Pueblo West Metropolitan District

Transcription

1 Pueblo West Metropolitan District 109 E. Industrial Blvd PO Box 7005 Pueblo West, Colorado Administrative Offices (719) Fax (719) REGULAR BOARD MEETING 109 E. INDUSTRIAL BOULEVARD TUESDAY, SEPTEMBER 13, :00 P.M. MINUTES The Board of Directors of The Pueblo West Metropolitan District met at 109 East Industrial Boulevard, Pueblo West, Colorado, On September 13, 2016; at the hour of 6:00 p.m. President Leonard called the Regular Meeting to order. A. CALL TO ORDER B. INVOCATION Graham Bates C. PLEDGE OF ALLEGIANCE D. ROLL CALL President Leonard called the roll: Director Barbara Bernard, Director Mike French, Director Terry Zupan, and President Judy Leonard were present. Director Carmel arrived at 6:03. Also present was Darrin Tangeman, District Manager; Harley Gifford, Legal Counsel; Laura Savage, Administrative Clerk; Kim Swearingen, Utilities Deputy Director; Janet Davidson, Human Resources Manager; Carol Cosby, Parks and Rec Director; Shawn Winters, Public Works Engineer; Jay-Michael Baker, Communications Manager; and 7 residents. E. APPROVAL OF AGENDA Director Bernard moved for the approval of the agenda as presented. The motion was seconded by Director Zupan. Motion unanimously carried. F. SPECIAL RECOGNITION 1. New Employees John Federico, Engineering Technician Jennifer Pearson, HR Analyst Director French, based off of the information presented by Harley Gifford, General Counsel, motioned to remove item L4 from the agenda. The motion was seconded by Director Zupan. Ayes: Leonard, Zupan, Bernard, French. Nays: Carmel. Abstained: None. Motion carried 4-1. G. CITIZEN S COMMENTS Emily Price updated the board on the Pueblo West Citizen s Council regarding a sheet of coupons for local merchants which have been distributed locally. The businesses have selected their own discounts and Ms. Price hopes this will increase business. Also, the YMCA has a program that offers free memberships to sixth grade students. The PWCC intends to set up a table to spread awareness at the middle schools. If enrollment increases, there may be an opportunity to have transportation for students after school one day per week. September 17 is National Law enforcement Day, and Ms. Price provided a list of activities. Lastly, the PWCC is having a voting education forum on September 29, to provide information on ballot issues affecting the community. Ms. Price noted the County Election's Department has not finalized the ballot. Michael Sperber spoke of issues regarding the passage of the 2% water rate increase in February, and discussed the fact that the Federal Government did not have inflation, then asked the board to rescind the increase. Also, he noted he spoke with Mr. Eilert about the hiring of two leak detection employees and questioned the cost benefit analysis. Lastly, Mr. Sperber then spoke of the lack of hiring retirees. H. COMMITTEE REPORTS Director Bernard stated that the Committee of Architecture met last Thursday and continues to struggle with weeds in the community. Requests of steel structures being referred to as residences, have increased and discussed the placement of such commercial-style buildings in neighborhoods. Regarding weeds,

