Present: Commissioners: Hancock,Cordero,Hankla Absent: Walter,Topsy-Elvord. Also present:

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1 MINUTES OF A REGULAR MEETING OF THE BOARD OF HARBOR COMMIS- SIONERS OF THE CITY OF LONG BEACH, HELD IN THE BOARD ROOM OF THE HARBOR DEPARTMENT ADMINISTRATION BUILDING AT 925 HARBOR PLAZA, LONG BEACH, CALIFORNIA, ON MONDAY, MARCH 27, 2006, AT 1 P.M. Present: Commissioners: Hancock,Cordero,Hankla Absent: Walter,Topsy-Elvord Also present: R. D. Steinke Executive Director G. T. Hein Executive Officer to the Board D. A. Thiessen Chief Harbor Engineer T. K. Whitesell Director of Administration H. C. Morris Director of Communications M. J. Slavin Chief Financial Officer D. L. Albrecht Director of Information Management R. Rich Director of Maintenance R. G. Kanter Director of Planning K. J. McDermott Director of Properties C. Perrone Director of Security D. B. Snyder Director of Trade & Maritime Services C. A. Kemp Director of Community Relations D. T. Holzhaus Principal Deputy City Attorney VICE PRESIDENT HANKLA PRESIDED AS CHAIRPERSON. APPROVAL OF MINUTES. Upon motion by Commissioner Hancock, seconded by Commissioner Cordero and unanimously carried, the minutes of the regular meeting of March 20, 2006, were declared read and approved as read. PUBLIC COMMENTS. There was no one present to address the Board. CONSENT CALENDAR ITEMS NOS Item No. 1 was laid over until after Closed Session. Item No. 6 was withdrawn from the Consent Calendar. 1

2 2. DRILLING PERMIT APPLICATIONS APPROVED. Communication from Robert Kanter, Director of Planning, dated March 22, 2006, requesting that the following drilling permit applications be approved: HDP #06-017X EMA #06-021X THUMS Well J517I RD2 Pacific Energy Resources Well PERL1 was presented to the Board. The request was approved by the Executive Director. 3. LEVEL I HARBOR DEVELOPMENT PERMITS RECEIVED AND FILED. Communication from Robert Kanter, Director of Planning, dated March 22, 2006, requesting that the following Level I Harbor Development Permits be received and filed: HDP # EMA # Oil Operators, Inc. Pipeline Excavation Tidelands Oil Production Co. Emergency Water Injection Line Repair was presented to the Board. The request was approved by the Executive Director. 4. HARBOR REVENUE FUND APPROVAL OF FUND TRANSFER JOURNALS AND AUTHORIZATION OF TRANSFER OF FUNDS. Communication from Michael J. Slavin, Chief Financial Officer, dated March 22, 2006, submitting the following Fund Transfer Journals received from the Department of Financial Management: AMOUNT DESCRIPTION 654, Employee Benefits and Insurance Funds transfer of the February 2006 cost of employees fringe benefits 273, Police Department Police services for January , Information Services Bureau data processing operations and maintenance for February , Information Services Bureau wireless communication for February , Gas, water, and sewer for February Reprographics for March

3 2,374, Tidelands Fund third installment of the operating transfer of 10% of FY 2004 Harbor net income. Due 4/1/06 1, Public Works Department - traffic signal work in Harbor Area 17, Utility user s tax billed for February Information Services Bureau pager service charges for January Energy Department Compressed Natural Gas (CNG) consumption for February 2006 was presented to the Board. The Fund Transfer Journals were approved by the Executive Director. 5. FINANCIAL STATEMENTS FOR THE LONG BEACH HARBOR DEPARTMENT FOR THE MONTH OF FEBRUARY 2006 RECEIVED AND FILED. Communication from Michael J. Slavin, Chief Financial Officer, dated March 22, 2006, transmitting financial statements for the Long Beach Harbor Department for the month of February 2006, was presented to the Board. The financial statements were approved by the Executive Director. 7. CGR MANAGEMENT CONSULTANTS, LLC - EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE CONTRACT TO DEVELOP A FIVE-YEAR INFORMATION MANAGEMENT BUSINESS PLAN - DOCUMENT NO. HD Communication from Douglas Albrecht, Director of Information Management, dated March 22, 2006, recommending authorization of a Contract with CGR Management Consultants, LLC, to develop a five-year information management business plan, in the amount of $136,950, was presented to the Board. The recommendation was approved by the Executive Director. 8. ASSIGNMENT BY ASIA SHIPPING CO., LTD., TO AND ASSUMPTION BY INTERCONTINENTAL SHIPPING CO., LTD. - EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE FIRST AMENDMENT TO CONTRACT DOCUMENT NO. HD-6876A. Communication from Donald B. Snyder, Director of Trade and Maritime Services, dated March 21, 2006, requesting approval of an amendment to Contract for assignment by Asia Shipping Co., Ltd., to and assumption by Intercontinental Shipping Co., Ltd., was presented to the Board. The request was approved by the Executive Director. 3

