EKF General Assembly 2014 Clermont-Ferrand, France

Transcription

1 EKF General Assembly 2014 Clermont-Ferrand, France Dear Friends, We hope to meet you again on the occasion of the 26 th European Kendo Championships in Clermont-Ferrand, France. By invitation circulated in January 2014, you have been informed that the EKF General Assembly 2014 will be held on Thursday, the 10 th of April, 2014, from 14:30 to about 19:00 hours. The venue is Restaurant de l'aéroport de Clermont-Ferrant Aulnat, AULNAT, Clermont-Ferrand, France After the Assembly around 20:00 at the latest, the official Delegates (2) of each Country are invited to the EKF Dinner Reception at the same venue. To allow for a quick and orderly start, we would like you to the extent you did not already do so - to fill out beforehand the answer form that has been sent to you with the invitation and return it by mail as indicated to the Secretary General. Invited to this General Assembly are: - 1 (one) voting representative from each EKF Member Country, who may be accompanied by an observer. Countries not present may be represented by proxy. Please send the proxy to EKF Secretary General in good time prior to the meeting. - The EKF Directors in the FIK; - One or two observer(s) from countries having filed or wishing to file a formal application; - One or two observer(s) from FIK; - Members of the Senior Councillor Group (Art. 7 EKF-Statutes) - The EKF Officers, Auditor included, i.e. President (PR), Vice-President (VPR), Technical Director (TD), Treasurer (TR) and Auditor. For all participating in the Assembly, the traditional EKF - Ji-geiko is planned at at the EKC Venue. GA participants wishing to practice Iaido or Jodo during the kendo ji-geiko, are of course free to do so. Transport to ji-geiko and back is provided from the hotel. After return to hotel, there is a chance to have quick lunch before the EKC (at own cost). Please discuss the Agenda with your members beforehand and, if ever you do not agree with text proposals, be ready to have written alternatives at hand. Sincerely Yours, Pekka Nurminen, EKF Secretary General, - 1 / 1 -

2 1. Listing of the Representatives EKF GENERAL ASSEMBLY 2014 AGENDA 1.1 Registration of the representatives and observers names and eventual absences; 1.2 Checking for the EKF membership fee payment for 2013; if the fee has not been paid in due time, the country in question will lose its right to vote. 2. Opening and Report by the EKF President (PR) 2.1 The President will evaluate in short last year s activities and events and comment on the developments to be expected, inside and outside of Europe. 3. G.A. Minutes Berlin Formal approval of the minutes of the Berlin G.A. 2013, which have been sent to the Member Countries according to Art EKF-Statutes and have been published on the EKF website. No remarks have been received since. So it is this unchanged version which is approved now. 4. EKF Statutes 4.1 Vice-President will report on needs to develop EKF statutes following registration of EKF as "AISBL" under Belgian law (AISBL = association internationale sans but lucrafif, i.e international non-profit associations). 5. Report by the EKF Vice-President (VPR) 5.1 The Vice-President will comment on his term of function. 5.2 The Vice-President will give his comments on the EKF Web-site ( the Facebook presence and the online-data system and comment on the cooperation with Member Countries Administrators. 5.3 The Vice-President will comment on the state of affairs regarding the EKF antidoping commission. - 2 / 2 -

3 6. Report by the EKF Treasurer (TR) 6.1 The Treasurer will present the EKF Financial Report 2013, comment on the report and give the word to the Auditor for his comments, if present; 6.2 The Treasurer will answer questions about and ask for approval of this report and its audit. 6.3 The Treasurer will present a proposal for the 2015 budget and ask for approval. 7. Report by the Secretary-General 7.1 The Secretary General will give his comments on the administrative side of the EKF activities; 7.2 The Secretary General will give his comments on the EKF Web-site ( and online-data system and comment on the experiences so far. 8. Report by the Technical Director (TD) 8.1 The Technical Director will present the EKF Activity Report 2013: European Kendo Championships 2013 (Berlin, Germany); European Jodo Championships 2013 (Linz, Austria); European Iaido Championships 2013 (Meze, France); The 23rd European Referee Seminar 2014 (Brussels, Belgium). Other comments. 8.2 The Technical Director will further: Propose dates and places for next examinations for 6th and 7th dan in Europe; see attached calendar for reference; Present the dates of future EKF activities: Propose the date for the 24th edition of the FIK/EKF Referee Seminar on the first weekend of February 2015 (30/01/ - 01/02/2015, in Brussels), and present its content. The TD will also comment on German proposal related to numbers of referee - 3 / 3 -

