Radio Road East M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples, FL 34112

Transcription

1 Radio Road East M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples, FL MEETING MINUTES APRIL 13, 2016 LOCATION Sanctuary Club house 7906 Haven Drive I. Call to Order Ms. Chapin called the meeting to order at 10:00 am. Roll call was taken and a quorum was established. II. III. Attendance Members: Chairman Dale Johnson (Excused), Suzanne Chapin, Renato Fernandez (Excused), Janice Bundy, Holly Amodeo County: Harry Sells Project Manager, Dan Schumacher Project Manager, Michelle Arnold Director Others: Dayna Fendrick, Urban Green Studio, Inc., Robert Kindelan Commercial Land Maintenance, Wendy Warren Juristaff. Approval of Agenda Ms. Amodeo moved to approve the Agenda as presented. Second by Ms. Bundy. Carried unanimously 3-0. IV. Approval of Minutes: March 9, 2016 Ms. Amodeo moved to approve the minutes of the March 9, 2016 Radio Road East MSTU Advisory Committee meeting as presented. Second by Ms. Bundy. Carried unanimously 3-0. V. Project Manager Report, Harry Sells A. Introduction of Dan Schumacher, Project Manager Mr. Sells introduced Dan Schumacher to the Committee reporting he will be working with him and assume responsibility as a Project Manager for some of the MSTU s at a future date. Mr. Schumacher shared information about his background with the Committee noting he has been a resident of Naples since the early 90 s and is an engineer by trade. 1

2 B. Sue Chapin and Holly Amodeo Terms Expire 10/27/19 Ms. Amodeo has completed her application on the County website and Ms. Chapin is in the process of applying. C. Budget Report April 13, 2016 Mr. Sells distributed and reviewed the Radio Road East MSTU budget report for Fund 166, dated April 13, 2016 noting: $128,796 of the $138,500 FY16 Ad Valorem tax revenue has been collected. The Advisory Committee motion for a budget amendment of $20K at the March meeting is not reflected in the budget as approval is required by the Board of County Commissioners and is on the consent agenda for April 26, The operating funds available for FY16 of $46, will increase to $66, with the financial amendment. A purchase order for Florida Land Maintenance, Inc., dba Commercial Land Maintenance, in the amount of $11K to cover current maintenance cost, conversion of the irrigation system controllers from Motorola Irrigation to Hunter and hand watering of landscaping in January will increase to a total of $12,053. A purchase order has been issued for $9K for mulch. The combination of the two above referenced purchase orders will reduce operating funds available to an amended total of $46,538. The contractual commitment to Amado Lawn Service will be $2,300 for the cost of landscape edging strips and additional bags of mulch for the median refurbishment project. Affordable Landscaping commitment for $1,700 will remain in the budget pending mediation resolution. The Contemporary Control purchase order for $1, will be closed. Debt service needs will be addressed at the May 2016 meeting. The proposed budget effective October 1, 2016, has been submitted to the Board of County Commissioners and a decision should be rendered in four to six weeks. Mr. Sells noted it is the policy of the BCC to establish a neutral revenue budget. September 2016 budget review will include year-end FY15-16 and the proposed FY Mr. Sells will review the open commitments for potential reductions and continually update the Committee on the MSTU s financial status. Mr. Sells distributed a Budget to Actual Comparison BCS Drilldown Report for 2016 to the Committee outlining the Adopted, Amended and Actual Budget noting a carry forward/reserve fund of $105,900. Mr. Sells presented the Committee with the Amortization Schedule for the Radio Road East MSTU Loan highlighting: The principal balance effective June 1, 2016 is $352, The scheduled pay off date is June 1, D. Status of landscape Project Mr. Sells reported the median refurbishment project is complete and in maintenance mode. 2

3 E. Status of Irrigation System Mr. Sells reported the irrigation system has been converted to Hunter. All items have been repaired and rechargeable batteries for controllers purchased. Mr. Sells requested CLM replace the broken irrigation head on Median 37/38 in the new plant area. VI. VII. Landscape Architect s Report Urban Green Studio, Dayna Fendrick Ms. Fendrick distributed the Landscape Architect s Field Report for field visit on 4/8/16 (see attached) highlighting: Bougainvillea is not blooming. CLM will review irrigation to determine if the plants are over watered and, with Mr. Sells approval, make any necessary adjustments. Scheduling of spring fertilization is required The Gumbo Limbo trees should be trimmed. CLM s new maintenance contract specifies time frame for structural pruning. CLM will confirm pruning dates. Bird of Paradise - Remove old flower bracts and treat with herbicide for sooty mold as necessary. CLM will confirm if plants have been treated for sooty mold. Rake out ruts and repair damaged edging caused by errant vehicles on Medians #35, #38 and #39. CLM will re-do the repair. Four irrigation heads need to be added on Medians #36 and #37. Landscape Maintenance Report Commercial Landscape Maintenance Mr. Kindelan updated the Committee on landscape maintenance noting: The new contract defines scheduling and timing of work to be performed including tree trimming. The use of Green Dye in Herbicide application has been discontinued. Coontie on Median #37 has not been treated with herbicide. The Gumbo Limbo trees were treated with herbicide and the sooty mold has been mitigated. Palm fronds will be removed weekly. Mulch will be applied to the remaining medians in approximately two weeks. The Committee requested Commercial Land Maintenance submits a plan to Staff outlining the plants in need of replacement in all medians. The report will be utilized for preparing the FY 16/17 budget. VIII. Old Business None 3

4 IX. New Business In the Know column, Naples Daily News Ms. Arnold distributed an from Bill Kearney of Sapphire Lakes to Tim Aten, columnist of In the Know for the Naples Daily News, referencing an article published April 11, 2016 titled Why do some Collier Roads not have Median Landscaping for informational purposes. The questioned Collier County s plan to refurbish medians and challenged the expenditure of County funds noting communities bordering Immokalee Road and other impacted roadways should establish an MSTU (as Radio Road East did) and finance refurbishment through an increased millage rate in taxes. Ms. Arnold responded to Mr. Kearney the County s policy provides the option to landscape County roadways as Radio Road East has done through the MSTU however some communities chose not to pursue this option. Landscape Architect Contract Renewal Mr. Sells reported the contract for the Landscape Architect will be coming up for renewal. The contract is awarded based on qualifications and experience and subsequently a fee is negotiated. X. Committee Comments The Committee inquired if the vacant land on the corner of Davis Boulevard and Radio Road was subject to MSTU contributions. Ms. Arnold noted all owners contribute if the property is located within the MSTU (with the exception of agricultural land). Mr. Sells will research the parcel of land to determine why taxes are not being contributed to the MSTU and a time frame for any future contributions and report his findings to the Committee. XI. Public Comments None There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:38 pm. NEXT MEETING: MAY 11, :00 AM SANCTUARY CLUB HOUSE 7906 HAVEN DRIVE NAPLES, FL RADIO ROAD EAST MSTU ADVISORY COMMITTEE Dale Johnson, Chairman 4

5 The Minutes were approved by the Committee on, 2016 as presented, or as amended. 5