CITY OF MONONA Regular Council Meeting Tuesday, August 20, 2013

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1 CITY OF MONONA Regular Council Meeting Tuesday, August 20, 2013 The Monona, Iowa, City Council met in regular session Tuesday, August 20, 2013 at 6:00 P.M. at Monona Community Center. Mayor Fran Passmore presided with Pat Martin, Dan Havlicek, Andrew Meyer, Randee Blietz and Darci Colsch present. Guests Present: Robert Penrod (PeopleService), Linda Gullickson (deputy clerk), Donna Krambeer, Katie Keehner, Kyle Stangeland, Diane L. Walz, Terene Hauschild, Kurt L. Hauschild, Melissa Miene, Trent Miene, Justin Keehner, Garret Keehner, Dylan Corlett, Nathan Connelly, Hunter Miller, Michael Egan, Kurt Gerdes, Darla Gerdes, Nick Palmer, Angie Keehner, Bob Green, Kris Green, Anna Mae Smith and Jym Montgomery. 1) Approve Consent Agenda Moved by Blietz, seconded by Colsch, to approve consent agenda as listed. Motion Carried. Meeting Agenda Council Minutes from July 31 st and August 6 th Treasurer/ Budgetary Reports - July Garden View Report - July Library Report - July Little Bulldog Childcare Report - July Utility Billing Reconciliation July/August 3) Jumping Kings Bicycle Group Jumping King members Garret Keehner, Dylan Corlett, Nathan Connelly, Hunter Miller and Michael Egan talked to council about the possibility of developing a bicycle course in Monona. A drawing was displayed of a sample course design. It was explained that a course layout would need to be approximately 150 x 225 and preferably have a slight slant or slope to the terrain. The course would need to be constructed entirely of dirt and would not contain any equipment or structures. Dirt mounds and banks would be created for ramps and jumps throughout the course. It was noted there might be suitable space west of the Monona Family Aquatic Center (FAQ) where it would be accessible from Davis Street and the recreation trail. Discussion ensued as to design/construction costs and as to the availability of funding for such a project. Katie Keehner mentioned the city of Oelwein has a new bicycle course and that it might be worthwhile to visit that site. At conclusion of discussion, it was suggested that the group investigate further and obtain more information etc. 4) Police Report Monthly police report was provided for council review. 5) PeopleService Report PeopleService operator Robert Penrod reviewed written operations reports for water and wastewater departments from month of July. Operational and Maintenance (O&M) activities were explained and discussed. 1

2 Water O&M Received safe bacteria report for July Well No. 3 chlorine room readied for new equipment Delivered 23 door hangers Flushed fire hydrants on East Iowa Blackhawk Sprinklers to perform flow test on new fire hydrant by new high school addition Turned water back on at two (2) locations Wastewater O&M Staab Construction continues work on Wastewater Treatment Plant (WWTP) improvements WWTP Project is approximately five (5) weeks ahead of schedule Various upgrades, new construction and related equipment start-ups have been performed by Staab Construction as part of the WWTP project Municipal Pipe & Tool Co. cleaned east aeration building as part of WWTP project Ten Variable Frequency Drives (VFD s) have been installed/wired at WWTP as part of EECBG Grant Installed insulation on aeration return line in clarifier building, saved city $650 by avoiding a contractor change order as part of WWTP project Price quotes were received from three (3) vendors for new pump etc. at SE Lift Station No longer bypassing at WWTP EQ Basin, DNR notified Continue to perform sewer manhole inspections 6) Approve Architectural Proposal for Licensure of Additional Assisted Living Space at Garden View Written proposal was received from Mike Tucker of Martin Gardner Architecture for review of state building code, related research and preparation of required plans for converting the main floor of the south wing of Garden View Senior Living Facility from Independent to Assisted living space. Upon completion, plans would be submitted to the State of Iowa for code review and subsequent licensure. Scope of proposed work was provided along with a fee structure in an amount not to exceed $3,631. It was moved by Martin, seconded by Meyer to accept and approve architectural services from Martin Gardner as proposed. Carried Unanimously. 7) Approve Pay Request No. 6 from Staab Construction for WWTP Improvements Upon recommendation of city engineer Forrest Aldrich, it was moved by Blietz, seconded by Colsch, to authorize Pay Request No. 6 to Staab Construction in amount of $368, for improvements as part of Wastewater Treatment Plant Improvement Project. Carried Unanimously 8) Amend City Code Ordinances per 2013 Legislative Changes Approve Ordinance No and No At previous meeting council decided to amend two (2) city ordinances as recommended by City Attorney Schiller as part of 2013 Iowa legislative changes. Upon review of ordinance language, it was moved by Meyer, seconded by Blietz, to approve the first reading, waive second and third readings and approve amended Ordinance No to be consistent with 2013 legislative changes. Carried Unanimously. 2

