Attachments for Regular Council and Standing Committees October 14, 2014

Transcription

1 Attachments for Regular Council and Standing Committees October 14, 2014

2 THE CORPORATION OF THE CITY OF STRATFORD 3.0 Adoption of the Minutes

3 September 22, :00 P.M. AUDITORIUM CITY HALL 4458 th MEETING REGULAR STRATFORD CITY COUNCIL MINUTES The Municipal Council of The Corporation of the City of Stratford met in Regular Session in the City Hall Auditorium on the above date and time. COUNCIL PRESENT: Mayor Mathieson Chair presiding, Councillors Beatty, Brown, Clifford, Culliton, Famme, Henderson, Mark, McManus, Ritsma and Smythe. REGRETS: None noted at the September 22, 2014 Council meeting STAFF PRESENT: Ronald R. Shaw Chief Administrative Officer, Cindy McNair Deputy CAO/Director of Human Resources, Joan Thomson City Clerk, Andre Morin Director of Corporate Services/Interim Director of Social Services, David St. Louis Director of Community Services, Ed Dujlovic Director of Infrastructure and Development Services, Charlene Lavigne Deputy Clerk, Jeff Leunissen Manager of Development Services, Michael Gornyiczki - Deputy Fire Chief, Naeem Kahn Manager of IT. ALSO PRESENT: Members of the public and Media. 1.0 CALL TO ORDER: Opening Prayer Councillor Brown A Moment of Silence was then observed in recognition of Ray Waller, former City Alderman and Public Utilities Commissioner, who passed away on September DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act. Name, Item and Nature of Pecuniary Interest Community Excellence with Worldwide Impact"

4 Minutes 2 September 22, 2014 Councillor Famme declared a pecuniary interest regarding Item Heritage Permit for 125 and 131 Ontario Street as his son is a partner in the business and his wife is part owner. Councillor McManus declared a pecuniary interest regarding 13.1 Strachan Street and the Parking Layover as she is a member of the Avon Maitland School Board 3.0 ADOPTION OF THE MINUTES 3.1 Motion by Councillor Smythe and Councillor McManus That the Minutes of the Regular Meeting of Council of The Corporation of the City of Stratford dated September 8, 2014 and the Minutes of the Special Meeting of Council dated September 10, 2014, be adopted as printed. Carried R ADOPTION OF THE ADDENDA TO THE AGENDA 4.1 Motion by Councillor Culliton and Councillor Mark That the Addenda to the Regular Agenda of Council and Standing Committees dated September 22, 2014, be added to the Agenda as printed. Carried R REPORT OF THE COMMITTEE OF THE WHOLE IN-CAMERA SESSION: 5.1 The City Clerk advised that the September 22, 2014 meeting of Committee of the Whole In-Camera Session was cancelled. 6.0 HEARINGS OF DEPUTATIONS AND PRESENTATIONS: 6.1 Presentation on the Waterloo University Stratford Campus enrollment and forecast Motion by Councillor McManus and Councillor Henderson That the presentation by Ginny Dybenko be heard. Carried R Ms. Dybenko provided background on the history of the University of Waterloo opening a campus in Stratford. She provided a timeline of ground breaking to opening and advised how enrollment has grown. Council was advised that the Community Excellence with Worldwide Impact

5 Minutes 3 September 22, 2014 University of Waterloo is thrilled with the remarkable success of the Stratford campus and that the Digital Media program is the fastest growing program in the University s history. Ms. Dybenko advised of the spin-off to Stratford due to the opening of the Stratford s campus. She read a prepared statement from the University of Waterloo s president Dr. Feridun Hamdullahpur which emphasized how proud the University is with the campus in Stratford and the potential they see. She noted that the University will be expanded and new programs will be offered at the campus. Lastly, Ms. Dybenko outlined the difference between the University of Waterloo Stratford Campus and the Stratford Institute for Digital Media. She noted that the Institute was formed in 2009 and it was a think tank and research centre. There was no formal relationship between the University and the Institute. The Institute was closing, not the University of Waterloo Stratford Campus. 6.2 Presentation regarding a Resolution Canadian Postal Service Charter and Cuts to Public Postal Service and Jobs Consent Agenda Item CA Mary Dawson, Local President of CUPW and Leon Bouvier, Canadian Union of Postal Workers asked to address City Council regarding the Resolution. On the Consent Agenda for September 22, Item CA is a Resolution seeking action by municipalities with respect to Canada Post. Motion by Councillor Henderson and Councillor McManus That the presentation by Mary Dawson and Leon Bouvier be heard. Carried R Ms. Dawson, President of the Local 608 in Stratford, outlined why the implementation of a community mailbox program within Stratford would be detrimental to the municipality. 13 full time letter carrier positions would be eliminated with this proposal. Ms. Dawson asked that the City endorse a resolution not to cancel door-to-door mail service. Mr. Leon Bouvier representing the South Western Ontario Canadian Union of Postal Workers also appeared before Council to urge that the City fight the decision to cut door to door mail service. The decision was made without consulting groups and it will affect millions of people. Mr. Bouvier suggested that Canada Post expand their service to other areas rather than cutback. Mr. Bouvier outlined issues with the installation of community mailboxes and he provided statistics on how mail delivery system has evolved. The proposal is to eliminate Oakville s mail door to door delivery first followed by Georgetown, Community Excellence with Worldwide Impact

6 Minutes 4 September 22, 2014 Milton and Hamilton. A date had not yet been set for Stratford. Mr. Bouvier urged Council to endorse the resolution, and adopt by-laws which make it difficult or impossible to place super mailboxes in the municipality. In response to questions, the delegation was advised no one was consulted about the proposal and that the Government is not responsive to reviewing this decision. Councillor McManus asked about research and data available on potential liability and risk to the City with the implementation of community mailboxes. Mr. Bouvier advised that this information was not available and he reiterated his suggestion to make it difficult to install community mailboxes within the municipal neighourhoods. Councillor Brown asked about possible lawsuits that the City has received from persons picking up mail at community mailboxes. Additionally he asked whether information was available on the financial position of Canada Post. The Director of Corporate Services advised that he was not aware of any slip and falls attributable to community mailboxes. Councillor McManus suggested that some neighbourhoods had boulevards that are too narrow and she suggested that the City should be proactive rather than reactive with this initiative. Mayor Mathieson noted that additional information on this matter was included on the Consent agenda. 6.3 Presentation of Stratford Life Mobile App for Residents Naeem Khan, Manager of IT to present the mobile app for residents Motion by Councillor Clifford and Councillor Beatty That Naeem Khan, Manager of IT be heard. Carried R The Manager of IT advised of the launching of the Stratford Life Mobile Application Launch. It was designed to connect residents to the City Web Site, news briefs and special applications on mobile devices. He explained how the launch worked and how information would be obtained. The Manager noted that feedback is requested from the community to identify new applications and programs that can be incorporated in the application. He Community Excellence with Worldwide Impact

7 Minutes 5 September 22, 2014 advised that the City has had 2,000 hits within 3 days of launching this new application. In response to questions, the Manager indicated that the University of Waterloo s app is more enhanced than the City s app. However, he confirmed that the City would work with them on the process. Mayor Mathieson expressed appreciation and support for this new mobile app that would improve communications. 6.4 Presentation of Communities in Bloom Award to Stratford National Achievement Award for Floral Displays Councillor Beatty, Chair of Communities in Bloom Advisory Committee, to present the award Stratford received at the National Symposium. Councillor Beatty noted that at the Communities in Bloom National Symposium in Prince Edward Island, the City of Stratford won the National Achievement Award in Floral Displays. He expressed appreciation to staff, community groups and volunteers that make the floral displays so wonderful. Councillor Beatty presented Mayor Mathieson with the awards received and also noted that the City of Stratford received special recognition as they were 1 of 4 communities that participated for 20 years. Mayor Mathieson expressed appreciation to the sponsors, staff and volunteers who have worked to make this award possible. He also explained that Ted Blowes former Mayor of this City was one of the founders of Communities in Bloom. 7.0 ORDERS OF THE DAY: 7.1 Acceptance of a Tender Sidewalk Plow with Attachments (T14-09) Staff recommendation: That T14-09, Supply and Deliver one Sidewalk Plow with Attachments, be awarded to the low bidder, Work Equipment Ltd., at a total tender price including three options (Power Reversing Fan, One set (4) of rims and turf tires and Air Conditioning) of $154, including HST. Motion by Councillor Ritsma and Councillor Smythe That Tender T14-09 to Supply and Deliver one Sidewalk Plow with Attachments, be awarded to the low bidder, Work Equipment Ltd., at a total tender price including three options (Power Reversing Fan, Community Excellence with Worldwide Impact

