ONLINE AGENDA INFORMATION

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1 ONLINE AGENDA INFORMATION The online Agenda is not the official Agenda for the EI Cajon City Council, but is posted and published five days prior to the City Council Meeting for the convenience of the public. Changes may be made up to 72 hours prior to the meeting; therefore added or deleted items may not appear on the City's website at this time. The City Council's official Agenda is prepared and posted outside City Council Chambers in the kiosk 72 hours prior to every regular meeting, and 24 hours prior to every special meeting. You may call the City Clerk's Office at (619) for information about any changes to this Agenda. AGENDA BINDER, INCLUDING AGENDA REPORTS, IS AVAILABLE FOR VIEWING AFTER 4:00 P.M., THE FRIDAY BEFORE THE COUNCIL MEETING, AT THE EL CAJON BRANCH OF THE PUBLIC LIBRARY, 201 E. DOUGLAS AVENUE, PHONE (619) LIBRARY HOURS: Monday - Thursday 9:30 a.m. - 8:00 p.m., Friday & Saturday 9:30 a.m. 5:00 p.m., and Sunday 12:00-5:00 p.m, SUPPLEMENTAL AGENDA ITEM DOCUMENTS AND/OR MATERIALS RECEIVED AFTER POSTING OF THIS AGENDA, IF ANY, MAY BE VIEWED IN THE CITY CLERK'S OFFICE AT 200 CIVIC CENTER WAY, EL CAJON, MONDAY THROUGH THURSDAY, 7:30 A.M. TO 5:30 P.M. AND ON ALTERNATE FRIDAYS FROM 8:00 A.M. TO 5:00 P.M. FOR A SCHEDULE OF FRIDAY CITY HALL CLOSURES, VISIT OR CALL THE CITY CLERK'S OFFICE AT (619)

2 Bill Wells Mayor Gary Kendrick Mayor Pro Tem CITY OF EL CAJON City Council/Housing Authority/ Successor Agency to the Redevelopment Agency AGENDA Tony Ambrose Councilmember Star Bales Councilmember Bob McClellan Councilmember Douglas Williford City Manager Morgan Foley City Attorney Majed Al-Ghafry Assistant City Manager Belinda Hawley City Clerk October 28, 2014 Honoring and celebrating the people who make El Cajon The Valley of Opportunity

3 Upcoming Events in El Cajon City Council Meeting for October 28, 2014 October 29 - The Last Cajon Classic Cruise Car Show of 2014! The theme is Trunk or Treat and will go from from 5:00 p.m. to 8:00 p.m. on East Main Street, between Magnolia and Claydelle Avenues. These streets will remain closed throughout the event. The 2014 season was hosted by the Downtown Business Partners. For more information, please call (619) October 30 - The El Cajon Farmers Market continues every Thursday, from 3:00 to 7:00 p.m. at the Prescott Promenade, 201 East Main Street. Enjoy fresh fruit, vegetables, bread and more! Please visit October 31 - Happy Halloween! November 7 & 21 - Alternate Friday closures for El Cajon City offices. Please go to for a full calendar of hours for City offices during November 11 - City offices closed in observance of the Veterans Day Holiday. November 12 - The San Diego Antique & Collectible Show is from 12:00 to 4:00 p.m. at the Ronald Reagan Community Center, located at 195 E. Douglas Avenue. Come see a wide selection of antique s from jewelry to art. Parking and admission are free. Please call (619) for more information. November 12 - Veterans Day Observance Ceremony at the El Cajon Centennial Plaza and Veterans Memorial at 11:00 a.m. This salute to Veterans is located at 200 Civic Center Way. November 18 - The El Cajon City Council Meetings are at 3:00 p.m. and 7:00 p.m. (as needed). The meetings are held in the Council Chamber at 200 Civic Center Way. For more information and to view the full agenda online please visit November 23 - The 68 th MOTHER GOOSE Parade New Time & Direction! The parade begins at 12:00 p.m. on Ballantyne Street at Park Avenue, continues south to East Main Street, west on East Main Street to Johnson Avenue, then north on Johnson Avenue to the Parkway Plaza mall. Enjoy marching bands, equestrians and parade floats! Enjoy the Mother Goose Carnival in the northwest corner of the Parkway Plaza mall parking lot, Saturday, November 22, and Sunday, November 23 from 10:00 a.m. to 7:00 p.m. Please visit for more information. November 27 & 28 - City offices closed in observance of the Thanksgiving Holiday. November 29 - Small Business Saturday in Downtown El Cajon from 10:00 a.m. to 6:00 p.m. Come celebrate the holidays and enjoy great bargains, food and live music while you shop! Recreation: The City of El Cajon Recreation Guide for Winter 2015 will be available soon! The City offers a wide variety of classes and sports for every member of the family! Register in person at any of the recreation centers or online at For more information, please call (619)

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10 DRAFT MINUTES 1.1 JOINT MEETING OF THE EL CAJON CITY COUNCIL AND REDEVELOPMENT AGENCY MINUTES CITY OF EL CAJON EL CAJON, CALIFORNIA OCTOBER 14, 2014 A Regular Joint Meeting of the El Cajon City Council and Redevelopment Agency of the City of El Cajon, California held Tuesday, October 14, 2014, was called to order by Mayor/Chair Bill Wells at 3:00 p.m., in the Council Chambers, 200 Civic Center Way, El Cajon, California. R O L L C A L L Council/Agencymembers present: Council/Agencymembers absent: Mayor Pro Tem/Vice Chair present: Mayor/Chair present: Other Officers present: Ambrose, Bales and McClellan None Kendrick Wells Hawley, City Clerk/Secretary Foley, City Attorney/General Counsel Williford, City Manager/Executive Director Al-Ghafry, Assistant City Manager PLEDGE OF ALLEGIANCE TO FLAG led by Mayor Wells and MOMENT OF SILENCE. POSTINGS: The City Clerk posted Orders of Adjournment of the September 23, 2014 meeting and the Agenda of the October 14, 2014, meeting in accordance to State Law and Council/Authority/Successor Agency to the Redevelopment Agency Policy. Joint Meeting: El Cajon City Council October 14, 2014 And Redevelopment Agency :00 p.m. DRAFT MINUTES

