THIS BOOKLET CONTAINS THREE PARTS : Part A Instructions in English Page No. E-1 to E-20. Part B Instructions in Hindi Page No.

Transcription

1 THIS BOOKLET CONTAINS THREE PARTS : Part A Instructions in English Page No. E-1 to E-20 Part B Instructions in Hindi Page No. H-1 to H-20 Part C Instructions in Punjabi Page No. P-1 to P-20 INDEX (PART-A) 1. Major Instructions for Conduct of Examinations (March-2012) 2 2. Instructions for Local Controller 3 3. Instructions for Superintendents 4 4. Unfair Means Case (UMC) 6 5. Annexure 'A' (Instructions for daily packing of used answer sheets) 9 6. Annexure 'B' (Secrecy Memo) Annexure 'C' (Details of Staff engaged in conduct of Examination) Annexure 'D' (Payment Rates for conduct of Examination) Annexure 'E' (U.M.C. Performa) Annexure 'F' (Answer Sheets Consumption Performa) 18 E-1

2 Major Instructions for Conduct of Examinations (March-2012) 1. Sitting Plan for each day (morning and evening session) should be available at at-least 3 places including main notice board of examination centre, entry point of college/ institute and outside the room/ examination hall. 2. Answer sheets must be distributed 15 minutes prior to the start of the examination. In these 15 minutes each student shall fill front page of the answer sheet very carefully. Invigilator shall sign only after verifying all the particulars at three places filled by the candidate i.e. Rolls Number, Paper ID. Incomplete/Semi-filled answer sheet shall be treated as cancelled. 3. Attendance for each session shall be marked by each and every student and invigilator shall be responsible for marking of attendance of students assigned to him/her. All original attendance sheets of every day (duly signed by students) have to be submitted to the university at the end of all exams, in the Last Superintendent Packet. 4. Question papers shall be distributed at 10:00 AM sharp for morning session and 2:30 PM sharp for evening session for each and every day. 5. At the end of conduct of every session of examination, the answer sheets shall be packed paper ID wise in yellow/brown envelope containing copy of secrecy memo and two copies of question paper. Similarly answer sheets of other paper IDs are to be packed. (For details please refer the Packing Instructions at Annexure- 'A') All packets with paper ID starting from A and B should be packed in one Bag/Bora/ for each day (both morning and evening session) and a Bag No must be written on it. Similarly all packets with paper ID other than A and B should be packed in another Bag/Bora(both morning and evening session)and a Bag No. must be written on that Bag also. All Bags/ Bora must be addressed to: Bag No... "Controller of Examination, Distance Education Program PTU- Jalandhar" E-2

3 Instructions for Local Controller 1. Examination Centre must be at safe and secure place with proper lighting and ventilation. It must preferably be at single floor. 2. Printing cell and strong room must be near local controller office. 3. All question papers shall be delivered online and for this purpose each examination centre must have at least two different 'broadband connections or one broadband' and one wireless (Tata Photon, Reliance data card, etc.) connection. 4. High speed photo-copier, printer, two PCs (or Laptop), fax and power back up arrangement must be available in good health/condition. 5. Skilled computer operator must be deployed for downloading and printing the question paper along with generation of on-line secrecy memo (For details of generation of secrecy memo, please refer Annexure- 'B'). 6. The staff to be deployed for conduct of examination shall be as per Annexure-'C'. 7. Payment details are placed at Annexure-'D'. 8. Local controller is requested to intimate superintendant that Process of lifting of used answer sheets on daily basis shall be intimated later on to him by the university. 9. Local controller is requested to intimate superintendant that unused answer sheets shall be lifted at the end of examination. 10. Local controller is requested to intimate superintendant that LAST SUPERINTENDENT PACKET (containing complete attendance sheets of every day, stamps, Answer Sheets consumption Performa) should be packed very carefully and to be handed over to the authorized person deputed to collect the used answer sheets. At top of this packet, must be written "LAST SUPERINTENDENT PACKET" and must be addressed to "Controller of Examination, Distance Education Program PTU- Jalandhar" In case of non-receipt of LAST SUPERINTENDENT PACKET, the balance payment shall not be released. E-3

