RENO-TAHOE AIRPORT AUTHORITY BRIEF OF MINUTES MEETING OF THE BOARD OF TRUSTEES December 13, :00 a.m.

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1 RENO-TAHOE AIRPORT AUTHORITY BRIEF OF MINUTES MEETING OF THE BOARD OF TRUSTEES December 13, :00 a.m. MEMBERS PRESENT Jerry Hall, Chair Adam Mayberry, Vice Chair Rick Murdock, Secretary Mark Crawford, Treasurer Kosta Arger, M.D Bill Eck Steve Katzmann Randi Thompson John Wagnon ALSO PRESENT Krys T. Bart, A.A.E. President/CEO Dean Schultz, A.A.E Executive Vice-President/COO Ann Morgan General Counsel Jessica Olives Clerk of the Board MEMBERS ABSENT/EXCUSED None The Board of Trustees met in the Board Room, Airport Authority Administrative Offices, Reno- Tahoe International Airport, Reno, Nevada. Chair Jerry Hall called the meeting to order. The Pledge of Allegiance was recited. Roll was called. PRESENTATIONS AND AWARDS Holiday Performance by Swope Middle School Students from Swope Middle School, the Airport s Partner in Education, gave a holiday song performance. Employee, Tenant and Special Recognition Introduction of New, Promoted and Retired Employees Dean Schultz introduced and welcomed Lorena Fernandez as a new Facilities Custodian and Amanda Puente as a new Airport Communication Specialist to the Airport Authority team. Mr. Schultz announced the promotion of Mike Scott from Manager of Airside Operations and Communications to Vice President of Operations and Public Safety. Tenant Communications Public Comment APPROVAL OF MINUTES carried by unanimous vote, the Board approved the minutes of the Board meeting of October 11, 2012.

2 Page 2 of 6 APPROVAL OF AGENDA Chair Hall revised the agenda by moving item X. A. Reno Sparks Convention and Visitors Authority presentation, to be heard as item IX. B and pulled Item IX. I. #12(12)-90. On motion by Trustee Murdock, seconded by Trustee Katzmann, which motion duly carried by unanimous vote, the Board approved the December 13, 2012 Board of Trustees meeting agenda with the requested modification. COMMITTEE/LIAISON REPORTS Committee/Liaison reports were given by: Finance/Business Development Committee Trustee Mark Crawford Planning/Construction Committee Trustee Jerry Hall Airport Noise Advisory Panel Trustee Adam Mayberry Community Outreach Committee Trustee Randi Thompson Stead Liaison Trustee Bill Eck RSCVA Board Trustee Jerry Hall Reno-Tahoe Air Service Task Force Trustee Rick Murdock The Chamber Reno Sparks Northern NV Tina Iftiger, V.P. Airport of Economic Dev. RTIA User Committee Trustee Steve Katzmann Transition/Succession Committee Trustee Mark Crawford Compensation Committee Trustee Mark Crawford CONSENT ITEMS FOR BOARD ACTION #12(12)-81 AUTHORIZATION FOR THE PRESIDENT/CEO TO EXECUTE A NEW 10- YEAR RENO-TAHOE INTERNATIONAL AIRPORT JOINT USE AGREEMENT BETWEEN THE NEVADA AIR NATIONAL GUARD AND THE RENO-TAHOE AIRPORT AUTHORITY carried by unanimous vote, the Board approved Agenda Item #12(12)-81 as Authorized the President/CEO to execute a new 10-year Reno-Tahoe International Airport Joint Use Agreement between the Nevada Air National Guard and the Reno-Tahoe Airport Authority. ITEMS FOR BOARD INFORMATION, DISCUSSION AND POSSIBLE ACTION #12(12)-82 STATUS REPORT AND POSSIBLE ACTION OR DIRECTION TO STAFF ON LEGISLATIVE ISSUES carried by unanimous vote, the Board approved Agenda Item #12(12)-81 as