8 Minutes 6 September 22, 2014 One set (4) of rims and turf tires and Air Conditioning) of $154, including HST. Carried R Resolution Funding Agreement for Stratford Digital Media Strategy SEED Co. recommendation: That Council authorizes the execution of the agreement with OMAFRA to complete a digital media strategy. Councillor McManus asked whether the report would be available to the community. Ms. Coffee, CEO of the Stratford Economic Enterprise Development Corporation indicated that the City should be celebrating the success with this application. She also confirmed that the document will be available to the public. Motion by Councillor Ritsma and Councillor Smythe That Council enter into an agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs (OMAFRA) to create a digital media strategy and that the Mayor and Clerk be authorized to execute the agreement. Carried R Proclamation Child Care Worker and Early Childhood Educator Appreciation Day Motion by Councillor Henderson and Councillor Brown That City Council hereby proclaims October 29, 2014 as Child Care Worker and Early Childhood Educator Appreciation Day in the City of Stratford in recognition of the many people providing care to children in our community. Carried R Proclamation Waste Reduction Week Motion by Councillor Culliton and Councillor McManus That City Council hereby proclaims the week of October 20-26, 2014 as Waste Reduction Week in the City of Stratford to help educate and engage Ontarians about waste reduction. Carried R Councillor McManus noted that the Habitat for Humanity would be coordinating the collection of electronics as part of their waste day. Community Excellence with Worldwide Impact

9 Minutes 7 September 22, Correspondence Update on the Stratford Ramp Project For the information of Council. 7.6 Resolution Amendment to RBC Credit Facility Attachment Management Report dated September 22, 2014 Staff recommendation: That the City of Stratford amend the current $3,000,000 interest only credit facility with RBC to be payable in full by February 28, Motion by Councillor Clifford and Councillor Mark That the City of Stratford amend the current $3,000,000 interest-only credit facility with RBC to be payable in full by February 28, 2015 and that the CAO and Director of Corporate Services be authorized to sign the documents to amend the credit facility. Carried R BUSINESS FOR WHICH PREVIOUS NOTICE HAS BEEN GIVEN: 8.1 Resumption of the OMB Hearing regarding Zone Change Application Z St. Vincent Street South. The hearing will resume on October 7, 2014 at 10:00 a.m. at the Stratford Rotary Complex, Mansbridge Room, 353 McCarthy Road West. 9.0 REPORTS OF THE STANDING COMMITTEES: 9.1 Report of the Public Works Committee: Your Committee recommends: That Council receive this report of the City s participation in the Ministry of the Environment and Climate Change (MOECC) Transfer Review Program That staff investigate turning Brunswick Street and Albert Street between Downie Street and Waterloo Street into one-way streets and also to investigate whether converting parking to angle parking would create more parking spots. Community Excellence with Worldwide Impact

10 Minutes 8 September 22, That staff prepare a comprehensive report on where sidewalks are needed in the City for safety That the matter of sweeping the trails along the river daily be referred to the 2015 budget discussions. Respectfully submitted by Councillor McManus, Chair. Motion by Councillor McManus and Councillor Brown That the Report of the Public Works Committee dated September 22, 2014 be adopted as amended by substituting Waterloo Street for Wellington Street as presented in clause Carried R Report of the Planning and Heritage Committee: Your Committee recommends: That Council authorize the Chief Building Official to issue a Heritage Permit for the exterior alterations of 125 and 131 Ontario Street. Respectfully submitted by Councillor Smythe, Chair. Motion by Councillor Smythe and Councillor Brown That the Report of the Planning and Heritage Committee dated September 22, 2014 be adopted printed. Carried R Report of the Finance and Labour Relations Committee: Your Committee recommends: That the City of Stratford use a portion of the Wal-Mart funding for a facilitated session by an architect, landscape planner or professional facilitator as to what the community would like to see for Market Square, for consideration by the new council That staff investigate building a parking garage on the Erie Street Parking lot That the Financial Statements of Festival Hydro Inc. for the first quarter of 2014 to March 30, 2014 be received by City Council That the Report of the Supervisor of Tax Revenue dated August 5, 2014 regarding the tax adjustments under Section 357 for 2013 and Community Excellence with Worldwide Impact

11 Minutes 9 September 22, be approved and the Minutes of Settlement under Section 39.1 for 2014 be received as recommended That the revised H.1.5 Hiring of Relatives Policy be adopted That the 2013 Draft Tax Levy Surplus report be received as information That an Advisory Committee of Council be tasked with recommending to City Council a design for a community logo that would be available to Stratford community groups, sports teams, agencies and businesses to use or incorporate into their existing logos, as they wish and that the $5,000 amount in reserve be authorized for this project. Respectfully submitted by Councillor Clifford, Chair. Motion by Councillor Clifford and Councillor McManus That the Report of the Finance and Labour Relations Committee dated September 22, 2014 be adopted as amended. Mayor Mathieson advised that Item to be taken separately. Mayor Mathieson then called the question on Items to both inclusive. Carried R The Chief Administrative Officer advised that after preliminary discussion of item that the reference to architect and/or landscape planner be removed in order to allow a professional facilitator be considered for the meeting regarding Wal-Mart funding. A discussion took place regarding adding a professional facilitator to Item The CAO stated the facilitated session would likely be scheduled early in the New Year. Mayor Mathieson called the question on Item as follows: That the City of Stratford use a portion of the Wal-Mart funding for a facilitated session by an architect, landscape planner or professional facilitator as to what the community would like to see for Market Square, for consideration by the new council. Carried R Community Excellence with Worldwide Impact

12 Minutes 10 September 22, Report of the Protection to Persons and Property Committee: Your Committee recommends: That no action be taken on the request to make changes to Open Fire and Burning By-law and Fireworks By-law That the request to purchase/lease a parking space for a delivery vehicle for 27 Market Place, be denied That the request to construct a sidewalk on the west side of Front St. between Albert and Brunswick St. be filed That the decision on the preferred Option for the Erie Parking lot be deferred until Council receives the report on the parking garage. Respectfully submitted by Councillor Brown, Chair. Motion by Councillor Brown and Councillor Ritsma That the Report of the Protection to Persons and Property Committee dated September 22, 2014 be amended by removing three-tier in Item and the Report be adopted as amended. Carried R NOTICE OF INTENT: 10.1 Notice of Public Meeting under the Planning Act: City of Stratford Council will hold a public meeting on Tuesday, October 14, 2014 at 7:00 p.m. in the City Hall Auditorium in City Hall, 1 Wellington Street, Stratford to hear all interested persons with respect to zone change application Z The application affects the property 148 and 150 Borden Street located on the west side of Borden Street READING OF THE BY-LAWS: The following by-law requires First and Second readings and Third and Final readings: To authorize the entering into and execution of a Funding Agreement for the Rural Economic Development Program with Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food Community Excellence with Worldwide Impact

13 Minutes 11 September 22, 2014 and Rural Affairs (OMAFRA), SEED Co., and The Corporation of the City of Stratford for a digital media strategy. Motion by Councillor Henderson and Councillor Culliton That By-law be read a First and Second time. Carried [2/3s support] R Motion by Councillor Mark and Councillor Beatty That By-law be read a Third time and Finally Passed. Carried R CONSENT AGENDA: Dated September 22, 2014 numbered CA to CA Canadian Postal Service Charter and Cuts to Public Postal Service and Jobs. CA A discussion took place to have staff look at drafting by-laws to stop the influx of community mailboxes in Stratford. A discussion took place with respect to referring a decision on this item until Council has an opportunity to hear from Canada Post. Motion by Councillor Brown and Councillor McManus That the matter of the Canadian Post Service Charter and Cuts to Public Postal Service and Jobs, Consent Item CA , be referred to a future meeting when representatives from Canada Post are present. Carried R Mayor Mathieson invited Ms. Dawson and Mr. Bouvier back when this item will be considered by Council Double Hatter Firefighters in the Province of Ontario CA Motion by Councillor Henderson and Councillor McManus That the City of Stratford endorse the resolution from the Association of Municipalities of Ontario requesting the Province of Ontario amend the Fire Protection Act, 1997 with respect to salaried firefighters who also work as volunteer firefighters. Carried R Community Excellence with Worldwide Impact

