TOWN OF HARTFORD SELECTBOARD AGENDA Temporary Town Offices 35 Railroad Row, Suite 306 March 31, :00 PM. Selectboard Meeting

Transcription

1 TOWN OF HARTFORD SELECTBOARD AGENDA Temporary Town Offices 35 Railroad Row, Suite 306 March 31, :00 PM Selectboard Meeting I. Call to Order Selectboard Meeting and Pledge of Allegiance II. Order of Agenda III. Citizen Comments, Selectboard Comments and Announcements IV. Board Reports, Motions and Ordinances a. Reorganization of Board Positions: Chair, Vice Chair, Clerk, Liaisons, etc. (Mot. Req.) V. Town Manager's Report (TBD, Board questions, concerns, requests, project updates, etc.) VI. Commission Meeting Reports - TBD VII. Consent Agenda: (The following items will be considered for approval and moved as a block unless there is a request to exempt any one or more items from this list) (Mot. & Sig. Req.): a. Meeting Minutes: 2/3/15 b. Payroll: 3/28/18 c. A/P Processing Report: 3/27/2015 d. Future Meeting Dates: 4/14/15 4/28/15 5/12/15 5/26/15

2 VIII. Old Business IX. Executive Session: (1 VSA 313, Contracts, Real Estate, Personnel, Litigation): X. Adjournment: (Mot. Req.) All Meetings of the Hartford Selectboard are open to the public. Persons who are seeking action by the Selectboard are asked to submit their request and/or materials to the Selectboard Chair or Town Manager's office no later than noon on the Wednesday preceding the scheduled meeting date. Requests received after that date will be addressed at the discretion of the Chair. Citizens wishing to address the board should do so during the Citizen Comments period; comments from the public on specific agenda items thereafter will be entertained as time and scheduling permit.

3 TOWN OF HARTFORD Reorganization of Board Positions: Chair, Vice Chair, Clerk, Liaisons, etc. (Mot. Req.) Background: Recommendation: ATTACHMENTS: Description Type 2015 Liaisons Cover Memo

4 2015 Selectboard Liaisons Voted March 31, 2015 Boards & Commissions Aquatics Advisory Charter Revision Commission Conservation Commission Design Review Committee Energy Commission Hartford Business Revolving Loan Hartford Tree Board Health Board Highspeed Communications/IT Historic Preservation Commission Municipal Building Advisory Committee Parks & Recreation Commission Planning Commission School Board Solid Waste Sub-Committee Town & School Meeting Committee Veterans Council Wendell A. Barwood Arena West Hartford Town Library Zoning Board of Adjustment 2015 Liaisons 2015.Liaisons Last Updated on 3/30/2015