4 Instructions for Superintendents 1. Superintendents shall ensure complete discipline in examination centre and must cooperate with observer (if any), flying squad and University officials for day to day routine work. 2. He/ She shall depute invigilation/ examination staff as per University norms (Annexure-'C') 3. He/ She shall be responsible for filling the UMC Performa in all respects. Incomplete UMC Performa shall be treated as negligence of duties by superintendant. All UMC cases of one session(containing Answer Sheet, Filled UMC Performa, Slips caught/ Incriminating Material/mobile caught etc.) shall be enclosed in a separate envelop written clearly at the top of envelop as "UMC case/s" and must be addressed to "CONTROLLER OF EXAMINATION, DISTANCE EDUCATION PROGRAM Punjab Technical University Jalandhar-Kapurthala Highway, Kapurthala, Punjab ". This separate envelop must be dispatched on the same day by Speed Post through nearby post office. Please note that UMC answer sheets must be dispatched separately along with UMC Performa & incriminating material. Don't mix such answer sheets with normal used answer sheets. UMC case shall comprise of completely filled UMC Performa, answer sheet and incriminating material. UMC Performa is available at Annexure-'E'. 4. Process of lifting of used answer sheets on daily basis along with persons authorized for such lifting shall be intimated later on by the university. 5. Original Attendance Sheets of every day signed by students and Unused answer sheets shall be lifted at the end of examination. 6. He/She is responsible for filling the Answer Sheets Consumption Performa on daily basis. Copy of consumption Performa is available at Annexure 'F'. 6. Last Superintendent Packet containing the following contents should be packed very carefully and to be handed over at the end of all exams to the authorized person deputed by the university : E-4

5 I Items to be packed in Last Superintendent Packet: 1. Original Attendance Sheets (duly signed by students) of all the sessions. 2. Consumption Performa of the Answer Sheets 3. All Stamps 4. Unused/Damged/Cencelled Answer Sheets. At top of this packet, please write "LAST SUPERINTENDENT PACKET" and it must be addressed to "Controller of Examination, Distance Education Program PTU- Jalandhar" In case of non-receipt of Last Superintendent Packet, the balance payment shall not be released. E-5

6 Unfair Means Case (UMC) UMC answer sheets must be dispatched separately along with UMC Performa & incriminating material. Don't mix such answer sheets with normal used answer sheets. All UMC cases of one session(containing Answer Sheet, Filled UMC Performa, Slips caught/incriminating Material/mobile caught etc.) shall be enclosed in a separate envelop written clearly at the top of envelop as "UMC case/s" and must be addressed to: "CONTROLLER OF EXAMINATION, DISTANCE EDUCATION PROGRAM Punjab Technical University Jalandhar-Kapurthala Highway, Kapurthala, Punjab ". This separate envelop must be dispatched on the same day by Speed Post only from nearby post office. Don't send UMC cases with daily packing of normal answer sheets. Also upload the UMC case information in the onine Secrecy Memo of that particular Paper-ID Unfair means case (UMC) shall be applicable to students found indulging in any of the following acts: a) Being in possession of papers, books, notes or writing on any part of the candidates' clothes or any writing on his/her body or table or desk or on a foot rule and or instruments like set squares, protractors, slide rules or any other material with notes or hints written thereon or any such material accessible to hi/ her which may be, or intended to be possible help to the candidate in the examination. b) Talking to another candidate or any person inside or outside the examination hall without the permission of the supervisory staff. c) Presenting to the examiner a practical or class work note book not prepared by him/ her. d) Leaving the examination hall without delivering to the supervisor concerned the answer book or may part thereof or talking away the same or tearing it or otherwise disposing it of or tearing the answer book of other candidate or otherwise disposing it of. e) Refusing to obey the legitimate orders of the Superintendent and/ or any other member of the Supervisory Staff. f) Changing the seat without the permission of the supervisory staff or occupying the seat not allotted to him/ her. g) Coming to the examination hall under the influence of alcoholic drink or drugs. E-6