14 Minutes 12 September 22, NEW BUSINESS: 13.1 Strachan Street Parking Layover Mayor Mathieson advised he was contacted by residents of Strachan Street to create a parking layover in the area of the school while construction continues. Mayor Mathieson noted that this matter had been previously discussed by Council and it would require reconsideration of Council if it was to be debated again. The Director of Infrastructure and Development Services advised that this matter has been reviewed and in order to design a parking layover, there would be costs for Festival Hydro to move poles and the school fencing would need to be moved in addition to some of their playground equipment. Councillor McManus declared a pecuniary interest regarding 13.1 Strachan Street and the Parking Layover as she is an employee of the Avon Maitland School Board. Councillor Henderson asked about the projected timeline for this project. The Director indicated that he hopes to see it completed before the snow falls. This matter was not debated for lack of a seconder for reconsideration Parallel Transit Report Councillor Famme asked about the status of the Parallel Transit Report. The Chief Administrative Officer advised that a decision had not yet been made and he was not sure when a response would be available. Staff were surveying other municipalities to determine what their practice was. The CAO offered to follow-up with the party Stratford Fall Fair Councillor Ritsma expressed appreciation to the City and volunteers for the successful 173 rd Stratford Fall Fair Riversedge Development Inc. Contact Information Councillor McManus asked whether contact information was available for Riversedge on the City s website. Community Excellence with Worldwide Impact

15 Minutes 13 September 22, 2014 The Chief Administrative Officer advised he would confirm that the Media Release including contact information was posted to the City s website Tree Removal on West Gore Mayor Mathieson asked that the tree by-law be referred to Sub-committee for consideration as he was contacted about trees being removed along West Gore. Motion by Councillor McManus and Councillor Henderson That the Tree By-law be referred to Public Works Sub-committee or Planning and Heritage Sub-committee for consideration. Carried R Go Train Service to Stratford Councillor Famme suggested that the City investigate hiring busses to take residents of Stratford to the Go Train Station in Kitchener. He suggested that busses leaving Stratford at 6:00 a.m. and 7:00 a.m. would certainly get commuters to Kitchener and be back in time for their school route. Motion by Councillor Famme and Councillor Culliton That the request to investigate hiring busses to take commuters from Stratford to the Go Train in Kitchener be referred to staff for consideration. Carried R ADJOURNMENT: The next Regular Council meeting is Tuesday, October 14, 2014 at 7:00 pm in the Auditorium, City Hall. Motion by Councillor Clifford and Councillor Beatty That the meeting adjourn to convene into Standing Committees and to Committee of the Whole if necessary, and to reconvene into Council. Carried R Meeting Start Time: 7:00 pm Meeting End Time: 8:11 pm Community Excellence with Worldwide Impact

16 Minutes 14 September 22, COUNCIL RECONVENE: DECLARATIONS OF PECUNIARY INTEREST made at Standing Committee meetings held on September 22, 2014 with respect to the following Items and re-stated at the reconvene portion of the Council meeting: The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act. Name, Item and Nature of Pecuniary Interest None declared on September 22, Committee Reports Motion by Councillor McManus and Councillor Brown That Item 3.3 of the Protection to Persons and Property Committee meeting dated September 22, 2014 be adopted as follows: 3.3 That Traffic and Parking By-law be amended as follows: Schedule 10 (One Way Streets) be amended by adding: Street From/To Direction St. Andrew Church Street to Birmingham West Street Motion by Councillor Clifford and Councillor Brown That Item 3.1 of the Finance and Labour Relations Committee meeting dated September 22, 2014 be adopted as follows: 3.1 That Council authorize an interest-free loan in the amount of $150,000 to the Stratford Tourism Alliance; And Further That staff provide Council with a report on interim governance measures and a further loan of $75,000 by the end of October, The following by-laws require First and Second readings and Third and Final Readings and could be taken collectively upon unanimous vote of Council present: Community Excellence with Worldwide Impact

17 Minutes 15 September 22, To amend Schedule 10 of Traffic and Parking By-law as amended, to designate St. Andrew Street as a one-way street in a westerly direction To confirm the proceedings of Council of The Corporation of the City of Stratford at its meeting held on September 22, Motion by Councillor Beatty and Councillor Henderson That By-laws to be taken collectively. Carried [unanimously] R Motion by Councillor McManus and Councillor Clifford That By-laws to be read a First and Second time. Carried [2/3s support] R Motion by Councillor Mark and Councillor Smythe That By-laws to be read a Third time and Finally Passed. Carried R Motion by Ritsma and Councillor Brown That the September 22, 2014 Regular Council meeting adjourn. Carried R Reconvene Meeting Start Time: 9:21 pm Reconvene Meeting End Time: 9:23 pm Mayor - Daniel B. Mathieson Clerk Joan Thomson Community Excellence with Worldwide Impact

18 THE CORPORATION OF THE CITY OF STRATFORD 6.0 Hearings of Deputations and Presentations

19 DEVELOPMENT SERVICES - PLANNING REPORT To: Mayor Mathieson & Members of Council Date: October 14, 2014 Re: Zone Change Application Z05-14 POL Quality Homes Inc. West side of Borden Street between Simcoe Street and Bruce Street APPLICATION: Application Received: August 25, 2014 Applicant: MTE OLS Ltd. Nature of Application: The purpose of this report is to describe the application to rezone the property on the west side of Borden Street between Simcoe Street and Bruce Street. The applicant is proposing to rezone the property legally described as Part Lot 25 Plan 381 FROM a Residential Second Density R2(1) Zone which permits a range of residential uses including a boarding house, converted dwelling, single and semidetached dwellings, day nursery, elementary school, group home, home occupation and religious institution TO a Residential Fifth Density R5(1)Zone with special provisions. The R5(1) zone permits an apartment building, nursing home, seniors apartment dwelling and retirement home/lodge with a minimum lot area of 750 m² and a minimum lot frontage of 15 m. The requested special provisions shall limit the maximum building height to 10 metres and the maximum density to 65 units per hectare. The special regulations will allow for the proposed 14 unit apartment development. 1

20 Borden Street BACKGROUND: Subject Properties: The subject land is legally described as Part Lot 25 Plan 381, is located on the west side of Borden Street, south of Bruce Street and north of Simcoe Street. Site Characteristics: Existing Use: vacant land Frontage: m (127.4 ft) Depth: m (183.3 ft) Area: 2.17 ha ( 5.36 ac) Shape: rectangle Surrounding Land Uses: North: Church (residential) East: Golf course (park) West: Anne Hathaway Park (park) South: Single detached dwelling (residential) 2

21 Location Map History The subject lands are comprised of a portion of two properties. One parcel, municipally known as 98 Simcoe Street, is a flag shaped lot with a lot frontage of 5.5 m on Simcoe Street and 30 m on the recently improved Borden Street. The 3

22 other parcel is City owned land to the west and north of 98 Simcoe Street. The applicant approached the City with a request to exchange 501 m² along the entire westerly limit of their property for 501 m² immediately north of the existing property line. Council approved the land exchange on August 11, 2014, subject to conditions, in order to create a more regular shaped development parcel that is better suited for a residential development and authorized Pol Quality Homes to rezone a portion of land owned by the City of Stratford. The complete resolution is as follows: That Council declares approximately 501 m2 of 90 Simcoe Street adjacent to the north boundary of 98 Simcoe Street as surplus to the needs of the Corporation and accept approximately 501 m2 of land from Pol Quality Homes along the westerly boundary of 98 Simcoe Street in exchange. That Council grants an exemption to the requirement for an appraisal for these lands and for further notice under the terms of the Sale and Other Disposition of Land Policy P.3.1 for the subject lands. That Council approves a land exchange of approximately 501 m² (as shown on the attached plan) with Pol Quality Homes for 90 and 98 Simcoe Street as a sale to sole source subject to the following conditions: Pol Quality Homes pay all the costs (legal, surveying, etc.) associated with the land transaction. Pol Quality Homes ensures lands to be transferred to the City is graded and seeded to the satisfaction of the City. If required, Pol Quality Homes shall remove any vegetation to the satisfaction of the City. Both parties enter into easement agreement. Municipal taxes be paid up to date and the lands transferred to the City be free and clear of any encumbrances. The municipal address for the property be changed from 98 Simcoe Street to a Borden Street address. That Council consents to the submission of a zone change application for the lands to be transferred to Pol Quality Homes for uses permitted by the Residential Area designation. The land exchange also benefited the City in that it created a more regularly shaped park block parcel while maintaining a 5m wide corridor to Borden Street. 4

23 Official Plan Designation The properties are designated as Residential Area in the Official Plan and Simcoe and Borden are both local streets. Proposed Development The subject lands are zoned Residential Second Density R2(1) Zone which permits a range of residential uses. The applicant is requesting to change the zoning to a Residential Fifth Density R5(1)Zone with special provisions to limit the maximum building height to 10 metres and the maximum density to 65 units per hectare. The special regulations will allow for the proposed 14 unit apartment development. Agency Comments Circulation of the application to various agencies produced the following comments to date (October 8, 2014): Upper Thames River Conservation Authority no objection 5