11 PRESENTATIONS: Youth Choir of San Diego (Introduced later during the meeting) Re-Opening of Hillside Recreation Center Mayor Wells advised that due to transportation issues, the arrival of the Youth Choir will be delayed, and their presentation will take place when they arrive. He called upon the Recreation Department to give their presentation. Mayor and Councilmembers invited the high school students present in the audience to introduce themselves. AGENDA CHANGES: None MOTION BY AMBROSE, SECOND BY McCLELLAN, to APPROVE the Agenda as presented. MOTION CARRIES BY UNANIMOUS VOTE. CONSENT ITEMS: ( ) MOTION BY BALES, SECOND BY KENDRICK, to APPROVE Consent Items 1.1 to 1.15, pulling Item 1.12, as requested by Councilmember Ambrose. MOTION CARRIES BY UNANIMOUS VOTE. 1.1 MINUTES OF CITY COUNCIL/REDEVELOPMENT AGENCY MEETINGS Approve Minutes of the September 23, 2014, meeting of the El Cajon City Council/Housing Authority/Successor Agency to the el Cajon Redevelopment Agency. 1.2 WARRANTS Approve payment of Warrants as submitted by the Finance Department. 1.3 APPROVAL OF READING BY TITLE AND WAIVER OF READING IN FULL OF ORDINANCES ON AGENDA Approve the reading by title and waive the reading in full of all Ordinances on the Agenda. Joint Meeting: El Cajon City Council October 14, 2014 And Redevelopment Agency :00 p.m. DRAFT MINUTES

12 CONSENT ITEMS: (Continued) 1.4 SEWER MASTER PLAN UPDATE - PROJECT NO. WW3520 (Report: Deputy Director of Public Works) Authorize the City Manager or designee to negotiate and execute a multi-year professional services agreement and any subsequent amendments with RMC Water and Environment (RMC) for the purpose of updating the Sewer System Master Plan and providing on-call services to perform flow model calculations for various development scenarios. 1.5 RESOLUTION: AWARD OF BID NO , UPGRADE TRAFFIC SIGNALS ON NORTH SECOND STREET AND JAMACHA ROAD (Report: Purchasing Agent) Find the second low bidder, Select Electric, Inc. non-responsive for failure to submit Local Agency DBE Commitment and DBE Information Good Faith Efforts documentation. Adopt RESOLUTION No to award the bid to the lowest responsive, responsible bidder, DBX, Inc., in the amount of $91, RESOLUTION: REJECTION OF BID NO , BREATHING AIR COMPRESSOR AND PURIFICATION SYSTEM (Report: Purchasing Agent) Find the first and second low bidders non-responsive for failure to meet the delivery requirements of the bid, and find the third low bidder non-responsive for failure to meet the minimum equipment bid specifications. Adopt RESOLUTION No to reject all bids and authorize an open market purchase of the required equipment in accordance with Municipal Code C LOW AND MODERATE INCOME HOUSING ASSET FUNDS (LMIHAF) TO COMPLETE GREENOVATION ACQUISITION/REHABILITATION/ RESALE PROGRAM (Report: Assistant City Manager/Director of Community Development) El Cajon Housing Authority appropriate $100, from the Low and Moderate Income Housing Asset Fund (LMIHAF) to increase the existing funding under the Greenovation Acquisition/Rehabilitation/Resale Program. Joint Meeting: El Cajon City Council October 14, 2014 And Redevelopment Agency :00 p.m. DRAFT MINUTES

13 CONSENT ITEMS: (Continued) 1.8 SUPPORT FOR 2015 MISS EL CAJON SCHOLARSHIP PROGRAM (Report: Assistant to the City Manager) Designate $1, from the City Council Contingency Budget for the Miss El Cajon Scholarship Program. 1.9 RADIO EQUIPMENT PURCHASE (Report: Purchasing Agent) Authorize the Purchasing Agent in accordance with Municipal Code C.5 to execute a purchase agreement with Motorola Solutions, Inc. utilizing San Diego County RCS Contract No for the purchase of 53 replacement radios in the amount of $263, RESOLUTION: AWARD OF BID NO , SWIMMING POOL AND WATER FEATURE MAINTENANCE AND REPAIR (Report: Purchasing Agent) Adopt RESOLUTION No awarding the bid to the lowest responsive, responsible bidder, Victor Pool Service & Repair Inc., in the estimated amount of $23, for the first year, with the option to renew for four additional one-year periods ACCEPTANCE OF PEDESTRIAN COUNTDOWN SIGNALS PROJECT, PW 3487, BID NUMBER (Report: Deputy Director of Public Works) Accept the project, authorize the City Clerk to record a Notice of Completion and release the bonds in accordance with the contract terms PULLED FOR DISCUSSION ROAD CLOSURES MOTHER GOOSE PARADE (Report: Director of Recreation) Review and approve the submitted road closures and traffic control plan for the Mother Goose Parade. Joint Meeting: El Cajon City Council October 14, 2014 And Redevelopment Agency :00 p.m. DRAFT MINUTES

14 CONSENT ITEMS: (Continued) 1.14 REQUEST FROM RunEC TO SUPPORT A HALF-MARATHON SPECIAL EVENT (Report: Director of Recreation) Support the RunEC nonprofit organization with a $20, donation and in-kind City services for the 2015 St. Patrick s Day Half-Marathon/5K FIRST QUARTER BUDGET AMENDMENTS FOR FISCAL YEAR (Report: Director of Finance) The City Council, and the City Council acting in its capacity as the Successor Agency to the El Cajon Redevelopment Agency: Appropriate carry-over funding of $1,175,469 from Fiscal Year approved Capital Improvement Projects, Capital Outlay Requests, and programs, to be expended in Fiscal Year (Table 1). Amend and appropriate an increase of $9,324 in the FY Budget for reclassification of one Administrative Secretary in the Finance Department to an Accounting Technician, effective October 25, 2014, and the reclassification of one Secretary in the Fire Department to an Administrative Secretary, effective January 1, Approve and appropriate $335,900 for FY Successor Agency budget amendments approved by the Oversight Board on September 17, 2014 (Table 3). ******************************* CONSENT ITEMS PULLED FOR DISCUSSION: 1.12 RESOLUTION: AUTHORIZATION FOR THE EXECUTION OF A PROGRAM SUPPLEMENT AGREEMENT WITH CALTRANS FOR A HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) GRANT PROJECT (Report: Deputy Director of Public Works) RECOMMENDATION: That the City Council adopt the next RESOLUTION in order to approve Program Supplement Agreement No. 052-N for a Federal-aid Highway Safety Improvement Program (HSIP) project. Joint Meeting: El Cajon City Council October 14, 2014 And Redevelopment Agency :00 p.m. DRAFT MINUTES

