ADOPTION OF THE AGENDA Council, by unanimous consent, adopted the July 13, 2009 Regular Council meeting agenda.

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1 Minutes of the Regular Council Meeting held Monday, July 13, 2009, at 7:00 p.m. in the Council Chamber, Municipal Office, 660 Primrose Street, Qualicum Beach, BC PRESENT: Council: Mayor Teunis Westbroek Councillor Barry Avis Councillor Kent Becker Councillor Mary Brouilette Councillor Jack Wilson ALSO PRESENT: Staff: Mark Brown, Chief Administrative Officer (CAO) John Marsh, Financial Administrator/Deputy CAO Darryl Kohse, Fire Chief Bob Weir, Director of Engineering & Utilities Paul Butler, Director of Planning Luke Sales, Special Projects Planner Allan Cameron, Supt. of Public Works, Parks & Buildings Trudy Coates, Corporate Administrator Heather Svensen, Deputy Corporate Administrator The Mayor called the meeting to order at 7:00 p.m. ADOPTION OF THE AGENDA Council, by unanimous consent, adopted the July 13, 2009 Regular Council meeting agenda. APPROVAL OF THE MINUTES Council, by unanimous consent, approved the: June 15, 2009 Special Council meeting minutes; June 15, 2009 Regular Council meeting minutes; and June 24, 2009 Special Council meeting minutes. 7:02 p.m. Meeting recessed to resume at the Static Parade at the entrance to Town Hall. 7:03 p.m. Meeting resumed at the entrance to Town Hall with all of Council and staff in attendance as noted at the beginning of the meeting. DELEGATIONS (1) Fire Rescue Department Members Service Recognition Fire Chief Kohse and Mayor Westbroek presented the following service recognition awards: 10-Year Service Medal: Clifford Bergum 13 years of service Peter Cornell 13 years of service 15-Year Service Medal: Brian Hale 19 years of service Mike Insley 16 years of service Mark Watson 15 years of service (assistant firefighter) 20 Years of Service: Bob Patterson 22 years of service Firefighter I & II: Graham Alexander 2006 Nancy Marshall 2006 Mike Hamilton 2006 Bob Patterson 2007 Janice Hooper 2007 Kirk Roddie 2007 Don Marshall 2007 Alex Rushton 2007

2 Page 2 of 5 Fire Officer Level I: Jason Roberts 2008 Nancy Marshall 2008 Fire Officer Level II: Mike Insley 2008 Fire Chief Kohse presented Council with a framed photo of the Fire Rescue Department staff and volunteers. 7:12 p.m. Meeting recessed to resume in the Council Chamber. 7:12 p.m. Meeting resumed in the Council Chamber with all of Council and staff in attendance as noted at the beginning of the meeting. BUSINESS ARISING FROM THE MINUTES (1) Cease-Fire Prevention Program Safe Senior Program Councillor Avis MOVED and Councillor Becker SECONDED, THAT the Town of Qualicum Beach supports the value of fire education and awareness; AND FURTHER THAT the Town supports the concept of Community Education Programs being proposed by Cease-Fire; AND FURTHER THAT written approval is required from the Town s CAO prior to any member of Cease-Fire using the Town logo and/or indicating the Town s support for the program on news releases, announcements or any other forms of communication. (2) Sprinkling Regulation Bylaw Review Councillor Wilson MOVED and Councillor Becker SECONDED, THAT effective immediately the Town s sprinkling regulation be changed to 6 a.m. to 10 a.m. and 6 p.m. to 10 p.m. on alternate days, odd or even depending on the address of the resident s house; AND FURTHER THAT staff bring forward a bylaw for Council s consideration to amend Town of Qualicum Beach Waterworks Rate and Regulation Bylaw , 1994, Amendment (Water Conservation/Watering Restrictions) Bylaw No , 2009, to reflect this change. MOTION FAILED CORRESPONDENCE (1) Correspondence Log July 13, Council requested staff to provide a response clarifying, based on past experience, why raising fowl is not permitted within the urban area. (2) Maureen Pearse, Sr. Mgr. Corporate Administration, Regional District of Nanaimo (24 Jun 09) requesting consent to the RDN Board adopting Bylaw No Councillor Avis MOVED and Councillor Wilson SECONDED, THAT the Council of the Town of Qualicum Beach consents to the adoption of Northern Community Sewer Local Service Apportionment Amendment Bylaw No , 2009 ; AND FURTHER THAT the Regional District of Nanaimo be notified accordingly. (3) BC Geographical Names Office, Integrated Land Management Bureau (30 Jun 09) requesting comment on adopting the name Salish Sea, Councillor Avis MOVED and Councillor Becker SECONDED, THAT the Council of the Town of Qualicum Beach respond to the BC Geographical Names Office s request for comment on adopting the name Salish Sea, indicating I agree with the proposal.

