Board of Directors Meeting Sunday October 7, :00 pm EST. WTF TAE KWON DO ASSOCIATION OF CANADA BOARD OF DIRECTORS MEETING October 7, 2013 FINAL

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1 Board of Directors Meeting Sunday October 7, :00 pm EST

2 Members Present Grandmaster Simon Chung, Chairman Ms. Cristina Quon, Executive Vice Chair Master Tony Nippard, Vice Chair Martial Arts Master Tommy Chang, Vice Chair Sport Mr. Sean FitzGerald, Treasurer Ms. Katy Pyke, Secretary Grandmaster Young Choung, Director Dr. Terry DeFreitas, Director Ms. Dasha Peregoudova, Director Mr. Andy Ing, Director Mr. Jean Faucher, Director Regrets Grandmaster Jay Park, Director Master Tino Dos Santos, Director Staff/ Regular Guest Ms. Eva Havaris, Chief Executive Officer Ms. Tiffanie Tessier, Translator 1. Roll Call and Confirmation of Quorum Grandmaster Chung called the meeting to order at 12:09pm ET. Roll call was carried out confirming quorum. The following items were discussed: 2. Approval of Agenda Motion by Ms. Cristina Quon, seconded by Master Tommy Chang To approve the Agenda as presented with the addition of item 7 under other business All in Favour. Passed 3. Nomination of Director-At-Large Motion by Mr. Sean FitzGerald, seconded by Mr. Andy Ing To fill the one vacancy on the Board using the same administrative process followed previously by engaging the Nominating Committee to recommend potential nominee.s All in Favour. Passed. 4. Governance and HPC Committees a. Governance Committee Motion by Mr. Sean FitzGerald, seconded by Master Chang To appoint Ms. Quon as the Chair of the Governance Committee.

3 b. HPC Committee All in Favour. Passed Master Chang to forward candidate recommendations to the Board for an e-vote by Friday October 11th. 5. Bylaw Registration with Ministry Motion by Ms. Quon, seconded by Master Chang Whereas: A. Taekwondo Canada (TC or the Corporation) has resolved to modify its bylaws at the Annual General Meeting of September 29, 2013 (the 2013 Bylaws ), B. The modifications replace certain membership classes and designations while allowing for the holding of certain registration status by individuals and organizations, C. These modifications require transition of membership status and identification of the status and recognition of bodies and individuals under TC, D. TC policies identify or make reference to membership or members consistent with the bylaws passed November 24, 2010 (the 2010 Bylaws ) but inconsistent with the 2013 Bylaw and therefore the policies must be revised; and E. The 2013 Bylaws will become effective upon approval of by the Minister under the Canada Corporations Act, R.S. 1970, c.c-32 (the Effective Date ); NOW THEREFORE BE IT RESOLVE THAT effective upon the 2013 Bylaws being approved by MINISTER: 1. As of the Effective Date of the 2013 Bylaws the members and registrants of the Corporation under the 2010 Bylaws shall transition from the membership class and registration status under the 2010 Bylaws to the membership or registration status as shown below (subject to the ongoing obligations commensurate to such status) unless the member or registrant is not in good standing at transition in which case that person or organization shall be delisted: Status under the 2010 Bylaws and Registrants Voting Member Organizations that are Special Community Bodies Advisory Members Recognition Status Upon Transition to the 2013 Bylaws Voting Member Organizations that are Member Community Bodies

4 Associate Members that are Special Community Bodies Associate Members (all, whether individuals of bodies) Special Community Bodies and Registered Participants Honourary Members Colour Belt holders registered as TC members or with upto-date registration in the Taekwondo Canada belt registry Individuals who are members of a Voting Member Organization and registered by that body with TC by name with the identifying information required consistent with Sport Canada s Form A, and who have up-to-date belt registration with TC Individuals who are members of a Special Community Body and registered by that body with TC by name with the identifying information required consistent with Sport Canada s Form A, and who have up-to-date belt registration with TC Honourary Advisors to the Board of Taekwondo Canada 2. The following bodies (listed by their actual, doing business as (DBA) or also known as (AKA) name) shall, as of the effective date, be recognized as P/TSOs (defined as provincial/territorial sports organizations ) under the 2013 Bylaws, unless delisted by failing to transition under provision 1, above: a. WTF Taekwondo Federation of British Columbia b. Alberta Taekwondo Association c. Saskatchewan WTF Taekwondo d. Manitoba Taekwondo Inc. e. Ontario Taekwondo Association f. Taekwondo Quebec g. WTF Taekwondo Association of PEI h. TKD Association of New Brunswick

5 i. Provincial Taekwondo Society of Nova Scotia j. Provincial Taekwondo Society of Newfoundland and Labrador 3. Wherever in TC s rules, regulations, policies and procedures there are references to membership, member, members, and variation of those terms which, under the former bylaws (2010 Bylaws), such terms shall: a. continue unchanged in applicability to Voting Member Organizations where consistent with their content or context; and b. be read as referring to (as identified in provision 1, above) where such references, in content or context, applied to them until such time as the relevant TC rules, regulations, policies and procedures are reissued to conform with the 2013 Bylaws; but shall not be members of TC notwithstanding such reference, interpretation or application of TC s rules, regulations, policies and procedures. 4. All rules, regulations, policies and procedures are revised as of the Effective Date in keeping with resolution #3 above and the CEO is directed to make all clerical revisions and clarifying amendments to them consistent with this resolution, and to reissue and publish them to be effective no sooner than the Effective Date. 6. Board Members Membership Requirements All in Favor. Passed The membership requirements of Board members was discussed and all Board members were advised that they must be members in good standing of Taekwondo Canada and a member organization to continue to serve on the Board. 7. Other Business No other business 8. Adjournment Motion by Master Tony Nippard, accepted by the Chair To adjourn the meeting Meeting adjourned at 12:37pm EST.