AGENDA STEPHENSON COUNTY BOARD MEETING STEPHENSON COUNTY BOARD ROOM OCTOBER 15, :30 PM

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1 AGENDA STEPHENSON COUNTY BOARD MEETING STEPHENSON COUNTY BOARD ROOM OCTOBER 15, :30 PM CALL TO ORDER ROLL CALL PRAYER RESPONSIBLE BY MR. MARTINDALE PLEDGE OF ALLEGIANCE LED BY MR. BROWN APPROVAL OF THE AGENDA CONSENT AGENDA ROLL CALL VOTE A. Approval of the September 10, 2015 Minutes B. Refer all claims on the Clerk s desk to the proper committees without reading C. Approve and place Communications on file in the Clerk s Office 1. Quarterly informational letter to fulfill Torkelson Cheese Co. s EPA land application permit as required in the terms of their permit with the Illinois EPA PUBLIC COMMENT ~ limited to 3 minutes per person UNFINISHED BUSINESS ~ no unfinished business CHAIRMAN S REPORT APPROVAL OF APPOINTMENTS Appointment of Dr. Condie as Animal Control Administrator Reappointment of Denise Book to Reappointment of Terry Groves to APPROVAL OF CLAIMS AS LISTED Administration 53, Court Services 29, Finance & Procurement 1,073, Nursing Center 410, Planning & Development Public Property 22, Public Safety 71, Public Works 122, , Total Claims $1,796, ACTION ITEMS AND INFORMATION FROM STANDING COMMITTEES Finance Approval of Resolutions authorizing the Sale of Surplus Properties located at the following addresses: Parcel # ~ 2855 W Florence Rd, Freeport 1

2 Parcel # ~ 543 N Island Ave, Freeport Parcel # ~ 12 S Galena Ave, Freeport Parcel # ~ E Washington, Freeport Parcel # ~ 476 S Adams Ave, Freeport Parcel # & 025 ~ 1030 & 1102 S State Ave, Freeport Parcel # ~ 131 Newport Rd, Davis Parcel # ~ 415 W Railroad, Lena Parcel # ~ 483 Corkhill Ct, Davis Public Property Approval of a Resolution to amend the FY 2014/2015 Budget by transferring money within the Sheriff s Department Budget for the purpose of replacing Squad Cars Approval of a Resolution to amend the FY 2014/2015 Budget by transferring money to pay for Jail Medical Equipment Administration Approval of a County Policy Approval of a County Travel Policy Court Services Approval of a Resolution to amend the FY 2014/2015 Budget for the Circuit Clerk Nursing Center Approval of Capital Request Proposal for Replacement/Purchase of Washing Machine from Haiges Machinery, Inc. in the amount of $11, Planning & Development ~ No action Public Works HD Awarding Low Bid for Gasoline and Diesel Fuel HD Approval of Resolution requesting consent of the Department of Transportation to the Appointment of Paul Rampenthal as Acting County Engineer APPROVAL OF COUNTY BOARD MILEAGE & PER DIEMS ~ pending review by Finance Chairman PUBLIC COMMENT ~ limited to 3 minutes per person NEW BUSINESS EXECUTIVE SESSION Employment/Appointment Matters pursuant to 5 ILCS 120/2 (c) (1&3) POSSIBLE ACTION OUT OF EXECUTIVE SESSION RECESS UNTIL 6:30 P.M. MONDAY NOVEMBER 9, 2015 Mr. Newton will be responsible for the Prayer & Mr. Brown will lead the Pledge 2

3 STEPHENSON COUNTY BOARD MEETING STEPHENSON COUNTY BOARD ROOM OCTOBER 15, :30 PM The Stephenson County Board met in the County Boardroom on Thursday October 15, Chairman Hadley called the meeting to order at 6:30 p.m. The Clerk called the roll. Members present: Samuel Newton, Bennie Brown, Sheila Hooper, Edward Mulligan, Charles Hilton, William Hadley, Dan Neal, Donald Parker, Christopher Clukey, Anthony Kuhlemeier, Alvin Wire, David Schexnayder, Ken Ward, James Schultz, Ronald Fluegel, Mark Diddens, Jim DeMeester, Jerry Clay and David Martindale. Members absent: Jeffrey Mikkelsen, Gail Clore and Steve Fricke. Nineteen members present. Three members absent. Mr. Martindale opened the meeting with Prayer and Mr. Brown led the Pledge of Allegiance. APPROVAL OF THE AGENDA Mr. Kuhlemeier made a motion to approve the agenda as received. Second by Mr. Brown. (Noted arrival of Ms. Clore) Mr. Mulligan made a motion to amend the Agenda to include a presentation of appreciation for Nelson Snavely and addition