15 CONSENT ITEMS PULLED FOR DISCUSSION: (Item 1.12 Continued) DISCUSSION Councilmember Ambrose requested a short presentation to explain to the public the benefits and costs of the project and to give a better understanding of what the City is doing to promote pedestrian safety. Assistant City Manager Al-Ghafry gave a summary about the grant received for the supplement agreement with Caltrans. Traffic Engineer Mario Sanchez explained that the project will take about four months to complete. He also explained that the grant was received through a competitive process within the County. City Manager Williford praised the work of the Traffic Department team. MOTION BY AMBROSE, SECOND BY McCLELLAN, to ADOPT RESOLUTION No to APPROVE Program Supplement Agreement No. 052-N for a Federal-aid Highway Safety Improvement Program (HSIP) project. MOTION CARRIES BY UNANIMOUS VOTE. PUBLIC COMMENT: Trevor Free spoke in favor of the possible partnership between the Rock Church and the City. He believes the local economy will benefit from this partnership. David Miyashiro, Superintendent of the Cajon Valley Union School District, thanked the Council for their continued support and spoke in support of Proposition C, a measure that would maintain and upgrade educational technology. Justin Slagle, Board Member of the Cajon Valley Union School District, spoke in support of Proposition C. Hildie Kraus, Branch Manager of the El Cajon Library, thanked members of El Cajon s emergency services staff for their continued work. Ms. Kraus invited the public to the California Reads event on November 22, Bonnie Price paid tribute to Duane Swainston and announced memorial services will be on Thursday, October 16 at 2:00 p.m. at Foothills Church. Joint Meeting: El Cajon City Council October 14, 2014 And Redevelopment Agency :00 p.m. DRAFT MINUTES

16 PUBLIC COMMENT: (Continued) Tamara Otero, President of the Cajon Valley District Board, spoke in support of Proposition C on the upcoming November ballot, and asked for continued support for the Anza Elementary Green Space. She highlighted the positive effects outdoor activities have on the community and people with disabilities. City Manager Williford announced this item will soon be on a Council agenda. Monica Zech invites the City Council and the public to the Third Annual Event Haunt Fest on October 24th, a free event for the community. Councilmember McClellan invited the public to an event about the history of America s Founding Fathers, to be held on October 17, 2014 at Foothill Christian Church. Councilmember Bales spoke about attending the Miramar Air Show. Councilmember McClellan indicated that Councilmember Bales served as a translator during her tour in the Desert Storm operation. City Manager Williford spoke about the new Marriott Courtyard Hotel coming to downtown El Cajon. Mayor Wells commented on the Valley of Cars and the growing auto business, including Volkswagen, BMW and a state-of-the-art Mercedes Benz facility. He thanked staff for their hard work. 2. WRITTEN COMMUNICATIONS: None 3. PUBLIC HEARINGS: 3.1 SUBSTANDARD CONDITIONS AT 581 S. MARSHALL AVENUE (Report: Building Official/Fire Marshal) RECOMMENDATION: That the City Council: Open public hearing and receive testimony; Close public hearing; THEN Joint Meeting: El Cajon City Council October 14, 2014 And Redevelopment Agency :00 p.m. DRAFT MINUTES

17 3. PUBLIC HEARINGS: (Item 3.1 Continued) Deem appropriate the Building Official/Fire Marshal s actions in this case; Pursuant to a verbal report given by the Building Official/Fire Marshal, begin accrual of civil penalties in the amount of $50.00 per day for each violation; Pursuant to a verbal report given by the Building Official/Fire Marshal, direct staff to file a notice of restriction against the property; and Direct staff to monitor the condition of the property up to, and including, cleanup of the property and reactivation of all fire and life safety systems. DISCUSSION Fire Marshal Dan Pavao provided a summary of the Item. In response to questions from Councilmember McClellan, Fire Marshal Pavao said the property was initially being rented, but suggested the property manager could answer any further questions. Mayor Wells announced the Public Hearing is now open. Richard Hein, the property manager, gave account of how the property was originally rented to three tenants for use as a storage facility. He explained that they had to comply with a business license and the proper installation of sprinkler and electrical systems. Mr. Hein said the tenants only paid one month s rent, and at that point, the owners started an eviction process. During the eviction process, the building became living quarters for transients who filled the building, and the outside premises, with their possessions. After the property manager was allowed on site, a clean-up crew started working, but the eviction process continues. Once the property is vacated, the property owner will find a new tenant, sell the property, or perhaps tear the building down. Mr. Hein requested a waiver of dues and penalties, since they are trying to comply with the law. Mayor Wells advised them to continue with the clean-up process and at the end, approach Council to request a waiver or reduction of the fees. Councilmember Ambrose requested that copies of the contract, requirements and the eviction notice be added to the City s file. No one else came forward to speak. MOTION BY McCLELLAN, SECOND BY BALES, to CLOSE the Public Hearing. MOTION CARRIES BY UNANIMOUS VOTE. Joint Meeting: El Cajon City Council October 14, 2014 And Redevelopment Agency :00 p.m. DRAFT MINUTES

