HIAWATHA VALLEY EDUCATION DISTRICT BOARD OF DIRECTORS REGULAR MEETING Wednesday, July 27, :37 p.m. 8:50 p.m.

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1 HIAWATHA VALLEY EDUCATION DISTRICT BOARD OF DIRECTORS REGULAR MEETING Wednesday, July 27, :37 p.m. 8:50 p.m. HIAWATHA VALLEY EDUCATION DISTRICT WINONA, MINNESOTA PRESENT Spencer Yohe (Caledonia) Scott Backer (Chatfield) Ron Pagel (Dover Eyota) Kevin Kelleher (Houston) Wade Welper (La Crescent Hokah) David Ruen (Lanesboro) Valarie Howe (Rushford Peterson) Peter Snyder (St. Charles) Aaron Solum (Spring Grove) Philip Rosendale (Wabasha Kellogg) Present from Hiawatha Valley Education District: Letty Hornberg, Sue Graf, Sarah Huerta, Leslie Johns, Amy Mahlke, Deb Marcotte, and Don Scheckel. CALL TO ORDER David Ruen, Chair, called the regular meeting of the Hiawatha Valley Education District Board of Directors to order at 7:37 p.m. ROLL CALL Leslie Johns, Office Manager/Executive Assistant, took roll call five members were absent: Mary Feathergill (Charter Schools), Connie Meyer (Lewiston Altura), Jane Hall (Mabel Canton), and Rita Young (Plainview Elgin Millville). PUBLIC COMMENTS The audience was given the opportunity to address the Board with any public comments there were none. PRESENTATION Sue Graf, Third Party Billing Coordinator, presented to the Board. As Third Party Billing Coordinator, she provides training and support to all HVED Member Districts. Minnesota Statute requires school districts to seek reimbursement from third party insurers including Medical Assistant (MA) for the cost of health related IEP/IFSP services provided by a District. Health related services include nursing, occupational therapy, physical therapy, speech therapy, audiology, assistive technology devices, interpreter for spoken/sign language services, mental health, and personal care assistance. Districts are reimbursed directly and reimbursement is approximately 50% of the claim amount. Funds received must be used in specific ways to support special education. Initial Third Party Billing training will be offered at the HVED Summer Symposium on August 24. 1

2 HVED UPDATES/ACTION HVED Administrator Updates: Amy Mahlke, Assistant Director: Summer School has finished for RVA. There were 44 students in the first session and 33 in the second. RVA building improvements are rolling along. Most of the classrooms have been painted. Darrin looked at the peeling paint in the hallway and thinks it may have been caused by water from the roof before the roof was repaired. All of the useable furniture and items from the VVLC building have been moved to the gym at RVA. The building is currently in a state of the storm before the calm. It s exciting to see the building get freshened up. Amy is excited to see the students reactions when they return in a few weeks. Don Scheckel, Assistant Director: Mr. Scheckel shared a power point featuring the WIN field trip to the Houston County historical society. Update Bylaws Regarding Charter Schools: No change is recommended. Strategic Plan Update: Updates to the Strategic Plan in the focus area of Human Resources was shared. Personnel Committee Rita Young, Chair The committee discussed new hires and resignations. Reviewed the HVED Handbook to be approved at the August board meeting. Technology Mary Feathergill, Chair The next meeting is September 22, 2016, 5:30 pm. Insurance Committee Rita Young, Chair Consensus is to stay with Health Partners for medical insurance. Dental enrollment dates will move to January 1 through December 31. Finance Committee Wade Welper, Chair (Next meeting: August 24, 2016, 6:30 pm) Building & Grounds Committee Kevin Kelleher, Chair The Port Authority is not interested in selling the land at 1430 Bundy Blvd. for speculation as it typically sells property that is associated with job creation and/or investment. HVED Special Education Advisory Council Valarie Howe, Chair SEAC is still in need of additional parent representatives. The next meeting is September 26, 2016, 5:30 p.m. Curriculum/Program Development/Policy Review Committee Philip Rosendale, Chair The next meeting is August 18, 2016, 5:30 p.m. Due to the resignation of Amanda King, Caledonia School District has appointed Spencer Yohe as an interim representative to serve on the Board and Kelley McGraw as an alternate Per Article V, Section 4, of HVED Bylaws. CONSENT AGENDA June 22, 2016 meeting minutes July 27, 2016 agenda Authorization of payment of accounts payable Payroll transfers Wire transfers It was moved by Philip Rosendale, seconded by Kevin Kelleher, and carried unanimously to approve the consent agenda. 2