7 h) i) Copying or attempting to copy from the objectionable material found in his/ her possession ; or ii) Copying or attempting to copy from another candidate: or iii) Assisting another candidate to copy from the objectionable material in his/ her possession or from his/her answer-book. i) Receiving help or attempting to receive help for answering the question paper from any source in any manner, inside or outside the examination hall. j) Swallowing or attempting to swallow a note or paper or running away with it or causing its disappearance or destroying it in any manner. k) Writing or any piece of paper or blotting paper or any other material any question or a part thereof set in the question paper or anything connected with it or a solution thereof. l) Passing or attempting to pass on to any one a copy of the question set in the question paper or the question itself, or a part thereof, or a solution to a question set in the question paper. m) Possessing a solution to a question set in the question paper with or without the connivance of any person including a member of the supervisory staff. n) Smuggling an answer book of a continuation sheet or any part thereof in or outside the place of examination. o) Replacing or getting replaced answer books or any of its leaves or a continuation sheet during or after the examination. p) i) Misbehaving towards the Superintendent or any other member of the Supervisory staff or any member of the inspection team or the flying squad, or with another candidate inside the examination hall or in its vicinity; or ii) iii) iv) Creating disturbance in the examination hall or in its vicinity; or Organizing a walk out; or instigating others to walk out; or mis-conducting oneself in any manner in or outside the examination hall; or Disturbing or disrupting the examination in any manner whatsoever; or v) Carrying into the examination hall fire-arms or any other weapon. q) Deliberately disclosing one's identity or making any distinctive mark in the answer book for that purpose. E-7

8 r) Using abusive or obscene language in the answer book. s) Forging another person's signature on admission form or using a forged document knowing it to be forged with the view to seeking admission to a college or to a University Examination. t) Obtaining admission to an examination on a false representation made in the admission form or any document or suppressing material information relating to the candidate's eligibility and/ or obtaining admission to a course in an affiliated college to eventually appear in a University examination and such admission has been found to have been obtained on the basis of the false representation. u) Getting oneself impersonation by someone in the examination or impersonating another candidate. v) Communicating or attempting to communicate, directly or through person, with an examiner with the object of influencing him/ her in the award of marks. w) Making an appeal to the examiner in the answer book. x) Knowingly writing another person's Roll number on one's answer book. And/or y) Engaging in any other act or omission which amounts to use of unfair means or misconduct or has the tendency to disrupt the orderly conduct of the examination. z) i) Carriage of mobile or other means of electronics communication inside the examination hall (even in off condition ) ii) Communicating or trying to communicate, by means whatsoever, through electronic media or otherwise with any other person in a manner that is indicative of help being sought/ given in an examination." E-8

9 Annexure A Instructions for daily packing of used answer sheets Key Terms: Paper-ID: Every subject has a unique Paper-ID. This paper-id is mentioned in the datesheet and also written on the question paper. Paper-IDs starting with A and B are from IT Stream. All other Paper-IDs starting with C/D/E/F/G/H are from Non-IT stream. Secrecy Memo: A document which will be generated online for every paper ID (i.e. for every subject). This Secrecy Memo contains details of present and absent students in that paper, the Packet No. and Bag No. in which answer sheets of that Paper-ID should be packed. This Secrecy Memo should be checked and duly signed by the superintendent. Packet No (Mentioned in Secrecy Memo) : Answer sheets of a particular Paper-ID will be packed in a yellow envelope (having either lamination or cloth inside). A number is to be written on that yellow envelope which is called Packet No. Bag No(Mentioned in Secrecy Memo) : All Yellow envelopes containing answer sheets of IT stream( Paper-ID starting with A& B) are to be put together in one bag/bora for both morning & evening sessions. While remaining yellow envelopes of Non-IT stream (All other Paper-IDs) are to be put together in second bag/bora for both morning & evening sessions. A unique Bag No. is to be written on each of these bag/ bora. These two bags should be of the same material as used for cement bag/fertilizer bag. So every day in the evening the Exam Center should be ready with two bags/bora. One IT bag/bora( Paper-ID A&B) and other Non-IT bag/bora( all remaining Paper-IDs). These two bora/bags should be delivered to Courier Boy daily against a Courier Challan. CourierChallan : Just like secrecy memo, a daily Courier Challan will also be generated online which should be printed by Center Superintendent. This courier challan will be having details of Bag No. of both the IT & Non-IT bags along with space for filling Docket No. of these bags as given by Courier boy. So when the courier boy comes in the evening, superintendent will hand over both bags to him, note down the docket no. of both bags from courier boy and get the receiving signatures of courier boy and will put his own signatures also. The Superintendent will then daily upload on PTU's online module docket no. of bags dispatched to courier. E-9

