Article I: Name This constitution establishes that this non union, non profit organization shall be known as the ISACA Student Group of UNCC, hereinaf

Transcription

1 Article I: Name This constitution establishes that this non union, non profit organization shall be known as the ISACA Student Group of UNCC, hereinafter referred to as the ISG ; shall also unofficially be referred to as the ISACA Student Organization. Article II: Purpose Section 1: Purpose Statement. The ISG is a student group, the purpose of which is, through student empowerment, to expand recognition of the IT Audit and Assurance, Security and IT Governance disciplines, by extending education beyond the classroom on standards, practices and certification. More specifically, the objectives of the ISG are the same as listed in the Professional Chapter and the Association s by laws: To promote the education of and help expand the knowledge and skills of its members in the interrelated fields of IT governance, IS audit, security, control and assurance; To encourage a free exchange of IT governance, IS audit, security, control and assurance techniques, approaches, and problem solving by its members; To promote adequate communication to keep members abreast of current events in IT governance, IS audit, security, control and assurance that can be beneficial to them and their employers; To communicate to management, auditors, universities and to IS professionals the importance of establishing controls necessary to ensure proper IT governance and the effective organization and utilization of IT resources; and To promote the Association s professional certifications and IT governance Section 2: Policy Agreement. Our organization is willing to abide by all University of North Carolina at Charlotte, hereinafter referred to as UNCC, policies and guidelines, especially relating to on or off campus activities which our club may sponsor or in which we may participate. Section 3: Affiliation. Section a: The ISG is a group of UNCC and shall be formed in accordance of UNCC rules, procedures and policies. Section b: The ISG is affiliated with the Charlotte Chapter of ISACA, hereinafter referred to as the Professional Chapter which supports and encourages members of the ISG. Section c: The ISG is also affiliated with ISACA International, hereinafter referred to as the Association, which provides student members with benefits, online resources and support for the student organization. Article III: Membership and Dues Section 1: Membership Requirements. Membership in the ISG requires that the individual be a student of UNCC, that is, to be enrolled in at least one course. Section 2: Voting Membership. Voting membership is restricted to matriculated, currently enrolled students at UNCC.

2 Section 3: ISACA Membership. Student membership in ISACA is encouraged but not required to participate in ISACA Student Groups. Section 4: Dues. Dues shall not be a requirement of membership or participation in the ISG. Section 5: Selection. Membership is open to all UNCC students, however an individual may not be a member or participate in ISG meetings, events or activities if a no contact order is in effect between that individual and an existing member. Section 6: Voluntary Member Withdrawal. Any member of the ISG can, at any time, voluntarily withdraw their membership. Section 7: Non Voluntary Member Removal. Section a: Procedure. A member can be removed by a majority officer vote after a minimum of one warning has been documented. Documented warnings shall be recorded and held by the Secretary and only available to officers, faculty advisor, SGA and ISACA as required. Upon occurrence of a second infraction, officers may vote on that member s removal which shall be effective with a majority vote in favor. Section b: Criteria Criteria for removal shall include but is not limited to the following: Members will be held accountable to non discrimination policy (Article III, Section 8) and can be removed for discriminating of other members whether directly or implied (for example, T shirts or stickers promoting discrimination). If a no contact order occurs between two established members, a majority vote of the offices shall decide who may retain membership with both parties being allowed to represent their sides during separate closed meetings. The faculty advisor shall be present for such meetings but will not be a voting member. Section 8: Non discrimination. In keeping with UNC Charlotte s policy of nondiscrimination, the ISG does not discriminate on the basis of race, ethnicity, color, religion, gender, gender expression, national origin, age, sexual orientation, veteran status and physical or mental ability or disability. Article IV: Faculty Advisor Section 1: Selection. The ISG Faculty Advisor must be a faculty member in one of ISACA s major disciplines. Section 2: Limitations. The Faculty Advisor shall not be entitled to vote or hold office in the ISG. Article V: Officers Section 1: Required Officer Positions. The officers in the ISG shall be President, Vice President, Treasurer and Secretary. Section 2: Term of Office. The term of office shall begin on the first day of Fall term to end on the last day of the Spring term, unless an officer chooses to relinquish their position or unless the officer is removed from office by a two thirds vote at a general meeting.

