FILLMORE CITY COUNCIL MEETING July 17, 2018

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1 FILLMORE CITY COUNCIL MEETING July 17, 2018 Minutes of the regular meeting of the Fillmore City Council held July 17, 2018 in the Council Chambers of the Fillmore City Building. Notice of the time and place of the meeting was posted on the Utah State Public Notice website, the Fillmore City website, the Council Chambers, the City Office bulletin board, and the President Millard Fillmore Library. Notice was also provided to the Chronicle- Progress, radio station KMTI and each member of the governing body on July 13, Those present were: Mayor: Michael D. Holt Council: Kami Dearden Attorney: Richard Waddingham Ian E. Adams Recorder: Kevin Orton Eric R. Jenson Jeffrey D. Mitchell Dennis W. Alldredge Others: Arlene Bartholomew, ChrisAnn Jenson, Sam Jacobson, Lisa Crosland, Ember Moat, Carlee Stephenson, Emmarie Grose, Dean Stevenson, Kristine Camp, Jaren Camp, Jessica Hornsey, Samuel Martinez, Rob Clark, Linda Carter, Cami Beckstrand, Patty Carter, Robert Reidhead, Corinna Kessler, Dixie Funk, Micky Robison, Vance Beckstead, Ruth Corbridge, and Marv Kessler. 6:30 p.m. Welcome and Pledge of Allegiance Mayor Holt The Half-Notes Choir (Ember Moat, Carlee Stephenson, Emmarie Grose) performed the National Anthem and another patriotic number. ADMINISTRATIVE BUSINESS Minutes MOTION: To accept the minutes from the June 19, 2018 council meeting as amended. By: Councilmember Jenson Bills Payroll MOTION: To approve the July 15, 2018 payroll and payment of bills listed on the invoice register dated June 20, 2018 July 17, By: Councilmember Mitchell Second: Councilmember Dearden Purchase Orders

2 MOTION: To approve purchase order # payable to Lewis Young Robertson & Burningham, Inc in the amount of $10,740 for CRA creation consulting services. By: Councilmember Jenson Second: Councilmember Mitchell MOTION: To approve purchase order # payable to Flat Rock Landscapes in the amount of $2, for North Park improvements. By: Councilmember Mitchell MOTION: To approve purchase order # payable to Ascent Aviation in the amount of $14, for purchase of Jet A aviation fuel. By: Councilmember Dearden Licenses and Permits Building Permit Application #18-28 for RNA LLC at 595 North Main Street for various repairs. Building Permit Application #18-29 for GA Roper Investments at 275 North Main Street for a new four unit apartment house. Building Permit Application #18-31 for Perry Smith at 210 South 100 West for a new detached garage. Building Permit Application #18-32 for Ken Lydon at 445 South 300 West for a home remodel. Mechanical Permit System Installation for Sun Gro Horticulture Processing at 1120 West Industrial Way. Roof Permit for Ernie Taylor at 40 East 500 South. Roof Permit for Dallas Griffith at 260 South 400 West. Business License BL-1820, Vittesh Inc. DBA Subway. Business description includes fast food. Business License BL-1821, Vittesh Inc. DBA Fill s. Business description includes gas station and convenience store. Business License BL-1822, Craig s Vittesh Inc. Business description includes gas station and convenience store. Business License BL-1823, Nails by Kimberly. Business description includes nails and manicures. COMMUNICATIONS AND REQUESTS

