BOARD OF SUPERVISORS COUNTY OF TUOLUMNE January 20, :00 a.m.

Transcription

1 BOARD OF SUPERVISORS COUNTY OF TUOLUMNE January 20, :00 a.m. The Board of Supervisors of the County of Tuolumne, State of California, met in regular session on the foregoing date with Supervisors: John L. Gray, Chair; Karl Rodefer, Vice Chair; Sherri Brennan; Randy Hanvelt; and Evan Royce. Also present were Craig Pedro, County Administrator; Sarah Carrillo, County Counsel; and Alicia Jamar, Chief Deputy Clerk of the Board. Absent: None Oral Communications (15 minutes) Chair announced that the public hearing to consider BLIND BULL, LP/TIMOTHY AND JOAN DIESTEL, Conditional Use Permit has not been agendized because the applicant withdrew their application. Eric from the Twain Harte Rotary Club, addressed the Board and handed out their 2015 annual calendar. Susan Lipscom from In Home Supportive Services addressed the Board. Paul Avila, Assistant County Fire Warden, addressed the Board and introduced John Robinson the new Fire Protection I Inspector. Mr. Robinson addressed the Board. It was moved by Supervisor Rodefer, seconded by Supervisor Brennan, and carried by unanimous vote, to accept Consent Calendar 1. Minutes of the meeting held December 16, Adopting Resolution No. 8-15, approving the summary vacation of a Public Utility Easement within Parcel B of Parrotts Ferry Village at the request of Tuolumne Utilities District. 3. Approving the Snow and Ice Removal Policy for the Columbia and Pine Mountain Lake Airports. 4. Approving a new five year lease for office space at 99 North Washington Street. January 20, 2015 Vol Pg. 13

2 5. Adopting Resolution No. 9-15, supporting ongoing federal funding for the Secure Rural Schools and Communities Self-Determination Act Program. 6. Adopting Resolution No , supporting ongoing federal funding for the Payments In-Lieu of Taxes Program. 7. Approving two CALNET 3 Authorizations to Order for phone and data services with the State Department of Technology Services and AT&T. 8. Aproving an amendment to the Central Valley Independent Network Easement Agreement granting access to place a broadband conduit and fiber into the Main Branch County Library. 9. Approving the reappointment of David Wynne to the Historic Preservation Review Commission (HPRC) for a term to expire December 31, Accepting the resignation of Jerry Morrow from the Tuolumne County Planning Commission and the Historic Preservation Review Commission (HPRC) effective January 31, 2015 and directing the Clerk of the Board of Supervisors to send a letter of appreciation and post Notice of Vacancies. The Board considered adopting Resolution No , appointing Tom Atkin as an extra help retired annuitant to perform the duties as a relief Community Service Officer II for the County of Tuolumne under Government Code 21224, effective January 7, Bill Pooley, Undersheriff, presented the staff report and responded to questions. It was moved by Supervisor Royce, seconded by Supervisor Hanvelt, and carried by unanimous vote, to adopt the following Resolution. Resolution No Appointing Tom Atkin as an extra help retired annuitant to perform the duties as a relief Community Service Officer II for the County of Tuolumne under Government Code 21224, effective January 7, The Board considered adopting a Resolution proclaiming January, 2015 as Mentor Month in Tuolumne County. Elena Linehan, Mentoring Works Coordinator; and Marci Harnish, presented the staff report and introduced representatives from Amador-Tuolumne Community Action Agency (ATCAA) and responded to questions. January 20, 2015 Vol Pg. 14

3 It was moved by Supervisor Rodefer, seconded by Supervisor Hanvelt, and carried by unanimous vote, to adopt the following Resolution. Resolution No Proclaiming January, 2015 as Mentor Month in Tuolumne County. The Board considered approving a Certificate of Recognition commending Jerry Morrow for his dedicated service to the County as a member of the Tuolumne County Planning Commission. Beverly Shane, Community Resource Agency Director, presented the staff report and responded to questions. It was moved by Supervisor Hanvelt, seconded by Supervisor Brennan, and carried by unanimous vote, to approve the Certificate of Recognition commending Jerry Morrow for his dedicated service to the County as a member of the Tuolumne County Planning Commission. The Board considered approving the appointment of District 1 and District 2 representatives to the Tuolumne County Planning Commission for terms to expire February 15, 2017 and February 15, 2019 respectively. Ms. Shane presented the staff report. Discussion ensued. It was moved by Supervisor Brennan, seconded by Supervisor Hanvelt, and carried by unanimous vote, to approve the appointment Cole Przybyla Williams as the District 1 representatives to the Tuolumne County Planning Commission for terms to expire February 15, It was moved by Supervisor Hanvelt, seconded by Supervisor Rodefer, and carried by unanimous vote, to approve appointment of Peter Rei, as the District 2 representative to the Tuolumne County Planning Commission for terms to expire February 15, The Board considered adopting a Resolution adopting the Williamson Act Resolution Policy Regarding Farm Labor Housing. Supervisors Brennan and Gray declared a conflict of interest and left the dais at 9:26 a.m. Vicki Helmar, Agricultural Commissioner/Animal Control Director, presented the staff report and responded to questions. January 20, 2015 Vol Pg. 15