10 Packing Procedure 1. A courier/lifting agency will be arranged by the PTU for daily picking of answer sheets from Exam Centers. 2. After the exam ends, all the answer sheets collected from students must be arranged Paper ID wise. It means arranging answer sheets subject wise as every subject has a unique Paper ID. 3. At the end of exam, a Secrecy Memo is to be printed which will be generated online for every paper ID (i.e. for every subject). This Secrecy Memo contains details of present and absent students in that paper, the Packet No. and Bag No. Packet No is for that yellow envelope in which answer sheets are to be packed. Bag No. is for that bag/bora in which all yellow envelopes/packets will be packed. This bag/bora is to be finally delivered to Courier/Lifting Agency sent by university. 4. Now the answer sheets of a particular Paper-ID should be packed in a yellow envelope (having either lamination or cloth inside), alongwith Secrecy Memo of that Paper-ID and two question papers. In this way answer sheets of all Paper-IDs should be packed separately in yellow envelopes. So every yellow envelop must contain the following contents: A. Answer Sheets(of a particular Paper-ID) B. Secrecy Memo (of that Paper-ID) C. Two Question Papers (of that Paper-ID) 5. Once the answer sheets, secrecy memo & two question papers have been packed in the yellow envelope, it should be sealed properly and the following detail must be written on front side of the envelope with permanent marker: 1. Packet No (As mentioned on secrecy memo) 2. Bag No (As mentioned on secrecy memo) 3. Paper ID.. 4. No. of Answer Sheets 5. Date of Exam.. 6. EC Code.. E-10

11 6. Please note that you will not mention the name of exam center. Infact apart from above six points, no other information should be marked on the yellow envelope. 7. After all the yellow envelopes of both morning & evening sessions have been made ready as mentioned above, these will be packed together in the evening, in two bags/bora. All packets with Paper-ID starting with A and B have to be packed together in one bag(it Bag). All other remaining Paper-IDs packets should be packed together in second bag/ bora(non-it Bag). After packing the packets in these two bags/bora, these must be stitched & sealed properly. 8. Please write following details outside these bag/bora with permanent marker: BAG NO (As mentioned on the secrecy memo) To Controller of Examinations (DEP) PTU Jalandhar 9. So everyday in the evening the center superintendent should be ready with two types of bags/bora; One for IT (Paper-IDs A & B) & other for Non-IT (all remaining Paper-IDs packets). 10. These bags/bora accordingly shall be handed over on daily basis to the courier/lifting agency appointed by the university. While handing over the bags/bora, the superintendent shall get the receiving of these bags from courier boy in Courier Challan Performa duly signed and keep a record of daily bags dispatch along with docket no. of courier for each bag. 11. The Center Superintendent will upload on daily basis the Bag No. Docket No. detail in his login-id provided by PTU so that university gets daily update about bags dispatched from center. 12. Unused/Damaged answer sheets are to be dispatched after end of all examinations along with Last Superintendent Packet. E-11

12 13. For UMC cases, please send the answer sheets separately along with duly filled UMC performa & incriminating material; in a separate packet through Speed Post/Registered Post only, from the nearby Post Office; addressed to: Controller of Examinations (DEP) Punjab Technical University Jalandhar-Kapurthala Highway Kapurthala (Punjab) 14. In case the Courier Boy does not turn up to pick the bag/bora, it will be the responsibility of Center Superintendent to inform the following university officers/officials the same day: Mr. Paramjit Singh Gill (Assistant Registrar-Secrecy-DEP) Mob. No: Mr. Sukhjinder Singh (Clerk-Secrecy-DEP) Mob. No: Or mail the no pickup information at: ptudep.secrecy@gmail.com E-12

13 Annexure B (Secrecy Memo) 1. As per directions of university, superintendant or computer operator shall open his/her USER ID in every session. 2. After submitting the user name and password, a list of students (Paper ID-wise) shall appear. Superintendent or computer operator shall mark ABSENT/UMC case in the list in every session. After submitting the list, secrecy memo for specific paper ID will appear and Superintendent or computer operator will get the print option. After exercising the print option, secrecy memo will be printed out. Similarly other paper IDs Secrecy Memos can be generated and Printed. 3. Get the print of Secrecy Memo in duplicate or get its photocopy as per usage. At the end of each session, put one copy of the Secrecy Memo (of a particular paper-id) in the packet of used answer sheets of that paper ID. And retain other copy for record. 4. Please note that for marking the students absent in Secrecy Memo, the superintendent has to refer the Attendance Sheet signed by students in that particular session. Such original attendance sheets(duly signed by students) have to be submitted to the university at the end of all exams, in the Last Superintendent Packet. E-13