3 Public Works Department Report John Mitchell, City Public Works Director Braxton Brewer and Derek Brunson have been hired as seasonal employees to help with the extra summer work in the parks and cemetery. John Mitchell provided an update to the council as to what is going on in the public works department. He will continue to report on a monthly basis to keep the council apprised as to what is happening. This will help councilmembers know what is going on in all departments of the city and enable them to answer questions that are asked of them by the public regarding public works. Law Enforcement Report Deputy Clark During the second quarter there were 400 calls to include 18 property damage accidents and two personal injury accidents. 28 citations were issued for 43 offenses. 48 arrests were made for 102 offenses. There were a number of burglaries throughout the county of which all have been resolved. Deputy Clark encourages all citizens to keep their cars and other property securely locked up. Girl s State Report Linda Carter and Cami Beckstrand Linda and Cami reported to the council that they learned a lot about government and military while attending Girl s State. They will not take their freedoms for granted. Cami was a county delegate, an auditor, and served on the rules committee. Linda was a city and state delegate and also served on the rules committee. They both learned more about public speaking and thanked the council for supporting them in attending. Celebrations Committee Report Robert Reidhead Mr. Reidhead thanked the council and city staff for their support in preparing for the 4 th of July celebrations. Good feedback was received from the public and community. The commission is already making assignments for next year s event. There were a record number of floats and participants in the parade. Two bands will be invited to perform next year. There was a complaint about the drone flying through the fireworks during the show. The ping-pong ball program will be done again next year, with several improvements to be made. Many people were unaware of the purpose of the program and what the balls were for. There were 370 prizes available, with 300 balls that were thrown out. 375 people were fed on July 3 rd. It was a very good turnout considering the event took place in the middle of the week. PUBLIC COMMENT Jaren Camp thanked the council for their support in his attending Boy s State and Freedoms Foundation at Valley Forge this year. Dan Rowley reported that the car show went very well this year. There were more than 80 cars on display in the Territorial Statehouse Park. This year was the first time the Best in Show was displayed on the flyer. Mr. Rowley also mentioned that this was the first year that the 4 th of July parade started right on time. The parade was enjoyed by everyone. Redevelopment Agency Meeting

4 MOTION: To go into a Fillmore Redevelopment Agency Meeting at 7:42 p.m. By: Councilmember Jenson Resolution RDA 18-06, Amending Adopted Official Project Area Plan In the original resolution, there were a few minor discrepancies between the legal description and the map of the project area. They have since been corrected. MOTION: To adopt Resolution RDA amending the adopted official project area plan for the Fillmore Community Reinvestment Project Area. Second: Councilmember Alldredge Roll-Call Vote: Councilmember Alldredge - Yes Councilmember Adams - Yes Councilmember Dearden - Yes Councilmember Mitchell - Yes Councilmember Jenson - Yes Unanimous. Motion carried. Interlocal Agreement Between Fillmore City and Millard County School District MOTION: To ratify approval to sign the Fillmore City Redevelopment Agency / Millard County School District inter-local agreement for the Fillmore City Business Park Community Redevelopment Area. By: Councilmember Alldredge Roll-Call Vote: Councilmember Alldredge - Yes Councilmember Adams - Yes Councilmember Dearden - Yes Councilmember Mitchell - Yes Councilmember Jenson - Yes Unanimous. Motion carried. Resolution RDA 18-07, Approving a Loan within the Fillmore City Redevelopment Agency Between the Dairy Redevelopment Area and the Fillmore Community Reinvestment Area MOTION: To adopt Resolution RDA By: Councilmember Alldredge Roll-Call Vote: Councilmember Alldredge - Yes Councilmember Adams - Yes

5 Councilmember Dearden - Yes Councilmember Mitchell - Yes Councilmember Jenson - Yes Unanimous. Motion carried. MOTION: To change Resolution number RDA (adopted June 19, 2018) to Resolution number RDA 18-03A to correct RDA resolution numbering. MOTION: To go out of the Fillmore Redevelopment Agency Meeting at 7:51 p.m. Second: Councilmember Mitchell BUSINESS Frequency of Allowing Special Use Permits Following a discussion regarding how many times the council should allow special use permits, it was determined that this issue should go in front of the Planning Commission so they can define what a special event is. Once that is defined, then the city council can adopt an ordinance that defines what constitutes a special event or special use. MOTION: To table to allow the Planning Commission to define special uses. By: Councilmember Mitchell Simple Lot Subdivision for Russ Bond MOTION: To accept the Planning Commission s recommendation to approve the simple lot subdivision for Russ Bond located at approximately 335 West 200 South. By: Councilmember Jenson Resolution 18-12, Approving a Loan Within the Fillmore City Redevelopment Agency Between the Dairy Redevelopment Area and the Fillmore Community Reinvestment Area. MOTION: To adopt Resolution 18-12, Approving a Loan Within the Fillmore City Redevelopment Agency Between the Dairy Redevelopment Area and the Fillmore Community Reinvestment Area in the amount of $265,000.