18 3. PUBLIC HEARINGS: (Item 3.1 Continued) MOTION BY McCLELLAN, SECOND BY AMBROSE, to BEGIN accrual of civil penalties in the amount of $50.00 per day for each violation; FILE a notice of restriction against the property; and DIRECT staff to monitor the condition of the property up to, and including, clean-up of the property and reactivation of all fire and life safety systems. MOTION CARRIES BY UNANIMOUS VOTE. Mr. Hein returned to the podium to thank the Fire Marshal and the Fire and Police Departments for their help to remove transients from property. 4. ADMINISTRATIVE REPORTS: 4.1 RE-ADMITTANCE OF MILLER S TOWING, UNDER NEW OWNERSHIP, TO THE POLICE DEPARTMENT S TOW ROTATION LIST (Report: Chief of Police) RECOMMENDATION: That the City Council approve the re-admittance of Miller s Towing to the Police Department s Tow Rotation List. DISCUSSION Police Chief Redman introduced Captain Jeff Arvan to provide information on the Item. Captain Arvan said a new owner is now in place for Miller s Towing. The Police Department is satisfied that Dan Miller is no longer associated with Miller s Towing. No one else came forward to speak. MOTION BY McCLELLAN, SECOND BY BALES, to APPROVE the readmittance of Miller s Towing to the Police Department s Tow Rotation List. MOTION CARRIES BY UNANIMOUS VOTE. Joint Meeting: El Cajon City Council October 14, 2014 And Redevelopment Agency :00 p.m. DRAFT MINUTES

19 PRESENTATION: Youth Choir of San Diego Jason Prater and Jonni Glaser introduced the Youth Choir of San Diego, and gave an update on the process, the progress of building the Board of Directors, and fundraising efforts. Mr. Prater invited the Council and the community to their first concert on Thursday, October 16, 2014, 7:00 p.m. at Cuyamaca College in the Performing Arts Center. Student Vice President Chelsea Marcus, on behalf of the Choir, thanked the Council for their support. The choir sang a song as a preview of their future performances. 4.2 POINT LOMA WASTEWATER TREATMENT PLANT MODIFIED NPDES PERMIT RENEWAL AND DIRECTION TO THE METRO COMMISSION/JPA REPRESENTATIVE (Report: Deputy Director of Public Works) RECOMMENDATION: That the City Council provide direction to the Metro Commission/JPA Representative to Support the City of San Diego s Point Loma Wastewater Treatment Plant Modified NPDES Permit Application. DISCUSSION Deputy Director of Public Works Dennis Davies introduced the Item. Councilmember Ambrose stated that not supporting this measure would further increase the cost of sewer disposal in the future. MOTION BY McCLELLAN, SECOND BY BALES, to SUPPORT the City of San Diego s Point Loma Wastewater Treatment Plant Modified NPDES Permit Application. MOTION CARRIES BY UNANIMOUS VOTE. 5. COMMISSION REPORTS: None Joint Meeting: El Cajon City Council October 14, 2014 And Redevelopment Agency :00 p.m. DRAFT MINUTES

20 6. ACTIVITIES REPORTS OF MAYOR WELLS/COMMENTS SANDAG (San Diego Association of Governments); SANDAG Public Safety Committee; League of California Cities, San Diego Division; Heartland; Fire Training JPA Alternate; Indian Gaming Local Community Benefit Committee. 6.1 Council Activities Report/Comments REPORT AS STATED. 6.2 LEGISLATIVE REPORT NO RECOMMENDED ACTION. ACTIVITIES REPORTS OF COUNCILMEMBERS 7. MAYOR PRO TEM GARY KENDRICK Heartland Communications JPA; Heartland Fire Training JPA; SANDAG (San Diego Association of Governments) - Alternate; SANDAG Public Safety Committee Alternate 7.1 Council Activities Report/Comments REPORT AS STATED. 8. COUNCILMEMBER TONY AMBROSE Chamber of Commerce Government Affairs; MTS (Metropolitan Transit System Board) - Alternate; East County Economic Development Council; METRO Commission/ Wastewater JPA. 8.1 Council Activities Report/Comments REPORT AS STATED. Joint Meeting: El Cajon City Council October 14, 2014 And Redevelopment Agency :00 p.m. DRAFT MINUTES

21 ACTIVITIES REPORTS OF COUNCILMEMBERS (Continued) 9. COUNCILMEMBER BOB McCLELLAN MTS (Metropolitan Transit System Board); Harry Griffen Park Joint Steering Committee; Heartland Communications JPA Alternate. 9.1 Council Activities Report/Comments REPORT AS STATED. 10. COUNCILMEMBER STAR BALES East County Economic Development Council - Alternate; METRO Commission/ Wastewater JPA Alternate; Indian Gaming Local Community Benefit Committee Alternate Council Activities Report/Comments REPORT AS STATED. 11. JOINT COUNCILMEMBER REPORTS: None 12. GENERAL INFORMATION ITEMS FOR DISCUSSION: None 13. ORDINANCES: FIRST READING - None 14. ORDINANCES: SECOND READING AND ADOPTION - None 15. CLOSED SESSION: None Adjournment: Mayor Wells adjourned the Regular Joint Meeting of the City Council/ Redevelopment Agency held this 14th day of October 2014, at 4:29 p.m. to Tuesday, October 28, 2014, at 3:00 p.m. BELINDA A. HAWLEY, CMC City Clerk/Secretary Joint Meeting: El Cajon City Council October 14, 2014 And Redevelopment Agency :00 p.m. DRAFT MINUTES

22 1.3 APPROVAL OF READING BY TITLE AND WAIVER OF READING OF ORDINANCES ON THIS AGENDA The City Council waives the reading of the full text of every ordinance contained in this agenda and approves the reading of the ordinance title only.