5 TOWN OF HARTFORD Meeting Minutes:Background: 2/3/15 Recommendation: ATTACHMENTS: Description MM Type Cover Memo

6 TOWN OF HARTFORD SELECTBOARD MEETING AGENDA Tuesday, February 3, 2015 Immediately following Local Liquor Commission Meeting Temporary Town Office 35 Railroad Row, Suite 306, White River Jct., VT Present: Alex DeFelice, Chair; Ken Parker, Chair; Simon Dennis, Selectboard Member; Richard Grassi, Selectboard Member; Matt Bucy, Selectboard Member; Hunter Rieseberg, Town Manager, Lori Hirshfield, Planning and Development Director; Matt Osborn, Planner/Planning and Development; Tim Schaal, Skip Nallette, Absent: Sandy Mariotti, Selectboard Member; Chuck Wooster, Selectboard Clerk; I. Call to Order Selectboard Meeting and Pledge of Allegiance: Mr. DeFelice called the Tuesday, February 3 rd, 2015 Selectboard Meeting to order. Mr. Bucy led the Pledge of Allegiance. II. Order of Agenda: No change to the agenda. III. Citizen Comments, Selectboard Comments and Announcements: Mr. Dennis commended the Hartford Police Department for their assistance with a drug incident near Hartford High School. a. Tim Schaal Discussion of Quechee Pocket Parks: Mr. Schaal read a letter out loud that he sent to the Town Manager and the Selectboard members. Mr. Schaal and the Selectboard had a brief discussion regarding the progress of the Quechee Pocket Parks and clarification on a motion that was mentioned by Mr. Schaal. Mr. Grassi thanked Mr. Schaal for the work he has done. Mr. Dennis made a motion to direct the Town Manager to not proceed further with the project until the Selectboard can come back as a board and figure out how they would like to proceed. Mr. Grassi seconded the motion. Mr. DeFelice voted against the motion. The remaining Selectboard members voted for the motion and the motion passed. IV. Board Reports, Motions & Ordinances a. Review and Approval of the 2015 Certified Local Government Grant Application: Matt Osborn with Planning and Development spoke briefly to the Selectboard about a CLG Gant Application. Mr. Osborn informed the Selectboard the Hartford Historic Preservation Commission is requesting review and approval of a grant proposal for the Certified Local Government know as the CLG Grant Program administered through the Vermont Division for Historic Preservation. Following a recommendation from the architectural historian for the Historic Sites & Structures Survey, the HHPC s current proposal is to hire a consultant to develop a National Register Historic District Nomination for the Advent Christian Camp on Advent Lane. The total project cost will be $10,935. The CLG Program requires a 40% local match. The proposal is to use $2,206 of cash within the FY 15/16 proposed budget and $2,168 in staff time to leverage $6,561 in grant funds. HHPC is asking the Selectboard for their approval contingent upon voter approval of the town budget. Mr. Parker made a motion to approve the 2015 CLG Grant Application as presented by the Hartford Historical Preservation Commission contingent upon the approval of the fiscal year 2015/2016 town budget and authorize the Town Manger to sign and submit all necessary paper work. Mr. Bucy seconded the motion. All were in favor and the motion passed.

7 Town of Hartford Selectboard February 3 rd, 2015 Page 2 b. Ancient Roads Discussion; Old Kings Highway and White River Junction Pedestrian Path between Fairview Terrace and Hillcrest Terrace: Lori Hirshfield with Planning and Development gave a brief presentation regarding Old Kings Highway and White River Junction Pedestrian Path between Fairview Terrace and Hillcrest Terrace along with recommendations. Mr. Grassi made a motion to add Old Kings Highway to the Town Highway Map as a Class 4 Road and direct the Town Manager to submit the required forms and documentation to the State for the 2015 Map update. Mr. Dennis seconded the motion. All were in favor and the motion passed. Mr. Parker explained he had a conflict of interest with the next motion and would abstain from voting. Mr. Dennis made a motion to ask the Town Manager to authorize the Planning Department to proceed with the next phase of research to investigate the transition of this particular stretch of path for the sake of not losing our legal claim to it, once it expires. Mr. Grassi seconded the motion. Mr. Dennis voted for the motion. The remaining Selectboard members voted against the motion. The motion failed 3 to 1 with 1 abstention. Mr. Grassi made a motion to take no action on the Pedestrian path between Fairview Terrace and Hillcrest Terrace as discussed, thereby forgoing any legal claim to it. Mr. Bucy seconded the motion. Mr. Dennis voted against the motion. The remaining Selectboard members voted for the motion. The motion passed 3 to 1 with 1 abstention. c. Discuss Hartford Lateral Bridge Slide, I-91 Bridge Improvements Project Permit Exemption Request. Allyn Ricker, Town of Hartford Highway Department Superintendent; informed the Selectboard of the construction and destruction of the I-91 Lateral Bridge, which will take place the second week of August and September. CPM is requesting an exemption from the Noise Ordinance. The interstate will be closed 3:00 pm on a Friday afternoon and reopen on Monday morning at 6:00 am. CPM has a traffic and detour plan established. Public relations from CPM will inform the local businesses of the project dates and the anticipated noise. Mr. Bucy made a motion to wave the Noise Ordinance for the reconstruction of the interstate bridges over Route 5 in White River Junction. The approval of this motion is contingent upon CPM s public relations representative notifying the local hotel/motels of the Noise Ordinance exemption for this project, within a timely manner. Mr. Parker seconded the motion. All were in favor and the motion passed. d. Certificate of Highway - Allyn Ricker, Town of Hartford Highway Department Superintendent; informed the Selectboard of a few additions that were added to the Annual Highway Report which they submit to Vermont Agency of Transportation. Mr. Dennis made a motion to authorize the amendment of the highway mileage year ending February 10 th, 2015 in accordance with the three alterations as presented, which include Wallace Road Driveway Class 4, Old Kings Highway and Wallace Road. Mr. Bucy seconded the motion. All were in favor and the motion passed. Mr. Parker extended his appreciation and thanks to Mr. Ricker and the Town of Hartford Highway Department for all their hard work and dedication e. Ratify Board Action to Approve the March 3, 2015 Town Meeting Warning on 1/29/15 Mr. Parker made a motion to ratify the action of the Emergency Session Board meeting on January 29 th, 2015 by confirming its vote approving the Town Meeting Warning for the March 3rd, 2015 Town Meeting. All were in favor and the motion passed.

