Jamestown School Board Regular Board Meeting Minutes Wednesday, August 12, 2015 Jamestown District Office 6:00 pm

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1 Jamestown School Board Regular Board Meeting Minutes Wednesday, August 12, 2015 Jamestown District Office 6:00 pm 1.0 CALL TO ORDER 1.1 Establish Quorum The meeting was called to order at 6 pm. Present: Aaron Moss, Misty Marquette Wilson, Gary Wilson, and Cathy Stone Carlson. John Simnitt arrived at 6:13 pm. 1.2 Pledge of Allegiance 2.0 PUBLIC COMMENT 3.0 CONSENT AGENDA 3.1 Ratify general, cafeteria and payroll warrants for the period ending June 30, 2015 and July 31, Approve the Minutes of the June 10, 2015 and June 17, 2015 Board Meetings. 3.3 Accept the resignation of Diane Ditler, Music Teacher, effective June 3, Approve the employment of Holly Hutchins as a 1.0 FTE (Dual Immersion) Teacher, Range 3, Step 1, effective August 14, Approve the employment of Andrea Wynne Edwards Shakespeare,.60 FTE (Music) Teacher, Range 4, Step 8, effective August 14, Approve the employment of Kevin McKannon, Full Time Skilled Tradesworker/Bus Driver, Range I, Step 3, effective August 3, Approve the Community School Services Agreement with Tuolumne County Superintendent of Schools. A motion was made by Aaron Moss and seconded by Cathy Stone-Carlson to pull item 3.2 June 10, 2015 Minutes from the Consent Agenda. Approved 4/0. Vote: Marquette Wilson-yes, Moss-yes, Wilson-yes, Stone-Carlson-yes, Simnitt-absent A motion was made by Cathy Stone-Carlson and seconded by Gary Wilson to approve the Consent Agenda. Approved 4/0. Vote: Marquette Wilson-yes, Moss-yes, Wilson-yes, Stone-Carlson-yes, Simnitt-absent Dr. Chapman reported there were changes made to the minutes after the board packet was sent out. The changes were presented to the Board in a paper copy with the changes highlighted in yellow. A motion was made by Gary Wilson and seconded by Misty Marquette Wilson to approve the Minutes of the June 10, 2015 as presented. Approved 4/0. Vote: Marquette Wilson-yes, Moss-yes, Wilson-yes, Stone-Carlson-yes, Simnitt-absent

2 4.0 REPORTS Trustee Items Cathy Stone-Carlson stated that JFRC is making excellence progress with the fundraisers and we may have met our goal along with sustainability. Christy at Community Thrift Store has offered use of her store if needed for a fundraiser. Aaron Moss took a tour of the work that has been accomplished this summer and is very impressed. Dr. Chapman added that the Maintenance Crew has worked hard. Misty Marquette Wilson is excited about the Dual Immersion Program and her daughter will be a student in the program. John Simnitt arrived. Superintendent s Report Dr. Chapman updated the Board on the progress of the bell installation and display; the new server; the irrigation system; enrollment; the gym floor; the plaza project; and the infant-toddler center. Dr. Chapman and the Board set September 17, 2015 at 6:00 as the time for the Board s Goal Workshop. Dr. Chapman informed the Board that the approval for the gym floor bid should have been requested in an emergency bid. The Board will be asked to approve amended minutes from the April 8, 2015 meeting at the September meeting. Vonnie Butler reported that the Tuolumne County Superintendent of Schools is going to grant budget approval conditionally because she did not include CAVA s in lieu taxes of $420,000 in the budget. TCSOS will allow the correction to take place at First Interim. Principal s Report Mrs. Pelfrey reported on Arena Registration; enrollment stating the Science Academy and Dual Immersion programs are at capacity; certificated staff development on Friday, August 14; summer activities of the leadership students; Challenge Day on September 11; and the new focus for this year s positive behavior support efforts will be garbology. 5.0 DISCUSSION/ACTION 5.1 Interdistrict Transfers The Board will consider requests for incoming Interdistrict Transfer Agreements from List D and List E for the school year. The students on List D are returning students and the students on List E are new to our District. Superintendent Chapman recommended that the Board approve the Interdistrict Agreements.

3 A motion was made by Cathy Stone-Carlson and seconded by Gary Wilson to approve the Interdistrict Transfer Agreements from List D and from List E pending release from their District of Residence. Approved 5/ Parent/Student Handbook The Board will review and consider approving the Parent/Student Handbook for the school year. The handbook is reviewed by the school office and district office each year as well as updated with the new laws and regulations. Denise Zwicker suggested that with the Dual Immersion program we should consider having the handbook translated into Spanish. Dr. Chapman recommended the Board approve the Handbook. A motion was made by Aaron Moss and seconded by John Simnitt to approve the Parent/Student Handbook for the school year. Approved 5/ Surplus Property The Board will consider declaring the following obsolete items as surplus: Device Asset Tag serial number Dell desk top windows XP cn-dwc zogx Dell desk top windows XP na cn-dwc z27c Dell desk top windows XP cn-dwc z0gv Dell desk top windows XP na cn-0g av-06es Dell desk top windows XP cn-dwc z273 Dell desk top windows XP cn-dwc z27l Dell desk top windows XP cn-dwc z27n Dell desk top windows XP cn-dwc z0gw Dell desk top windows XP cn-dwc z27i HP Printer cnbjc cn-oy hcs cn-oy p7s cn-oy hks cn-oy jes na cn-oy hgs cn-oy k6s cn-oy h9s

