Consent Agenda items are considered to be routine and are enacted with one motion by

Transcription

1 CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: SEPTEMBER 11, 2017 LOCATION: Southlake Town Hall Council Chambers 1400 Main Street Southlake, Texas TIME: 6: 00 p. m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman, Vice Chair Frances, and Secretary Lori Palmer; and Board Members Mitch Hill, Mike Pazera, Miguel Salinas and Paul Venesky PARKS AND RECREATION BOARD MEMBERS ABSENT: STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of Community Services Candice Edmondson and Deputy Director of Community Services Kate Meacham REGULAR AGENDA 1. CALL TO ORDER Chairman Tina Wasserman called the regular Parks and Recreation Board meeting to order at 6: 03 p. m. 2. CONSENT AGENDA Consent Agenda items are considered to be routine and are enacted with one motion by the Board. 2A. APPROVAL OF THE MINUTES FROM THE AUGUST 3, 2017 JOINT SOUTHLAKE PARKS DEVELOPMENT CORPORATION ( SPDC) AND THE PARKS AND RECREATION BOARD MEETING There were no corrections or additions to the August 3, 2017 minutes. 2B. APPROVAL OF THE MINUTES FROM THE AUGUST 14, 2017 REGULAR THE PARKS AND RECREATION BOARD MEETING A correction was made to the language in Item 4A of the August 14, 2017 minutes. 2C. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS City of Southlake Values: Integrity Innovation Accountability

2 Page 2 of 6 The absences of Mitch Hill and Miguel Salinas from the August 3, 2017 meeting were excused by the Board. A motion was made to approve the Consent Agenda items as presented, including the correction to the minutes and the board member absences. Venesky Ayes: Pazera, Palmer,, Venesky and Wasserman Hill and Miguel ( absent August meeting) Vote: Motion carried 3. PUBLIC FORUM Chairman Tina Wasserman opened public forum at 6: 08 p. m. There being no one to speak, Chairman Wasserman closed public forum. 4. DISCUSSION 4A. ATHLETIC ASSOCIATIONS DASHBOARD REPORTS Deputy Director Kate Meacham presented the Grapevine Southlake Soccer Association, Dragon Youth Football Association, Miracle League of Southlake, Southlake Girls Softball Association and Dragon Youth Baseball Association Dashboard Reports and responded to questions from the Board. New to this period of reports is tracking of violations. There were no violations indicated in the Southlake Girls Softball Association report. Representatives from Southlake' s youth athletic associations were present to answer questions if needed; however, athletic associations' presentations will be made at the February Park Board meeting. Dax Martin, Grapevine Southlake Soccer Association representative, 507 San Juan Drive, Southlake, explained the fluctuation of the participation statistics in the dashboard report. Mike Hutchison, The Miracle League of Southlake representative, commented on upcoming Miracle League events. Brett Orr, Southlake Girls Softball Association representative, was present but did not comment. City of Southlake Values: Integrity Innovation Accountability

3 Page 3 of 6 Nick Smith, Dragon Youth Baseball Association president, 701 Chaucer, Southlake, explained the association' s centralized schedule system, their Premier and Select programs, and the association' s notification system. The Southlake Carroll Lacrosse Association Dashboard report was Tabled to the October 9, 2017 Park Board meeting to allow for completion of the dashboard statistics. Agenda Item 5A, 58 and 5C were considered next out of the usual agenda sequence 4B. PARKS AND RECREATION UPDATE Deputy Director Kate Meacham presented the Parks and Recreation Report and responded to questions. New to the City' s list of annual events is the " Celebrate Southlake" event being held October 14, Director Chris Tribble presented an overview of the proposed 2018 Fee Schedule and responded to questions from the Board. City Council will consider the City Amended Fee Schedule September 19, Park Board members requested a copy of the Legends Hall Fees for the proposed Rental Packages. The Board was updated on the construction timeline for Champions Club and Southlake Tennis Center projects. CONSIDER 5A. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH DRAGON YOUTH BASEBALL ASSOCIATION 5B. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE GIRLS SOFTBALL ASSOCIATION 5C. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH THE MIRACLE LEAGUE OF SOUTHLAKE Director Chris Tribble presented the Facilities Utilization Agreements ( FUA) with Dragon Youth Baseball Association, Southlake Girls Softball Association and The Miracle League of Southlake and was available to answer questions from the Board. The FUAs are for two ( 2) year terms, January 1, December 31, 2019, and contain the same provisions previously approved by the Park Board and City Council in 2016 A motion was made to recommend approval of Facilities Utilization Agreements with Dragon Youth Baseball Association, Southlake Girls Softball Association and The Miracle League of Southlake as presented. City of Southlake Values: Integrity Innovation Accountability