of an Executive Session, both to follow Public Comment. Second by Ms. Clore. The Chair called for a voice vote on the amendment. Motion to approve amending the Agenda carried unanimously. The Chair called for a voice vote on the motion. Motion to approve the agenda as amended carried unanimously. CONSENT AGENDA A. Approval of the September 10, 2015 Minutes B. Refer all claims on the Clerk s desk to the proper committees without reading C. Approve and place Communications on file in the Clerk s Office 1. Quarterly informational letter to fulfill Torkelson Cheese Co. s EPA land application permit as required in the terms of their permit with the Illinois EPA Mr. DeMeester requested the removal of Item A from the consent agenda. Mr. Neal made a motion to approve the consent agenda Items B and C. Second by Mr. Fluegel. The Chair called for a roll call vote on the motion. Members voting aye: Neal, Parker, Clukey, Clore, Kuhlemeier, Wire, Schexnayder, Ward, Schultz, Fluegel, DeMeester, Diddens, Clay, Martindale, Newton, Brown, Hooper, Mulligan, Hilton and Hadley. Twenty aye. No nay. Motion to approve the consent agenda carried unanimously. Approval of the September 10, 2015 Minutes Mr. Mulligan made a motion to approve the September 10, 2015 minutes. Second by Mr. Schultz. Mr. DeMeester made a motion to amend the minutes under Unfinished Business-Accept the 2014 Audit as received and laid over at the August 13, 2015 County Board Meeting to include the following: The Auditor commented on our deficiencies. There should be a segregation of duties of general ledger accounting so that no one individual should have access to both physical assets and related accounting records to all phases of the transaction. Additionally the Auditor was going to check into Mr. Clay s question as to how the County was able to move $100,000 of a tax levy from the Nursing Center last year and drop it into a different fund. The Auditor said that that s something we shouldn t be doing. The Auditor said Jail Commissary Funds should only be used for Jail expenses and not other non-related needs and was going to check into that Statute as well. The Auditor shared information to the Board on the 2 million dollars of off book accounts. His recommendation is to include those numbers into our regular accounting process. Second by Mr. Clay. Mr. DeMeester noted he felt this was pertinent information that should be in the minutes. The Chair called for a voice vote on the amendment. Motion to amend the September 10, 2015 minutes carried with nay vote noted. The Chair called for a voice vote on the minutes as amended. Motion to approve the September 10, 2015 minutes as amended carried with nay vote noted. 1

4 PUBLIC COMMENT ~ limited to 3 minutes per person Dan McCarty feels the UCCI book distributed to Board Members should be available to the public. He stated his opposition on the Sheriffs Budget amendment for squad cars. He wants the Board to discuss the purchase of the washing machine at the Nursing Center so the public knows what s going on. Ken Nesemeier, Shift Sargent in the Sheriff s Department addressed the Board regarding the outdated infrastructure of the Department and the need to take technology to the next level. He feels we need to invest into the infrastructure for employee retention, future employees and their safety. RECOGNITION OF THE RETIREMENT OF DIRECTOR OF FACILITIES MANAGER NELSON SNAVELY Mr. Snavely was presented with a plaque expressing our appreciation for his dedication and professional service to the County. We wish him the best in his retirement. EXECUTIVE SESSION ~ Employment/Appointment Matters pursuant to 5 ILCS 120/2 (c) (1&3) Mr. Mulligan made a motion to move into executive session. Second by Mr. Kuhlemeier. The Chair called for a roll call vote on the motion. Members voting aye: Mulligan, Hilton, Neal, Parker, Clukey, Clore, Kuhlemeier, Wire, Schexnayder, Ward, Schultz, Fluegel, DeMeester, Diddens, Clay, Martindale, Newton, Brown, Hooper, and