Chair Jody Hendrickx and Trustees Devon Barta, Peter Dirlam, and Mark Reynolds

Transcription

1 MINUTES OF THE REGULARLY SCHEDULED MEETING OF THE BOARD OF TRUSTEES OF ST. MARIES JOINT SCHOOL DISTRICT NO. 41 held in the Board Room at the District Office, 240 S. 11 th Street, St. Maries, Idaho, Monday, February 12, 2018, at 5:30 p.m. TRUSTEES PRESENT: TRUSTEES ABSENT: STAFF PRESENT: OTHERS PRESENT: Chair Jody Hendrickx and Trustees Devon Barta, Peter Dirlam, and Mark Reynolds Vice-Chair Sandy Kennelly Superintendent Alica Holthaus, Business Manager Danette Cordell, Board Clerk Karen Robinson, Principals Jeffrey Andersen, John Cordell, Nicole Goucher, and Tammi Masters, Sylvia Eberlin, Joseph Gilmore, Bradley Groce, Timothy Hammond, Paula Queener, Jacqueline Sherwood, and Staci Truscott Oron Gilmore St. Maries Gazette Record St. Maries Middle School Students and Families: Caitlinn Meagher, Hayden Meagher, Tala Meagher, Timothy Meagher, Bobbie Riddle, Chase Riddle, Kassidi Scott, Kristi Scott, Carson Wicks, Craig Wicks, Tanna Wicks, Trace Wicks, and Student Teacher Ben Whipple Donny Masterson, Lynn Masterson, and Brian McGregor St. Maries Lumberjack Booster Club The meeting was called to order at 5:30 p.m., at the District Office, 240 S. 11 th Street, St. Maries, Idaho, by Chair Jody Hendrickx. Silent roll call was taken. A motion was made by Trustee Reynolds and seconded by Trustee Barta that pursuant to Idaho Code Section , the Board of Trustees approves the Agenda for the meeting. The Agenda stood as approved with four affirmative votes. Chair Hendrickx declared it was necessary to go into executive session to discuss personnel pursuant to Idaho Code Section (1)(a), the Superintendent evaluation and student discipline, pursuant to Idaho Code Section (1)(b), and Negotiations pursuant to Idaho Code Section (1)(j). Trustee Barta moved that the Board, pursuant to Idaho Code Sections (1)(a), (1)(b), and (1)(j) convene in executive session to: (a) Idaho Code (1)(a) - To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not

2 MINUTES Page 2 February 12, 2018 (b) (j) apply to filling a vacancy in an elective office or deliberations about staffing needs in general; Idaho Code (1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Idaho Code (1)(j) To consider labor contract matters authorized under section A [74-206A (1)(a) and (b) Further, that following executive session, the Board will convene in public session for conducting further business or for adjournment. Trustee Dirlam seconded the motion, and the roll call vote on the motion was: Chair Jody Hendrickx Vice-Chair Sandy Kennelly Trustee Devon Barta Trustee Peter Dirlam Trustee Mark Reynolds Aye Absent Aye Aye Aye The motion carried with four affirmative votes, and the meeting convened in executive session at 5:31 p.m. Persons present were Chair Jody Hendrickx, Trustees Devon Barta, Peter Dirlam, and Mark Reynolds, Superintendent Alica Holthaus, Business Manager Danette Cordell, and Board Clerk Karen Robinson. Discussion was held related to personnel. Discussion was held related to negotiations. Discussion was held related to student discipline. Business Manager Cordell and Clerk Robinson were excused at 5:50 p.m., so that Trustees could discuss the Superintendent evaluation process with Superintendent Holthaus. St. Maries High School Principal John Cordell joined executive session at 6:00 p.m., and acknowledged that the Board was in executive session. Further discussion related to student discipline was held. Board Clerk Karen Robinson rejoined executive session at 6:15 p.m. There being no further business requiring executive session, the meeting convened in open session at 6:16 p.m. A motion was made by Trustee Reynolds and seconded by Trustee Barta to come out of executive session. The motion carried with four affirmative votes.