3 Page 3 of 5 (4) The Olympic Torch Relay Community Grant Program Application Councillor Brouilette MOVED and Councillor Becker SECONDED, THAT Council supports and authorizes staff to apply for 100% funding up to $8,000 through the Olympic Torch Relay Community Grant Program to assist with expenditures to host the torch relay in the Fall of (5) Qualicum Beach Farmers Market (20 Jun 09) Letter of Appreciation and Donation of $1,000 Council expressed appreciation for the donation from the QB Farmers Market. COMMITTEE & LIAISON REPORTS (1) General Government (Mayor Teunis Westbroek) Mayor Westbroek commented on: Two new doctors starting a practice in Qualicum Beach holding a media and public open house on Wednesday, July 15, 2009 in the Council Chamber Meeting with City of Parksville Mayor Mayne, Regional District of Nanaimo Board Chair Stanhope and others, with the Minister of Health in Victoria July 14, 2009 on urgent and primary healthcare needs (2) Planning & Community Events (Councillor Barry Avis) Councillor Avis commented on: Special events, Show n Shine, Milner s Art, Grand Prix d Art, Farmers Market, community garden and community volunteers Association of Vancouver Island Coastal Communities (AVICC) focus on future of the forest industry, impacts of forest company real estate development, protection of forest company-held land, local government s role and input, and comments on the Roundtable on Forestry Letter from Scott Fraser, MLA Alberni-Pacific Rim, requesting Minister Penner to follow up to protect Hamilton Marsh (3) Community Development (Councillor Mary Brouilette) Councillor Brouilette commented on: Letter sent in support of the Airport and operators with regard to Olympic security measures Chamber of Commerce, businesses, and Town staff working co-operatively on communication and signage during the roundabout construction period Facilitating communication between the Town and the business community Notice of Motion THAT Council directs staff to check the availability of the committee room and, if approved, to advertise an open house for the business community to drop in for input and information on a monthly basis, the last Tuesday evening of the month, from 5:30 p.m. to 6:30 p.m. approximately. Community support for emergency health centre (4) Protective Services (Councillor Kent Becker) (a) Select Committee on Public Safety May 20, 2009 Recommendations: Councillor Becker MOVED and Councillor Brouilette SECONDED, THAT Council instructs staff to review the signage at the Community Park trails and install signage to orient people providing direction and distances to all entrances and exits.