14 Annexure C Details of Staff engaged in Conduct of Examination S. Designation No of Duties No. persons 1 Centre Controller 01 As defined at page no 3 2 Asst to Controller 01 To assist centre controller for day to day work 3. Centre Superintendent (Preferably of Professor Rank) 01 As defined at page no 4 4. Dy Superintendent (Preferably of 01 To assist Superintendent in executing Associate professor rank) the day to day work 5. Invigilator (Preferably of Assistant 01 for every To invigilate the students assigned to Professor/Lecturer rank) 30 students him. To check the title page filled at three places by the 30 students assigned to him/her. 6. Centre Clerk (Minimum 5 years of 01 To prepare sitting plan, to fill answer experience in examination work) sheets consumption Performa and any other duty assigned by the Superintendent 7. Daftri (Minimum 2 years of 01 As assigned by the Superintendent examination work experience) 8. Helper/Waterman/Sweeper 01 each As per norms in all universities. 9. Security 02 each round the clock As per directions of centre controller/ Superintendent throughout the conduct of examination Note: Payment to the above mentioned staff shall be as per rules applicable in that college/ institute, but not more than the total amount prescribed at Annexure D. E-14

15 Annexure D Following rates are admissible for conduct of examination (March-2012). Student Strength Per Student Rate to Examination Centre for full session Outside Punjab Inside Punjab 1 to 50 Rs 35000/- fixed Rs 35000/- fixed 51 to /- 510/- 101 to /- 350/- 251 & Above 225/- 175/- Note : In other case, Regional Centre may refer order no PTU/DDE/371 dated for final settlement of the examination bills raised by the examination centers. E-15

16 Annexure E FORM FOR REPORTING UNFAIR MEANS CASES (UMC) OR ACTS OF INTERFERENCE ON THE PROPER CONDUCT OF DEP EXAMINATIONS OF THE UNIVERSITY Important 1. The Centre Superintendent must ensure that all the columns are filled completely. Duly filled Performa is to be dispatched alongwith : Concerned Answer Sheet Slips caught/incriminating material duly signed by the student & Superintendent/Invigilator/ Flying Squad/Observer etc. at following address : To Controller of Examinations Distance Education Programme Punjab Technical University Jalandhar-Kapurthala Highway, Kapurthala (Punjab) Write UMC Case on top of the envelope. 2. In case the detector is a member of the Flying Squad, he/she should be requested by the Centre Superintendent to record a detailed report at page 2 and to invariably sign the paper (s) recovered from the cadidate for purpose of authentication. GENERAL PARTICULARS 1. Exam Center Code...RCs/ARC Centre of examination (with building) Name of the Examination Name of the candidate Roll No... Session Subject Paper ID Date of Detection By whom detected (Name and complete particulars) UMC Performa Page 1 of 4 E-16

17 DETAILS No. of printed papers detected... No. of handwritten papers detected... Other incriminating material... Total No. of papers detected... Time of detection... Exact place or part of the body of recovery... IMPORTANT : Exact location of the papers and other material recovered must be given (e.g. from the hand/pocket or under the clothes worn by the candidate or from the candidate's answer book or whether from the seat etc. Report regarding giving or receiving help by a candidate or misbehaviour or indicipline / disturbance created at the Centre by a candidate (s) be also mentioned here in detail. The time of detection should be clearly mentioned and the report free from any sort of ambiguity. Full Signatures of the Detector : Name : Designation / Address : Mob. No. : (Separate sheet may be used if necessary) UMC Performa Page 2 of 4 E-17

18 ENDORSEMENT BY THE INVIGILATOR/SUPERVISOR OF THE ROW Full Signature : Name : Designation / Address Mob. No. : REPORT/COMMENTS OF THE CENTRE SUPERINTENDENT Full Signature : Name : Designation / Address Mob. No. : UMC Performa Page 3 of 4 E-18

19 STATEMENT OF THE CANDIDATE (if the candidate refuses to make a statement, the fact of refusal may please be indicated by the Central Superintendent) Full Signature : Name : Address : Mob. No. : Detail of documents sent :- (1) Answer Books (s) : One or two... (2) Material recovered (No. of papers)... (3) Copy of the seating plan... (4) Copy of the question paper... (5)... Further certified that the candidate was asked to make a statement and to sign the incrimination material recovered from him. (1) He made a statement and also signed the incriminating material. (2) He refused to make a statement and did not sign the incriminating material. (3) He has made a statement but did not sign the incriminating material. (4) He refused to make a statement but signed the incriminating material. (5) He was offered a second Answer Book. He accepted/refused to accept the second Answer Book.... Signature of the Superintendent UMC Performa Page 4 of 4 E-19

20 Annexure F E-20