3 MINUTES Page 3 February 12, 2018 The meeting recessed to admit the audience members. Chair Hendrickx welcomed the audience at 6:30 p.m., and led the Pledge of Allegiance. A motion was made by Trustee Barta and seconded by Trustee Reynolds, to approve the Minutes of January 8, 2018, January 24, 2018, and January 29, 2018, the bills, the Financial Report, and the following employment as presented: EMPLOYMENT: Melissa Ann Bishop Substitute Secretary and Substitute Teacher and Substitute Instructional Assistant Mary Ann Porter Substitute Secretary and Substitute Teacher and Substitute Instructional Assistant Aja Star Preyer Substitute Food Services and Substitute Teacher and Substitute Instructional Assistant Winter Coaching Assignments Update Spring Coaching Assignments RESIGNATIONS: Bradley Alan Groce St. Maries High School Assistant Track Coach Dale Robert Harrison Transportation Bus Driver Cathy Jenene Wold Transportation Bus Assistant Donna Elaine Walker Heyburn Elementary School Instructional Assistant RETIREMENT: Paula Kay Queener Transportation Supervisor Effective June 30, 2018 Chair Hendrickx called for discussion, and Principal Cordell responded to Trustee Reynolds question regarding a volunteer basketball coach. The motion carried with four affirmative votes. A copy of the Winter Coaching Assignments Update and Spring Coaching Assignments will be filed with the meeting s records. OPEN FORUM: Chair Hendrickx called for Open Forum, and none was forthcoming. PRESENTATION AGENDA: St. Maries Middle School Social Studies Teacher T J Hammond introduced Mr. Whipple, a student teacher at St. Maries Middle School. Mr. Whipple and students Hayden Meagher, Chase Riddle, Kassidy Scott, and Trace Wicks presented a project which they created to share information related to the Eastern World Geography time line. Superintendent Holthaus and Trustees thanked Mr. Hammond, Mr. Whipple and the students for their work in preparing the presentation and for attending the Board meeting.

4 MINUTES Page 4 February 12, 2018 Principals Tammi Masters, Jeffrey Andersen, John Cordell, and Nicole Goucher shared activities related to their buildings as follows: Heyburn Elementary School Tammi Masters Kellogg School District observed District 41 teachers teaching the Wonders Reading Program/Curriculum Lake Pend Oreille School District visitation scheduled for the end of February to observe District 41 Reading Switch Program Celebrated February s National American Dental Association s National Children s Dental Health Month to raise awareness about the importance of oral health in grades Kindergarten, Second, Third, and Fourth 5 th Grade Shark Week Celebration 100 th Day of School and Dr. Seuss Read Across America Celebrations Staff Switch Days to facilitate staff with the opportunity to experience different grade levels/jobs Ongoing Safety Drills School-wide Math Goal Activities Utilizing Chromebooks for istation Testing St. Maries High School John Cordell Winter Sports Activities Senior Night Activities and District Tournaments Completed/Scheduled, with the Girls Basketball Team earning a State Berth Career and College Readiness Activities For the Class of 2018 Second semester activities completed with 52 students enrolled in dual enrollment programs with North Idaho College and 42 students enrolled in Health Occupations Courses through Lewis Clark State College Staffing/Schedules for school year with Job Fair activities underway St. Maries Middle School Jeffrey Andersen Kiwanis Student of the Month for Leadership Winter Sports Activities nearing completion, including participation in Annual Brawl for the Ball activities Music performances at Valley Vista Care Center and the Presbyterian Church January 18 ASB Dance Second Quarter Honor Roll and Perfect Attendance recognition activities Professional Development Training: o CPI (Non-violent Crisis Intervention) on January 13 o CPR/First Aid/De-Escalation on January 19 UpRiver Elementary School Nicole Goucher Winter Benchmark testing completed for STAR reading and math, Legacy IRI and istation IRI pilot Regional Celebration was held January 26 th with information shared about Idaho Counties

5 MINUTES Page 5 February 12, st Century Grant completed and submitted Library Grant completed and submitted to support 5 th and 6 th grade students Fernwood Mercantile donated $1000 to support UpRiver Elementary School Library School partnership with Tri Community Library to promote reading activities Trustee Dirlam advised that St. Maries Middle School had two students and UpRiver Elementary School had one student who were selected as Elks Scholarship winners. Mrs. Truscott shared information related to the various mandated State student academic tests that have been completed and are scheduled to be completed. She also advised that an additional eleven District paraprofessionals have earned the Highly Qualified Teacher status with their passage of the PRAXIS assessment. Heyburn Elementary School, UpRiver Elementary School, and St. Maries Middle School now meet the federal HQT requirements. Food Services Supervisor Sylvia Eberlin advised that the Food Services Department is working on the following activities: Implementation of new State and Federal requirements Region I Food Services Cooperative Bid Group school year food and school kitchen supplies procurement Completed destruction of milk product related to recall notice All District school kitchen sites received the Award of Excellence from Panhandle Health District Ongoing in-house review of all District school kitchen sites Mrs. Eberlin also responded to Trustee Dirlam s questions related to financial projections for the Food Services Department. Supervisor Joseph Gilmore advised that the Maintenance Department is continuing with daily maintenance activities and providing staff to cover weather-related issues. Projects are being scheduled to take place over Spring Break including inspection of all fire alarms and systems. Scheduling for summer maintenance projects has been undertaken, including identifying revenue sources to cover the costs for the proposed projects. Special Education Director Judy Novobielski-Muhs was excused from the meeting. Transportation Supervisor Paula Queener reported that activities have ran smoothly over the last month in the Transportation Department. The Board acknowledged Mrs. Queener s retirement and thanked her for her years of service to the District. Lumberjack Booster Club Members Donny Masterson, Lynn Masterson, and Brian McGregor addressed the Board regarding the Booster Club and its activities, including sharing the current Booster Club s history commencing with The Club s representatives advised that the Club s mission is to support District activities, purchases, travel expenses, and information sharing through social media postings, etc. The Club has been budgeting funds over the last five years to assist the District with a larger project which the members have identified as targeting