23 r~~;2jr~~mrt;w1 i (' f\ i t... -0).! l I MEETING: 10/28/2014 ITEM NO: 1.4 _ The Valley ofopportunity TO: FROM: Mayor Wells, Mayor Pro Tem Kendrick Councilmembers Ambrose, Bales, McClellan Purchasing Agent SUBJECT: Award ofbid , 2015 Motor Vehicles RECOMMENDATION: That the City Council adopt the next resolution in order and award the bid to the lowest responsive, responsible bidder, David Wilson's Ford of Orange in the amount of $373, BACKGROUND: On June 24, 2014, during the budget process, the City Council approved the purchase of replacement vehicles. The bid included nine vehicles for the Police Department, three vehicles for Public Works, and two vehicles for the Fire Department. Twelve prospective bidders obtained bid packages, and four responses were received and opened at 2:00 p.m., October 2, Purchasing, in concurrence with the Assistant City Manager, recommends award of the bid to the lowest responsive, responsible bidder, David Wilson's Ford of Orange. The summary of bids is attached and complete proposals are on file in Purchasing. FISCAL IMPACT: $373, Sufficient funds are available for this purchase in Activity/Account # (Vehicle Replacement). PREPARED BY: COJ1Mi;o Dede Porter PURCHASING AGENT.~...-,- - i\fujed-af-ghafrr ASSISTANT CITY" MANAGER APPROVED BY:... ~...~/ Douglas Willifo CITY MANAGER

24 RESOLUTION NO.---=..H RESOLUTION AWARDING BID FOR 2015 MOTOR VEHICLES (Bid No ) WHEREAS, bids for Bid No ,2015 Motor Vehicles, were publicly opened on October 2,2014; and WHEREAS, four (4) responses were received; and WHEREAS, the bidders provided unit pricing for the purchase of fourteen (14) replacement vehicles; WHEREAS, Purchasing, in concurrence with the Assistant City Manager, recommends award of the bid to the lowest responsive, responsible bidder; and WHEREAS, the City Council believes it to be in the best interests of the City to award the contract to the lowest responsive, responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS: 1. The City Council does hereby reject all other bids and proposals except that herein mentioned, and awards the bid for 2015 Motor Vehicles to: David Wilson's Ford of Orange for a total bid amount not to exceed $373, The Purchasing Agent is hereby authorized and directed to issue a purchase order for the purchase of fourteen (14) replacement vehicles from David Wilson's Ford of Orange, on behalf of the City of EI Cajon. 10/28/14 (Item 1.4) Bid Motor Vehicles awd

25 MEETING: Oct. 28, : ': ITEM NO: 1.5 TO: FROM: Mayor Wells, Mayor Pro Tem Kendrick Councilmembers Ambrose, Bales, McClellan Deputy Director of Public Works TheValley a/opportunity SUBJECT: Agreement with Fletcher Hills Highlands Association for Beautification ofthe Median on Valley Lake Drive at Fanita Drive RECOMMENDATION: That the City Council: 1. Adopt the next RESOLUTION in order, to approve an Agreement substantially in the form as presented with such changes as may be approved by the City Manager between the City and Fletcher Hills Highlands Association for beautification of the median on Valley Lake Drive at Fanita Drive, and authorize the City Manager or designee to sign the Agreement. 2. Appropriate $16,772 from the General Fund for the City's contribution to the Project. BACKGROUND: For several years, residents of the Fletcher Hills Highlands Association (FHHA) have been pursuing the beautification of the median at the entrance to their subdivision on Valley Lake Drive at Fanita Drive. The Association recently made a proposal to construct the median improvements requesting assistance from the City. The proposed project consists of removing the existing asphalt and planting the median area with native drought-tolerant plants. The proposal requests that the City be responsible for the costs of applicable City permits,plan review services, and inspections. The FHHA is also requesting a contribution of $16,772 toward the Project (draft Agreement is attached). FHHA will be responsible for all aspects of the project, including constructionand maintenance once the project is completed. The total project cost, including the water meter, is estimated at $61,771. This proposed project is a model for how residents can beautify their surrounding area in a cooperative, resource sharing manner with the City of EI Cajon. CEQA: The proposed installation of new landscaping and irrigation is categorically exem.pt from the provisions of the California Environmental Quality Act (CEQA),

26 according to Section (Class 1) (c) of the CEQA Guidelines. Section provides an exemption for the maintenance of public streets. FISCAL IMPACT: Ifapproved, the CityofEl Cajon's direct funding contribution would be $16,772 of General Fund monies. The estimate of Staffcosts and fees normally paid by the applicant for this project is approximately $25,000. PREPARED BY: REVIEWED BY: APPROVED BY: D~ L l).---~ Dennis C. Davies DEPUTY DIRECTOR OF PUBLIC WORKS Attachment M :rea Al-Ghafry ASSISTANT CITY MANAGER

27 JOINT MEDIAN LANDSCAPING CONSTRUCTION AND MAINTENANCE AGREEMENT BETWEEN FLETCHER HILLS HIGHLANDS ASSOCIATION AND THE CITY OF EL CAJON THIS AGREEMENT is made on, 2014 by and between the Fletcher Hills Highlands Association, a California corporation (the "Association"), and the City ofel Cajon, a charter city and municipal corporation (the "City"). RECITALS A. Association will remove and dispose of approximately 3,800 square feet of existing asphalt and soils existing within concrete curbs creating an approximately 324 feet long median island located in Valley Lake Drive, between Fanita Drive and Windmill View Road (the "Median"), and thereafter will design and construct approximately 3,800 square feet of landscaping in the Median, including vegetation, irrigation, power supply, storm water protection, and a monument sign, together with all necessary improvements required by Padre Darn Water District, and all traffic control as required by the City for the construction ofprivate improvements in the City's right-ofway (the "Project"). A map showing the location of the Project is attached as Exhibit "A", and is incorporated herein by this reference. B. The Project will provide drought tolerant, native vegetation, including trees, shrubs, and ground cover. Association further will remain responsible for all costs and expenses to maintain the landscaping, including but not limited to weed control, pruning, trimming, the removal and replacement of dead and diseased vegetation, and adequate irrigation for the continuedpromotion ofhealthy vegetation. C. The parties will share the costs of the design, construction, and inspection of construction of the Project on a less than equal basis; City's contribution shall be limited as set forth herein, including in-kind contributions toward the Project. 1