Hadley. Twenty aye. No nay. Motion to move into executive session pursuant to 5 ILCS 102/2 (c)(1&3) carried unanimously. RESUME REGULAR SESSION Chairman Hadley called the regular session back in order. He announced that discussion had been held in executive session pursuant to 5 ILCS 120/2(c)(1&3) Employment/Appointment Matters with no action taken. (Note arrival of Mr. Fricke during executive session) UNFINISHED BUSINESS ~ no unfinished business CHAIRMAN S REPORT Chairman Hadley reported the following: The November Finance meeting has been moved from the 9 th to the 6 th at 1:00 pm The November County Board meeting has been moved from the 12 th to the 9 th at 6:30 pm for the presentation of the Budget and to allow for the required 15 day layover. The Board will recess on the 9 th to November 24 th at 6:30 pm for the approval of the Budget. Board Members have been given complimentary copies of the new UCCI Handbook. Additional copies can be ordered. The cost is $30 per book for UCCI members and $60 per book for non-members. Board members are expected to turn in your book when leaving the Board. If anyone is interested in purchasing a book, let Chairman Hadley know and he will order them at the County s price. On October 1 st WIA changed to WIOA. When they reorganized they downsized the Board from 45 to 32 Members. Entities involved are Boone, Winnebago and Stephenson Counties and the City of Rockford. The Chairman has appointed Tim Hood (HCC), Vanessa Hughes (Hughes Resources), Kimberly Wichman (FHN) and David Young (NIDA). These appointments have been approved by the NIWA Board. 20 responses have been received regarding County Board Committee survey. The Administration Committee will be discussing the possibility of moving the Administration and Finance Committee meetings to the day. Application are being accepted for the County Engineer position. The cut-off date has been moved out to October 30 th. The Chairman has sent a letter to IDOT confirming the resignation of Mr. Isbell. We will be appointing an Acting Engineer later in this meeting. The Chairman outlined the process that needs to be taken in making the appointment of a new County Engineer. APPROVAL OF APPOINTMENTS Mr. Parker made a motion to approve all three appointments. Second by Mr. Kuhlemeier. Mr. Clay made a motion to divide the question. Second by Mr. Martindale. The Chair called for a voice vote on the motion to divide. Motion to divide the question carried. 2

5 Appointment of Dr. Condie as Animal Control Administrator Mr. Fluegel made a motion to approve the appointment. Second by Mr. Clukey. Chairman Hadley stated that Dr. Condie was making $14,000 when he left Animal Control and has agreed to take the same salary. He further noted that State Statute requires the position be filled by a Veterinarian if at all possible. Discussion was held on the process of setting the salary for the position. It was noted that Mr. Isbell was making $5,000 for his responsibilities as Animal Control Administrator. Ms. Clore made a motion that Dr. Condie receive a monthly proration of the $5,000 to December 1 st. Second by Mr. Mulligan. The Chair called for a voice vote on the motion. Motion that Dr. Condie receive a monthly proration of the $5,000 to December 1 st carried unanimously. The Chair called for a voice vote on the motion. Motion to approve the appointment of Dr. Condie as Animal Control Administrator carried unanimously. Reappointment of Denise Book and Terry Groves to Mr. Fricke made a motion to approve the reappointment of Denise Book. Second by Mr. Parker. The Chair called for a voice vote on the motion. Motion to approve the reappointment of Denise Book to carried with nay vote noted. Mr. Clukey made a motion to approve the reappointment of Terry Groves. Second by Mr. Mulligan. The Chair called for a voice vote on the motion. Motion to approve the reappointment of Terry Groves to carried unanimously. APPROVAL