SOUTHWESTERN OREGON COMMUNITY COLLEGE BOARD OF EDUCATION MEETING MINUTES. January 22, 2007

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1 SOUTHWESTERN OREGON COMMUNITY COLLEGE BOARD OF EDUCATION MEETING MINUTES January 22, 2007 ATTENDANCE Board of Education (Quorum Present) Lonny Anderson David Bridgham Harry Abel Marcia Jensen Cherie Mitchell Carol Oelke Staff/Ex-Officios Joanna Blount Kim Bullion Holly Egen David Fedukowski Bob Fields Kat Flores Shawn Hanlin Judith Hansen Julie Johnson Sheldon Meyer Deb Nicholls Rick Osborn Gary Prince Sarah Recken Stephen Schoonmaker Patty Scott Marie Simonds Sharon Smith Guests Devin Goude Nick Locatelli Vince Marginis Taylor Morgan Cap Sharples Stephen Smith Charlie Vincent Hallie Winchell CALL TO ORDER Chair Jensen called the meeting to order at 6:00 p.m. CHANGES TO THE AGENDA No changes were noted. INTRODUCTIONS/ PRESENTATIONS EMPLOYEE INTRODUCTIONS/ANNOUNCEMENTS Vice President Schoonmaker introduced the following employees to the Board: Gary Prince, Upward Bound Specialist Kim Bullion, Upward Bound Specialist Shawn Hanlin, OCCI Director BOARD / INFORMATION IMPORTANT DATES/ITEMS Jensen noted the numerous events listed on the agenda.

2 BOARD COMMUNITY SERVICE Board members reported on the activities they had been involved with throughout the community over the past month. President Hansen reported that the College s faculty and staff make a big difference in the community, averaging over 1,264 hours/month in volunteer activities throughout the community. OCCA REPORT David Bridgham reported that OCCA holds weekly legislative conference calls and reviewed the highlights of the recent Board meeting. There are opportunities for Southwestern to make a difference on legislative committees. Nicholls to compile a concise list of our local legislators and the committees they serve on. Discussion occurred on the importance of certain committees. Hansen noted that the funding committees carried the most weight, but that any one committee can make a difference. Bridgham went on to brief the Board on the bills that were included in their packets and noted that the OCCA Legislative Summit started tomorrow in Salem. It was mentioned that the reception in the evening would be catered by Southwestern s OCCI students. COLLEGE STUDENT REPORT: ELECTRONICS Visiting Professor David Fedukowski briefed the Board on activities that were planned and conducted a PowerPoint presentation. He thanked Shore Acres for the large quantity of rope lights they donated to the project and to James Fritz and his art students for the design/build on the collaborative project. The following students introduced themselves to the Board: Steven Smith, - Sweet Home, Oregon Nick Locatelli - Los Nadas, California Vince Martinez Coos Bay, Oregon Devin Goode Coquille, Oregon Taylor Morgan Glide, Oregon The students indicated that working within the constraints of people coming and going in the park, the elements of the weather, and the park curfew were challenging. They felt that they all worked well together and that the worst part was the weather. All of the students felt it was a worthwhile project that may have changed some of their focus and interest in continuing in the electronics field. ACCREDITATION Vice President Schoonmaker reported that the State Board of Nursing conducted an accreditation visit on the Nursing Program this fall. The program was first approved in The accreditation recommendation goes to the State Board in February and the College anticipates a successful outcome.

