the presentations, the prospective members were formally nominated to the board as follows: Christopher Humphreys nominated Desmond Lovell; Carmen Vazquez nominated David Tillipman; and Nik Orlando nominated Allison Bajracharya. The prospective board members left the meeting room while the current board members discuss the candidates and nominations. Marc Little moved to Approve nomination and election of Allison Bajracharya, Desmond Lovell, and David Tillipman to the STEM Prep Board of Directors. Brad Zutaut seconded. The motion passed on the following vote: D. LAUSD Proposition Offer (CPA) Emilio Pack presented information to the board about the more than four month negotiation process with LAUSD for facility space at the 24th Street campus, including LAUSD s rescinding of offers and initial demand for an additional $50,000 payment above pro rata. Dr. Pack discussed CPA s loss of classroom space at 24th Street and the impact on CPA students. The board members were concerned about the lack of classroom space, particularly in light of the under-utilized rooms at 24th Street. The board is concerned about LAUSD s use of Proposition 39 allocations against CPA, particularly in light of the agreement reached between LAUSD and CPA as a result of the parent trigger action in or about The board sought information about CPA s facility options. Dr. Pack informed the board of the proposed terms (i.e., term sheet) of the facilities use agreement and indicated that LAUSD is supposed to prepare a final facilities use agreement to STEM Prep, which STEM Prep will present to the board for review and vote at the next board meeting. Information only. E. CPA Charter Petition Material Revision Emilio Pack presented information concerning LAUSD Charter School Division s (CSD) requirement that CPA amend its charter petition to align the approved charter to the curriculum being taught at the school. CSD positively noted the curriculum content and style being taught at CPA, but noted that it is different than what was in the approved charter prior to the STEM Prep merger. STEM Prep would like to submit the material revision request on or about August 23, The board members asked for clarification as to the changes being made to the petition and Dr. Pack more specifically clarified the academic/curricular distinctions between pre-stem Prep merger and post-stem Prep merger. Nik Orlando moved to approve the proposed material amendment to CPA s charter petition. 3 of 5

4 Marc Little seconded. The motion passed on the following vote: F. MSCP Charter Petition Renewal Emilio Pack presented information concerning MSCP s upcoming charter petition renewal. The board discussed LAUSD and charter school renewal climate and aspects of the proposed renewal petition, including the District Required Language (DRL). The board members reviewed draft petition elements and related documents. Nik Orlando moved to approve the proposed MSCP charter petition renewal material amendment to CPA s charter petition. Marc Little seconded. The motion passed on the following vote: G. STEM Prep Fiscal Policies and Procedures Jason Rudolph presented STEM Prep s fiscal policies and procedures, noting that the policies and procedures are the same as approved by the board in August 2015, with the exception of raising the minimum purchase order requirement from $100 to $500. Andrew Kubasek moved to approve STEM Prep s fiscal policies and procedures. Carmen Vazquez seconded. The motion passed on the following vote: Allison Bajracharya Abstain Desmond Lovell Abstain Nik Orlando Not Present for Vote David Tillipman Abstain 4 of 5

5 H. Pacific Western Bank Line of Credit Extension Emilio Pack presented information about the extension of the Pacific Western Bank (PWB) Line of Credit for CPA. STEM Prep proposed to table the discussion and board vote to September when PWB would have a full-year application for STEM Prep prepared and not just a one-month extension for CPA only. The board agreed to table the discussion and vote to the September meeting. I. Fresh Start Meals Contract Eric Barlow presented information about the procurement process for STEM Prep s nutrition and food vendor, including historical context for Fresh Start. Board members had questions about the weighting of evaluation categories and how each evaluation was conducted. Mr. Barlow shared the hard data of the evaluations and established how Fresh Start prevailed in the procurement process. Mr. Barlow discussed the manner in which STEM Prep is reimbursed through federal programs for its nutrition and food vendor costs and described controls in place to ensure accuracy of reporting. Marc Little moved to approve the Fresh Start Meals Contract. Carmen Vazquez seconded. The motion passed on the following vote: III. CLOSING ITEMS A. Adjournment 11:02 a.m. Sincerely, Carmen Vazquez 5 of 5