4 This equipment is from Chinese Camp School and is no longer viable. Superintendent Chapman recommended that the Board declare the items listed as surplus property. A motion was made by Misty Marquette Wilson and seconded by Cathy Stone- Carlson to declare the items as surplus property. Approved 5/ Concrete Innovations Bid for Excavating and Grading The Board will consider approving the bid in the amount of $8,700 from Concrete Innovations to Remove Concrete and Pour and Seal approximately 1200 square feet of concrete walkway. This is the last bid for the concrete portion of the plaza project. The next bid will be for raised curbs for the planters. Dr. Chapman recommended that the Board approve the bid from Concrete Innovations. A motion was made by Aaron Moss and seconded by Cathy Stone-Carlson to approve the bid for $8700 from Concrete Innovations to pour and seal 1200 square feet of concrete. Approved 5/ Barry Electric The Board will consider approving the bid in the amount of $5, from Barry Electric to install fiber optic cable and pull Cat6 wiring and additional wiring for portables 31, 32, 33 and 34. This piece of the plaza project is to install the fiber optics underground and pull the Cat6 wire through to the classrooms as well as to prepare for the new phone system for that end of campus. Dr. Chapman recommended that the Board approve the bid from Barry Electric. A motion was made by Gary Wilson and seconded by John Simnitt to approve the bid from Barry Electric in the amount of $5, Approved 5/0.

5 5.6 Board Policies and Administrative Regulations The Board will do a first reading of the following proposed Board Policies and Administrative Regulations: E Charter School Oversight, Philosophy, Goals, Objectives and Comprehensive Plans; BP & AR 0460 LCAP Philosophy, Goals, Objectives and Comprehensive Plans; AR 1330 Use of School Facilities; BP 3312 Contracts; AR Integrated Pest Management; BP Negotiations/Consultation; BP & AR 5111 Admission; BP & AR Required Parental Attendance; BP Transitional Kindergarten. This is the first reading of the Board Policies and Administrative Regulations. Board Discussion In reference to BP 0460, Cathy Stone-Carlson asked if because of the Dual Immersion program we would be required to have an English Learner Parent Advisory Committee. Dr. Chapman explained that it would depend on our overall count of English learners and we don t know that at this time. In reference to BP Transitional Kindergarten, Cathy Stone-Carlson asked if our TK teacher had the required units. Dr. Chapman explained that the units were required of any teacher hired to teach TK after July 1, Cathy Stone-Carlson asked if we are required to have the preschool learning foundations in place as curriculum if we adopt this policy. Dr. Chapman stated that it is not clear and we will work towards it. 5.7 Interfund Transfer The Board will consider authorizing a transfer of $40,000 from the General Fund (#01) to the Cafeteria Fund (#13). Vonnie Butler explained that we are going to do this earlier than in the past so we won t end up with negative interest. Superintendent Chapman recommended the Board authorize the $40,000 transfer from Fund 01 to Fund 13. A motion was made by Cathy Stone-Carlson and seconded by Gary Wilson to authorize the transfer of $40,000 from the General Fund (#01) to the Cafeteria Fund (#13). Approved 5/0.

6 5.8 Interfund Transfer The Board will consider authorizing a transfer of $50,000 from the General Fund (#01) to the Post Employment Benefits Reserve (#20). Vonnie Butler explained that we did not make our $25,000 annual contribution to the Post Employment Benefits Reserve last year so this will fulfill last year s and this year s deposits. Dr. Chapman recommended the Board authorize the $50,000 transfer from Fund 01 to Fund 20. A motion was made by John Simnitt and seconded by Aaron Moss to authorize the transfer of $50,000 from the General Fund (#01) to the Post Employment Benefits Reserve (#20). 5.9 MOU between Big Oak Flat-Groveland School District and Jamestown School District. The Board will take action on a Memorandum of Understanding between Big Oak Flat- Groveland School District and Jamestown School District for shared Music Services for the school year. This is the same contract that we had with Columbia for our former music teacher, except the music teacher will be 60% at JSD and 40% at BOFG. Vonnie Butler added that this contract works the same as it did with Columbia. We carry all the employer pieces. We hold her as a 1.0 FTE and the revenue we receive from BOFG will be 40% of the costs. Superintendent Chapman recommended that the Board approve the MOU. A motion was made by Cathy Stone-Carlson and seconded by John Simnitt to approve the MOU with Big Oak Flat-Groveland for Music Services for Approved 5/0.

7 6.0 REPORTS AND CORRESPONDENCE RECEIVED Activity Calendars for Chinese Camp Science Academy and Jamestown Schools Superintendent Chapman s work calendar for school year Erate Disbursements for the period of 4/1/2015 6/30/2015 Thank You from Seth Hammerbeck for the Scholarship ASES Project SAFE Grant Agreement for Jamestown School District and Jamestown Elementary ASES Project SAFE Grant Agreement for Jamestown School District and Chinese Camp Elementary The Board went into Closed Session at 7:00 pm. 7.0 CLOSED SESSION 7.1 The Superintendent will meet with the Board in Closed Session as the District s representative in negotiations. (G.C ) 7.2 Public Employment School Principal Contract 7.3 Public Employment Superintendent Contract 8.0 OPEN SESSION The Board reconvened in Open Session at 7:19 pm. The Board reported as follows: 7.1 No action was taken. 7.2 A motion was made by Gary Wilson and seconded by Cathy Stone-Carlson to approve the School Principal s Contract. Approved 5/ A motion was made by Aaron Moss and seconded by Gary Wilson to approve the Superintendent teaching at Teachers College of San Joaquin and to extend the Superintendent s Contract by 1 year, through June 30, Approved 5/ ADJOURNMENT A motion was made by Gary Wilson and seconded by John Simnitt to adjourn the meeting at 7:20 pm. Approved 5/0.