6 Second: Councilmember Mitchell Roll-Call Vote: Councilmember Alldredge - Yes Councilmember Adams - Yes Councilmember Dearden - Yes Councilmember Mitchell - Yes Councilmember Jenson - Yes Unanimous. Motion carried. Presentation of Community Emergency Response Team (CERT) Awards Mayor Holt presented recognition awards to the following individuals for years of service. Vance Beckstead, 15 years; Micki Robison, 10 years; Ruth Corbridge, 15 years; Dixie Funk, 10 years; Marv Kessler, 15 years; and Corrina Kessler, 25 years. COUNCIL REPORTS Councilmember Jenson Parks Councilmember Jenson is working with Sunrise Engineering on plans and cost estimates to add a pavilion and possibly restrooms to the North Park. Sewer The State will be coming to Fillmore in August to inspect and test the sewer lagoons. Councilmember Mitchell Fire Department There were three fires in Fillmore on July 4 th caused by fireworks. Fireworks have been banned entirely in Fillmore. Open flames of any kind on public lands are also banned, as well as smoking outdoors on public property. It is also illegal to operate an ATV without a spark arrestor. The fire department is fully staffed. The fire department reported that this year s fireworks show was the most successful and safest that they have ever done. Other The Sheriff posse is in need of more volunteers. MOTION: To take a recess and go into a CERT training session to be conducted by Corrina Kessler at 8:35 p.m. By: Councilmember Mitchell Corrina Kessler provided training to the office staff and city councilmembers regarding procedures and protocol in case of a disaster emergency in Fillmore. Everyone moved into the city offices to conduct this training. The training session remained open to the public.

7 MOTION: To go out of the training session and back into the council chambers at 9:10 p.m. Second: Councilmember Dearden Councilmember Dearden Airport The airport has been very busy with the BLM operations. Celebrations The city staff is getting ready for the Alex Boye concert in the North Park on July 21 st. This week s library theme is Moana, and Princess Moana will attend the library. The city will coordinate events with other cities in the county to ensure there are no conflicts with their events. Councilmember Adams Justice Court / Law Enforcement Court security revenues for the month of June were $ This amount is enough to cover bailiff expenses for the month. $5, was collected for total court revenue. Planning & Zoning Lars Rasmussen was elected Chairman of the Planning Commission for the year, pending his acceptance of the election. If he does not accept, then the nomination will go to Lloyd Brown. Marty Lunt was elected Vice-Chairman. Councilmember Alldredge Cemetery A plan is needed to surround the rest of the cemetery with a fence. The west fence needs to be modified so that rocks can t get underneath it. Councilmember Alldredge would like to see the right of way next to the west fence leveled off and black-topped. The dead branches in the trees in the cemetery need to be removed. Attorney Waddingham The Developer Agreement between the city and Myers Development, Inc can now be signed to allow them to complete the road in the new business subdivision. Attorney Waddingham is drafting an ordinance to amend the current ATV laws. The council wants to open up the routes in conjunction with mirroring state ATV laws. Mayor Holt Approximately $39,000 was left over in the Community Impact Board Fund that was used for the water project. Those funds have been retained by the city to complete other water infrastructure related projects. Closed Executive Session MOTION: To go into a closed executive session at 9:53 p.m. to discuss the character, professional competency, or mental health of an individual(s). Those asked to attend the closed session in addition to Mayor Holt and

8 all councilmembers were Attorney Waddingham and Recorder Orton. Councilmembers Alldredge, Adams, Dearden, Mitchell, and Jenson all voted yes. The council returned to open session at 10:18 p.m. ADJOURNMENT Upon motion by Councilmember Adams and second by Councilmember Dearden, the meeting adjourned at 10:33 p.m. The next regular council meeting will be held August 7, 2018 at 6:30 p.m. APPROVED August 7, 2018 Michael D. Holt, Mayor