OF CLAIMS AS LISTED Administration 53, Court Services 29, Finance & Procurement 1,073, Nursing Center 410, Planning & Development Public Property 22, Public Safety 71, Public Works 122, , Total Claims $1,796, Mr. Neal made a motion to approve the claims as read. Second by Mr. Kuhlemeier. The Chair called for a roll call vote on the motion. Members voting aye: Neal, Parker, Clukey, Clore, Kuhlemeier, Wire, Ward, Schultz, Fluegel, Fricke, Diddens, Newton, Brown, Hooper, Mulligan, Hilton and Hadley. Members voting nay: Schexnayder, DeMeester, Clay and Martindale. Seventeen aye. Four nay. Motion to approve the claims as read carried. ACTION ITEMS AND INFORMATION FROM STANDING COMMITTEES Finance Approval of Resolutions authorizing the Sale of Surplus Properties Mr. Wire made a motion to approve the resolutions. Second by Mr. Mulligan. These Resolutions authorize the execution of deeds of conveyance of the County s interest for properties located at the following addresses: Parcel # ~ 2855 W Florence Rd, Freeport to Lillie Miller for the sum of $2, Parcel # ~ 543 N Island Ave, Freeport to Homan-Dahms Building Partnership for the sum of $ Parcel # ~ 12 S Galena Ave, Freeport to Christopher Michael Adams for the sum of $2, Parcel # ~ E Washington, Freeport to Gary Altensey for the sum of $ Parcel # ~ 476 S Adams Ave, Freeport to Myron A Turks for the sum of $ Parcel # & 025 ~ 1030 & 1102 S State Ave, Freeport to Cynthia A Gottschalk for the sum of $

6 Parcel # ~ 131 Newport Rd, Davis to CRB-929 Trust for the sum of $ Parcel # ~ 415 W Railroad, Lena to Kory Polhill for the sum of $ Parcel # ~ 483 Corkhill Ct, Davis to Joel Buck for the sum of $1, Mr. Clay voiced his opposition in taking private property from people. The Chair called for a voice vote on the motion. Motion to approve Resolutions # though # authorizing the sale of surplus property carried with six nay votes noted. Information from Finance Mr. Wire reported he will be scheduling a special Finance Committee meeting regarding Health Insurance Providers and for review of some budgets. Mr. DeMeester inquired if the Highway has bought salt and Mr. Wire responded that no action has been taken. Mr. Schexnayder questioned why there was over a million dollars in the Finance claims this month. Public Property Approval of a Resolution to amend the FY 2014/2015 Budget by transferring money within the Sheriff s Department Budget for the purpose of replacing Squad Cars Mr. Mulligan made a motion to approve the Resolution. Second by Mr. Parker. This Resolution is necessary to insure adequate funding within the Sheriff s budgets to cover expenditures deemed essential to the performance of Deputies duties. This will not increase, nor decrease the total appropriation of the Sheriff s Department s Budget. Sheriff Snyders and Chief Deputy Marti were in attendance to address any questions or concerns. Mr. Clay voiced his concerns that the Sheriff had been asked for a complete list of vehicles, mileage and purchase dates and this was never received. He doesn t feel the Committee has enough information to make this decision. Mr. Neal voiced his concerns with the Sheriff s cooperation and noted the list of vehicles had to be obtained from our insurance provider. He would like to have a mechanics report and a replacement plan for the vehicles. He further commented the funds should not come out of the General Fund but should come from Public Safety Funds. Mr. Neal shared that the Treasurer has stated that she is not sure we have adequate funds to get through the year so he does not see this as a good process. Mr. Neal made a motion to amend the motion to purchase the Squad Cars from the Capital Fund with monies transferred in from Public Safety Fund. Second by Mr. Clay. Members of the Board voiced much concern on the process and the Sheriff s lack of cooperation. Mr. Mulligan stated the Resolution covers money already appropriated in the Sheriffs Budget. He noted the Sheriff has