3 Moved by Colsch, seconded by Martin, to approve the first reading, waive second and third readings and approve amended Ordinance No Carried Unanimously. Adopt Ordinance No Moved by Colsch, seconded by Havlicek, to adopt Ordinance No , AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF MONONA, IOWA, 2007, BY AMENDING PROVISIONS PERTAINING TO LIEN EXEMPTION. Roll Call Vote: Ayes-Five, Nays-None. Ordinance was adopted and would become effective when published. Adopt Ordinance No Moved by Blietz, seconded by Havlicek, to Adopt Ordinance No , AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF MONONA, IOWA, 2007, BY ADDING PROVISIONS PERTAINING TO REMOVAL OF AN OFFICER S COMMUNICATION AND CONTROL DEVICE. Roll Call Vote: Ayes-Five, Nays-None. Ordinance was adopted and would become effective when published. 9) Authorize Purchase of Downtown Commercial Lot The Murphy Memorial Library Board of Trustees have entered into an Offer to Buy Real Estate and Acceptance agreement with Roger Halvorson dated August 14, 2013 for the purchase of the vacant lot adjacent to the south boundary of the existing library building property located at 111 North Page Street. The 66 x 132 lot is legally described as the East ½ of Lot 3, Block 6, of the city of Monona and identified as Parcel No in Clayton County Assessor s records. Library officials propose to construct an addition to the existing library building and have determined it would be cost effective to acquire additional land for building and parking. Provisions of the Offer to Buy agreement state that the offer shall be subject to approval from the Monona City Council and compliance with all legal requirements for the purchase of real estate by the city. After brief discussion, it was moved by Martin, seconded by Colsch, to approve Resolution No Authorizing Acquisition of Real Estate at price and terms set forth in the purchase agreement. Roll Call Vote: Ayes Five, Nays None. Resolution was unanimously adopted. 10) Acknowledge Annual Compensation Rate Adjustment Pursuant to PeopleService Operations & Management Service Agreement Notification letter was received from PeopleService indicating that they would be implementing a 1.8% increase in the water/wastewater operations and maintenance fees effective October 1, 2013 as per 2009 service contract with the city of Monona. Adjustments to the monthly fee is determined annually and is based on the inflation rate as established by the Consumer Price Index (CPI) for the 12-month period ending June 30, Monthly compensation would increase from $9,959 to $10,138 and the maximum annual maintenance amount would increase from $9,587 to $9,760. Moved by Meyer, seconded by Blietz, to acknowledge the monthly service rate increase as stated in the notification letter. Carried Unanimously. 3

4 11) Review Sample ATV, Off-Road Utility Vehicle and Golf Cart Ordinances Sample ordinances were provided from other cities as well as Judy Lyster of Iowa Codification, Inc. that regulate the operation of various non-licensed vehicles on city streets. After lengthy discussion, it was decided to digest the ordinance information and discuss again at a subsequent meeting. Formation of a council committee was also suggested, no action taken. 12) Consider Applying for State Revolving Fund (SRF) Planning & Design Loan Suggestion was made to consider applying for 0% interest SRF loan funds to finance initial costs of investigating a course of action for Phase II Sanitary Improvements. Construction expenses are not eligible, however, preliminary engineering, recommendations, sewer televising and related planning costs are eligible. P&D loan amount would be rolled into construction loan when Phase II work is initiated. Moved by Blietz, seconded by Havlicek to authorize submission of an application to SRF for a Planning & Design Loan as discussed. Carried Unanimously. 13) Candidate Filing Period for 2013 City Election It was noted that persons interested in filing for city office can do so during the period August 26 th through September 19 th. Filing documents and election guide booklet would be available at city hall. Mayor/Council/Admin. Reports: Council member Havlicek mentioned that he, council member Meyer, administrator Canton, wastewater operator Penrod and maintenance staff members Egan and Evanson have been looking at sewer jetting equipment in recent weeks. Mr. Penrod had scheduled representatives from Municipal Pipe Tool Co. (MPT), LLC and TransIowa Equipment, LLC to demonstrate their respective equipment. Suggestion had been made that the city consider purchase of their own equipment to jet and clean sewers instead of hiring a contractor to perform the work for ongoing sanitary sewer maintenance as well as emergency calls etc. Tour of MPT factory was being planned for Thursday, August 22 nd. 2) Hearing of Delegations At conclusion of meeting, request was made by Bob Green to address the city council on matters not listed on the agenda. Request was granted by Mayor Passmore. Various individuals made comments regarding recent matters involving the Monona Police Chief as well as progress of the Ad Hoc Committee that was established to address the matter. Hearing no further comments, Mayor Passmore declared the meeting adjourned at 7:23 P.M. The next regular meeting was scheduled for Tuesday, September 3, 2013 at 6:00 P.M. at the Monona Community Center. Daniel A. Canton, City Administrator 4

5 Monthly Expenditures for July: GENERAL TOTAL 82, LIBRARY TOTAL 9, LIBRARY CAPITAL IMPR FUND TOTA 14, ROAD USE TAX TOTAL 10, TRUST & AGENCY TOTAL 9, LIBRARY MEMORIAL TOTAL TREES FOREVER FUND TOTAL MONONA PUBLIC GARD & TRL TOTA WASTE WATER TREATMENT TOTAL 517, DOWNTOWN IMPROVEMENT TOTAL 3, WATER TOTAL 14, SEWER TOTAL 29, AIRPORT TOTAL GARBAGE TOTAL 18, GV SINKING FUND TOTAL 13, LITTLE BULLDOG - SINKING TOTA 1, HEALTH TOTAL 1, MONTHLY EXPENDITURES 726, Monthly Revenues for July: GENERAL TOTAL 30, LIBRARY TOTAL FAC CAPITAL IMPROVEMENT TOTAL LIBRARY CAPITAL IMPR FUND TOTA 3, ROAD USE TAX TOTAL 12, TRUST & AGENCY TOTAL 1, T.I.F. TOTAL LIBRARY MEMORIAL TOTAL MONONA PUBLIC GARD & TRL TOTA DEBT SERVICE TOTAL ASSISTED LIVING TOTAL WASTE WATER TREATMENT TOTAL 501, INVEST -HELWIG TRUST FUND TOTA WATER TOTAL 15, SEWER TOTAL 29, AIRPORT TOTAL 1, GARBAGE TOTAL 16, GV SINKING FUND TOTAL 13, GV DEPRECIATION TOTAL 0.64 HEALTH TOTAL 1, MONTHLY REVENUES 629,