4 Page 4 of 6 Salinas Ayes: Hill, Pazera, Palmer, Salinas,, Venesky and Wasserman 5D. RECOMMENDATION ON SOUTHLAKE PARKS DEVELOPMENT CORPORATION MATCHING FUNDS REQUEST FROM CARILLON HOMEOWNERS ASSOCIATION FOR CONSTRUCTION OF A DUMPSTER ENCLOSURE Deputy Director Candice Edmondson presented the SPDC matching funds request from Carillon Homeowners Association ( HOA) for an amount not to exceed $ 12, 565 for the construction of a dumpster enclosure at Lake Carillon Park. The total cost of the enclosure is estimated at $ 25, 130 to be split 50/ 50 ($ 12, 565 each) between Carillon HOA and SPDC. The Carillon HOA will maintain the dumpster and enclosure. The Board discussed the SPDC matching funds request. Staff responded to Park Board questions. A motion was made to recommend approval of the SPDC matching funds request from Carillon HOA for construction of a dumpster enclosure as presented. Ayes: Salinas Hill, Pazera, Palmer, Salinas,, Venesky and Wasserman 5E. RECOMMENDATION ON CARILLON DUMPSTER ENCLOSURE SITE PLAN Deputy Director Candice Edmondson presented the Carillon dumpster enclosure Site Plan and was available to answer questions. There was no Board discussion of the Site Plan. A motion was made to recommend approval of the Carillon dumpster enclosure Site Plan. Venesky City of Southlake Values. Integrity Innovation Accountability

5 Page 5 of 6 Ayes: Hill, Pazera, Palmer, Salinas,, Venesky and Wasserman 5F. RECOMMENDATION ON NORTH PARK WALL BALL COURT SITE PLAN Deputy Director Candice Edmondson presented the North Park Wall Ball Court Site Plan. The site plan was discussed by the Board and Director Chris Tribble responded to questions. A motion was made to recommend approval of the North Park Wall Ball Court Site Plan as presented. Ayes. Salinas Hill, Pazera, Palmer, Salinas,, Venesky and Wasserman The Park Board convened into the Executive Conference Room for the Work Session WORK SESSION AGENDA 6. DISCUSS AMENDMENTS TO THE SOUTHLAKE 2030 PARKS, RECREATION, OPEN SPACE/ COMMUNITY FACILITIES MASTER PLAN 6A. REVIEW/REVISE CONCEPT PLANS AND RECOMMENDATION FOR PARKS AND OPEN SPACE SKATE PARK The topic for the Work Session was Skate Park. 7. ADJOURNMENT A motion was made to adjourn the meeting at 8: 03 p. m. Ayes: Salinas Hill, Pazera, Palmer,, Salinas, Venesky and Wasserman City of Southlake Values. Integrity Innovation Accountability

6 Page 6 of 6 Vote:? 7-0 asserman, Chairman Parks & Recreation Board Chris Tribble, Director Community Services Dept. a /(i/ j A recording of this meeting is available upon request from the Office of City Secretary. Integrity City of Southlake Values. Innovation Accountability Commitment to Excellence Teamwork