discretion to spend his money how he sees fit and recommends reallocating it into line items that can be used to purchase these vehicles. Discussion followed on the type of vehicles the Sheriff wanted to purchase. It was noted the purchase would be for four (4) trucks, fully loaded with lights, camera, computers etc. for the shift supervisors. The Sheriff has the money in his budget due to the retirement of several long time deputies. Further discussion was held on the Sheriff s proposal to purchase eight (8) more vehicles which would be Dodge Chargers for the road deputies. Concerns were raised regarding a car that has been sitting unused since The Sheriff noted this car has been put into service at Highland Community College. Mr. DeMeester inquired if the amendment passed would there need to be a budget amendment. It was noted yes and would require a 2/3 vote of the Board and would be considered as an immediate emergency purchase. Mr. Neal stated the Sheriff has determined this to be an emergency and if he returns money to the General Fund we would have money to pay down debt. The Chair called for a roll call vote on the amendment. Members voting aye: Neal, Parker, Clukey, Clore, Schexnayder, Ward, Schultz, Fluegel, Fricke, Diddens, Clay, Martindale, Newton, Brown, Hilton and Hadley. Members voting nay: Kuhlemeier, Wire, DeMeester, Hooper and Mulligan. Sixteen aye. Five nay. Motion to amend the motion to purchase the Squad Cars from the Capital Fund with monies transferred in from Public Safety Fund carried. Mr. Schexnayder stated he feels the Committee needs to review the details of the purchase. Concerns were voiced on the lack of availability for the Committee to review the bids. Mr. Mulligan stated he disputed the fact that this qualifies as an emergency purchase. Mr. Neal responded this had been presented as an immediate need because of unsafe conditions for the deputies. He further stated if this purchase is out of the Capital Fund the Board will be in control of the purchase and the bids would be transparent. Mr. Martindale made a motion to reconsider the amendment to the motion. Second by Mr. Schexnayder. The Chair called for a roll call vote on the motion. Members voting aye: Martindale, Newton, Brown, Hooper, Mulligan, Hilton, Parker, Clukey, Kuhlemeier, Wire, Schexnayder, Ward, Schultz, 4

7 DeMeester and Hadley. Members voting nay: Neal, Clore, Fluegel, Fricke, Diddens and Clay. Fifteen aye. Six nay. Motion to reconsider the amendment to the motion carried. The Chair called for a roll call vote on the amendment to the motion. Members voting aye: Neal, Clukey, Clore, Schexnayder, Ward, Schultz, Fluegel, Fricke, Diddens, Clay, Newton, Brown and Hilton. Members voting nay: Parker, Kuhlemeier, Wire, DeMeester, Martindale, Hooper, Mulligan and Hadley. Thirteen aye. Eight aye. Motion to amend the motion to purchase the Squad Cars from the Capital Fund with monies transferred in from Public Safety Fund carried. Discussion followed on whether this authorized moving the money only and if it needs to go through Committee. The States Attorney noted it should be understood the resolution is for the purchase of four (4) trucks with the intent to buy cars for the road deputies. Much discussion followed on the purchase and the Boards control of Capital purchases. Mr. DeMeester voiced concern that the language on the Resolution does not agree with what we are doing. Mr. Neal expressed that the Board can purchase cars for the Sheriff, the Board can look for the best deal and the Board can have control of the decision. Mr. Newton asked if the Committee knew what the Sheriff is buying and the Sheriff responded that they did. Mr. Neal stated he wants to see the bids. Mr. McCarty was removed from the audience following a disturbance. Chief Deputy Marti explained the State Bid process and that Barkau s has agreed to match the State Bid price. He has researched all the equipment and this is the lowest price available