3 PERSONNEL ITEMS A. The Board accepted the resignation of Mary Jo Bussian, Administrative Assistant, effective date July 8, B. The Board accepted the resignation of Heather Rask, Special Education Paraprofessional for the WIN Program, effective date August 1, C. The Board accepted the resignation of Shay Mahoney, Special Education Paraprofessional for the WIN Program, effective date August 1, D. The Board approved a School Nursing Contract for Services with Wabasha Kellogg for the school year. Students enrolled in the River Valley Academy and the SAIL Program would receive services under this contract. E. The Board approved an Agreement between Hiawatha Valley Education District and Fillmore Central School District for up to 50 hours for Physically Impaired and Traumatic Brain Injury services for the school year. Services will be provided by Nancy Engrav, PHD/TBI Consultant. F. The Board approved a Service Agreement for Orientation & Mobility Assessment with Mary Kautto for the school year. G. The Board approved a service contract with the Winona Area Public Schools for up to.2 FTE for Blind/Visually Impaired services for the school year. Services will be provided by Sandra Gorham, HVED Teacher for the Blind/Visually Impaired. H. The Board approved a lane application change for Kristin King Aasum, ASD Teacher for the WIN Program, effective September 1, I. The Board approved posting and hiring for Special Education Paraprofessionals for the school year. J. The Board approved revisions made to the HVED Support Staff Employment Guidelines to reflect a $0.50 per hour pay increase per position for the fiscal year. K. The Board is asked to accept the resignation of Amanda King, Board Treasurer, Personnel Committee Member, and Committee Chair of the Finance Committee. (page 24) It was moved by Peter Snyder, seconded by Aaron Solum, and carried unanimously, to accept Personnel Items A through K. ACTION ITEMS A. The Board approved the HVED Member District Service Agreements received to date. It was moved by Ron Pagel, seconded by Philip Rosendale, and carried unanimously to approve the services agreements received to date. 3

4 B. Per Article IV, Section 6 of HVED Bylaws, the Board is asked to accept nominations for Treasurer. The Treasurer shall deposit the funds of the Education District in the official depository. The Treasurer shall make all reports which may be called for by the Education District and perform all duties a Treasurer usually performs. In the event there are insufficient funds on hand to pay valid orders presented to the Treasurer, the Treasurer shall receive, endorse, and process the orders in accordance with Minn. Stat. 123B.12. Kevin Kelleher nominated Wade Welper for Treasurer. There were no other nominations. It was moved by Philip Rosendale, seconded by Scott Backer. By unanimous vote of members present, Wade Welper was elected Treasurer. C. Appointments to committees: Board members were appointed to the Finance and Personnel Committees due to Amanda King s resignation. FINANCE PERSONNEL CEU COMMITTEE Wade Welper (Chair) Phil Rosendale Ron Pagel Jim Freihammer Krin Abraham Matt Schultz Mike Carolan Letty Hornberg Rita Young (Chair) Scott Backer Philip Rosendale Ron Pagel Dave Ruen Sarah Huerta Board Representative (TBD) Laura Fredrickson, Admin Jane Kuchel Sandy Gorham Pandy King Henke Crystal Schroeder Leslee Oakes (Meeting Time: TBD Meeting Dates: Sept. 14, Feb. 15, April 19, May 17) It was moved by Ron Pagel, seconded by Philip Rosendale, and carried unanimously to accept the appointment of Wade Welper as Chair of the Finance Committee and Philip Rosendale on the Personnel Committee. Appointment to the CEU Committee will be moved forward to the August Board agenda. D. The Board approved the Education Memberships as follows: Memberships Fee Staff Enrollment Period Assoc. for Supervision & Curriculum Development (ASCD) Debbra Marcotte, Exec Director July 1, 2016 to June 30, 2017 Board of Directors (MNDEC) Don Scheckel, Assistant Director July 1, 2016 to June 30, 2017 Council for Exceptional Children (CEC) Debbra Marcotte, Exec. Director Oct to Sept.30, 2017 Council for Exceptional Children (CEC) Don Scheckel, Assistant Director July 1, 2016 to June 30, 2017 Council of Administrators of Special Education (CASE) Don Scheckel, Assistant Director July 1, 2016 to June 30, 2017 Cher Ruth Polachek, Behavior Crisis Prevention Institute (CPI) Specialist Oct to Sept. 30, 2017 Crisis Prevention Institute (CPI) Amy Mahlke, Sped Coordinator Aug 3, 2016 to Aug 3,