24 City of Stratford Infrastructure and Development Services Department Building Services no issue Fire Department no concerns Huron Perth Catholic District School Board no concerns Public Comments No public comments have been received to date. RECOMMENDATION That Council hear all interested persons with respect to Zone Change Application Z Prepared by: Approved by: Jeff Bannon, MCIP, RPP Planner Jeff Leunissen, MCIP, RPP Manager of Development Services 6

25 Development Services Division - Planning Infrastructure & Development Services Department MANAGEMENT REPORT Date: October 8, 2014 To: cc: From: Re: Mayor and Council Jeff Leunissen, Manager of Development Services Public Meeting Z West side of Borden Street between Simcoe Street and Bruce Street OBJECTIVE: The purpose of this report is to describe the application to rezone the property on the west side of Borden Street between Simcoe Street and Bruce Street. The applicant is proposing to rezone the property legally described as Part Lot 25 Plan 381 from a Residential Second Density R2(1) Zone which permits a range of residential uses including a boarding house, converted dwelling, single and semi-detached dwellings, day nursery, elementary school, group home, home occupation and religious institution to a Residential Fifth Density R5(1)Zone with special provisions. The R5(1) zone permits an apartment building, nursing home, seniors apartment dwelling and retirement home/lodge with a minimum lot area of 750 m² and a minimum lot frontage of 15 m. The requested special provisions shall limit the maximum building height to 10 metres and the maximum density to 65 units per hectare. The special regulations will allow for the proposed 14 unit apartment development. BACKGROUND and ANALYSIS: The subject lands are comprised of a portion of two properties. One parcel, municipally known as 98 Simcoe Street, is a flag shaped lot with a lot frontage of 5.5 m on Simcoe Street and 30 m on the recently improved Borden Street. The other parcel is City owned land to the west and north of 98 Simcoe Street. The applicant approached the City with a request to exchange 501 m² along the entire westerly limit of their property for 501 m² immediately north of the existing property line. Council approved the land exchange on August 11, 2014, subject to conditions, and authorized Pol Quality Homes to rezone a portion of land owned by the City of Stratford.

26 The properties are designated as Residential Area in the Official Plan and Simcoe and Borden are both local streets. The subject lands are zoned Residential Second Density R2(1) Zone which permits a range of residential uses. A location map, site photograph, and concept plan can be found in the Planning Report. FINANCIAL IMPACT: Financial impact will be included in the recommendation report. STAFF RECOMMENDATION: That Council hear all interested persons with respect to Zoning By-law Amendment Z05-14.

27 THE CORPORATION OF THE CITY OF STRATFORD 7.0 Orders of the Day

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32 September 12, 2014 Ms. Kirsten Walli Board Secretary Ontario Energy Board 2300 Yonge Street, 27 th Floor Toronto, ON M4P 1E4 Dear Ms. Walli: Re: EB Union Gas Limited 2015 Rates Application Please find attached an application from Union Gas Limited ("Union") seeking changes to Union s regulated gas distribution, transmission and storage services effective January 1, Union s supporting evidence will be filed at a later date. The application has been filed in advance of the evidence to expedite the application process. If the proposed rate changes are approved by the Board the total bill increase for a typical Southern Operations residential customer consuming 2,200 m 3 per year would amount to $2 - $3 per year. For a typical Northern or Eastern Operations customer consuming 2,200 m 3 per year, the total bill increase would amount to $3 - $5 per year. Union seeks the Board s issuance of the final Rate Order by November 30, 2014 to ensure the implementation of 2015 rates by January 1, In the event that the Board does not issue a rate order by November 30, 2014 for implementation by Union on January 1, 2015, Union seeks an Order of the Board declaring Union s rates in effect as of December 31, 2014, interim as of January 1, It will be Union s proposal in this matter to deal with any retrospective impact of the delayed implementation through a rate rider for general service rate classes and a one-time adjustment for all other rate classes, which will recover any changes in rates ultimately approved by the Board s order with effect from January 1, Yours truly, [Original signed by] Chris Ripley Manager, Regulatory Applications c.c.: EB Intervenors Crawford Smith, Torys P. O. Box 2001, 50 Keil Drive North, Chatham, ON, N7M 5M1 Union Gas Limited

33 Filed: EB ONTARIO ENERGY BOARD IN THE MATTER OF the Ontario Energy Board Act, 1998, S.O. 1998, c.15 (Sched. B); AND IN THE MATTER OF an Application by Union Gas Limited, pursuant to section 36(1) of the Ontario Energy Board Act, 1998, for an order or orders approving or fixing just and reasonable rates and other charges for the sale, distribution, transmission and storage of gas as of January 1, APPLICATION 1. Union Gas Limited ( Union ) is a business corporation incorporated under the laws of the province of Ontario, with its head office in the Municipality of Chatham-Kent. 2. Union conducts both an integrated natural gas utility business that combines the operations of distributing, transmitting and storing natural gas, and a non-utility storage business. 3. Union was an applicant in a proceeding before the Board for an order of the Board approving or fixing a multi-year incentive rate mechanism ( IRM ) to determine rates for the regulated distribution, transmission and storage of natural gas. The Board assigned EB to Union s application. 4. Union filed an IRM application with the Board on July 31, The application was supported by a comprehensive Settlement Agreement (the Agreement ) between Union and stakeholders. The stakeholders party to the Agreement were parties who participated in Union s IRM proceeding and in the annual rate proceedings throughout the last IRM term. The proposed IRM parameters found in the Agreement were further supported by evidence and reports. The Board approved the Agreement on October 7, 2013.

34 - Page 2-5. Union s Board-approved Agreement sets out a multi-year incentive ratemaking mechanism ( IRM ) for calendar years 2014 to The framework includes a price cap index ( PCI ), where rates are a function of: an inflation factor ( I ), a productivity factor ( X ), certain non-routine adjustments (Z factors), certain predetermined pass-throughs (Y factors), and an adjustment for normalized average consumption ( NAC ) to reflect changes in consumption in the General Service rate classes. 6. The IRM approved for Union contemplates the filing by Union of an application for Z factor adjustments, structural rate design changes or the pricing of new regulated services in a time frame that will enable these issues to be resolved in sufficient time to be reflected prospectively in the next year s rates. This requires the filing of a draft Rate Order with supporting documentation which reflects the impact of the PCI pricing formula so that a final Rate Order will be issued for implementation by January 1, Union hereby applies to the Board, pursuant to section 36 of the Act and pursuant to the annual rate-setting process underlying the IRM in the Agreement, for an order or orders approving or fixing just and reasonable rates and other charges for the sale, distribution, transmission and storage of gas effective January 1, Union further applies to the Board for all necessary orders and directions concerning prehearing and hearing procedures for the determination of this application. 9. This application is supported by written evidence that will be filed with the Board and may be amended from time to time as circumstances may require. 10. The persons affected by this application are the customers resident or located in the municipalities, police villages and Indian reserves served by Union, together with those to whom Union sells gas, or on whose behalf Union distributes, transmits or stores gas. It is impractical to set out in this application the names and addresses of such persons because they are too numerous.