4 Mike Laird, Deputy Community Services Agency Director-Community Services, responded to questions. It was moved by Supervisor Royce, seconded by Supervisor Hanvelt, and carried by 3-0 vote, with Supervisor Brennan and Gray being absent, to adopt the following Resolution. Resolution No Adopting the Williamson Act Resolution Policy Regarding Farm Labor Housing. Supervisors Brennan and Gray returned to the dais at 9:33 a.m. The Board considered approving a Standard Agreement for Professional Services with Wood Rodgers, Inc. for design services associated with the Phoenix Lake Road Widening and Tuolumne Road Widening Projects in an amount not to exceed $64, for Phase I. Tanya Allen, Senior Civil Engineer, presented the staff report and responded to questions. Jehiah DeMattei, Plans Examiner and Ms. Shane responded to questions. It was moved by Supervisor Royce, seconded by Supervisor Hanvelt, and carried by unanimous vote, to approve a Standard Agreement for Professional Services with Wood Rodgers, Inc. for design services associated with the Phoenix Lake Road Widening and Tuolumne Road Widening Projects in an amount not to exceed $64, for Phase I, authorizing the Chair to sign. Ms. Allen and Ms. Shane responded to questions. The Board considered adopting a resolution authorizing Engineering Staff to prepare and administer federal funding applications for the reconstruction of Evergreen Road, Hardin Flat Road, Pinecrest Lake Road, Dodge Ridge Road and Loop Road, and Red Hills Road under the Federal Lands Access Program (FLAP) through the Federal Highway Administration (FHWA). Ms. Allen presented the staff report and responded to questions. January 20, 2015 Vol Pg. 16

5 It was moved by Supervisor Royce, seconded by Supervisor Rodefer, and carried by unanimous vote, to adopt the following Resolution. Resolution No Authorizing Engineering Staff to prepare and administer federal funding applications for the reconstruction of Evergreen Road, Hardin Flat Road, Pinecrest Lake Road, Dodge Ridge Road and Loop Road, and Red Hills Road under the Federal Lands Access Program (FLAP) through the Federal Highway Administration (FHWA). The Board considered approving the 2015 Board of Supervisors Planning Committee (BOSPC) Work Program. Ms. Shane presented the staff report and responded to questions. It was moved by Supervisor Rodefer, seconded by Supervisor Royce, and carried by unanimous vote, to approve the 2015 Board of Supervisors Planning Committee (BOSPC) Work Program. The Board considered approving the California Homecare Workers Local 4024 Memorandum of Understanding. Ann Fremd, Human Resources/Risk Manager, presented the staff report and responded to questions. It was moved by Supervisor Brennan, seconded by Supervisor Royce, and carried by unanimous vote, to adopt the following Resolution. Resolution No Approving the California Homecare Workers Local 4024 Memorandum of Understanding. The Board considered approving the Columbia Airport Capital Improvement Plan, authorizing the County Administrator to sign any grant offers. Daniel Richardson, Deputy County Administrator and Benedict Stuth, Airports Manager, presented the staff report and responded to questions. It was moved by Supervisor Rodefer, seconded by Supervisor Hanvelt, and carried by unanimous vote, to approve the Columbia Airport Capital Improvement Plan, authorizing the County Administrator to sign any grant offers. The Board recessed at 10:14 a.m. and reconvened at 10:23 a.m. The Board considered approving the Courthouse Park Maintenance and Rehabilitation Project. Mr. Pedro presented the staff report and responded to questions. January 20, 2015 Vol Pg. 17