5 Crisis Prevention Institute (CPI) Kat Swanson, Behavior Specialist Dec. 13, 2016 to Dec. 13, 2017 Andy Hamilton, Information Systems Security Association (ISSA) Data Management Coordinator Goodhue County Education District # 6051(MREA) Debbra Marcotte, Exec. Director July 1, 2016 to June 30, 2017 MN Administrators for Special Education (MASE) 1, Debbra Marcotte, Exec. Director July 1, 2016 to June 30, 2017 Laura Fredrickson, Interim MN Administrators of Special Education (MASE) Assistant Director July 1, 2016 June 30, 2017 MN Administrators of Special Education (MASE) Amy Mahlke, Assistant Director July 1, 2016 June 30, 2017 Laura Fredrickson, Interim Minnesota School Board of Administrators (MSBA) Assistant Director July 1, 2016 June 30, 2017 Minnesota School Board of Administrators (MSBA) Debbra Marcotte, Exec. Director July 1, 2016 to June 30, 2017 (MAEOP) Leslie Johns, Office Manager July 1, 2016 to June 30, 2017 (MAEOP) Jenny Goede, CSPD Facilitator July 1, 2016 to June 30, 2017 (MAEOP) Sue Graf, Third Party Billing Coord. July 1, 2016 to June 30, 2017 (MAEOP) Heather Bergen Administrative Assistant July 1, 2016 to June 30, 2017 Minnesota Assoc of School Administration (MASA) Online Recruiting Jan. 1, 2017 to Dec. 31, 2017 Minnesota Assoc of School Business Officials (MASBO) Letty Hornberg, Business Manager July 1, 2016 to June 30, 2017 Minnesota School Board Association (MSBA) 1, HVED MN Liquid Assets Fund July 1, 2016 to June 30, 2017 Society for Human Resource Management (SHRM) Sarah Huerta, HR Manager October 1, 2016 September 30, 2017 Toastmasters Public Speaking Sarah Huerta, HR Manager October 1, 2016 September 30, 2017 Southeast Service Cooperative (SSC) HVED Staff Training July 1, 2016 to June 30, 2017 Teachers Teachers.com Online recruiting July 1, 2016 to June 30, 2017 It was moved by Aaron Solum, seconded by Spencer Yohe, and carried unanimously to approve the memberships listed above. EXECUTIVE DIRECTOR S COMMENTS Debbra Marcotte shared her monthly highlights with the board. ADJOURNMENT It was moved by Aaron Solum, seconded by Ron Pagel, and carried unanimously to adjourn the meeting at 8:50 p.m. Respectfully submitted, Kevin Kelleher Clerk /lj 5