3 American Culinary Federation The College submitted an Application for Accreditation and has the goal of achieving this accreditation this year. It was originally submitted last spring and we are anticipating a visit this spring. Hanlin and Schoonmaker met today and have a draft of the self-study ready. It was noted that Joanna Blount had been integral in putting the initial draft together. The Northwest Commission on Colleges and Universities 10-year reaccreditation visit was conducted in Our five-year visit is this spring (April 26-27, 2007). There will be two evaluators on campus for a two-day period. The College must prepare an interim report four weeks prior to their visit. We plan to submit the report the week of March 19, Schoonmaker briefed the Board on the process and clarified that the accreditation included Curry Campus. The evaluators may not be able to visit the Curry campus due to time constraints, but the Curry Administrators will be included in meetings on campus during the visit. STRATEGIC PLAN Copies of the current Strategic Plan with progress were included in the meeting materials. President Hansen reported that almost half of the strategies were completed. CONSENT AGENDA M01/07-1 Harry Abel s motion to approve the Consent Agenda, as presented, was seconded by Carol Oelke. Upon call for the vote to approve the Consent Agenda business, as presented, the motion passed unanimously. College District reviewed and approved the work session, executive and regular meeting minutes dated November 27, College District reviewed and approved the conference call meeting minutes dated December 4, College District appointed Roger Gould as the College s Attorney for a second two-year term. OLD BUSINESS M01/07-2 BOARD VACANCY David Bridgham s motion to appoint Charlie Vincent for Position #3 on the Southwestern Oregon Community College District Board of Education was seconded by Lonny Anderson. Upon call for the vote the motion passed unanimously. OATH OF OFFICE Oath of Office for Charlie Vincent Chair Jensen administered the Oath of Office to newly appointed Board Member Charlie Vincent. EARLY RETIREMENT PROCESS Copies of the proposed process were included in the meeting materials. Hansen briefed the Board. Bridgham announced a potential conflict of interest.

4 M01/07-3 NEW BUSINESS Lonny Anderson s motion to approve the Early Retirement process, as presented, was seconded by Cherie Mitchell. Upon call for the vote, motion carried with six YEA votes, and one abstention (Bridgham). POSSIBLE DATES FOR CARVER POLICY GOVERNANCE WORKSHOP Discussion occurred on the following dates: April 22 and 23, 2007 May 20 and 21, 2007 The April dates were selected. BOARD WORK SESSIONS In addition to the Governance workshop, the following dates were discussed for future sessions: June 10, 2007 Retreat (Bandon) October 12-14, 2007 Retreat (Gold Beach) FIRE SCIENCE PATHWAYS CURRICULUM Schoonmaker briefed the Board on the new certificates. He noted that the College was the recipient of a 1965 MAC fire truck donated by the North Bend Fire Department. Several items have been donated by various fire departments - breathing apparatus, turnouts, etc. M01/07-4 David Bridgham s motion to approve the Certificates of Completion in Fire Science Technology: Fire Science Certificate Level 1: Basic, and Fire Science Certificate Level 2: Advanced was seconded by Harry Abel. Upon call for the vote, the motion passed unanimously. BOARD POLICIES DISCUSSION Chair Jensen reported on the Board Policies that were worked on during the Work Session earlier, Sections II and III. The Board will take action on these policies at the February meeting. PUBLIC COMMENT EX-OFFICIO None heard. FOUNDATION Carol Oelke thanked Marie Simonds for her work on the Foundation Kick-Off Event that showcased student Hailey Stout. The Foundation is busy seeking a new Foundation Director and new Board members. ASSOCIATED STUDENT GOVERNMENT Holly Egan, ASG President, reported on the events that they are involved with on campus and highlighted the new student selected Employee and Student of the Month programs.

5 CLASSIFIED UNION Julie Johnson, Classified Union President, reported that the Christmas potluck Dr. Hansen attended was successful. She noted that there were now 110 employees in the Classified bargaining unit. FACULTY SENATE Bob Fields, Faculty Senate Chair, reported that ASG asked the Senate to address a student attendance policy. He added that they were continuing work on program review and accreditation, etc. and mentioned that he hoped the administration would specifically send a rebuttal to address the recent letter to the editor in The World regarding recruiting out-ofdistrict students. He added that there is a need for a diverse student body that can only come from students outside our local area. FACULTY UNION No report given. MASSC Sharon Smith, MASSC representative, reported that Patty Scott was selected as the MASSC Employee of the Month for January. She mentioned that this year s Employee Recognition Banquet theme would be the 70 s. Cari Friesen, Julie Kremers, Jan Farnsworth-Thompson and others are planning the May 19, 2007 event. INFORMATION/ ADMINISTRATIVE UNIT Administrative Services Instructional and Student Services Integrated Technology Services ADJOURNMENT Chair Jensen adjourned the meeting at 7:58 p.m. Respectfully submitted, Marcia Jensen, Board Chair Judith M.L. Hansen, Clerk