4 candidates which may be proposed by federations. Comment on future WKC, EKC, EIC & EJC. 9. Coffee Break 10. Elections of the Board of Officers (Art. 06 EKF-Statutes) 10.1 Procedure The most senior (by age) of the Member Countries representatives may be asked to take the chair of the Assembly for the voting procedure and suitable persons to assist him in the procedure from the present representatives may be chosen. The person taking the chair shall chair and supervise the voting procedure and shall keep minutes of the conduct and the results of the election Persons to take the following offices shall be elected for the next term of three years: EKF President; > EKF Vice-President; EKF Secretary-General; EKF Treasurer; EKF Technical Director; EKF Auditor; 3 EKF Directors to FIK; 10.3 The following candidatures and related declarations have been received: Mr Alain Ducarme, Belgium, longstanding EKF President, is available as a candidate for the office of EKF President; Mr Dieter Hauck, Austria, longstanding EKF Treasurer and thereafter Vice- President, is available as a candidate for the office of EKF Vice-President; Mr Pekka Nurminen, Finland, Secretary General since 2011, is available as a candidate for the office of EKF Secretary-General; - 4 / 4 -

5 Mr Jean-Pierre Raick, France, longstanding EKF Technical Director, is available as a candidate for the office of EKF Technical Director Mr Zsolt Vadadi, Hungary, Treasurer since 2011, is available as a candidate for the office of EKF Treasurer; Mr Jean-Pierre Soulas, France, President of CNK, is available as a candidate for the office of FIK-Director; Mr Gianfranco Moretti, Italy, President of CIK, is available as a candidate for the office of FIK-Director; Mr Detlef Viebranz, Germany, President of DKenB, is available as a candidate for the office of FIK-Director; Mr Olivier Perrenoud, Switzerland, President of SKI, is available as a candidate for the office of EKF Auditor and Mr Jindrich Ziegelheim, Czech Republic, is available as a candidate for Reserve Auditor All candidates reserve the right to finally accept their election when the full result thereof is known The elected PR shall take the chair; the Board of Officers shall take office and continue the Agenda. 11. Affiliations 11.1 Romania Presentation by Romania: "Short report about intention and actions of all kendo clubs in Romania to establish a new federation named Romanian Kendo Federation." 11.2 Belorussia Report by the Secretary General; 11.3 Tunisia Report by Secretary General 11.4 Armenia Report by Secretary General - 5 / 5 -

6 12. EKF Relations with FIK The EKF Representatives elected within FIK will inform the G.A. on the latest developments; Preparations of 16 th WKC in Tokyo, Japan Latest developments and expectations for the future are presented by PR. 13. Future Championships 13.1 Principles governing the organisation and financing of European Championships Vice-President will report on experiences on implementation of the principles adopted in EKF GA in Berlin; Discussion EKC State of affairs on the Macedonian candidature for the 27 th EKC in 2016 Announcement of other candidatures and future candidatures for EIC 21 st EIC 2014 in Vantaa, Finland, presentation by Finland. 22 nd EIC 2015 in Germany (Berlin) and 23 rd 2016 EIC in Hungary (Telki), state of play. Presentation of country representatives. Announcement of future candidatures EJC 13th EJC in 2014 in Torino, Italy, 12th - 14th September 2014; presentation by Italy. 14 th EJC in 2015 in Falkenberg, Sweden, state of play; presentation by Sweden. Announcement of further candidatures for EJC in / 6 -

7 14. Date of the next General Assembly Approval of the date and venue of the next EKF GA, at the occasion of the 16 th WKC in Tokyo, Japan, on Wednesday 27 th May Closing by the President 16. Invitation to the EKF Dinner later that evening Persons as registered in advance by the answer form are invited to the EKF Dinner. 17. Attachments (3 Documents): 1. GA Invitation 2. GA Answer Form 3. Letter from Germany (ref. TD report/shimpan Seminar) - 7 / 7 -