6 Richie Grant addressed the Board. Mr. Pedro responded to questions. Sharon Marovich, Tuolumne Heritage Committee; Connie Williams of the Sonora City Council; and Mike Ayala, Executive Director/CEO of The Chamber of Commerce, addressed the Board. Mr. Pedro addressed the Board. It was moved by Supervisor Brennan, seconded by Supervisor Rodefer, and carried by unanimous vote, to approve the maintenance and rehabilitation project for Courthouse Park as follows: 1) Removal of the following trees: Douglas Fir (#3); Atlas Cedar (#7); Incense Cedar #11; Sycamore (#13); Juniper (#15); Deodar Cedar (#16); and Ponderosa Pine (#17); 2) Planting a replacement Deodar Cedar in the same quadrant as that of the Deodar Cedar (#16) being removed; 3) Thinning and removal of deadwood from the remaining 11 trees; 4) Replacement of the hedges along the park's marble walkways; 5) Creation of pedestrian pathways (breaks in the hedges) in strategic locations along the marble walkways into the grass quadrants of the park; 6) Replant the center circle instead of constructing a fountain; 7) Upgrade the park's watering system; 8) Replant the lawns; 9) Repair existing concrete walls and walkway framing where needed; 10) Remove the park's transit stop in conjunction with placement of new stops included in the Vision Sonora project; and 11) Install security cameras on surrounding buildings to monitor park activities. The Board heard a presentation on the Stanislaus National Forest by Forest Supervisor Jeanne Higgins. Jeanne Higgins, Stanislaus National Forest Supervisor, presented the staff report and responded to questions. Discussion ensued. No action was required. The Board heard a presentation regarding Tuolumne County's participation in the National Disaster Resiliency Competition. Mr. Pedro presented the staff report and responded to questions. No action was required. January 20, 2015 Vol Pg. 18

7 The Board considered adopting a Resolution recognizing Agricultural Commissioner/Sealer of Weights & Measures/Air Pollution Control Officer/Animal Control Director Vicki Helmar upon her retirement. The Board commended Ms. Helmar. It was moved by Supervisor Rodefer, seconded by Supervisor Hanvelt, and carried by unanimous vote, to adopt the following Resolution. Resolution No Recognizing Agricultural Commissioner/Sealer of Weights & Measures/Air Pollution Control Officer/Animal Control Director Vicki Helmar upon her retirement. The Chair presented the commemorative resolution, the VIce Chair Present a county plaque and Mr. Pedro presented flowers to Ms. Helmar. Ms. Helmar thanked the Board and staff. Jennifer Clarke, Animal Control Manager, Paul Rainey of Agricultural Department, Bob Brennan of the Cattlemen Association; Miriam Zimmerly; Drew Raymond, Ag Biologist; and Ms. Shane addressed the Board. The Board recessed at 12:01 p.m. and reconvened at 1:30 p.m. The Board head a presentation of the Baseline Fiscal Year through Fiscal Year Tracie Riggs, Deputy County Administrator, presented the staff report and responded to questions. Ms. Helmar responded to questions. Ann E. Connolly, Human Services Agency Director, and responded to questions. Mr. Pedro addressed the Board. No action was required. The Board considered approving out of State travel for Supervisor Karl Rodefer to attend: A) National Institute of Corrections (NIC) Training Program, in Aurora, Colorado on February 22-27, 2015; B) National Association of Counties' (NACo) Western Interstate Conference in Kauai, Hawaii on May 20-22, 2015; and C) the Annual Conference in Charlotte, North Carolina on July 10-13, (Rodefer) January 20, 2015 Vol Pg. 19

8 Discussion ensued. It was moved by Supervisor Hanvelt, seconded by Supervisor Brennan, and carried by 4-0 vote, with Supervisor Rodefer abstaining, to approve out of State travel for Supervisor Karl Rodefer to attend: A) National Institute of Corrections (NIC) Training Program, in Aurora, Colorado on February 22-27, 2015; B) National Association of Counties' (NACo) Western Interstate Conference in Kauai, Hawaii on May 20-22, 2015; and C) the Annual Conference in Charlotte, North Carolina on July 10-13, The Board Members, County Administrator, County Counsel and Chief Deputy Clerk of the Board reported on their respective activities the last few weeks. The Board recessed at 2:22 p.m. to Closed Session A) Conference with Labor Negotiators: Craig Pedro, County Administrator and Ann Fremd, Human Resources/Risk Manager (Authority: Government Code Section ) - All Bargaining units; B) Conference with Real Property Negotiators - Price and Terms: (Authority: Government Code Section ) Negotiators: Craig Pedro, County Administrator; Daniel Richardson, Deputy County Administrator; and David Aladjem related to properties and associated rights located at 9325 Fraguero Road, APN and 9436 Fraguero Road, APN ; and C) Conference with Legal Counsel - Anticipated Litigation (Authority: Government Code Section (d)(2)) - One case. The Board reconvened at 3:01 and the Chair announced there was nothing to report and adjourned the meeting. APPROVED: John L. Gray, Chair ATTEST: Alicia L. Jamar, Chief Deputy Clerk of the Board of Supervisors W:\MINUTES\MINUTES.15\M \M wpd January 20, 2015 Vol Pg. 20