3 Page 3 of 6 Authorized the President/CEO to execute a new 10-year Reno-Tahoe International Airport Joint Use Agreement between the Nevada Air National Guard and the Reno-Tahoe Airport Authority. #12(12)-83 AWARD OF A PROFESSIONAL SERVICE AGREEMENT FOR THE 2013 ANNUAL PROGRAM MANAGEMENT AND CONSTRUCTION MANAGEMENT SERVICES FOR THE AIRPORT CAPITAL IMPROVEMENT PLAN AT RENO-TAHOE INTERNATIONAL AIRPORT AND RENO-STEAD AIRPORT, WITH ATKINS NORTH AMERICA, IN THE AMOUNT OF $40,000 On motion by Trustee Arger, seconded by Trustee Wagnon, which motion duly carried by unanimous vote, the Board approved Agenda Item #12(12)-83 as Authorized the President/CEO to award a Professional Service Agreement for the 2013 annual Program Management and Construction Management services for the Airport Capital Improvement Plan at Reno-Tahoe International Airport and Reno-Stead Airport, with Atkins North America, in the amount of $40,000 and authorized the President/CEO, or her designee, to execute the Agreement. #12(12)-84 AWARD OF A PROFESSIONAL SERVICE AGREEMENT FOR DESIGN WORK AND PAVEMENT INSPECTIONS FOR THE 2013 AIRFIELD AND LANDSIDE PAVEMENT MANAGEMENT SYSTEM PROGRAM AT RENO- TAHOE INTERNATIONAL AIRPORT AND RENO-STEAD AIRPORT, WITH STANTEC CONSULTING, IN THE AMOUNT OF $232,200 On motion by Trustee Mayberry, seconded by Trustee Crawford, which motion duly carried by unanimous vote, the Board approved Agenda Item #12(12)-84 as Authorized the President/CEO to award a Professional Service Agreement for design work and pavement inspections for the 2013 Airfield and Landside Pavement Management System Program at the Reno-Tahoe International Airport and Reno-Stead Airport, with Stantec Consulting, in the amount of $232,200 and authorized the President/CEO, or her designee, to execute the Agreement. #12(12)-85 AWARD OF A PROFESSIONAL SERVICE AGREMENT FOR DESIGN SERVICES FOR THE RUNWAY 16L-34R TOUCHDOWN AREAS REHABILITATION PROJECT AT RENO-TAHOE INTERNATIONAL AIRPORT, WITH WOOD RODGERS, IN THE AMOUNT OF $295,000 On motion by Trustee Murdock, seconded by Trustee Crawford, which motion duly carried by unanimous vote, the Board approved Agenda Item #12(12)-85 as

4 Page 4 of 6 Authorized the President/CEO to award a Professional Service Agreement for design services for the Runway 16L-34R Touchdown Areas Rehabilitation Project at Reno-Tahoe International Airport, with Wood Roders, in the amount of $295,000 and authorized the President/CEO, or her designee, to execute the Agreement. #12(12)-86 AUTHORIZATION FOR THE PRESIDENT/CEO TO AWARD A CONSTRUCTION CONTRACT FOR PHASE 22 OF THE SOUND INSULATION PROGRAM GROUP 22.1 FOR 404 RESIDENTAL APARTMENT UNITS LOCATED IN RENO, SOUTH OF THE RENO-TAHOE INTERNATIONAL AIRPORT, WITH G&G SPECIALTY CONTRACTORS, INC., IN THE AMOUNT OF $2,005,938 On motion by Trustee Thompson, seconded by Trustee Mayberry, which motion duly carried by unanimous vote, the Board approved Agenda Item #12(12)-86 as Authorized the President/CEO to award a construction contract for Phase 22 of the Sound Insulation Program Group 22.1 for 404 residential apartment units located in Reno, south of the Reno-Tahoe International Airport, with G&G Specialty Contractors, Inc., in the amount of $2,005,938 and authorized the President/CEO, or her designee, to execute the Agreement. #12(12)-87 AUTHORIZATION FOR THE PRESIDENT/CEO TO NEGOTIATE FINAL TERMS AND EXECUTE A MONTH-TO-MONTH LEASE AGREEMENT BETWEEN THE RENO-TAHOE INTERNATIONAL AIRPORT FIXED BASE OPERATOR, MERCURY AIR CENTER-RENO, LLC (DBA. ATLANTIC AVIATION) AND THE RENO-TAHOE AIRPORT AUTHORITY FOR THE USE OF THE GENERAL AVIATION EAST FIXED BASE OPERATOR FACILITY AND THE GENERAL AVIATION WEST FUEL FARM carried by unanimous vote, the Board approved Agenda Item #12(12)-87 as Authorized the President/CEO, or her designee, to negotiate final terms and execute a month-to-month Lease Agreement between the Reno-Tahoe International Airport Fixed Base Operator, Mercury Air Center-Reno, LLC (dba. Atlantic Aviation) and the Reno-Tahoe Airport Authority for the use of the General Aviation East Fixed Base Operator facility and the General Aviation West fuel farm. #12(12)-88 AUTHORIZATION FOR THE PRESIDENT/CEO TO EXECUTE A PROFESSIONAL SERVICE AGREEMENT FOR SERVICES TO BE PROVIDED IN THE DEVELOPMENT OF A STRATEGIC PLAN FOR THE RENO-TAHOE AIRPORT AUTHORITY, WITH M3 PLANNING, IN THE AMOUNT OF $57,045