3 Section 3: Vacancies. If a vacancy should occur in the office of President, the vacancy shall be filled by the Vice President. If a vacancy should occur in any other office, the vacancy shall be filled by vote of the ISG membership at the next regular meeting according to the processes in Article VII with the exception of the time requirements specified in sections 1 and 4 of that article. Section 4: Terminated Positions. If an officer s membership shall for any reason terminate, that individual s position as officer shall automatically become vacant. Section 5: Board Members. The ISG Board shall consist of the officers. Article VI: Duties of Officers and Faculty Advisor Section 1: President. The President shall preside at all meetings; make contacts with all outside professionals for potential meetings, seminars, presentations, etc.; coordinate regular meetings; call emergency meetings; cancel meetings when appropriate; send regular reports/updates to International and the professional chapter; maintain contact with International and the professional chapter. Section 2: Vice President. The Vice President shall assume the duties of the President in their absence, be responsible for organizing all social events and increasing ISG membership, assist the President with meetings and meeting contacts, assist the Treasurer in documenting and reporting financial information, coordinate the annual calendar and attend ISG meetings. Section 3: Treasurer. The Treasurer shall be responsible for collecting any ISG fees, keep the ISG books balanced, understand and abide by the rules for the account with the university and attend ISG meetings. Section 4: Secretary. The Secretary shall be responsible for recording the minutes of the meetings for future reference, organize and assist with coordinating the annual calendar, regularly update and maintain the website and attend ISG meetings. Section 5: Faculty Advisor. The Faculty Advisor shall be available for advice, offer counsel when it is felt to be necessary, and attend ISG meetings. Article VII: Nominations and Elections Section 1: Schedule and Means for Nominating. Nominations shall be open, and will be declared open by the President at the regular meeting in the month of April. Nominations will then be accepted from the floor or by electronic means in advance from any member of the ISG. Section 2: Eligibility. Any member of the ISG who has been active in at least the current or one previous semester. Section 3: Additional Criteria. Any member may nominate another eligible member or themselves. All nominations must be seconded by a voting member; the member who has been nominated must accept their nomination. Nominations may be made during the regular meeting in which they are received or by to the official ISG address.

4 Section 4: Elections Schedule. Regular elections shall take place at least 3 weeks before reading day of the spring semester of each school year Section 5: Consent to Hold Office. Each candidate shall have consented to serve. Section 6: Voting Methods. Officers shall be elected by paper or electronic ballot. Section 7: Electronic Voting Specifications. Section a: Electronic voting shall be conducted using Google Forms and each voting member must include a valid UNCC which must be confirmed via a link ed to their account for the vote to be accepted. Section b: The voting form is created by any officer, reviewed by one other officer and the advisor. Credentials to the associated Google account are to be handed over at least 24 hours in advance to the advisor, with all officers locked out until the end of the voting period. Section c: Two factor authentication must be set up with the advisor's or phone number to ensure this. Section 8: Changes to Electronic Balloting Methods. Should the electronic ballot method need to be changed from Google forms to some other platform, it must be approved no later than March 1st by a majority vote of all members present in a special meeting. Section 9: Vote Counting. The advisor must be present for the counting of the votes. Section 10: Voting Outcome. Officers will be elected by plurality vote. Article VIII: Impeachment Section 1: Impeachment Conditions. Officer impeachment conditions shall include but are not limited to Any and all conditions for which a regular member can be removed Violating UNCC or ISACA policies Section 2: Removal Process. A minimum of two thirds of officers must vote to impeach and the officer being impeached may not vote. Section 3: Voluntary Officer Resignation. Any officer of our organization can, at any time, voluntarily resign from their position with proper notice given to the other officers. Article IX: Meetings Section 1: Regular Meeting Schedule. Regular meetings shall be scheduled minimally monthly during the academic year. Section 2: Special Meetings. Special meetings can be called by any elected officer. The purpose of the meeting shall be stated in the call. Special meetings must be called a week in advance at minimum and be made known to all members. If a deadline for an action item exists less than one week away, the meeting must be called at minimum 24 hours in advance and made known to all members. Following special meetings, details must be made available to all members within one week at maximum.

5 Section 3: Quorum. The quorum shall be 8 members or greater than 50 percent of members, whichever is lower. A quorum is the minimum number of members who must be present at a meeting in order for business to be conducted. Section 4: Alternate Procedures for Special Meetings. If required, paper mail or electronic means may be used for the purposes of membership voting on resolutions approved by the ISG Board, and such correspondence will be considered a special meeting for the purposes of these guidelines. Section 5: Professional Chapter Attendance. Members are strongly encouraged to attend monthly meetings of the Professional Chapter. Article X: Committees Any officer may appoint, with the approval of a majority of the officers and all officers being notified in advance, any committee within the ISG. Article XI: Dissolution If difficulties arise in the operation of the ISG, discussions should be held with the Faculty Advisor and the Academic Relations Coordinator in an effort to resolve the problems. After such discussions, if dissolution of the ISG becomes inevitable, the ISG must follow the University bylaws and protocol to properly dissolve the student group. Article XII: Parliamentary Authority The Rules contained in the current edition of Robert s Rules of Order Newly Revised shall govern the ISG in all cases to which they are applicable and in which they are not inconsistent with this Constitution and any special rules the ISG may adopt. Article XIII: Amendments Section 1: Voting Requirement. The Constitution may be amended by a majority vote of the student members. Section 2: Proposals. Student members may propose amendments at any time to the Board. Officers must approve the amendment by majority vote to be included for vote at the next special meeting. Section 3: Announcement of Amendments. If and when amendments have been approved, such amendments shall be announced at the following regular meeting. Section 4: Effective Date. The amendment(s) shall become effective immediately after approved by the majority vote, unless otherwise specified in the amendment itself. Section 4: Notification to SGA and ISACA. When changes are made to the ISG Constitution, the proper notification must be given to both the University and the local chapter. Article XIV: Indemnification The ISG hereby agrees to indemnify and hold harmless ISACA International and the ISACA local chapter against any and all liability, claims, suits, losses, costs and legal fees caused by, arising out of, or resulting from any negligent acts of any members of the respective ISG.

6 All enrolled university students will be covered by the respective university s insurance. ISACA International or the local chapter will not be held responsible for the actions of the ISG.