CENTRAL ISLIP PUBLIC LIBRARY BOARD OF TRUSTEES REORGANIZATION MEETING MINUTES JULY 3, 2018

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1 CENTRAL ISLIP PUBLIC LIBRARY BOARD OF TRUSTEES REORGANIZATION MEETING MINUTES JULY 3, 2018 Present: Mr. Norman Wagner, President Ms. Patricia Blunnie, Vice-President - Excused Ms. Dunia Mars, Secretary Ms. Eileen Santangelo, Trustee Ms. Sharon Pedraza, Trustee Mr. Paul Facchiano, Director Ms. Sharon Morgan, Treasurer Ms. Suzanne McGee, Recording Secretary The President, Norman Wagner, called the meeting to order at 7:05 p.m. Eileen Santangelo led the Pledge of Allegiance. AGENDA FOR REORGANIZATION Re-elected Trustee Eileen Santangelo, the Recording Secretary, and the Treasurer, had oaths administered by Board President, Norman Wagner, in the presence of the Board and Library Director. Eileen Santangelo was appointed by current Board President as temporary chairperson. A motion made by Sharon Pedraza, nominating Eileen Santangelo as President, she declined. Sharon Pedraza nominated herself, there was no second of the motion. Eileen Santangelo moved, seconded by Dunia Mars, nominating Norman Wagner as President. There were no other nominations. A motion was made by Norman Wagner, seconded by Dunia Mars, nominating Eileen Santangelo as Vice-President. There were no other nominations. A motion was made by Eileen Santangelo, seconded by Norman Wagner, nominating Dunia Mars as Secretary. There were no other nominations. A motion was made by Eileen Santangelo, seconded by Dunia Mars, appointing Suzanne McGee as Recording Secretary for The salary will be determined in Executive Session. A motion was made by Norman Wagner, seconded by Eileen Santangelo, appointing Sharon Morgan as Treasurer, for The salary will be determined in Executive Session. A motion was made by Sharon Pedraza, seconded by Eileen Santangelo, appointing Baldessari and

2 Coster as independent auditor for The salary will be determined in Executive Session. A motion was made by Sharon Pedraza, seconded by Norman Wagner, appointing Kevin Seaman as Attorney for The salary will be determined in Executive Session. The following newspapers were designated as official newspapers for the library: Islip News, Islip Bulletin on a motion by Eileen Santangelo, seconded by Dunia Mars. All present voting aye, motion carried. A motion made by Sharon Pedraza, seconded by Eileen Santangelo, naming the TD Bank as the depository for library funds. A motion was made by Eileen Santangelo, seconded by Sharon Pedraza, stating the following individuals are designated to sign all checks on the Central Islip Public Library account: Library Treasurer and any of the four present elected Trustees. A motion was made by Norman Wagner, seconded by Sharon Pedraza, designating the regular meeting date to be the first Tuesday of the month at 7:00 p.m. at the Central Islip Public Library, 33 Hawthorne Avenue Central Islip, New York. The Board approves continued institutional membership in the following organizations or associations: New York State Association of Library Boards $200.00, Islip Chapter of the NAACP $30.00, on a motion by Eileen Santangelo, seconded by Norman Wagner. All present voting aye, motion carried. A motion was made by Norman Wagner, seconded by Dunia Mars, for the Board to approve the continued individual membership in the following associations: Suffolk County Library Association $15.00 and New York Library Association $ Civil Service Authorization form signed. As part of the July meeting a motion made by Norman Wagner, seconded by Dunia Mars, to approve the resolution to pay all normally recurring bills for services with due date prior to the Board meeting. A motion was made by Eileen Santangelo, seconded by Dunia Mars, that the reorganization for the year is hereby completed and at 7:23 p.m. Respectfully submitted, Suzanne A. McGee Recording Secretary