28 TERMS NOW, THEREFORE, in consideration of the recitals and the mutual obligations ofthe parties as herein expressed, Association and City agree as follows: 1. Association has obtained a proposal for complete prosecution of the Project from California's Own Native Landscape Design, Inc. (the "Contractor"). The parties have acknowledged that the total costs to design, construct, and inspect the improvements, as proposed by the Contractor, are estimated to be $61, (the "Project Costs"). Not included in the Project Costs are those fees otherwise charged by the City for permits, plan check services, and inspections, for the Project, which will be the responsibility of the City (the "City Services"). In addition to the costs ofthe City. Services, the City shall contribute not-to-exceed Sixteen Thousand Seven Hundred Seventy-two Dollars and No Cents ($16,772.00) as its share of the Project Costs. In the event that the actual Project Costs are less than $61,772.00, the City's contribution shall be reduced on a dollar-for-dollar basis. The Association shall be solely responsible for any amount in excess of$61, a. Association shall require the Contractor, and any subcontractors involved in the Project, to comply with applicable state and federal laws requiring the payment of not less than the per diem rate of pay to all workers on the Project. b. Association, its Contractor, and each subcontractor will not discriminate against any employee or applicant for employment, or program participants, because ofrace, color, religion, sex, sexual orientation or national origin, nor shall Association, its Contractor, or any subcontractor discriminate against any qualified individual with a disability. Association, its Contractor, and each subcontractor will take affirmative action to ensure that applicants 2

29 are employed and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation or national origin, and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of payor other forms of compensation, and selection for training, including apprenticeship. Association, its Contractor, and each subcontractor agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause. 2. The Association agrees that it shall be solely responsible for the periodic maintenance, replacement, repairs, and utilities, necessary for the continued promotion of healthy vegetation and keeping the Median safe and secure. 3. If the parties agree that the improvements in the Median are no longer needed, this Agreement may be terminated subject to paragraph4. 4. The parties may mutually agree, in writing, to a termination of this Agreement. In addition the City or Association may, unilaterally, elect to terminate this Agreement upon the giving ofninety (90) days' notice in writingto the other parties. In the event of termination Association covenants and agrees, at the election of City, to obtain all permits necessary for the removal ofthe Project improvements and, at its sole cost expense, remove the landscaping in the Median. In the alternative, City may elect to terminate this Agreement and retain the Project improvements, and shall thereafter be responsible for all costs associated with ongoing operations and maintenance, including purchasing utilities necessary for maintaining the landscaping. 3

30 5. In the event that the Median improvements are significantly damaged, destroyed or in need of substantial repair, City shall notify Association of the need for Association to make such repairs or replacements necessary for the continued use ofthe Median by the Association. If the Association shall fail to make such necessary repairs, City may use its own forces or contractors to restore the Median to the Project-designed status, and Association covenants that it shall reimburse the City for any such costs incurred pursuant to this Agreement. Nothing herein shall excuse the Association from having to reimburse City for costs incurred to repair or reconstruct the Median landscaping and improvements where, in the discretion ofthe City, the need to protect the public health and safety did not allow the City to notify Association ofits obligation to perform such work. 6. Association agrees to apply to the City for all permits necessary for construction and ongoing maintenance ofthe Project. The City hereby agrees that it shall be responsible for the costs of such applications and permits. Association shall, at its own cost and expense, comply with the all terms and conditions imposed by the City in approving ofthe contemplated applications and issuing the contemplated permits. 7. a. Association shall release, defend (with counselsatisfactoryto City), indemnify and hold City, and City's elected and appointed officers, officials, agents, employees and volunteers (each, and "Indemnitee," and collectively, the "Indernnitees") harmless from and against any and all liability, claims, damages, costs and expenses for loss of or damage to property and for injuries to or death ofany person, including, but not limited to, the property and employees ofeach party hereto. b. Upon written notice from City, Association agrees to assume the defense of any lawsuit, administrative action or other proceeding brought against any Indemnitee by any public body, individual, partnership, corporation, or other legal entity relating to any matter 4

31 covered by this Agreement for which Association as an obligation to assume liability for and/or to indemnify and hold harmless the Indemnitees pursuant to Section 7(a) above. Association shall pay all the costs incident to such defense, including, but not limited to, attorneys' fees, investigators' fees, litigation expenses, settlement payments, and amounts paid in satisfaction of judgments. Any and all lawsuits or administrative actions brought or threatened on any theory ofrelief available at law, in equity or under the rules ofany administrative agency shall be covered by this Section, including, but not limited to, the theories on intentional misconduct, negligence, strict liability, nuisance, breach of statute, regulation, or ordinance or any theory created by statute or ordinance, whether local, state or federal. c. It is expressly understood and agreed that the foregoing provisions shall survive the termination ofthis Agreement. d. The requirements as to the types and limits of insurance coverage to be maintained by Association as required by any permits provided by the City Services, and any approval of said insurance by City, are not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by Association pursuant to this Agreement, including but not limited to the provisions concerning indemnification. 8. If a dispute arises out of or relates to this Agreement, and if the dispute cannot be settled by negotiation, the parties agree to try in good faith to settle the dispute by non-binding mediation. The costs of such mediation shall be shared equally by the parties. 5

32 9. All notices, demands, requests or other communication required or permitted to be given hereunder (''Notices'') shall be in writing and (i) delivered in person to an officer or duly authorized representative ofthe other party, or (ii) sent by First Class United States Mail, postage prepaid to City or Association at the appropriate address set forth below, or to such other address as Association or City may hereinafter designate by written notices to the other party. Any such notice shall be deemed duly given upon receipt if delivered as set forth under (i) above, or, in case of (ii) above, forty-eight (48) hours from the time ofmailing ifmailed as provided in this section. Association address for notice: City address for notice: Copy to: Fletcher Hills Highlands Association c/o The Helm Management Co Nebo Drive La Mesa CA City ofel Cajon 200 Civic Center Drive El Cajon, CA Attn: AssistantCityManagerlDirector ofpublicworks City Attorney City ofel Cajon. 200 Civic Center Drive El Cajon, CA Neither party to this agreement may assign or transfer its rights or obligations under this Agreement except as specified without the other party's prior written consent thereto. 11. The signatories to this Agreement represent and warrant that they have the requisite authority to enter into this Agreement on behalfofthe party for whom they sign. 12. This Agreement shall become effective when executed by all parties and shall continue in full force until termination as provided for herein or by the mutual written consent ofthe parties. 6