2 Director Bernard highlighted the covenant regarding landscaping and the lack of reclaiming ground cover after a residence is built. Director Leonard attended a Pueblo Area Council of Governments, which concerned I-25 and the city. I. DIRECTOR S COMMENTS Director Carmel thanked Darrin Tangeman, Janet Davidson and Shawn Winters for introducing new employees and added his warm welcome. Director Carmel also thanked Director Bernard for reporting on the Committee of Architecture and found the discussion on design standards to be particularly interesting. Mr. Carmel then discussed a marijuana greenhouse on Industrial, stating that the fans facing the street is not aesthetically appealing in his opinion. Mr. Carmel then thanked Mr. Sperber for his comments and stated he was also against the water rate increase, then predicted he will see significant rate increases in the future, then encouraged residents like him to run for elected office. Mr. Carmel then discussed leak detection and the lack of storage, saying each drop lost is valuable. Director Carmel also thanked Emily Price; he enjoyed the flyer she distributed and stated that she is an inspiration, as is the PWCC. Mr. Carmel then thanked the board for the support of the Colorado State fair and the Jr. Livestock show. Director Bernard stated the comments she was to give were essentially her own citizen s comments. Director Bernard explicitly stated that a small minority of property must not be allowed to control the development and direction of Pueblo West. Director Bernard then urged the citizenry of Pueblo West to be aware of the community s changing demographics, and be reminded of the cost associated with current services and services that are often requested. Director Bernard also personally endorsed the sale of West Industrial commercial land, even if the price was steeply discounted. Director Zupan reiterated upon Ms. Price s previous comments, and informed the public of Law Enforcement Appreciation Day. Director Zupan also stated that yesterday her grandson was one of two to complete the walk of steps in remembrance of the firefighters who lost their lives on September 11th, President Leonard asked about economic development citizens for the committee, which will be discussed in October at a later meeting. Director French addressed Director Carmel s comments regarding water storage rights, and questioned his statements regarding staff salary allocation. J. APPROVAL OF CONSENT AGENDA Director Zupan motioned to approve the consent agenda as presented. Director Carmel asked to remove the District Manager s report and the financial report. 1. FINANCIAL REPORTS AS PRESENTED Director French reviewed the financial reports. 2. DISTRICT MANAGER REPORT District Manager Darrin Tangeman stated that the Metro District had been busy since its last report. Streets and Roads crews continue to fix July storm damage impacting roads and drainage throughout the District. The newly launched Customer Relations Module (CRM) has increased the ease by which residents can submit a request for assistance related to public works, streets and roads, community development, and committee of architecture issues and concerns. We encourage residents to take a photo of the concern or issue and submit it with their request. Residents can also follow up on their requests online to check the status of their request. Residents can submit a request by either downloading the MyPuebloWest mobile app on their smartphones via IoS (Apple), Android, or go to the Pueblo West Metro website, at to place a request. Construction and road maintenance is visibly increasing throughout the District. Pueblo County continues to widen and improve North Purcell Blvd as part of Pueblo West SDS funding. Road improvements in tract 220 are progressing on schedule with base course placement complete on Watusi Drive and the widening of Industrial Blvd. Cross pans, curb and gutter are scheduled for completion by the end of the week. Paving is anticipated to begin in the next two weeks, with a project end date projected for September 24th. The Pueblo West Utilities Department recently notified residents about an increase in turbidity in their drinking water. The report informed residents that no bacterial contamination was found and that the water system remained safe and posed no risk to the health of our residents. 2

3 Individual filters all recorded approximately 0.1 Turbidity Units (TU), which is well below the 1.0 TU State Health Department limit. The increase in turbidity occurred periodically from August 16 to August 26, and ranged from TU during this time. The cause of the violation appears to be an increase in Manganese (Mn) in our source water, Pueblo Reservoir. We achieved a removal rate of 90% or more, which is still a relatively small amount of dissolved Mn entering our finished water, or between mg/l. The U.S. EPA s maximum allowable number is 0.05mg/l. A change in our treatment process has been implemented to address the changes in our source water and have now resolved the issue. Director Carmel then thanked Mr. Tangeman for his update, hard work, and likes the CRM capability. He then inquired about a snow and ice plan from Dan Centa. 3. MINUTES OF AUGUST 9, AND AUGUST 16, 2016 AS PRESENTED K. OLD BUSINESS 1. COMMITTEE OF ARCHITECTURE BYLAWS UPDATE Harley Gifford requested a second meeting with the bylaw committee to finalize changes and requested additional issues be sent to him. They should be ready to adopt the bylaws when the board is available. Director Carmel requested future discussion on the nuisance weed policy. Mr. Gifford recommended the appointing and removing of COA members. COA could change policy. 2. PUEBLO WEST CHAMBER FIREWORKS DONATION REQUEST Shawn Winters stated the Pueblo West chamber annually solicits donations for fireworks, sanitation needs, and parade items. He requested a donation of the board to meet their goal of $10,000 needed to provide the same level of support. Mr. Winters then offered monetary figures of amenities and services that the $10,000 would be used for, stating; Port-a-potties cost about $1,200, whereas fireworks are $8,000. Mr. Winters would like to exceed the prior $9,200 and prices may be inflated for next year. He is requesting $3,000. Director Carmel moved for approval. The motion was seconded by Director Bernard. Ayes: Leonard, Bernard, Zupan, Carmel, French. Nays: None. Abstained: None. Motion carried PARKS AND REC MASTER PLAN UPDATE Carol Cosby discussed the 2004 budget, which includes a P&R master plan which is needed for additional funds and grants in order to qualify. In 2005 the plan was developed with citizen input and an advisory board that consisted of 12 individuals. In 2013, as grants were applied for, light was shed on the fact that the master plan needed an update to incorporate new services, demographics, program participation, and park updates with additions and trails. The 2014 update incorporated the changing community. This currently allows the department to successfully apply for and receive grants. The plan is scheduled to be updated every five years. The priority list indicates needs dependent of funding. Director French proposed utilizing a GOCO grant for parks master planning updates, and commended Ms. Cosby on the quality of the plan. Director Carmel recognized the importance of master planning and inquired about the upcoming ballot issues and how it affects parks not included in the ballot issue. Director French moved to adopt the 2014 master plan update. The motion was seconded by Director Zupan. A discussion was held regarding future plan updates. Motion passed CAPITAL IMPROVEMENT PLAN UPDATE Kim Swearingen briefly reviewed the Capital Improvement Plan. Director Carmel inquired about the expenditures for the Wildhorse project. Ms. Swearingen addressed the well developments which would be needed to convert existing wells into non-potable usage, such as construction or irrigation systems, instead of utilizing treated drinking water. Ms. Swearingen clarified the project is to modify existing wells, not to create new wells. Mr. Tangeman stressed the need for the board to approve the plan in order to complete the long term financial plan. Director Carmel moved for approval. The motion was seconded by Director Zupan. Ayes: Leonard, Bernard, Zupan, Carmel, French. Nays: None. Abstained: None. Motion carried 5-0, with the ability for the board to return to the matter to make any alteration as they see fit. 5. WATER REVENUE TREND DISCUSSION Ms. Swearingen explained a water usage vs. Precipitation chart that compared 2012 (dry year) to 2015 and 2016 to date (wet years). The chart Ms. Swearingen discussed covered the years of 2012, 2015, and The general trend of the chart indicates that overall revenue and water usage increases with higher amounts of precipitation, that of which peaks in August. 3

4 L. NEW BUSINESS 1. WATER QUALITY AND TURBIDITY UPDATE Kim Swearingen provided insight to the recent excess manganese issue causing turbidity with the water. The increase could possibly be contributed to the after effects of the Hayden Pass fire site that rainstorms could push minerals into river. Also, the level may be higher near the North Outlet Works compared to the South Outlet Works now that our water is from SDS. Ms. Swearingen reviewed the process of oxidization, chlorination and filter processes. She noted there is no trend of turbidity in the water system, but fewer reports were from the north side. This issue is also occurring with Colorado Springs Utilities, but not at the same rate. 2. EXTRATERRITORIAL WASTE WATER TREATMENT BRIEF Kim Swearingen discussed a study conducted in the States Avenue area regarding the existing septic tank and the need to expand or find another solution. Ms. Swearingen also proposed that the Metro District enter into an IGA with the City of Pueblo in order to take a gravity line into their system, and answered questions posed by the board. 3. RESOLUTION NO A RESOLUTION AWARDING RFP THE ENGINEERING DESIGN AND CONSTRUCTION SERVICES FOR THE WILDHORSE PIPELINE PROJECT TO JVA CONSULTING ENGINEERS, INC. Kim Swearingen reviewed the bid process. The evaluation team reviewed the proposals and selected JVA due to experience, responsiveness, and overall quality and design. Director Bernard moved for the approval of the above resolution. The motion was seconded by Director Carmel. Ayes: Leonard, Bernard, Zupan, Carmel, French. Nays: None. Abstained: None. Motion carried RESOLUTION NO A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE PUEBLO WEST METROPOLITAN DISTRICT AND GOIN STRAIGHT, LLC, RELATING TO THE CONSTRUCTION AND OPERATION OF THE WILDHORSE REUSE PIPELINE PROJECT The above agenda item was removed PROPOSED BOARD BUDGET DISCUSSION Director Carmel left the meeting at 8:09pm before returning later at 8:11pm. Darrin Tangeman provided the proposed budget for the year of 2017 to the members of the board. Mr. Tangeman stated that the 2016 budget was pushed onto the 2017 budget with the addition of five seats for SDA conferences, which constitutes as the majority of the increased budget. M. ANNOUNCEMENTS See agenda for list. N. EXECUTIVE SESSION At 8:27 p.m. President Leonard mentioned a need to enter into an executive session and cited the item below. Director French motioned to move into executive session. It was unanimously passed to go into executive session. 1. S (4)(E) C.R.S. DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND INSTRUCTING NEGOTIATORS COLORADO PROPANE EASEMENT ACQUISITION (4)(A) C.R.S. CONCERNING THE PURCHASE, ACQUISITION, LEASE, TRANSFER, OR SALE OF ANY REAL, PERSONAL, OR OTHER PROPERTY INTEREST SALE OF DISTRICT OWNED PROPERTY Director Zupan motioned to adjourn executive session and the regular meeting. Motion seconded by Director French. Motion passed unanimously. O. ADJOURN There being no further business to come before the Board, President Leonard adjourned the meeting at 9:23 P.M. The next regular meeting is scheduled for September 27, 2016, at the hour of 6:00 P.M., presently set for the meeting room of the Board of Directors, 109 East Industrial Boulevard, Pueblo West, Colorado. 4

5 Secretary Approved 9/27/2016 5