6 MINUTES Page 6 February 12, 2018 the development of the agricultural field that is east of the Lumberjack Gym parking lot. The Club s initial goal is to develop the property in phases. The first phase would include killing the grass on the field, removing the topsoil, install fill, drainage pipe, irrigation system, grass seed, etc., to create a level, green area. Additional phases would be added as the Club was financially able to do so. The Club s representatives advised the Trustees that they have identified potential community partners to support the project as well. Trustees indicated their initial support for the project, dependent on legal issues and clarification related to volunteer donations/services, inkind donations, bidding requirements, etc. The matter will be included on the March regular Board meeting Agenda for further discussion. Federal Programs Director Staci Truscott shared information related to the Fall to Winter Data Comparison for the following Statewide assessments: Idaho Reading Indicator Grades K-3 STAR 360 Early Literacy Grades K-1 STAR 360 Reading Grades 2-12 STAR 360 Math Grades 1-12 Chair Hendrickx led a discussion related to the following Idaho School Boards Association Activities ISBA 2018 Final Approved Resolutions Legislative Activity ISBA Annual Day on the Hill Boise February 19-20, th Annual Education Law Institute April 23 and 24, 2018 Boise, Idaho Chair Hendrickx encouraged Trustees to keep abreast and read the Idaho School Boards Association s Capitol Notes which is a weekly to update Trustees on legislative activities. Chair Hendrickx and Superintendent Holthaus confirmed their attendance at the ISBA Day on the Hill scheduled for February 19-20, 2018 in Boise. Chair Hendrickx and Trustees Dirlam and Reynolds confirmed their attendance at the 27 th Annual Education Law Institute scheduled for April 23 and 24, 2018 in Boise, Idaho. Superintendent Holthaus led a brief discussion related to the review of Board Policy Co-Curricular Student Activities Code and Board Policy Mandatory Random Drug Testing of Co-Curricular Activity Students. The Committee has met three times on November 29, 2017, December 13, 2017, and January 24, The Committee will meet again on February 26, 2018 to continue its review of potential Policy amendments for the Board s consideration. Superintendent Holthaus led a discussion related to the District s facilities update and development of the District s Ten-Year Facilities Plan. Based on input from Trustees, Building Principals, and Department Supervisors, the District has developed a list of facilities project needs. Maintenance Supervisor Gilmore also prepared a list of Summer Facilities 2018 projects and estimated project costs. Trustees will now begin the process of physically touring all District

7 MINUTES Page 7 February 12, 2018 facilities. The first tour is scheduled for Monday, March 12, commencing at 3:00 p.m., when the Board will tour UpRiver Elementary School. Superintendent Holthaus shared information related to the current District enrollment, Open Enrollment, and student discipline tracking process. Quarterly reports that provide updates to enrollment, open enrollment, and student discipline are being shared at the end of each school quarter. Discussion was held related to the process for St. Maries High School to potentially request re-classification for participation in the Idaho High School Activities Association to move the District s from its current A-2 Classification to A-3 Classification. Re-classification would be based on enrollment with the District formally submitting a re-classification request to the IHSAA. Superintendent Holthaus advised that the District is currently locked into its classification status for the school and the school year. Business Manager Danette Cordell presented a brief overview of the proposed Amended Budget. The Amended Budget is related to the General Fund Budget and reflects current revenue and expenditure estimates based on mid-term enrollment data, support unit calculations, local and state tax revenue adjustments, as well as other contributing factors. Trustees reviewed the Summary Statement. Superintendent Holthaus and Mrs. Cordell responded to Trustees questions related to the same. The Summary Statement for the Amended Budget will be filed with the meeting s records. Superintendent Holthaus advised that the District s Textbook Adoption Committee is continuing its process to review Social Studies textbooks and curricular materials and samples. The Committee s next meeting is scheduled for February 20 th at 3:00 p.m. Trustee Dirlam is serving on the Textbook Adoption Committee. Superintendent Holthaus and Transportation Supervisor Queener shared information with the Board related to the bidding and purchase process for the new school bus based on the current rotation cycle. Idaho Code allows the District to purchase a bus utilizing an existing bid for a same type/model of bus so long as the bid is less than one (1) year old and all specifications remain the same. Based on current law, the District is able to utilize a current bid which the Avery School District awarded to Western Mountain Bus Sales in October 2017 for a 42- passenge school bus in the amount of $89, Business Manager Cordell responded to Trustees questions related to paying for the same, the bus rotation cycle, and the depreciation schedule. Superintendent Holthaus advised Trustees that pursuant to Board approval, the District released it Request for Proposal for Wide Area Network services for the District. Sealed bids will be opened on March 7 for scoring and consideration by the Board at a future Board meeting. Superintendent Holthaus advised that Benewah County officials had contacted St. Maries School District regarding the relocation of windsock located at the St. Maries Airport to property which the District may own. Initial discussions with the County included an easement for the windsock and then moved to the District actually deeding the small area in question to the County. Maintenance Supervisor Joseph Gilmore indicated that he saw no issue with the relocation of the