with the best installation. He feels they have done everything to save the Taxpayers money. Discussion followed on the process, verification of detailed bid information, and trust between the Board and the Department. Mr. Diddens asked if the $171,500 from the Sheriff s Budget could be put into another line item to free up General Fund money. Mr. Clay asked if the Resolution could be amended to put the $171,500 from the Sheriff s budget and put in the General Fund. Ms. Clore suggested it be used to pay down debt. Mr. Mulligan asked if this should be a separate motion and the States Attorney responded yes. Mr. Light confirmed the $171,500 could be transferred from the Sheriffs lines into a Miscellaneous Expense line created for payment of interfund loans. Mr. Diddens made a motion to amend the Resolution to move $171,500 from the Sheriff s budget lines (403, 404, 405 & 514).00 to a new line item in Miscellaneous to be created for repayment of interfund loans. Second by Mr. Schexnayder. The Chair called for a roll call vote on the motion to amend. Members voting aye: Diddens, Clay, Martindale, Newton, Brown, Hooper, Hilton, Neal, Clukey, Clore, Schexnayder, Fluegel, Fricke and DeMeester. Members voting nay: Mulligan, Parker, Kuhlemeier, Wire, Ward, Schultz and Hadley. Fourteen aye. Seven nay. Motion to amend the Resolution to move $171,500 from the Sheriff s budget lines (403, 404, 405 & 514).00 to a new line item in Miscellaneous to be created for repayment of interfund loans carried. Mr. Mulligan further stated his opinion that this is not an emergency purchase. The States Attorney voiced his concern with the convoluted nature of what was being proposed. He further encouraged both sides to come together and do what is necessary to get the Sheriff his cars as soon as possible. The Chair called for a roll call vote on the original motion as amended. Members voting aye: Mulligan, Hilton, Neal, Parker, Clukey, Clore, Kuhlemeier, Ward, Schultz, Fluegel, Fricke, Diddens, Newton, Brown, Hooper and Hadley. Members voting nay: Wire, Schexnayder, DeMeester, Clay and Martindale. Sixteen aye. Five nay. Motion to approve Resolution # as amended to amend the FY 2014/2015 Budget by transferring $171,500 from Public Safety to the Capital Fund for the purchase of Squad Cars and $171,500 from the Sheriff s budget lines (403, 404, 405 & 514).00 to a new line item in Miscellaneous to be created for repayment of interfund loans carried. (Noted departure of Mr. Clukey) Approval of a Resolution to amend the FY 2014/2015 Budget by transferring money to pay for Jail Medical Equipment Mr. Mulligan made a motion to approve the Resolution. Second by Mr. Parker. This Resolution is necessary to insure adequate funding in the Sheriff s budgets to cover expenditures to replace medical equipment used by the staff at the jail to care for the health and well-being of those in custody at the County Jail. Discussion was held on the process and what information had been provided to the Committee. The Chair called for a roll call vote on the motion. Members voting aye: Mulligan, Hilton, Neal, Parker, Clore, Kuhlemeier, Wire, Ward, Schultz, Fluegel, Fricke, Diddens, Clay Newton, Brown, Hooper and Hadley. Members voting nay: Schexnayder, DeMeester and Martindale. Seventeen aye. Three nay. Motion to approve Resolution # to amend 5

8 the FY 2014/2015 Budget by transferring $24, from the Federal Inmate Program line item to Medical & Dental Supplies carried. Information from Public Property Mr. Mulligan reported that a special Committee Meeting is scheduled for tomorrow at 10:30 at the County Highway Building. The Agenda consists of review and approval of the Sheriff s proposed budget and consideration of proposed Budget Amendment to move $50,000 for the replacement of Sheriff s Department Squad Cars. Administration Approval of a County Policy This Policy is established under the authority of the Stephenson County Board and is applicable to all Users