4 Page 4 of 5 Councillor Becker MOVED and Councillor Wilson SECONDED, THAT the Oceanside Falls Prevention Project, Slip, Trip and Falls Survey be provided to residents at the front counter at the Town Hall for their information, as well as copies provided to the Seniors Centre, Hawthorne Place and The Gardens. Councillor Becker MOVED and Councillor Wilson SECONDED, THAT the Dorothy Wignall & Associates April 2009 correspondence regarding QB Accessibility be forwarded to staff for recommendation for action for the next Council meeting. (5) Parks & Recreation (Councillor Jack Wilson) (a) Heritage Forest Commission June 18, 2009 Recommendation Councillor Wilson MOVED and Councillor Avis SECONDED, THAT Council approves a project at the Heritage Forest to plough and transplant native species in the pasture area south-east of the stable to assist in the creation of additional wildlife habitat and forestry. (b) Recreation & Parks Commission June 18, 2009 Recommendations Councillor Wilson MOVED and Councillor Becker SECONDED, THAT the Town consider a bylaw for new construction involving gravel driveways to have a hard surface buffer where it meets the road to minimize loose gravel on the shoulders, for the safety of bicyclists. Councillor Wilson MOVED and Councillor Becker SECONDED, THAT the Town have appropriate signage posted at access points, according to staff recommendations, to public rights-of-way owned by the Town. Councillor Wilson MOVED and Councillor Avis SECONDED, THAT Council refers the motion on the floor to staff to provide a report on what would be appropriate and how many locations. STAFF REPORTS (1) Chief Administrative Officer (Mark Brown) (a) Monthly Report For Information (2) Financial Administration (John Marsh, Financial Administrator) (a) Monthly Bylaw Compliance Report For Information (b) Monthly Fire Department Report For Information (3) Corporate Administration (Trudy Coates, Corporate Administrator) (a) Policy No Administration - Public Works Snow & Ice Control Councillor Brouilette MOVED and Councillor Avis SECONDED, THAT Council approves Administration Public Works Snow & Ice Control Policy No Staff announced the following motion was passed at the Special Council meeting: THAT Council authorizes staff to amend the Fee for Service Agreement with the Chamber of Commerce by adding an addendum to the Fee for Service Agreement allocating $8, for the 2009 calendar year to assist with the communication of promotions including, but not limited to, walking, signage and web links; AND FURTHER THAT the Chamber of Commerce seek approval from the on allocation of the funds provided by the Town.

5 Page 5 of 5 (b) Draft Terms of Reference Select Committee on Environment Councillor Becker MOVED and Councillor Avis SECONDED, THAT Council approves the Select Committee on Environment Terms of Reference dated July 13, 2009, appoints Councillor Becker as member, and instructs staff to invite two nominations (one for member and one for alternate) from each of the community groups and agency members, for consideration of appointment by Council. (4) Planning (Paul Butler, Director of Planning) (a) Construction and Building Permit Monthly Report (b) Building Bylaw Councillor Avis MOVED and Councillor Brouilette SECONDED, THAT Council directs staff to prepare an amended Building Bylaw based on the MIA Model Building Bylaw in the June 15, 2009 Planning Department memo to Council. Council requested that staff return to the practice of providing statistics from the prior year in the Construction and Building Permit Monthly Report to provide a comparison. (c) Dollymount/Fern Road East Cycling Path Design Councillor Avis MOVED and Councillor Becker SECONDED, THAT Council directs staff to upgrade a portion of segments E1 and E3 (Dollymount Trail) of the School Connector Route utilizing the rail corridor instead of upgrading a portion of section E1 and section E2 where the Dollymount Trail passes through the woods; AND FURTHER THAT Council directs staff to commission a detailed design for this trail to ensure that an optimal configuration is obtained. (d) UBCM Community Excellence Award Councillor Avis MOVED and Councillor Brouilette SECONDED, THAT Council directs staff to apply for a 2009 UBCM Community Excellence Award. (5) Public Works, Parks & Buildings (Allan Cameron, Superintendent) (a) Public Works, Parks & Buildings Monthly Report For Information COMMENTS FROM THE GALLERY Pete Abley commented on sprinkling regulations and the MIA model building bylaw. Lance Nater and Nestor Gayowsky each commented on the omission of resident association representatives on the Select Committee on Environment. Frank Horner commented on water conservation and sprinkling regulations, and on the option to have a community garden in the area designated for ploughing in the Heritage Forest. Neil Horner commented on Town efforts to respond to the Olympic security impact on airlines. Scott Tanner commented on Block 10 security and policing. ADJOURNMENT Councillor Avis MOVED and Councillor Becker SECONDED, THAT Council adjourns the meeting. Meeting Adjourned at: 8:55 p.m. Certified Correct: Trudy Coates, Corporate Administrator Teunis Westbroek, Mayor