35 - Page The address of service for Union is: - and - Union Gas Limited P.O. Box Keil Drive North Chatham, Ontario N7M 5M1 Attention: Chris Ripley Manager, Regulatory Applications Telephone: (519) Fax: (519) Torys Suite 3000, Maritime Life Tower P.O. Box 270 Toronto Dominion Centre Toronto, Ontario M5K 1N2 Attention: Crawford Smith Telephone: (416) Fax: (416) DATED September 11, UNION GAS LIMITED [Original signed by] Chris Ripley Manager, Regulatory Applications

36 ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF UNION GAS LIMITED Union Gas Limited has applied to raise its natural gas rates effective January 1, 2015 Learn more. Have your say. Union Gas Limited has applied to the Ontario Energy Board to increase its natural gas rates effective January 1, Under the proposal, an average residential customer of Union Gas in Southern Ontario (from Windsor to Hamilton) would see an increase ranging from $2 to $3 to the annual bill. Residential customers in all the other areas served by Union Gas would see an increase ranging from $3 to $5 to their average annual bill. Other customers, including businesses, may also be affected. The requested rate increase is set using a formula previously approved by the Board for the period The formula is tied to inflation and other factors intended to promote efficiency. THE ONTARIO ENERGY BOARD WILL HOLD A PUBLIC HEARING The Ontario Energy Board (OEB) will hold a public hearing to consider Union Gas request. We will question the company on its case for a rate change. We will also hear arguments from individuals and from groups that represent Union Gas customers. At the end of this hearing, the OEB will decide what, if any, rate changes will be allowed. The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. You can: review Union Gas Limited s application on the OEB s website now. file a letter with your comments, which will be considered during the hearing. become an active participant (called an intervenor). Apply by October 20, 2014 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. at the end of the process, review the OEB s decision and its reasons on our website. LEARN MORE Our file number for this case is EB To learn more about this hearing, find instructions on how to file letters or become an intervenor, or to access any document related to this case please enter that file number at the OEB website: You can also phone our Consumer Relations Centre at with any questions. ORAL VS. WRITTEN HEARINGS There are two types of OEB hearings oral and written. The OEB will determine at a later date whether to proceed by way of a written or oral hearing. PRIVACY If you write a letter of comment, your name and the content of your letter will be put on the public record and the OEB website. However, your personal telephone number, home address and address will be removed. If you are a business, all your information will remain public. If you apply to become an intervenor, all information will be public. This rate hearing will be held under section 36 of the Ontario Energy Board Act, S.O c.15 (Schedule B). Ontario Energy Board Commission de l énergie de l Ontario A - English - 8 Job#: UNG-OEB-003_EN_8_A.indd Version: 1b Date: September 25, :29 AM Operator: Aaron 8 in Lines: 138 Size: X in Page: 1

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38 THE CORPORATION OF THE CITY OF STRATFORD BID SUMMARY RFP14 07 Fire Service Operational Review CLOSING DATE: 2:00:00 p.m., Wednesday, September 24, 2014 OPENING DATE: 2:15:00 p.m., Wednesday, September 24, 2014 Bidder Dillon Consulting Emergency Management and Training Pomax Received Yes Yes Yes Janice Beirness, Manager of Financial Services Wednesday, September 24, 2014

39 THE CORPORATION OF THE CITY OF STRATFORD 9.0 Reports of the Standing Committees Social Services

40 Date: October 7, 2014 To: cc From: Re: Director Corporate Services Department MANAGEMENT REPORT Mayor Mathieson & Council Ron Shaw Andre Morin Subsequent Information - Accessible Computer Lab and Washroom Renovations at Anne Hathaway Daycare OBJECTIVE: To provide further information on the accessible computer lab and washroom renovations at Anne Hathaway Daycare BACKGROUND: At the September 22, 2014 Social Services Committee meeting, Council requested further information about other possible sites. ANALYSIS: Staff have contact internal and external partners for other possible options for meeting and training space. A year ago, several Community Services buildings were reviewed and deemed unavailable or inappropriate for a training/meeting lab. More recently, the Library and Stratford Tourism Alliance were contacted to review their available space it was determined that they did not have the adequate space for a training/meeting lab. The IT division was also consulted regarding a roaming training lab. While we do have a few spare laptops and this occasionally occurs, it does take valuable resources away from IT. As well, hardware and software concerns were also noted, along with possible network issues or upgrades. Ultimately, IT recommends a dedicated training/meeting lab to meet the current needs of the City. FINANCIAL IMPACT: Previously discussed STAFF RECOMMENDATION: For the information of Council

41 THE CORPORATION OF THE CITY OF STRATFORD 11.0 Reading of the By-laws

42 By-law 11.1 BY-LAW NUMBER OF THE CORPORATION OF THE CITY OF STRATFORD BEING a By-law to authorize the entering into and execution of a Subdivision Agreement with Northwest Stratford (2013) Developments Inc., for the development of Phase 2 of the Coventry of Stratford subdivision on lands described as Part of Lots 3 and 4, Concession 2, Geographic Township of Ellice, designated as Parts 1 and 4 on Plan 44R-5080, being all of PIN (LT) and all of PIN (LT). WHEREAS Northwest Stratford (2013) Developments Inc., represents that it is the owner of, and wishes to subdivide, the lands described in Section 2 herein; AND WHEREAS Northwest Stratford (2013) Developments Inc., has agreed to enter into a subdivision servicing agreement with The Corporation of the City of Stratford to satisfy the requirements, financial and otherwise, of the City, including but not limited to, the provision of roads, installation of services, facilities and drainage; NOW THEREFORE BE IT ENACTED by the Council of The Corporation of the City of Stratford as follows: 1. That the Subdivision Agreement dated the 26 th day of September, 2014 between Northwest Stratford (2013) Developments Inc., and The Corporation of the City of Stratford, to develop the lands referred to in Section 2 herein, be entered into and the Mayor and Clerk or their respective delegates be and are hereby authorized to execute the said Subdivision Agreement on behalf of and for this corporation and to affix the corporate seal thereto. 2. The lands referred to in Section 1 are described as Part of Lots 3 and 4, Concession 2, Geographic Township of Ellice, designated as Parts 1 and 4 on Plan 44R-5080, being all of PIN (LT) and all of PIN (LT). 3. The City Solicitor is authorized to cause the Subdivision Agreement referred to in Paragraph 1 herein, to be registered on title against the lands referred to in Paragraph 2 herein. Read a FIRST, SECOND and THIRD time and FINALLY PASSED this 14th day of October, Mayor Daniel B. Mathieson Clerk Joan Thomson

43 By-law 11.2 BY-LAW NUMBER OF THE CORPORATION OF THE CITY OF STRATFORD BEING a By-law to exempt Block 83 and 88, Registered Plan 44M-44, 2-12 Robertson Drive and 1-7 Davidson Drive, from the provisions of part-lot control for a period of one year for the purpose of conveying townhouse dwelling units to individual owners and to grant easements to provide external access to internal units. WHEREAS Section 50 subsection 7 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides that Council of a local municipality may, by by-law, provide that the part-lot control provisions contained in Section 50 subsection 5 do not apply to the lands designated in the by-law; AND WHEREAS application has been made to the City of Stratford to remove certain lands described in Section 2 herein from the part-lot control provisions of the Planning Act for the purpose of conveying townhouse dwelling units to individual owners; AND WHEREAS with the passing of legislation by the Province of Ontario proclaimed on May 22, 1996, whereby Ministry of Municipal Affairs and Housing approval of part-lot control exemption by-law authorized by council, including Council of The Corporation of the City of Stratford, is no longer required; NOW THEREFORE BE IT ENACTED by Council of The Corporation of the City of Stratford as follows: 1. That Subsection 5 of Section 50 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, does not apply to those parcels of land and premises situate in the City of Stratford, in the County of Perth and Province of Ontario as described as Block 83 and 88, Registered Plan 44M-44, Stratford, for the purpose of conveying townhouse dwelling units to individual owners and to grant easements to provide external access to internal units. 2. This exemption shall be in effect for a period of one (1) year from the date of passage of this by-law. 3. That the Municipal Solicitor is authorized to have this By-law registered in the Perth County Land Titles Office. READ a FIRST, SECOND and THIRD time and FINALLY PASSED this 14th day of October, Mayor Daniel B. Mathieson Clerk Joan Thomson

44 By-law 11.3 BY-LAW NUMBER OF THE CORPORATION OF THE CITY OF STRATFORD BEING a By-law to amend Schedule 2 (No Parking on Specified Streets) of Traffic and Parking By-law as amended, to revise no parking provisions on part of Hibernia Street. WHEREAS Section 10(1) of the Municipal Act 2001 provides that a single-tier municipality may provide any service or thing that a municipality considers necessary or desirable for the public; AND WHEREAS Council deems it necessary to further amend Traffic and Parking By-law ; NOW THEREFORE BE IT ENACTED by Council of The Corporation of the City of Stratford as follows: 1. That Schedule 2 (No Parking on Specified Streets) of Traffic and Parking By-law as amended, be amended by adding the following: Street Side Between Period Hibernia Street South Easterly from the east curb line of John Anytime Street for a distance of 33 m 2. The provisions of this By-law shall come into effect when appropriate signage has been installed. 3. All other provisions of Traffic and Parking By-law , as amended, shall remain in force and effect. Read a FIRST, SECOND and THIRD time and FINALLY PASSED this 14th day of October, Mayor Daniel B. Mathieson Clerk Joan Thomson

