MINUTES AUGUST 16, 2016 GRAND RAPIDS HOUSING COMMISSION. The regular meeting of the Grand Rapids Housing Commission was held on August 16,

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1 MINUTES AUGUST 16, 2016 GRAND RAPIDS HOUSING COMMISSION The regular meeting of the Grand Rapids Housing Commission was held on August 16, 2016 in the conference room of the administrative building at 1420 Fuller SE, Grand Rapids, Michigan. The President called the meeting to order at 6:06 p.m. Roll Call: Present: Absent: Bunn, Butler, Miles, Steimle, Zylstra None The President declared a quorum present. Also attending the meeting: Hattie Tinney, Deputy Executive Director. Rosemary Brown. MINUTES: Commissioner Miles, supported by Commissioner Zylstra, moved to approve the Minutes of the regular meeting of June 21, Ayes: Butler, Miles, Zylstra, Steimle RESOLUTIONS & MOTIONS: 1. The Director presented the Commission with a copy of the resolution approving the financial statements for period ending June 30, The following resolution was introduced read in full and considered: RESOLUTION APPROVING OPERATING STATEMENT OF INCOME AND EXPENDITURES 1

2 WHEREAS, the Operating Statements of Income and Expenditures for the period ended June 30, 2016 has been prepared for and submitted to the Grand Rapids Housing Commission; and WHEREAS, the Housing Commission has reviewed the Statements; and WHEREAS, the Housing Commission, in its review, has determined that the expenditures are necessary in the efficient and economical operation of the Housing Commission for the purpose of serving low income families. NOW, THEREFORE, BE IT RESOLVED that the Operating Statement of Income and Expenditures for the period ended June 30, 2016 are in all respects approved. Commissioner Miles, supported by Commissioner Zylstra, moved adoption of the Ayes: Butler, Miles, Steimle, Zylstra 2. The Director presented the Commission with a copy of the resolution approving the revised Campau Commons Apartments Lease Agreements The following resolution was introduced, read in full and considered: RESOLUTION ADOPTING LEASE AGREEMENT CAMPAU COMMONS APARTMENTS WHEREAS, the Grand Rapids Housing Commission has lease agreements in place at its various housing developments; and WHEREAS, the Housing Commission desires to revise the lease agreement for the Campau Commons Apartments. 2

3 NOW, THEREFORE, BE IT RESOLVED that the Grand Rapids Housing Commission adopt the attached Campau Commons Apartments Lease Agreement. Commissioner Miles, supported by Commissioner Zylstra, moved adoption of the Ayes: Butler, Miles, Steimle, Zylstra 3. The Director presented the Commission with a copy of the resolution approving the revised Campau Commons Apartments Admissions and Continued Occupancy Policy The following resolution was introduced, read in full and considered: RESOLUTION ADOPTING ADMISSIONS & CONTINUED OCCUPANCY POLICY FOR CAMPAU COMMONS APARTMENTS WHEREAS, THE Housing Commission has identified the necessity to adopt an Admissions and Continued Occupancy Policies for Campau Commons Apartments; and WHEREAS, this policy meets the requirements as defined by the U.S. Department of Housing and Urban Development and the needs of the daily operations related to Campau Common Apartments NOW, THEREFORE BE IT RESOLVED that the Housing Commission adopt the attached Admissions and Continued Occupancy Policy for the Campau Commons Apartments. Commissioner Bunn, supported by Commissioner Miles, moved adoption of the 3

4 4. The Director presented the Commission with a copy of the resolution approving the sale of 814 Oakdale SE, Parcel # The following resolution was introduced, read in full and considered: RESOLUTION AUTHORIZING SALE 814 OAKDALE SE VACANT LOT WHEREAS, the Grand Rapids Housing Commission holds possession of a vacant lot identified as 814 Oakdale, SE, Grand Rapids, Michigan; and WHEREAS, the lot at 814 Oakdale, SE does not meet the specifications of the Housing Commission for new home construction; and WHEREAS, Ms. Mary McGhee has expressed interest in purchasing said lot from the Housing Commission. NOW, THEREFORE, BE IT RESOLVED that the Housing Commission approves the sale of said property and the issuance of a Quit Claim Deed for same. Commissioner Zylstra, supported by Commissioner Miles, moved adoption of the 5. The Director presented the Commission with a copy of the resolution approving the job description for a new position The following resolution was introduced, read in full and considered: 4

5 RESOLUTION APPROVING COMMUNICATION AND PROGRAM COORDINATOR ROLE WHEREAS, the Communication and Program Coordinator role currently exists as a position within the Grand Rapids Housing Commission and is critical to its operation; and WHEREAS, the Housing Commission has reviewed the required job description(s) summary function and characteristics duties, conducted a wage review and updated all necessary documents; NOW, THEREFORE, BE IT RESOLVED that the Grand Rapids Housing Commission approves the Communication and Program Coordinator position description and wage schedule. Commissioner Bunn, supported by Commissioner Zylstra, moved adoption of the 6. The Director presented the Commission with a copy of the resolution approving the Section 8 Management Assessment Program certification The following resolution was introduced, read in full and considered: RESOLUTION APPROVING SECTIONS 8 MANAGEMENT ASSESSMENT PROGRAM CERTIFICATION WHEREAS, the U.S. Department of Housing and Urban Development has established and implemented a system for measuring a public housing authority s performance known as the Section 8 Management Assessment Program ( SEMAP); and 5