4 Commissioner Cordero moved, seconded by Commissioner Hancock that the communications be received and filed and that Items Nos. 2-5, and 7-8 be approved as recommended. Carried by the following vote: REGULAR AGENDA. 9. CALTRANS EXECUTIVE DIRECTOR AUTHORIZED TO EXECUTE AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT FOR THE OCEAN BOULEVARD/TERMINAL ISLAND FREEWAY INTERCHANGE DOCUMENT NO. HD-6805A - RESOLUTION NO. HD ADOPTED. Communication from D. A. Thiessen, Chief Harbor Engineer, dated March 22, 2006, recommending approval of Amendment No. 1 to Cooperative Agreement No with Caltrans for the Ocean Boulevard/Terminal Island Freeway Interchange, was presented to the Board together with the authorizing resolution therefore. The recommendation was approved by the Executive Director. Commissioner Hancock moved, seconded by Commissioner Cordero that the communication be received and filed and that the resolution entitled A RESOLUTION OF THE BOARD OF HARBOR COMMISSIONERS OF THE CITY OF LONG BEACH, CALIFORNIA, APPROVING FIRST AMENDMENT TO COOPERATIVE AGREEMENT NO WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION, AUTHORIZING THE EXECUTIVE DIRECTOR OF THE LONG BEACH HARBOR DEPARTMENT TO EXECUTE FIRST AMENDMENT AND MAKING CERTAIN FINDINGS RELATING THERETO, be declared read and adopted as read. Carried by the following vote: NEW BUSINESS. SERVICE PIN RECOGNITION. City: The following were presented to the Board in recognition of their service to the John Chun Senior Civil Engineer 10 Years Robert Miller Security Officer III 10 Years 4

5 Vice President Hankla congratulated the service pin recipients on their years of service. CLOSED SESSION. At 1:20 p.m., Vice President Hankla recessed the Board meeting to hold a closed session: CONFERENCE WITH REAL PROPERTY NEGOTIATORS A. Closed session pursuant to Section of the Government Code for a conference with real property negotiators regarding a potential lease of the Pier G and Pier J Terminal. The Port s negotiator is Kathryn McDermott and the negotiating party is International Transportation Service, Inc. Instructions to negotiator may include price and terms of payment. CONFERENCE WITH REAL PROPERTY NEGOTIATORS B. Closed session pursuant to Section of the Government Code for a conference with real property negotiators regarding a possible amendment to the Pier C Container Terminal lease. The Port s negotiator is Kathryn McDermott and the negotiating party is SSA Terminals, LLC. Instructions to negotiator may include price and terms of payment. CONFERENCE WITH REAL PROPERTY NEGOTIATORS C. Closed session pursuant to Section of the Government Code for a conference with real property negotiators regarding the Pier T tanker terminal agreement (Berth T121). The Port s negotiator is Kathryn McDermott and the negotiating party is BP West Coast Products, LLC. Instructions to negotiator may include price and terms of payment. At 2:35 p.m., the meeting was again called to order by Vice President Hankla. 1. SPECIFICATION NO. HD-S APPROVED AND NOTICE INVITING BIDS AUTHORIZED BP COLD IRONING PROJECT ON PIER T. Communication from D. A. Thiessen, Chief Harbor Engineer, dated March 22, 2006, submitting Specification No. HD-S2279 for various shoreside and shipside improvements for the Pier T, Berth T121, BP Cold Ironing Project and requesting authority to advertise for bids for said work, was presented to the Board. The request was approved by the Executive Director. 5

6 Mr. Matt Rezvani, Director of California Local Government Affairs at BP, addressed the Board and stated this was a good project for, not only the Port of Long Beach and BP, but also for the communities of Long Beach and San Pedro. Additionally, he thanked the Board for their support and stated BP looks forward to working with the Port on this project. Commissioner Hancock moved, seconded by Commissioner Cordero that the communication be received and filed, that authority to advertise Specification No. HD-S2279 for bids substantially in the form attached, pending resolution of various issues in an accompanying memorandum of understanding, be approved, and that the Executive Director be authorized to advertise for bids therefor. Carried by the following vote: ADJOURNED. At 2:45 p.m., Commissioner Hancock moved, seconded by Commissioner Cordero that the meeting be adjourned sine die. Carried by the following vote: 6