45 By-law 11.4 BY-LAW NUMBER OF THE CORPORATION OF THE CITY OF STRATFORD BEING a By-law to assume the completed public services in The Fields Phase 1 Subdivision on portions of Fairfield Drive and Greenburg Place regarding a Subdivision Servicing Agreement with Riverbend (Stratford) Development Corporation for Lots 36 to 73, Lots 103 to 108 and Block 145 Plan 44M-28, registered as Instrument PC WHEREAS Riverbend (Stratford) Development Corporation entered into a Subdivision Servicing Agreement with The Corporation of the City of Stratford dated the 8 th day of August, 2006, registered in the Registry Office for the County of Perth as Instrument PC40997 to develop certain lands described in Schedule A to the Subdivision Servicing Agreement; AND WHEREAS pursuant to the said Subdivision Servicing Agreement, Riverbend (Stratford) Development Corporation agreed to construct and install certain underground and surface works (the public services) as shown on the Plan of Subdivision; AND WHEREAS Riverbend (Stratford) Development Corporation and Pacific & Western Bank of Canada entered into an Assignment Agreement with The Corporation of the City of Stratford dated August 2006 registered regarding the assignment of certain financial obligations associated with the construction of Phase 1 of The Fields Subdivision; AND WHEREAS the Director of Infrastructure and Development Services has advised that the public services on portions of Fairfield Drive and Greenburg Place in The Fields Subdivision, Phase 1 have been constructed and installed according to City specifications, standards and requirements as specified in the said agreement; NOW THEREFORE BE IT ENACTED by Council of The Corporation of the City of Stratford as follows: 1. That The Corporation of the City of Stratford hereby assumes the public services on lands described in Section 2 herein, as specified in a Subdivision Servicing Agreement with Riverbend (Stratford) Development Corporation registered as Instrument PC The lands referred to herein are described as Lots 36 to 73, Lots 103 to 108 and Block 145 Plan 44M-28, City of Stratford, County of Perth. 3. That City officials are authorized to release any moneys, performance securities or letters of credit held on deposit by the City with respect to the assumed services pertaining to the lands described in Section 2 herein. Read a FIRST, SECOND and THIRD time and FINALLY PASSED this 14th day of October, Mayor Daniel B. Mathieson Clerk Joan Thomson

46 By-law 11.5 BY-LAW NUMBER OF THE CORPORATION OF THE CITY OF STRATFORD BEING a By-law to authorize the acceptance of a Proposal from Dillon Consulting for the completion of the Fire Service Operational Review. WHEREAS section 9 of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS section 10.(1) of the Municipal Act provides that a single-tier municipality may provide any service or thing that the municipality considers necessary or desirable for the public; AND WHEREAS Council deems it expedient to undertake Fire Service Operational Review; NOW THEREFORE BE IT ENACTED by Council of The Corporation of the City of Stratford as follows 1. That the Proposal of Dillon Consulting for the completion of the Fire Service Operational Review be accepted and the Mayor and Clerk or their respective delegates are hereby authorized to execute the necessary documents, including the contract with respect to the acceptance of the Proposal for the said work and to affix the Corporate seal thereto. 2. The accepted amount of the Proposal is $101,002 including HST. 3. That Dillon Consulting is hereby authorized to undertake the work in accordance with the accepted Proposal and the contract and under the direction of the Chief Administrative Officer or his or her designate. READ a FIRST, SECOND and THIRD time and FINALLY PASSED this 14th day of October, Mayor Daniel B. Mathieson Clerk Joan Thomson

47 THE CORPORATION OF THE CITY OF STRATFORD 12.0 Consent Agenda

48 STRATFORD CITY COUNCIL CONSENT AGENDA October 14, 2014 REFERENCE NO. CA CONSENT AGENDA ITEM Resolution from The Township of Greater Madawaska regarding the Protection of Public Participation Act and petitioning the Province of Ontario to re-introduce Bill 83 forthwith in the Legislature. Attachment Resolution dated September 19, 2014 Endorsement of the resolution is requested. CA In accordance with By-law , the City Clerk provides notification that the following streets were/will be temporarily closed for parades/street events: The following streets will be closed on November 11, 2014 from 9:30 a.m. to 12 noon for the Remembrance Day Parade: Church Street from St. Patrick Street to Huron Street Huron Street from Church Street to York Street York Street from Huron Street to Erie Street Erie Street from York Street to St. Patrick Street St. Patrick Street from Erie Street to Church Street The following streets will be closed on November 2, 2014 from 10:00 a.m. to 12 noon for the Remembrance Day Church Parade: Church Street from St. Patrick Street to Huron Street Huron Street from Church Street to William Street William Street from Huron Street to Hamilton Street Hamilton Street from William Street to Mornington Street Veterans Drive from Waterloo Street to Ontario Street on November 1, 2014 from 4:00 p.m. to 10:00 p.m. for the Pumpkin Parade. CA Resolution from the Canadian Union of Postal Workers Save Canada Post Stop the Cuts - calling on the Government to reverse changes announced by Canada Post and instead look for ways to increase services and revenues. Attachment Resolution from CUPW Endorsement of the resolution is requested.

49 CA Resolution from the Canadian Union of Postal Workers- Elimination of Door-to-Door Delivery, requesting that Stratford send a letter to the Minister informing them we want to keep door-to-door delivery and requesting consultation before changes. Attachment Resolution from CUPW Endorsement of the resolution is requested.

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54 THE CORPORATION OF THE CITY OF STRATFORD Economic Development Committee Agenda Attachments

55 SEED Co. the First 90 days 1. General Study and Integration (Learning) 2. SEED Co. Start-Up Activity 3. Existing EcDev Activity (1 FTE short) 4. New Collaborations / Projects 5. Reporting Board Sub-Committee Council Monthly Quarterly As Needed

56 SEED Co. the First 90 days Activity by Function Opportunities / Files Investment Leads 9 Horizon / Meetings 24 Funding Opportunities / Projects 12 Strategic Plan / Research 6 Administrative 8 ~ 60

57 SEED Co. the First 90 days Highlights Short-Term Wins WBP Land Sale; DM Grant $ Investment Leads Projects 5 Major Inquiries (2 Data/1 Publishing/2 Man.) Content Creation Cluster Digital Media Stratford Social Media (UW) Labour Market (w Perth) SOMA Project for FDI SWEA - Intelligent Region

58 SEED Co. Strategic Plan Vision Values Mission Sept 4th Goals (KPI) Oct 2nd Strategies November Tactics / Business Plan (2-Year)

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60 In 2013/2014 the Stratford-Perth Centre for Business (SPCFB) assisted with 1411 inquiries and 365 consultations. With increased use of social media and information on the SPCFB website, clients are also able to be more self-sufficient. The SPCFB total online contacts reached 47,332 last year. With respect to economic impact, a total of 25 new businesses were created, 37 businesses expanded and 63 new jobs created over the 2013/2014 year. While the Centre exceeded the SPCFB target in 2012/2013 for the number of workshops hosted along with the number of those in attendance, in 2013/2014 the SPCFB was able to exceed them even further. See the chart below for 2013/2014 training/networking results: Activity Target Actual Seminars Attendance General Outreach Attendance Events Hosted 4 11 Attendance

61 THE CORPORATION OF THE CITY OF STRATFORD Public Works Committee Agenda Attachments

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65 Stratford Legend Property Parcel Civic Address Aerial cm 1: 519 Notes 26.3 NAD_1983_UTM_Zone_17N Meters This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION 344 William Street

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67 . LOCAL IMPROVEMENTS MCMANUS RD MCCARTHY RD E ROMEO ST N MCCARTHY RD W MORNINGTON ST PLEASANT DR ONTARIO ST SHORT ST MATILDA ST FREDERICK ST PARK ST HURON ST ST. DAVID ST ERIE ST ROMEO ST S ST. VINCENT ST S WHYTE AVE RAILWAY AVE NELSON ST Legend LOW PRIORITY MEDIUM PRIORITY HIGH PRIORITY 1, ,000 Meters INFRASTRUCTURE & DEVELOPMENT SERVICES DEPARTMENT SEPTEMBER 11, 2014