6 WHEREAS, the Grand Rapids Housing Commission has reviewed all of the indicators that make up the SEMAP required certification; and NOW, THEREFORE, BE IT RESOLVED that the Grand Rapids Housing Commission approves the SEMAP Certification for fiscal year ending June 30, 2016 and the Executive Director of the Housing Commission is hereby authorized and directed to submit said certification. Commissioner Zylstra, supported by Commissioner Miles, moved adoption of the 7. The Director presented the Commission with a copy of the resolution approving the MC Smith contract modification The following resolution was introduced, read in full and considered: RESOLUTION AUTHORIZING AMENDMENT OF MC SMITH ASSOCIATES AND ARCHITECTURAL GROUP, INC. A&E CONTRACT RAD CONVERSIONS OF ADAMS PARK, CAMPAU COMMONS, AND 20 SCATTERED SITE UNITS WHEREAS, the Grand Rapids Housing Commission staff has previously approved the above identified A&E contract with M.C. Smith Associates and Architectural Group, Inc. in the amount of $118, to provide services associated with the RAD conversion of the Adams Park, Campau Commons and Scattered Site I (20 Units) developments; and, WHEREAS, expanded Scope of Work items have been identified and pricing received from M.C. Smith Associates and Architectural Group, Inc. in the amount $40, as 6

7 compensation for the change in the Scope of Work thereby increasing the A&E contract amount to $159, NOW, THEREFORE, BE IT RESOLVED that the Executive Director be and is hereby authorized to amend the contract for A/E services to M.C. Smith Associates and Architectural Group, Inc. in the amount of $40, thereby making the amended contract amount $159, Commissioner Zylstra, supported by Commissioner Miles, moved adoption of the 8. The Director presented the Commission with a copy of the resolution approving the purchase of pick-up truck for Mt. Mercy Apartments The following resolution was introduced, read in full and considered: RESOLUTION APPROVING PURCHASE OF PICK-UP TRUCK FOR MT. MERCY APARTMENTS WHEREAS, the Housing Commission has budgeted for and approved the purchase of a pick-up truck for Mt. Mercy Apartments; and WHEREAS, staff has solicited quotes from three vendors for the purchase of a truck; and WHEREAS, the quote of $24, for a Chevrolet 1500 from Berger Chevrolet has been determined to be the most beneficial for the Housing Commission. NOW, THEREFORE, BE IT RESOLVED that staff is hereby authorized to purchase a 2017 Chevrolet 1500 from Berger Chevrolet for $24,

8 Commissioner Bunn, supported by Commissioner Miles, moved adoption of the DIRECTOR S REPORT 1. The Director introduced the expansion of HUD s Moving to Work, program, the possibility of applying to be part of the program, and the benefits that could be attained if selected. More research will be done before submitting an application in October or November. 2. The Director requested authorization to send two (2) staff members to the HUD/PHA Listening Sessions in Detroit, MI August 25-26, and one (1) staff member and one (1) commissioner to the NAHRO National Conference in New Orleans, LA October 14-16, and one (1) commissioner and two (2) staff members to the Michigan Chapter NAHRo Fall Conference in Troy, MI September 14-16, Commissioner Zylstra, supported by Commissioner Miles, moved to authorize the Director to send two (2) staff members to the HUD/PHA Listening Sessions in Detroit, MI August 25-26, and one (1) staff member and one (1) commissioner to the NAHRO National Conference in New Orleans, LA October 14-16, and one (1) commissioner and two (2) staff members to the Michigan Chapter NAHRo Fall Conference in Troy, MI September 14-16, Ayes: Bunn, Butler, Miles, Zylstra 8

9 3. The director presented an update of rehab and developments being completed at various sites and a possible future affordable housing development. 4. Vacancy Report for July The Director informed the Commission that staff is working on moving HAL participants to vacant units at the various sites. Adams Park 14 Campau Commons 1 Scattered Site I-V 3 Public Hsg. Total 18 Creston Plaza 2 Homeown Rental 0 Hope Community 8 Leonard Terrace 5 Oakdale 0 Mt. Mercy 2 Ransom Tower 4 Sheldon Apts. 2 Overall Total The Director presented the Commission with a copy of the Section 8 Status Report for July The Director presented the Commission with a copy of the Personnel Report for July/August There being no further business to come before the Commission, it was moved by Commissioner Zylstra supported by Commissioner Miles to adjourn. 9

10 Ayes: Bunn, Butler, Miles, Zylstra The President declared the meeting adjourned at 7:37 pm. Carlos A. Sanchez Executive Director/Secretary 10

MINUTES DECEMBER 19, 2017 GRAND RAPIDS HOUSING COMMISSION. The regular meeting of the Grand Rapids Housing Commission was held on December

MINUTES DECEMBER 19, 2017 GRAND RAPIDS HOUSING COMMISSION The regular meeting of the Grand Rapids Housing Commission was held on December 19, 2017 in the conference room of the administrative building