3 CENTRAL ISLIP PUBLIC LIBRARY BOARD OF TRUSTEES MONTHLY MEETING MINUTES JULY 3, 2018 Present: Mr. Norman Wagner, President Ms. Eileen Santangelo, Vice-President Ms. Dunia Mars, Secretary Ms. Sharon Pedraza, Trustee Ms. Patricia Blunnie, Trustee - Excused Mr. Paul Facchiano, Director Ms. Sharon Morgan, Treasurer Ms. Suzanne McGee, Recording Secretary President Norman Wagner called the meeting to order at 7:23 p.m. [the Pledge of Allegiance was led by Eileen Santangelo prior to the Reorganization Meeting]. A motion was made by Norman Wagner, seconded by Dunia Mars, to approve the minutes from the June Monthly Meeting. TREASURER S REPORT Eileen Santangelo moved, seconded by Norman Wagner, to approve the Outstanding Purchase Orders, in the amount of $195, Dunia Mars moved, seconded by Eileen Santangelo, to approve the following Abstract Reports: June 14 th, in the amount of $45, July 3 rd, in the amount of $ 54, Sharon Pedraza moved, seconded by Eileen Santangelo, to approve the following payroll distributions: May 4 th, in the amount of $61, May 18 th, in the amount of $57, A motion was made by Dunia Mars, seconded by Eileen Santangelo, to approve the Treasurer s Report for May 2018 read as follows: Beginning Balance $5,407, Receipts & Transfers + $589, Subtotal $5,996, Expenses & Transfers - $354, Ending Balance $5,642,342.37

4 DIRECTOR S REPORT - BUILDINGS & GROUNDS The Director held his standard meetings. There was a confirmed bed bug sighting, ARROW was contacted, inspected and treated the area. Several ceiling tiles exhibited water damage, ANRON was called, the cause was determined to be condensation on the exterior of pipes. A patron was experiencing chest pains, an ambulance was called. James Martin, an eagle scout, submitted a proposal for a gazebo project. The sketch was given to the Trustees to determine a possible location; the favored location determined to be on the William Street property. The Director stated that the library is preparing for the annual audit. PERSONNEL The library received a letter from Roy Chapman s doctor stating that he can return to full duty. Canvass letters and interviews continue the search for the full time Library Clerk position, to date there have not been three willing acceptors for the title. For good measure, the Director submitted the Civil Service form for part-time Circulation Clerk positions The Director would like to hire Michael Jordan as a Part-Time Custodian call-in.. OPERATIONS The newsletter was completed but was not received by everyone; the Director contacted the Post Office and printer regarding delivery. It was determined the printer did deliver the correct quantity for the routes. Mr. Facchiano will follow up. The new website has been launched and corrections were made. The Director cited the website migrated from one server to another and some changes had not been made to the version uploaded to the new server and had to be made after it went live. The library accommodated a visit from a group of adult ESL students. The Director stated the Summer Reading Club sign-up numbers are over 400. Dunia Mars asked how many of them make it to the end of the program, and he said the majority do. The Library renewed the subscription to Deep Freeze, a software product that prevents damaging file deletion and changes to system files. PROGRAMS & A.V. ROOM REQUESTS The list of programs and Community Room Requests are listed on the Directors Report.

5 CORRESPONDENCE Katelynn Moss visiting the schools to promote the Young Adult Summer Reading Club. BUSINESS The Director is hoping the Friends will purchase the Crayon Kiosk for the Children s Department. NEW BUSINESS Eileen Santangelo moved, seconded by Dunia Mars, to approve all programs as listed on the Director s Report. Eileen Santangelo moved, seconded by Norman Wagner, to approve the Community Room Requests. Norman Wagner moved, seconded by Dunia Mars, to approve a 2% increase for non-contract employees. Norman Wagner and Mr. Facchiano will write a letter to Trustee Blunnie on behalf of the Board asking about her intentions regarding her position as trustee as she has missed a number of consecutive meetings. There being no further business, Norman Wagner moved, seconded by Dunia Mars to adjourn the meeting at 8:15 p.m. The Board came out of Executive Session at 8:45 p.m. Executive session ended 8:40 PM [This paragraph omitted from website - contains names and salary information - is available by request from the library] There being no further business, the meeting was adjourned at 8:50, the next Regular Meeting scheduled for August 7 th at 7 PM. Respectfully submitted, Suzanne A. McGee Recording Secretary