33 IN WITNESS WHEREOF, the parties executed this Agreement as of the date first written above. CITY OF EL CAJON a California charter city and municipal corporation. FLETCHER HILLS HIGHLANDS ASSOCIATION, a California corporation. By: Bill Wells, Mayor TITLE: By: ~ _ Douglas Williford, City Manager By: TITLE: _ By: BelindaHawley, CMC, City Clerk APPROVED AS TO FORM: Morgan 1. Foley, City Attorney 8

34 RESOLUTION NO. -:M RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL CAJON APPROVING AN AGREEMENT WITH FLETCHER HILLS HIGHLANDS ASSOCIATION FOR BEAUTIFICATION OF THE MEDIAN ON VALLEY LAKE DRIVE AT FANITA DRIVE WHEREAS, the residents of the Fletcher Hills Highlands Association ("FHHA") have been pursuing the beautification of the median at the entrance to the subdivision on Valley Lake Drive (the "Project") for several years; and WHEREAS, the Project will consist of removing the existing asphalt and planting the median with native drought-tolerant plants; and WHEREAS, FHHA recently proposed an agreement with the City to construct the Project with limited assistance from the City; and WHEREAS, a Joint Median Landscaping Construction and Maintenance Agreement (the "Agreement") will provide that the City shall be responsible for the costs of applicable City permits, plan review, and inspections; and WHEREAS, the Agreement provides that the City will also reimburse FHHA in the amount of $16,772 upon completion of the Project; and WHEREAS, FHHA will be responsible for all aspects of the Project, including construction and maintenance once the Project is completed; and WHEREAS, the total Project costs, including the water meter, is estimated at $61,771; and WHEREAS, the Project is a model for how residents can beautify their surrounding area in a cooperative, resource-sharing, manner for improvements the City could not afford to complete on its own; and WHEREAS, the proposed installation of new landscaping and irrigations, impervious pavement and extension of the left-turn pocket, is categorically exempt from the provisions of the California Environmental Quality Act ("CEQA"), according to Section (Class 1)(c) of the CEQA Guidelines, and Section provides an exemption for the maintenance of public streets; and WHEREAS, the parties now desire to enter into the attached Agreement, substantially in the form as presented. (Continued on Page 2)

35 Page 2 of 2, Resolution No. _-14 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS: 1. Council. The above recitals are true and correct, and are the findings of the City 2. The City Council hereby approves the execution of the Joint Median Landscaping Construction and Maintenance Agreement Between Fletcher Hills Highlands Association and the City of EI Cajon, substantially in the form as presented to the City Councilin this meeting, with such changes as may be approved by the City Manager. 3. The City shall be responsible for the costs associated with applications of all permits, plan reviews, and inspections. Upon FHHA's application for any permits, plan review, and inspection required for the Project, the City shall collect the applicable fees by way of internal budqetary adjustments as determined by the City Manager. 4. The City Manager and City Clerk are hereby authorized and directed to execute said Agreement on behalf of the City of EI Cajon. 10/28/14 (Item No. 1.5) Approve Fletcher Hills Highland AssocAgmt - Valley Lake Dr & Fanita

36 r"city"c'i~;k'ii;t~"st;~p"'! I I of/ I i i : [ i j V r i I! I I j! : I : I 1~1tJ I~ Ial IlUlllUl BJIJI IjJllI MEETING: Oct. 28, 2014 ITEM NO: 1.6 TO: FROM: Mayor Wells, Mayor Pro Tern Kendrick Councilmembers Ambrose, Bales, McClellan Deputy Director of Public Works The Valleyo/Opport/mity ~C'o" ">~~ 1'Porate\\ SUBJECT: Approval of Plans and Specifications for the Washington Avenue Traffic Monitoring Stations, Bid No / PW 3517 RECOMMENDATION: That the City Council adopt the next RESOLUTIONS in order to approve plans and specifications and direct a Notice Inviting Sealed Bids for the Washington Avenue Traffic Monitoring Station, to be opened on December 2,2014. BACKGROUND: On May 13, 2014, the San Diego County Indian Gaming Local Community Benefit Committee (IGLCBC) approved funding for grant applications submitted by El Cajon. The grant funds are sponsored by the Barona Band of Mission Indians and the Sycuan Band of the Kumeyaay Nation. The application submitted by the City requested the installation oftwo (2) traffic monitoring stations on WashingtonAvenue between Granite Hills Drive and J amacha Road. The traffic monitoring system will provide real-time traffic data information, such as vehicular speed, traffic volume, and delay information on a 24-hour 365-day basis. This project will assist the Public Works Department's monitoring of the traffic impacts of Sycuan Casino through the City ofel Cajon streets. Plans and specifications are available for review at the City Clerk's Office. CEQA: The Washington Avenue Traffic Monitoring project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA), according to Section (Class 1) (c)ofthe CEQA Guidelines. Section provides an exemption for the maintenance of public streets. FISCAL IMPACT: Funding for the project is included in the adopted FY Capital Improvement Program Budget. This project will utilize the Indian Gaming grant funds awarded to the City in the amount of $70,010. General Funds will not be expended for this project. PREPARED BY: D~~ Dennis Davies DEPUTY DIRECTOR OF PUBLIC WORKS APPROVED BY: ~...,a..;yo".i/j e- ~uglaswilliford CITY MANAGER

37 RESOLUTION NO. --=.11 RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR WASHINGTON AVENUE TRAFFIC MONITORING STATION (Bid No , Job No. PW3517) WHEREAS, the City Engineer has submitted plans and specifications for the Washington Avenue Traffic Monitoring Station; and WHEREAS, it appears to be in the best interests of the City of EI Cajon that the plans and specifications for said project be approved. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS: 1. That the plans and specifications submitted by the Deputy Director of Public Works for the Washington Avenue Traffic Monitoring Station project are hereby approved and adopted as the official plans and specifications for said project. 2. Said plans and specifications are directed to be filed in the office of the Deputy Director of Public Works of the City of EI Cajon. 10/28/14 (Item 1.6) Bid Washington Avenue Traffic Monitoring Station apr