8 Town of Hartford Selectboard February 3 rd, 2015 Page 3 f. Cumberland Farms Proposed Sale of Land on Rte 5 in Wilder, VT- Moved to Executive Session. V. Town Manager s Report a. Review & Discuss Furniture Layout for remodeled Town Office: Mr. Rieseberg provided a visual presentation to the Selectboard regarding the new Municipal Building s current progress. The project is on schedule and on budget. The staff will be moving their offices over to the new building during the last week of April. The final move in date will be May 1 st, VI. Commission Meeting Reports TBD VII. Consent Agenda: Mr. Parker made a motion to accept the consent agenda including the A/P processing report of 1/30/15, the Payroll ending on 1/31/15, the Meeting Minutes of 1/6/15. The Future Meeting Dates of 2/3/15, Regular Meeting on 2/10/15, Budget Hearing on 2/17/15, Regular Meeting on 2/23/15 and Budget Discussion/Candidates Night. Mr. Dennis seconded the motion. All were in favor and the motion passed. VIII. Executive Session a. Cumberland Farms Proposed Sale of Land on Rte 5 in Wilder, VT Mr. Parker made a motion to approve a purchase and sale agreement between the Town of Harford and Cumberland Farms Incorporated relating to the sale by the Town of Hartford to Cumberland Farms Incorporated of a certain piece of land situated on Hartford Avenue consisting of.44 acres as defined in our tax maps as parcel # for the sum of $8,000 and direct the Town Manager to sign the document as well as any other documents that are necessary to complete this transaction. Mr. Bucy seconded the motion. All were in favor and the motion passed. IX. Adjournment: Mr. Parker made a motion to adjourn the Local Liquor meeting on February 3 rd, 2015 at 9:37 pm. Mr. Grassi seconded the motion. All were in favor and the motion passed. Mr. Parker made a motion to adjourn the February 3 rd, 2015 Selectboard meeting at 9:38 pm. Mr. Grassi seconded the motion. All were in favor and the motion passed. Chuck Wooster, Selectboard Clerk

9 Town of Hartford Selectboard February 3 rd, 2015 Page 4 Agenda Parking Lot This area is intended to provide the Selectmen with a place to park issues for future consideration. Items can be added or deleted as needed and will be brought forward as time in future agendas allow. This list is not intended to be all inclusive. These items have been listed in their general order of priority. 1) Novus Agenda Software 2) SB Electronic Devices 3) Solid Waste Study 4) Charter Revisions 5) SB Protocols 6) SB Strategic Planning 7) Risk Management Assessment 8) Economic Development Commission

10 TOWN OF HARTFORD Payroll:Background: 3/28/18 Recommendation:

11 TOWN OF HARTFORD A/P Processing Report:Background: 3/27/2015 Recommendation: ATTACHMENTS: Description AP Type Cover Memo

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33 TOWN OF HARTFORD Future Meeting Dates:Background: 4/14/15 4/28/15 5/12/15 5/26/15 Recommendation: