Board of Harbor Commissioners Minutes

Transcription

1 Minutes of the regular Committee meetings and Board of Harbor Commissioners meeting of the City of Long Beach, held in the Board Room of the Harbor Department Administration Building at 925 Harbor Plaza, Long Beach, California, on Monday, March 2, 2009, at 1 p.m. Present: Commissioners: Wise, Cordero, Sramek, Walter, Hankla Absent: Commissioners: Also present: D. Steinke Executive Director C. Lytle Deputy Executive Director S. B. Rubin Managing Director D. A. Thiessen Managing Director R. G. Kanter Managing Director D. T. Holzhaus Principal Deputy City Attorney A. H. Cherin Executive Officer to the Board S. Ashley Director of Government Affairs K. Adamowicz Director of Real Estate D. L. Albrecht Director of Information Management R. S. Baratta Director of Risk Management R. D. Cameron Director of Environmental Planning G. J. Cardamone Director of Construction Management L. Cottrill Director of Master Planning S. Joumblat Chief Financial Officer L. Marin Director of Human Resources A. J. Moro Chief Harbor Engineer H. C. Morris Director of Communications C. Perrone Director of Security R. Rich Director of Maintenance J. Chun Deputy Chief Harbor Engineer E. Shen Director of Transportation Planning D. Sereno Director or Program Management D. B. Snyder Director of Trade Relations President Hankla Presided as Chairperson. At the beginning of the meeting Lisa Marin, Director of Human Resources, acknowledged the Service Pin Recipients.

2 Nick Sramek, Chair Mario Cordero, Vice Chair Regular Agenda: Engineering and Environmental Committee March 2, Resolutions approving guidelines for Port of Long Beach programs related to Schools and Related Sites, Healthcare and Seniors Facility Program, and Greenhouse Gas Emission Reduction Projects. (R. Cameron) Recommendation: Approve and refer to Board of Harbor Commissioners. Long Beach City Councilmember Tonia Reyes Uranga addressed the Board. Mr. Alberto Ramirez, Coalition of Clean and Safe Ports, addressed the Board. Motion: Hankla Second: Walter Motion Passes 2. Contract Purchase Order with Tidelands Oil Production Company for Unit Operating Costs in the Second Six Months of FY (L. Cottrill) Recommendation: Approve and refer to Board of Harbor Commissioners. Motion: Walter Second: Cordero Motion Passes -2-

3 Mike Walter, Chair Nick Sramek, Vice Chair Regular Agenda: Trade Relations and Port Operations Committee March 2, Request for sponsorship from the Harry Bridges Institute for the 15 th Annual Cesar Chavez Banquet. Cost: $1,000. (H. Morris) Recommendation: Approve. Mr. Goetz Wolff, Harry Bridges Institute, addressed the Board. Motion: Cordero Second: Wise Motion Passes

4 Approval of Minutes. By consent of the whole and unanimously carried, the amended minutes of the special meeting of February 23, 2009, at 9:00 am, were declared read and approved as read. Consent Agenda Items Nos CITY OF LOS ANGELES - THE CITY OF LONG BEACH ALAMEDA CORRIDOR TRANSPORTATION AUTHORITY FIRST AMENDMENT TO CONTRACT FOR JOINT GENERAL COUNSEL SERVICES PROVIDED TO ACTA DOCUMENT NO. HD APPROVED. Communication from Charles M. Gale, Deputy City Attorney, dated February 25, 2009, requesting approval of First Amendment to Memorandum of Agreement between ACTA, City of Los Angeles, and City of Long Beach which increases the annual reimbursement for each of ACTA s Co-General Counsel from $100,000 per annum to $125,000 per annum beginning July 1, 2008, was presented to the Board. 2. SPECIFICATION NO. HD-S2335- APPROVE AND NOTICE INVITING BIDS AUTHORIZED RECYCLING ASPHALT AND CONCRETE MATERIALS AND OTHER RELATED SERVICES - APPROVED. Communication from G.J. Cardamone, Director of Construction Management, dated February 25, 2009, submitting Specification No. HD-S2335 for Recycling Asphalt and Concrete Materials and Other Related Services and requesting authority to advertise for bids for said work, was presented to the Board. The request was approved by the Executive Director. 3. REJECTION OF LOWEST BIDDER UNDER SPECIFICATION NO. HD-S EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE, UPON SATISFACTION OF CERTAIN CONDITIONS BY EXCEL PAVING COMPANY CONTRACT FOR INTERSECTION IMPROVEMENTS AT HARBOR PLAZA AND HARBOR SCENIC DRIVE AND AT HARBOR PLAZA AND QUEENS HIGHWAY NORTH - APPROVAL OF SUPPLEMENT NO. 2 TO CAPITAL WORK ORDER HA1269 DOCUMENT NO. HD APPROVED. Communication from John MacArthur, Interim Director of Engineering Design, dated February 25, 2009, recommending the rejection of lowest bidder, Advanced Construction, under Specification No. HD-S2327; requesting the Executive Director to execute a conditional award of a Construction Contract to Excel Paving Company, under Specification No. HD- S2327, in the amount of $958,375, for Intersection Improvements at Harbor Plaza and Harbor Scenic Drive and at Harbor Plaza and Queens Highway North, in the amount of $958,375; approval of Supplement No. 2 to CWO HA1269 in the amount of $1,519,375; and establish the project budget at $1,769,375, was presented to the Board. The request was approved by the Executive Director. -4-

5 4. ASPEN ENVIRONMENTAL GROUP CAMP DRESSER & MCKEE - EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE CONTRACTS FOR ON-CALL ENVIRONMENTAL DOCUMENTATION SERVICES - DOCUMENT NO. HD DOCUMENT NO. HD APPROVED. Communication from Richard Cameron, Director of Environmental Planning, dated February 23, 2009, recommending authorization of Contracts with Aspen Environmental Group and Camp Dresser & McKee for on-call environmental documentation services for a term of three years, in the amount of $100,000, was presented to the Board. The recommendation was approved by the Executive Director. 5. PRELIMINARY FINANCIAL STATEMENTS FOR THE LONG BEACH HARBOR DEPARTMENT FOR FISCAL YEAR 2008 RECEIVED AND FILED. Communication from Sam Joumblat, Chief Financial Officer, dated, February 18, 2009, transmitting preliminary financial statements for the Long Beach Harbor Department for the fiscal year 2008, was presented to the Board. The preliminary financial statements were approved by the Executive Director. 6. HARBOR REVENUE FUND FUND TRANSFER JOURNALS AND AUTHORIZATION OF TRANSFER OF FUNDS APPROVED. Communication from Sam Joumblat, Chief Financial Officer, dated February 24, 2009, submitting the following Fund Transfer Journals received from the Department of Financial Management: AMOUNT DESCRIPTION 821, Employee Benefits and Insurance Funds Transfer of the January 2009 cost of employees fringe benefits. 100, Insurance Fund Worker s Compensation for March , Employee Benefits Fund Pension obligation bonds for March , General Fund Transfer of the March 2009 estimated City general administration costs. 27, General Fund Adjustment for additional cost of indirect overhead for prior year F/Y 2007 March , Fire Dept. Port Plan Checker for January , Technology Services Dept. Data processing operations and maintenance for January , Technology Services Dept. Finance Allocation for 2 nd quarter, FY The 1 st quarter was authorized by the BHC on 12/1/

6 9, Technology Services Dept. Disaster Recovery charges for 2 nd quarter, FY The 1 st quarter was authorized by the BHC on 12/1/ , Gas, Water, and Sewer for January , Health Dept. Vector control & laboratory charges for December 2008, and January , Reprographics January , Technical Systems Financial information system March Utility user s tax billed for January Human Resources Dept. Charges for 16 hour Asbestos training on November 5 and 6, , Development Services Dept. Permit charges to demolish warehouse and a restroom. 23, Water Dept. Water sampling and monitoring charges identified by Bill No for the 1 st quarter, FY , Gas & Oil Dept. Charges for Phase 5 Pipeline Construction identified by Work Order No was presented to the Board. The request was approved by the Executive Director. 7. PARSONS TRANSPORTATION GROUP, INC. - EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE CONTRACT FOR THE TERMINAL ISLAND RAIL INFRASTRUCTURE PROGRAM DOCUMENT NO. HD APPROVED. Communication from A.J. Moro, Chief Harbor Engineer, dated February 25, 2009, recommending authorization of Contract with Parsons Transportation Group, Inc. for the Terminal Island Rail Infrastructure Program, in the amount of $3,483,000 for a term of five years; approve the initiation of three Capital Work Orders; and approve initial funding and budgets for three Terminal Island Rail Infrastructure projects, was presented to the Board. The recommendation was approved by the Executive Director. -6-

7 8. JAMES DEAL, JONAS HEITKEMPER AND SHAUN CURTIS APPOINTMENTS. Communication from Lisa Marin, Director of Human Resources, dated February 25, 2009, requesting approval of the appointments of the following individuals: Range Effective Appointment Classification & Step Date James Deal Manager of Facilities EOO 03/07/09 Maintenance Jonas Heitkemper Clerk Typist I 320/04 03/03/09 Shaun Curtis Administrative Intern NC H36/01 03/03/09 was presented to the Board. The request was approved by the Executive Director. 9. M. ARTHUR GENSLER & ASSOCIATES - EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE SECOND AMENDMENT TO CONTRACT FOR NEW ADMINISTRATION BUILDING AND MAINTENANCE COMPLEX CWO HA1234 SUPPLEMENT NO. 7 DOCUMENT NO. HD-6857B - APPROVED. Communication from Douglas J. Sereno, Director of Program Management, dated February 25, 2009, requesting approval of Second Amendment to Contract with M. Arthur Gensler & Associates in the amount of $10,116,099, increasing the total contract value from $8,678,227 to $18,794,326 and amend the payment terms of the contract; extend the term from June 30, 2010 to December 31, 2013; and approve Supplement No. 7 to CWO HA1234, in the amount of $12,466,099, was presented to the Board. The request was approved by the Executive Director. 10. SPECIFICATION NO. HD-S APPROVE AND NOTICE INVITING BIDS AUTHORIZED PIER G NORTH RAILYARD RENOVATION PROJECT - APPROVED. Communication from Douglas J. Sereno, Director of Program Management, dated February 25, 2009, submitting Specification No. HD-S2236 for Pier G, North Railyard Renovation project and requesting authority to advertise for bids for said work, was presented to the Board. The request was approved by the Executive Director. 11. DYNALECTRIC EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE, UPON SATISFACTION OF CERTAIN CONDITIONS BY CONTRACTOR, CONTRACT FOR PIER C SHORE TO SHIP POWER, SPECIFICATION NO. HD-S SUPPLEMENT NO. 2 TO CWO NO. HA1294 DOCUMENT NO. HD APPROVED. -7-

8 Communication from Douglas J. Sereno, Director of Program Management, dated February 25, 2009, requesting the Executive Director to execute a conditional award of a Construction Contract with Dynalectic of Los Alamitos, CA for Pier C Shore to Ship Power, under Specification No. HD-S2310, in the amount of $6,477,853; approve Supplement No. 2 to CWO HA1294 in the amount of $8,750,000; and a project budget of $10,000,000, was presented to the Board. The request was approved by the Executive Director. 12. PIER T, BERTH 140 BACK AREA WEST LOOP WATER LINE CONSTRUCTION CWO NO. HA SUPPLEMENT NO. 3 - APPROVED. Communication from Douglas J. Sereno, Director of Program Management, dated February 25, 2009, requesting approval of Supplement No. 3 to CWO No. HA1206, in the amount of $200,000, for Pier T, Berth 140 Back Area West Loop Water Line Connection and approve revised project budget of $1,200,000, was presented to the Board. The request was approved by the Executive Director. Commissioner Walter moved, seconded by Commissioner Cordero that the communications be received and filed and the Items Nos be approved as recommended. Carried by the following vote: Ayes: Commissioners: Wise, Cordero, Sramek, Walter, Hankla Noes: Commissioners: None Absent: Commissioners: None Regular Agenda. 13. RESOLUTIONS APPROVING THE GUIDELINES FOR PORT OF LONG BEACH PROGRAMS RELATED TO SCHOOLS AND RELATED SITES, HEALTHCARE AND SENIORS FACILITY PROGRAM, AND GREENHOUSE GAS EMISSION REDUCTION PROJECTS. Communication from Richard Cameron, dated February 24, 2009, recommending adoption of resolutions approving Schools and Related Sites: Guidelines for the Port of Long Beach Grant Programs Healthcare and Seniors Facility Program: Guidelines for the Port of Long Beach Grant Programs Greenhouse Gas Emission Reduction Projects: Guidelines for the Port of Long Beach, was presented to the Board. The recommendation was approved by the Executive Director. -8-

9 President Hankla made a motion to have the item laid-over and brought back before the Board prior to the end of the month. He requested staff to follow-up with Councilmember Reyes Uranga regarding her offer to initiate a meeting with the community. Commissioner Sramek requested the meeting include community members throughout the City and not just from one particular district. The amended motion was moved by Commissioner Walter, seconded by Commissioner Sramek and carried by the following vote: Ayes: Commissioners: Wise, Cordero, Sramek, Walter, Hankla Noes: Commissioners: None Absent: Commissioners: None 14. CHIEF HARBOR ENGINEER TO CONSIDER REQUESTS FOR SUBSTITUTION OF SUBCONTRACTORS PURSUANT TO PUBLIC CONTRACT CODE RESOLUTION NO. HD-2491 ADOPTED. Communication from A.J. Moro, Chief Harbor Engineer, dated February 25, 2009, recommending adoption of a resolution authorizing the Chief Harbor Engineer to consider requests for substitution of subcontractors pursuant to Public Contract Code 4107, was presented to the Board. The recommendation was approved by the Executive Director. Commissioner Sramek moved, seconded by Commissioner Walter that the communication be received and filed and that the resolution entitled A RESOLUTION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH AUTHORIZING THE CHIEF HARBOR ENGINEER TO CONSIDER REQUESTS FOR SUBSTITUTION OF SUBCONTRACTORS PURSUANT TO PUBLIC CONTRACT CODE SECTION 4107, be declared read and adopted as read. Carried by the following vote: Ayes: Commissioners: Wise, Cordero, Sramek, Walter, Hankla Noes: Commissioners: None Absent: Commissioners: None Public Comments on Non-Agenda Items. James Ota addressed the Board regarding truck routes. President Hankla requested that Al Moro, Chief Harbor Engineer, meet with Mr. Ota. New Business. -9-

10 Adjourned. Heather Morris, Director of Communications, highlighted the Colorado Lagoon Restoration Service Learning Event. Sam Joumblat, Chief Financial Officer, introduced Tom Franklin, Assistant CFO. Commissioner Wise shared with the Board a recent presentation she heard by Jim Worsham entitled Soul of the Community and suggested that Mr. Worsham be invited to make the same presentation to the Board and staff. She also shared an she received commending Chris Lytle, Deputy Executive Director, on a recent presentation he made. Commissioner Walter highlighted the Propeller Club and HAIC Luncheon he attend last Friday. He also questioned if the Port was asked to speak at the upcoming CITT 10th Annual State of the Trade & Transportation Industry Town Hall Meeting. Richard Steinke, Executive Director, responded. Commissioner Walter shared with the Board his conversation with Jerry Brown that took place at a recent lunch and suggested that a letter be sent to Mr. Brown following-up on their conversation. At 3:30 pm, Commissioner Walter moved, seconded by Commissioner Sramek that the meeting be adjourned sine die. Carried by the following vote: Ayes: Commissioners: Wise, Cordero, Sramek, Walter, Hankla Noes: Commissioners: None Absent: Commissioners: None -10-