8 MINUTES Page 8 February 12, 2018 Airport windsock. The matter will be further addressed at the March 12, 2018 regular Board meeting to include additional information to be forthcoming from Benewah County. Superintendent Holthaus advised Trustees that the District s Continuous Improvement Plan was submitted to the State Department of Education in October and was returned to the District with suggested additions pertaining to State Assessment Targets, Ethnicity, and College and Career Readiness targets. Trustee Reynolds requested that the March Board Agenda contain an agenda item to update the Trustees on the status of the additional Special Education staffing positions and their impact on the District s Special Education program. A motion was made by Trustee Barta, with a second by Trustee Reynolds, to approve the purchase of a 42-passenge school bus from Western Mountain Bus Sales in the amount of $89, as presented, utilizing the piggy back method allowed under current Idaho Code. Chair Hendrickx called for discussion and none was forthcoming. The motion carried with four affirmative votes. A motion was made by Trustee Barta, with a second by Trustee Dirlam, to approve the Amended Budget as presented. Chair Hendrickx called for discussion and none was forthcoming. The motion carried with four affirmative votes. A motion was made by Trustee Reynolds, with a second by Trustee Barta, to approve the District-wide emergency school closure for January 12, 2018 due to hazardous road conditions. Chair Hendrickx called for discussion and none was forthcoming. The motion carried with three affirmative votes. Trustee Dirlam abstained from voting on the Motion. A motion was made by Trustee Barta, with a second by Trustee Reynolds, to approve the Legal Services Agreement (Addendum) with Lake City Law Group PLLC as presented. Chair Hendrickx called for discussion and Superintendent Holthaus explained that the Addendum was simply to recognize the name change for Mr. Doman s law firm. The motion carried with four affirmative votes. A motion was made by Trustee Reynolds, with a second by Trustee Barta, to increase the SLP Extended Contract by five (5) additional days. Chair Hendrickx called for discussion, and none was forthcoming. The motion carried with four affirmative votes. A motion was made by Trustee Barta, with a second by Trustee Reynolds, to approve the revised Continuous Improvement Plan as presented. Chair Hendrickx called for discussion, and none was forthcoming. The motion carried with four affirmative votes. A motion was made by Trustee Reynolds, with a second by Trustee Barta to amend Board Policy Personnel Drug and Alcohol Use and to rename it to Alcohol Free Workplace as presented. Chair Hendrickx called for discussion and none was forthcoming. The motion carried with four affirmative votes.

9 MINUTES Page 9 February 12, 2018 A motion was made by Trustee Reynolds, with a second by Trustee Barta, to amend Board Policy Pre-Employment Drug Testing as presented. Chair Hendrickx called for discussion and none was forthcoming. The motion carried with four affirmative votes. A motion was made by Trustee Barta, with a second by Trustee Reynolds, to amend Board Policy Evaluation of Administrative Staff as presented. Chair Hendrickx called for discussion and none was forthcoming. The motion carried with four affirmative votes. A motion was made by Trustee Barta, with a second by Trustee Reynolds, to amend Board Policy Evaluation of Certified Personnel as presented. Chair Hendrickx called for discussion and none was forthcoming. The motion carried with four affirmative votes. A motion was made by Trustee Barta, with a second by Trustee Reynolds, to amend Board Policy Procedures for State Assessment Programs as presented. Chair Hendrickx called for discussion and none was forthcoming. The motion carried with four affirmative votes. Copies of the amended Policies will be filed with the meeting s records. There being no further business for which the meeting was called, Chair Hendrickx called for a motion to adjourn. A motion was made by Trustee Dirlam, with a second by Trustee Reynolds, to adjourn the meeting at 8:08 p.m., Monday, February 12, The motion carried with four affirmative votes. /s/ JODY HENDRICKX Jody Hendrickx, Board Chair /s/ KAREN M. ROBINSON Karen M. Robinson, Board Clerk