5 Page 5 of 6 Dean presented carried by unanimous vote, the Board approved Agenda Item #12(12)-88 as Authorized the President/CEO to execute a Professional Service Agreement for services to be provided in the development of a Strategic Plan for the Reno-Tahoe Airport Authority, with M3 Planning, in the amount of $57,045. #12(12)-89 AUTHORIZATION FOR THE PRESIDENT/CEO TO EXECUTE AN AGREEMENT ON BEHALF OF THE RENO-TAHOE AIRPORT AUTHORITY WITH AN EXECUTIVE SEARCH FIRM TO CONDUCT A SEARCH FOR THE POSITION OF THE PRESIDENT/CEO AND RECOMMEND A CANDIDATE TO THE BOARD ON SUCH TERMS AND CONDITIONS AS MAY BE APPROVED BY THE BOARD Crawford Dialogue carried by unanimous vote, the Board approved Agenda Item #12(12)-89 as Authorized the President/CEO to execute an Agreement on behalf of the Reno- Tahoe Airport Authority with ADK, an Executive Search Firm to conduct a search for the Position of the President/CEO and recommend a candidate to the Board on such terms and conditions as may be approved by the Board. #12(12)-90 DISCUSSION AND POSSIBLE ACTION REGARDING A BOARD POLICY REQUIRING THE PRESIDENT/CEO TO UTILIZE CURRENT BOARD TRUSTEES FOR REQUEST FOR QUALIFICATION SELECTION AND REVIEW PANELS Item was pulled. #12(12)-91 REPORT ON PRESIDENT/CEO PERFORMANCE FOR FY AND POSSIBLE ACTION ON THE DISCRETIONARY BONUS FOR YEAR ENDING 2012 carried by unanimous vote, the Board approved Agenda Item #12(12)-91 as Approved discretionary bonus for the President/CEO for performance for FY , in the amount of $xxx.

6 Page 6 of 6 ITEMS FOR BOARD INFORMATION AND DISCUSSION The monthly update by the Reno-Tahoe Airport Authority s State and Local Government Relations Consultant was presented by Mike Pagni with McDonald Carano Wilson, who provided the Board with handouts listing results from the recent election. A presentation on the improvements and upgrades for the Airport s Concourse restaurants with Concessionaire, SSP America, Inc. was given by Laurie Weeks, Manager of Airport Concessions. A presentation on Reno-Tahoe Airport Authority Water Rights was given by Todd Welty, Environmental Program Manager President/CEO s Report Krys Bart, President/CEO, provided the Board her monthly President/CEO report. In addition, Ms. Bart explained the Airport s Parking Privilege Program for elected officials and stated that notifications will be mailed to public officials so that they can confirm their interest in participating in the Airport Parking Program. Ms. Bart mentioned that former Congressman Jon Porter is facilitating meetings between the Airport Authority and a firm that is showing interest in the Reno-Stead Airport for potential Unmanned Aerial Vehicle (UAV) development. General Board Comments PUBLIC COMMENT ADJOURNMENT There being no further business, the meeting was adjourned at 10:04 a.m. ATTEST: Chair Jerry Hall Secretary, Rick Murdock