9 BOARD OF SUPERVISORS COUNTY OF TUOLUMNE January 29, :15 a.m. The Board of Supervisors of the County of Tuolumne, State of California, met in regular session on the foregoing date with Supervisors: John L. Gray, Chair; Karl Rodefer, Vice Chair; Sherri Brennan; Randy Hanvelt; and Evan Royce. Also present were Craig Pedro, County Administrator; Sarah Carrillo, County Counsel; and Alicia Jamar, Chief Deputy Clerk of the Board. Chairman John Gray led the Pledge of Allegiance and opened the special meeting at the Oak Ranch Conference Center, located at Old Oak Ranch Road, Sonora, California. Absent: None No one addressed the Board during Oral Communications. Bill Chiat of the Alta Mesa Group, gave an introduction, outlined the retreat and facilitated the event. Supervisor Royce arrived at the meeting at 9:24 a.m. The Board discussed strengths and opportunities for Tuolumne County Board of Supervisors; characteristics of effective governing boards - crafting effective relationship and working Together as a Governing Body. Supervisor Hanvelt left the dais at 10:20 a.m. and returned at 10:24 a.m. Chairman Gray left the dais at 10:50 a.m. and returned at 10:52 a.m. Supervisor Brennan left the dais at 11:04 a.m. and returned at 11:06 a.m. The Board recessed at 11:12 a.m. and reconvened at 11:24 a.m. The Board recessed at 12:29 and reconvened at 1:08 p.m. The Board discussed futures conversation with department directors which included: past year achievements; changes which may Influence County; and how we see Tuolumne County in The Board recessed at 2:15 p.m. and reconvened at 2:26 p.m. The Board held a strategic conversation with staff on current issues, emerging trends and strategic needs Adele Arnold, Chief Probation Officer and Bill Pooley, Undersheriff presented the January 29, 2015 Vol Pg. 21

10 staff report related to Criminal Justice and responded to questions. Ann Connolly and Steve Boyack, Assistant Human Services Agency Director, presented the staff report related to Health and Human Services and responded to questions. The Board recessed at 3:41 p.m. and reconvened at 3:47 p.m. Beverly Shane and Daniel Richardson presented the staff report related to Communty Resources, and responded to questions. The Board recessed at 4:30 p.m. and reconvened at 4:35 p.m. The Board continued the discussion regarding strengths and opportunities for Tuolumne County. The chair adjourned the meeting at 5:15 p.m.to the next meeting at January 30, 2015 at 8:45 at Old Oak Ranch. APPROVED: John Gray, Chair ATTEST: Alicia L. Jamar, Chief Deputy Clerk of the Board of Supervisors W:\MINUTES\MINUTES.15\M01-29 and 3015\M January 29, 2015 Vol Pg. 22

11 BOARD OF SUPERVISORS COUNTY OF TUOLUMNE January 30, :45 a.m. The Board of Supervisors of the County of Tuolumne, State of California, met in regular session on the foregoing date with Supervisors: John L. Gray, Chair; Karl Rodefer, Vice Chair; Sherri Brennan; Randy Hanvelt; and Evan Royce. Also present were Craig Pedro, County Administrator; Sarah Carrillo, County Counsel; and Alicia Jamar, Chief Deputy Clerk of the Board. Absent: None Alicia Jamar, Chief Deputy Clerk of the Board led the Pledge of Allegiance. Chairman John Gray opened the special meeting at the Oak Ranch Conference Center, located at Old Oak Ranch Road, Sonora, California. No one addressed the Board during Oral Communications. Bill Chiat of the Alta Mesa Group, gave an introduction, outlined the continuation of the retreat and facilitated the event. The Board continued the strategic conversation with staff on current issues, emerging trends and Strategic Needs Maureen Frank, Deputy County Administrator; Gary Stockel, Agricultural Commissioner/Animal Control Director; Paul Avila, Assistant County Fire Warden; Tracie Riggs, Deputy County Administrator; and Scott Oneto, Farm Advisor/UC Cooperative Extension, presented staff reports related to community services and responded to questions. Shelley Piech, Treasurer-Tax Collector; Ann Fremd, Human Resources/Risk Manager; Deborah Bautista, County Clerk and Auditor-Controller, and Ms. Frank presented the staff reports related to support services and responded to questions. The Board recessed at 10:14 a.m. and reconvened at 10:29 a.m. January 30, 2015 Vol Pg. 23

12 The Board continued a discussion on observations, Board Vision for Tuolumne County; strategic themes and Initiatives; long-term goals and initiatives; strategic priorities; governance and strategic priorities for the Next months; annual board retreat content and schedule; and summary discussion regarding action steps and expectations. The Chairman adjourned the meeting at 12:36 p.m. to the next regularly scheduled meeting on February 3, APPROVED: John Gray, Chair ATTEST: TÄ v t _A ]tåtü Alicia L. Jamar, Chief Deputy Clerk of the Board of Supervisors W:\MINUTES\MINUTES.15\M01-29 and 3015\M January 30, 2015 Vol Pg. 24