68 O'LOANE AVE MATILDA ST FORMAN AVE OAKDALE AVE AVONDALE AVE NELSON ST FRASER DR WADDELL ST NORWOOD CT MORNINGTON ST DEACON ST WHITE ST City of Stratford Infrastructure and Development Services Department. Kilometers MCMANUS RD VIVIAN LINE 37 RUTHERFORD DR FAIRFIELD DR NORTH POINTE DR BROWN ST THOMAS ST SHORT ST BELL CT GALT RD HURON ST MURRAY HILL RD FRANKLIN DR DANNECKER RD SIR ADAM BECK RD CRAWFORD ST ATHLONE CRES LORNE AVE W PERTH LINE 36 MCCARTHY RD W BRITANNIA ST HIBERNIA ST HUNTINGDON AVE FREELAND DR MCGREGOR ST SUTTER ST BRIARHILL DR WINDEMERE CRES FEICK CRES DOUGLAS ST QUEENSLAND RD JOHN ST N AVON ST MOORE ST LIGHTBOURNE AVE JOHN ST S WARWICK RD NORMANDY DR CHARLES ST CALEDONIA ST NORMAN ST MCLAGAN DR T.J. DOLAN DR SARGINT ST ARTHUR ST RANKIN ST ST. VINCENT ST S KATHRYN CRES CENTRE ST PATRICIA RD WEST GORE ST GREENWOOD DR GLASTONBURY DR EARL ST BRITANNIA ST T.J. DOLAN DR WORSLEY ST DALY AVE PRINCESS ST DUKE ST YOUNGS ST BIRMINGHAM ST WOODS ST EASSON ST REDFORD CRES MCFARLANE ST LINTON AVE HYDE RD HAMILTON ST SHREWSBURY ST ELIZABETH ST YORK ST CHURCH ST CAMBRIA ST MONTEITH AVE ERIE ST WILLIAM ST CORCORAN ST JARVIS ST DIXON RD DORLAND DR WELLINGTON ST MCCARTHY RD E BEDFORD DR JAMES ST WATERLOO ST S ST. PATRICK ST CEDAR ST ST. DAVID ST RAILWAY AVE NELSON ST GRAFF AVE GLENDON RD HAIG ST HILLCREST DR MARKET PL KEMP CRES NEAL AVE JOFFRE ST WATER ST COBOURG ST DUFFERIN ST ROMEO ST N DELAMERE AVE BALLANTYNE AVE ARGYLE ST VICTORIA ST ASH ST NILE ST LAKESIDE DR ALBERT ST REBECCA ST BLAKE ST CHERRY ST GREGORY CRES OAK ST VIOLA CT QUEEN ST TROW AVE FRONT ST BAY ST WELL ST TRINITY ST BRUNSWICK ST FALSTAFF ST LAKESIDE DR E LEG MILTON ST INVERNESS ST STRACHAN ST MOWAT ST LOUISE ST GUELPH ST WINGFIELD AVE GRIFFITH RD W LONG DR KELLY'S LANE DOWNIE ST ONTARIO ST ALBERT ST SHAKESPEARE ST BLAKE ST LINDEN CT BRANT ST MCNAB ST HOME ST WHITELOCK ST GRAHAM CRES HUMBER ST COLLEGE ST PORTIA BLVD CANTERBURY AVE GORDON ST KING ST REGENT ST PERTH ST TAYLOR ST ROMEO ST S PETER ST HIGH ST EAST GORE ST ELGIN CRES PLAYER ST WILLOW ST NORFOLK ST MAPLE AVE LORNE AVE E GRIFFITH RD BRUCE ST BURRITT ST OXFORD ST DOURO ST BORDEN ST SIMCOE ST DOVER ST FREDERICK ST DEVON ST WALSH CRES MORGAN ST PARK ST TWEEDSMUIR PL BABB CRES DOWNIE ROAD 112 C.H. MEIER BLVD AVONWOOD DR PERTH LINE 33 WRIGHT BLVD CRANE AVE CRANE AVE Legend PACKHAM AVE EMBRO ROAD 113 Street Segments Time of Improvement DUNN RD NOW (21.68km) 1-5 (22.92km) DURKIN ST 6-10 (23.16km) LINE 29 ADEQ (118.16km) Total: KM Map information last updated in 2014

69 ROUNDTABLE UPDATE SEPTEMBER 2014 Themes Team Goal Target Action Item Staff Response Waste Geoff Love, Lyndon Kowch Reduce Divertibles Going to Landfill Increase backyard composting by 10% by 2020 (need a baseline measurement) multi-residential organic pilot program > expand to all sites with 10+ residents Three pilot projects ongoing, multi residential, bed and breakfast and a retirement facility. Bins are available for 2 additional sites. Report to be prepared on the pilot. Reduce Recyclables Going to Landfill - C.H. Set a target of no more than x waste per household or per capita Re-label "garbage tag" as "landfill tag" Place blue boxes throughout the city core; increase diversion from apartments -use term landfill rather than garbage in promotional materials Ten recycle bins added and existing depots have been relabelled. Research by staff is required in order to develop a program to reach a target. A quick survey was done and the tags are commonly referred to as garbage tags. Staff are concerned that there may be confusion with switching to the term landfill tag, residents may feel that they need to take it to the landfill themselves. Reduce waste from water bottles Examine ways to reduce ICI waste at landfill (i.e. drywall) Install outdoor public water fountains; Installation and maintenance of facilities would be subject to indoor fountains with refrigeration & bottlefilling options budget availability. This has been investigated in the past. In order to provide an incentive to contractors to separate, adjustments in tipping fees would be required. Incorporate environmental elements to buildings (renewable, pervious pavement) Cooper Site in downtown Stratford - opportunity to add Green energy features to new buildings/park/shopping areas To be investigated as projects are undertaken. Energy measure current consumption - energy audit of City facilities, street lighting, parks use the data to determine where to invest to build efficiency and shift consumption Look at the RFP process and incorporate longterm costs Jul-14 Do a baseline of current consumption and efficiency based on best practices (hydro, gas) Contact AMO and FCM to see if there are alternate options to the RFP City has finalized the Corporate Energy Conservation & Demand Management Plan which developed a baseline for energy consumption. It has identified a number of projects that can be undertaken to reduce usage. Actions include monitoring, training and projects. Projects subject to budget and anticipated payback. investigate geo-thermal for larger city facilities that are adjacent to fields and/or the river As existing equipment needs replacing, staff will investigate alternatives. Alternatives will be subject to budget and anticipated payback. reduce energy consumption (i.e. street lighting, LED retrofits in arena, building control systems) Community Services has retrofitted the Rotary Complex and the Allman Arena with LED lighting and will continue with other facilities when funds become available. Staff will be presenting a report on converting existing street lights to LED. Food Elizabeth Anderson create a City of Stratford food policy (support/promote community gardens) Would require staff time such as a Policy Analyst. C:\Users\jakins\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\94BIVMR8\Roundtable Update Sep OF 3

70 ROUNDTABLE UPDATE SEPTEMBER 2014 Themes Team Goal Target Action Item Staff Response Market Square project include a market component; green space designed for daily use that can be converted to market stalls City is embarking on a public process to determine the design elements within a revitalized Market Square. Community Garden in the core - permaculture with fruit trees This would be a special project and subject to budget and staff resources. Ecology Craig Merkley, Pat Bolton, (Joe Salter), Sheila Clarke Improve Aquatic Health of the Avon River -buffer along the river; bank erosion; naturalization; improve structure of river itself, reduce impact of rain water running into river The City has a Class EA on Lake Victoria for the proposed shoreline protection and reclamation. The project was initiated out of the need to provide erosion protection measures along the north shore of Lake Victoria, project to carry forward when funds become available, and a naturalized buffer of native plant material is being promoted to grow along the edge of the Avon River and Lake Victoria to control erosion, and filter surface water running into the waterways Education for Green Community and opportunities for engagement -continue education activities designed to increase awareness of ecology principles of interconnectedness for health and habitat: Speakers, Garden Show, Signage,. -SC Promote native and habitat planting in Stratford Tree policy - what should grow where and why Low impact design (pervious pavement) -encourage native planting and perennials in City flower beds, creation of special habitat (bee garden, e.g.)-sc; educate community on invasive species and proper removal - create a map of Stratford and plan where trees should be planted, tree preservation policy (esp. in new developments) Perennial native materials are being planted in flower beds suitable to growing conditions. Areas like parking lot and sidewalk beds are prone to snow load and salt which kill off perennials, therefore annual plantings are used. Each year tree planting takes place in the following locations: new subdivisions, re-treeing older neighbourhoods, parks/cemetery, natural areas and citizen requests. The trees planted (at no cost to the homeowner) are 45mm (1 ¾ inches) and approximately cm high ( 10-12ft). The goal for re-treeing older neighbourhoods is to plant a tree wherever there is space within the confines of overhead wires, existing trees, boulevard size etc. For new subdivisions 1 tree minimum is planted for every lot. The Community Services Department provides comprehensive information to the public regarding tree planting options. This includes staff recommendations and characteristics of the tree selected for the property. City's Urban Design and Landscape Guidelines call for the use of permeable pavement, swales and other features to manage stormwater on site where appropriate. Review and update salt management plan A review/update of the plan will take place in C:\Users\jakins\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\94BIVMR8\Roundtable Update Sep OF 3