in appointed Department Head Departments and strongly encouraged to be followed by Users in Departments whose Department Head is elected. Approval of a County Travel Policy This Policy is established under the authority of the Stephenson County Board and is applicable to all County Board Members, Elected Officials and Employees of Stephenson County Government. Mr. Newton made a motion to approve the proposed County and Travel Policies. Second by Mr. Brown. Mr. Clay voiced his opposition to the policy. Mr. Schexnayder stated the policy is to protect us by keeping our public separate from our private . If private is used for public business it is open to the Freedom of Information Act. Mr. DeMeester made a motion to layover the policy until next month. Second by Mr. Martindale. Mr. Neal voiced concern with the language in the Application of the County Policy strongly encouraged the policy be followed by Users in Departments whose Department Head is elected when all other Departments must use the Policy. It was noted that Elected Department Heads have internal control of their offices. The Chair called for a voice vote on the layover. Motion to layover the policy until next month failed. The Chair called for a voice vote on the motion. Motion to approve the proposed County Policy P and Travel Policy P carried unanimously. Court Services Approval of a Resolution to amend the FY 2014/2015 Budget for the Circuit Clerk Ms. Hooper made a motion to approve the Resolution. Second by Mr. Diddens. This Resolution is necessary in order to insure adequate funding within the Circuit Clerk s Court Automation and Document Storage Funds to cover expenditures which were not anticipated when the budget was adopted. Circuit Clerk Luy addressed questions regarding the need to transfer these funds to cover unbudgeted salaries under union contract. The Chair called for a roll call vote on the motion. Members voting aye: Hooper, Mulligan, Hilton, Neal, Parker, Clore, Kuhlemeier, Wire, Schexnayder, Ward, Schultz, Fluegel, Fricke, DeMeester, Diddens, Clay, Martindale, Newton, Brown and Hadley. Twenty aye. No nay. Motion to approve Resolution # to amend the FY Budget by transferring $24, within the Circuit Clerk s Court Automation and Document Storage Funds carried unanimously. Information from Court Services Ms. Hooper reported the Committee continues to work on Youth Diversion Funding. Circuit Clerk Luy and States Attorney Larson have implanted the Illinois Debt Recovery Offset Portal. Nursing Center Approval of Capital Request Proposal for Washing Machine Purchase Mr. Neal made a motion to approve the proposal in the amount of $11, Second by Mr. Kuhlemeier. This purchase is for High Speed Mount Washer and includes the manufacturer s 5/3 year warranty on defective parts. Labor is not included. The Chair called for a voice vote on the motion. Motion to approve the proposal for the purchase of a new soft mount high speed washing machine in the amount of $11,139 from Haiges Machinery, Inc. carried unanimously. Planning & Development ~ No action or informational items Public Works HD Awarding Low Bid for Gasoline and Diesel Fuel Mr. Diddens made a motion to approve HD Second by Mr. Kuhlemeier. This Resolution approves and 6

9 awards bids for gasoline and diesel fuel to Pearl City Elevator for a total of $132, The Chair called for a roll call vote on the motion. Members voting aye: Diddens Clay, Martindale, Newton, Brown, Hooper, Mulligan, Hilton, Neal, Parker, Clore, Kuhlemeier, Wire, Schexnayder, Ward, Schultz, Fluegel, Fricke, DeMeester and Hadley. Twenty aye. No nay. Motion to approve Resolution # HD approving and awarding bids for gasoline and diesel fuel to Pearl City Elevator carried unanimously. HD Approval of Resolution requesting consent of the Department of Transportation to the Appointment of Paul Rampenthal as Acting County Engineer Mr. Diddens made a motion to approve HD Second by Mr. Neal. Due to the resignation of the