38 RESOLUTION NO. -=.H RESOLUTION ORDERING THE WORK AND DIRECTING PUBLICATION OF NOTICE INVITING BIDS FOR WASHINGTON AVENUE TRAFFIC MONITORING STATION (Bid No , Job No. PW3517) WHEREAS, plans and specifications have been submitted for the Washington Avenue Traffic Monitoring Station project; and WHEREAS, it appears to be in the best interests of the City that said work should be ordered to be performed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL CAJON AS FOLLOWS: 1. Thatthe City Council does herebyorderthatthe Washington Avenue Traffic Monitoring Station project be performed. 2. That Tuesday, December 2,2014, at 2:00 P.M., in the office designated by the Purchasing Agent of the City of EI Cajon, 200 Civic Center Way, EI Cajon, California, is hereby fixed as the time and place for the opening of bids for said project. 3. The Purchasing Agent of the City of EI Cajon is hereby directed to cause a Notice to Bidders to be published in the newspaper, in accordance with the provisions of law. 10/28/14 (Item 1.6) Bid Washington Ave Traffic Monitoring Station ntc

39 IbltJ IfIHl )lid ~p,d UilJjlJ?1: MEETING: Oct. 28, 2014 ITEM NO: 3.1 TO: FROM: Mayor Wells, Mayor Pro Tem Kendrick Councilmembers Ambrose, Bales, McClellan Building Official/Fire Marshal TheVallejJo!OppOl'tzmity ~('o.. ~C)~ '('Porate~ SUBJECT: Substandard Conditions at 585 N. Mollison Avenue RECOMMENDATION: That the City Council: 1. Open public hearing and receive testimony;. 2. Close public hearing; Then: 3. Deem appropriate the Building Official/Fire Marshal's actions in this case; 4. Pursuant to a verbal report given by the Building Official/Fire Marshal, begin accrual of civil penalties in the amount of $ per day for each violation; 5. Pursuant to a verbal report given by the Building Official/Fire Marshal, direct staffto file a Notice of Restriction against the property; and 6. Direct staffto monitor the condition of the property up to, and including, cleanup and renovation of the motel and liquor store. BACKGROUND: On October 2, 2014, the EI Cajon Police Department responded to a call for service at the Valley Motel located at 585 N. Mollison Ave. During the service call, Police observed extensive code violations on the site and requested assistance from Code Enforcement and the Building and Fire Safety Division to address habitability issues. An inspection was conducted of the motel, and numerous deplorable living conditions were documented. A plethora of violations were noted including one of the worst infestations of insects, roaches, and bed bugs that staff has encountered. In addition, the liquor store was inspected and numerous violations were found including electrical code violations, holes in walls and ceilings, and an illegal expansion of the liquor store into adjacent spaces. In consultation with the City Attorney, a Notice to Vacate was posted on the motel, and the tenants were directed to leave the premises. A subsequent Notice to Eliminate Substandard Conditions was posted on the property listing the violations and corrective measures for both the motel and liquor store, as well as setting the date for Public Hearing. Staff is seeking City Council support for the recommendations listed above in order to facilitate cleanup and renovation of the property.

40 City Council Agenda Report Substandard Abatement N. Mollison Avenue October 28,2014 Agenda FISCAL IMPACT: Stafftime, administrative costs and civil penalties will be determined at the conclusion of this case. PREPARED BY: REVIEWED BY: APPROVED BY: Dan Pavao Building Official! Fire Marshal Majed AI-Gha ry Assistant City Manager c:d~j Douglas Willifo: City Manager ATTACHMENTS: 1. Photos of property. 2. Notice to Vacate. 3. Notice of Substandard Conditions with Corrective Actions.

41 : ': ',. "...i- "c ',..', :', t,,",;'.:' ' ~ V..' ~ '. ' -,,, ",,:. " J ' " ' r >;,. _, I,.: ', ~.. I ~~ '--: < f~, ~ W ~,-,. " -:,.'..',..:. I ~, ", f ~ " ",> :\ "".,.İ

42

43 I 585 N. Mollison Ave. I

44 IT IS AN INFRACTION TO REMOVE OR DEFACE THIS NOTICE NOTICE AND ORDER TO VACATE PROPERTY AND TO ELIMINATE DANGEROUS CONDITIONS, NOTICE OF RESPONSE TO DANGEROUS CONDITIONS The Building Official/Fire Marshal of the City of EI Cajon in his sole discretion, pursuant to EI Cajon Municipal Code ("ECMC") Chapter 15.16, has determined that dangerous conditions exist on your property that pose imminent danger to the safety of the occupants of the affected premises, to surrounding property, and to the public, requiring immediate vacation and securing of the property pursuant to ECMC Chapter Said property is located at 585 N. Mollison Avenue in the City of EI Cajon. Property owner's name and address: Aboona, Inc. 581 N. Mollison Ave. EI Cajon, CA Assessor's Parcel Number: The following conditions have been determined to create substandard conditions: 1) Roach infestation (ECMC Section (A)(8).) 2) Bed bug infestation (ECMC Section (A)(8).) 3) General filth and dilapidation throughout (ECMC Section (H).) 4) Inoperable or missing smoke detectors (ECMC (G).) You arehereby ordered to take the following immediate corrective action: 1. Immediately vacate the property. 2. Secure the property from illegal habitation. PLEASE TAKE NOTICE all persons currently occupying the property are to immediately vacate the property due to dangerous conditions posing an immediate threat to life, health, property and limb. If the property is not vacated prior to 10:00 a.m., Monday, October 13, 2014, the City may take such reasonable action as is necessary to cause such vacation. Costs incurred by the Cityfor such action shall be done at the expense of said owner(s) and the City will secure payment of such expense by assessment and lien. lof3 585 N. Mollison Ave.