71 ROUNDTABLE UPDATE SEPTEMBER 2014 Themes Team Goal Target Action Item Staff Response Review trails plan for TJ Dolan (ecological concerns) It is The Community Services and Parks Board recommendation to keep the 7km of trail in the TJ Dolan Natural Area a natural soft surface of wood chips and or cut grass. The area is used for walking, hiking, jogging, bird watching and groomed for cross country skiing in the winter months. Transportation (antiidling, bike & pedestrian master plan, train, buses, electric vehicles, carpooling) Sheila Clarke (Nancy Roulston, Michael Dack) Designated bike paths if there are sidewalks on one side to clear congestion and increase safety smart driver vehicle monitoring reports how your vehicle is being driven Active Transportation Committee has been established. Get sidewalk on at least one side of the road for pedestrian safety (i.e. Mornington and other major/access roads) Staff have been requested to prepare a report on sidewalks required throughout the City. This will build on the information contained within the Bike and Pedestrian Master Plan. Installation of sidewalk subject to availability of funds. Reducing use of cars - increased public transportation especially train service The recently approved Official Plan states that the City will encourage businesses and organizations to develop Travel Demands Management Plans to reduce reliance on single vehicles and promote transit, carpooling and bicycling. Look at the bus routes to make them more efficient Make bus transfers possible everywhere, not just at city hall The Community Services Department continually reviews bus routes to improve our service to the community, the concept of transfers in the transportation industry is to provide the opportunity for a cash or ticket passenger to receive continual transportation from the point of departure to the point of destination for a single fare. Promotion of pedestrian and bike paths Active Transportation Committee has been established. Create a vision for Stratford as an Environmental Leader and/or as a Bike- Friendly Community Emphasize statement that Stratford is a Green community Active Transportation Committee has been established. C:\Users\jakins\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\94BIVMR8\Roundtable Update Sep OF 3

72 Cement Association oieanodo Ottawa, April 26, 2014 ~mtion Canadlenne duciment His Worship Mayor Daniel Mathieson cc: Joan Thomson, Clerk City of Stratford 1 Wellington Street City Hall PO Box 818 Stratford, ON N5A 6W1 RECEIVED MAY OITY CLERK'S OFFICE Dear Mayor Mathieson, On behalf of the Cement Association of Canada (CAC), I would like to draw your attention to an urgent issue that could negatively impact the integrity of the Ontario Building Code and jeopardize the safety of the people in your municipality. On March 20, 2014, the Ontario government announced proposed changes to the Ontario Building Code to permit the construction of six-storey wood frame buildings. The province is holding a public consultation on the proposed changes until May 4,2014. The provincial government's announcement reflects the interests of the wood products industry and its recent lobbying efforts. Those who promote taller wood frame construction believe that a four storey limit on residential and commercial wood buildings is no longer necessary, and have been actively pressing provincial governments to politically amend building codes to permit six- storey wood frame structures outside the tried and true longstanding building code review process. Federally, the wood products industry is also pushing for changes to allow for the construction of sixstorey wood buildings in the 2015 edition of the National Building Code of Canada. As an elected representative of your municipality, I know that you want to protect and strengthen your municipality, as well as ensure that your housing market meets or exceeds the codes and standards that the residents of your community deserve. Unfortunately, the proposal put forth by the Ontario government, as currently drafted, could place Ontarians' lives at risk. Currently, there are no provisions in place to protect those who are engaged in the construction of these buildings or the fire fighters who respond to emergencies or potentially fatal fires in these buildings. It is considered outside the mandate of the building code to include safely clauses for people who work on the site and those who respond to emergencies at the site. We believe that the lives of fire fighters should be protected in the Ontario Building Code. An interesting point to note is that Ontario has 19,000 voluntary fire fighters and only 11,000 professional fire fighters. Further, if the regulation is approved, taller wood frame buildings may be constructed in areas of your municipality that may not have adequate firefighting coverage, including those currently being protected by voluntary firefighters. Many local fire departments across the province do not have the equipment to fight a massive blaze in a six storey building. To adequately fight such a fire, fire fighters need 100-foot ladder trucks that cost as much as one million dollars each and require specially trained crews. This is very costly, particularly at a time when municipal tax dollars are being stretched to the limit and when we see some Ontario municipalities, including the city of Toronto, cutting their budgets for fire services. Owners of residential and commercial buildings constructed with wood may also face higher insurance premiums. I know that your government wants to ensure that housing remains affordable 350 Sparks, 11502, Ottawa ON K1R 758 Telephone Fax

73 Cement Association oieanada Association Canadlenne duclment in your municipality. The proposed changes to the Ontario Building Code will undoubtedly increase building and insurance costs - and, most importantly, compromise the safety of the people in your community. Those who are often the most vulnerable - the very young, seniors and physically disabled citizens are those who would be at greatest risk in the unfortunate scenario where a fire breaks out. The massive fires that have recently destroyed multi-storey wood buildings in Kingston, Ontario, Richmond, British Columbia, Edmonton, Alberta, and Houston, Texas, demonstrate how dangerous these buildings can be, and how many lives will be put at risk as a result. We do appreciate that the Ontario government has included some fire safety provisions in the draft proposal, such as the inclusion of non-combustible stairwells. However, the omission of important fire safety features - such as non-combustible elevator shafts and firewalls - demonstrate that this proposal does not go far enough to protect the people and communities of Ontario. Recently we saw how a concrete masonry firewall prevented a raging fire in L'lsle-Verte, Quebec from destroying an entire retirement complex. This tragedy should serve as a reminder that we need more fire safety features implemented in our building codes to fully protect the safety of Ontario communities. The minimum standard of a building code is just not enough to protect the residents of your community. The proposal that has been put forward by the Ontario government, which boosts an industry at the expense of citizens' safety, is a cause of great concern. We are currently urging each and every politician in Ontario to call on the provincial government to defer any proposed mid-rise wood frame changes to the Ontario Building Code until after the 2015 National Building Code of Canada is debated and the fire safety issues are adequately addressed. This will allow time for proper assessment and coordination with the National Building Code of Canada, which is the standard code development process traditionally used in Ontario. It is crucial that any building code changes go through proper channels and ensure that all fire safety implications are addressed. We need a full public policy debate about what risks Ontarians are willing to take when it comes to the construction standards set for the buildings that we live and work in. Please write to your MPP and to the Honourable Bill Mauro, Minister of Municipal Affairs to raise your concern that the Province of Ontario shouldn't be moving so quickly and out of step with the National Building Code Process. Feel free to contact me directly if you have any questions about the CAC's position on mid-rise wood frame construction and fire safety. We know you understand that the health and safety of Ontario communities must come first. Finally, I hope you will share this letter with your city councillors so they can also take action. Yours sincerely, Michael B McSweeney President and CEO 350 Sparks, #502, Ottawa ON K1R 7S8 Telephone Fax

74 THE CORPORATION OF THE CITY OF STRATFORD Finance and Labour Relations Committee Agenda Attachments

75 Stratford Tourism Alliance 47 Downie Street, Stratford, Ontario N5A 1W7 P: T: F: September 29, 2014 Stratford City Council The Corporation of the City of Stratford City Hall, P.O. Box 818, Stratford ON N5A 6W1 Dear Mayor and City of Stratford City Councillors; On behalf of the Stratford Tourism Alliance (Alliance) Board of Directors we thank the Stratford City Council for their approval of $150, in bridge financing, along with their consideration of a further loan of $75,000.00, to be paid in four equal installments by September 24, After seeking advice from the Director, Corporate Services for the City of Stratford, the Alliance will implement improved accountability and reporting procedures to the Finance and Labour Relations Committee effective immediately. These will include: Based on the recommendations of the Director of Corporate Services the Alliance will incorporate in its annual budget, supporting its annual business plan, the following: o Create an allowance in its forecast for Accounts Receivable for Doubtful Accounts for those deemed risky; o Budget for amortization; o An annual working capital reserve fund. Improve the overall financial governance of the Alliance: o The Alliance management will work with the Finance Committee of the Board to create greater financial oversight including: Quarterly financial reports with line-by-line actuals against forecast; Forecasts for the remainder of the year; Identification and assessment of risks to the operations and revenue projections and recommendations to address them. Improved accountability to the City of Stratford; o The Executive Director and Board members will report on a quarterly basis, with both oral and written presentations, to the Finance and Labour Relations Committee of City Council on the financial status by means of Quarterly Financial updates and general operations of the Alliance. o Each year, following the Annual General Meeting of the Alliance, we will present the Audited Financial Statements to the Finance and Labour Relations Committee.