incumbent County Engineer Chris Isbell, this Resolution is necessary to request the consent of IDOT to appoint Paul Rampenthal as Acting County Engineer. It was noted that Mr. Rampenthal will be compensated an additional $5 per hour for the added responsibilities he is accepting. The Chair called for a voice vote on the motion. Motion to approve Resolution # HD Requesting Consent of the Department of Transportation to the Appointment of Paul Rampenthal as Acting County Engineer due to the resignation of the incumbent County Engineer carried unanimously. Information from Public Works Mr. Diddens reported the Committee has requested money be transferred from the General Fund to supplement the Highway Fund. The Committee is discussing ideas for increasing revenues and reducing expenses. APPROVAL OF COUNTY BOARD MILEAGE & PER DIEMS ~ pending review by Finance Chairman Brown 3 days, 0 miles - Clore 1 day, 4 miles - Clukey 3 days, 0 miles - DeMeester 3 days, 30 miles - Diddens 5 days, 90 miles - Fluegel 3 days, 108 miles - Hadley 7 days, 0 miles - Hilton 4 days, 10 miles - Hooper 3 days, 0 miles - Kuhlemeier 2 days, 16 miles - Mulligan 4 days, 0 miles - Neal 5 days, 35 miles - Newton 4 days, 150 miles - Parker 3 days, 12 miles - Schultz 3 days, 40 miles - Wire 4 days, 156 miles. Mr. Mulligan made a motion to approve the mileage & per diems pending review by the Finance Chairman. Second by Mr. Parker. The Chair called for a voice vote on the motion. Motion to approve the mileage & per diems pending review by the Finance Chairman carried with four nay votes noted. PUBLIC COMMENT ~ no public comment NEW BUSINESS Mr. DeMeester asked who the Sheriffs Union negotiator was. It was noted it is Mr. Mulligan. Mr. Clay inquired if parameters are set for Union Negotiations before they start. It was noted the negotiator will talk with the Labor Attorney and the Board will set the parameters. EXECUTIVE SESSION ~ Employment/Appointment Matters pursuant to 5 ILCS 120/2 (c) (1&3) Mr. Mulligan made a motion to move into executive session. Second by Mr. Kuhlemeier. The Chair called for a roll call vote on the motion. Members voting aye: Mulligan, Hilton, Neal, Parker, Clore, Kuhlemeier, Wire, Schexnayder, Ward, Schultz, Fluegel, Fricke, DeMeester, Diddens, Clay, Martindale, Newton, Brown, Hooper, and Hadley. Twenty aye. No nay. Motion to move into executive session pursuant to 5 ILCS 102/2 (c)(1&3) carried unanimously. RESUME REGULAR SESSION Chairman Hadley called the regular session back in order. He announced that discussion had been held in executive session pursuant to 5 ILCS 120/2(c)(1&3) Employment/Appointment Matters with no action taken. POSSIBLE ACTION OUT OF EXECUTIVE SESSION Mr. Neal made a motion to implement changes to the Nursing Center Administrators contract as discussed in executive session. Second by Mr. Mulligan. The Chair called for a voice vote on the motion. Motion to implement changes to the Nursing Center Administrators contract as discussed in executive session carried with 2 nay votes noted. Mr. Kuhlemeier made a motion to authorize payout for Employee #52001 as discussed in executive session. Second by Mr. Mulligan. The Chair called for a voice vote on the motion. Motion to authorize payout for Employee #52001 as discussed in executive session carried unanimously. Mr. Newton made a motion to implement changes to the County Administrators contract as discussed in executive session. Second by Mr. Mulligan. The Chair called for a voice vote on the motion. Motion to 7

10 implement changes to the County Administrators contract as discussed in executive session carried with nay vote noted. RECESS UNTIL 6:30 P.M. MONDAY NOVEMBER 9, 2015 Mr. Mulligan made a motion to recess to Monday November 9, Second by Mr. Kuhlemeier. The Chair called for a voice vote on the motion. Motion to recess to Monday November 9, 2015 carried at 12:16 A.M. Mr. Newton will be responsible for the Prayer & Mr. Brown will lead the Pledge 8