COUNCIL OF GOVERNORS MEETING

Transcription

1 COUNCIL OF GOVERNORS MEETING THURSDAY, 5 TH NOVEMBER 2009 Ground Floor Meeting Room, Nowgen Centre, MRI 2.45 pm to 3.00 pm - Refreshments 3.00 pm to 5.00 pm - Meeting NOTES OF MEETING PRESENT: Peter Mount Chair Chairman Governors Public Constituency: - Ivy Ashworth-Crees Professor Malcolm Chiswick Cllr Abu Chowdhury Peter Dodd Brian Donaldson Alexena Morrison Margaret Parkes Martin Rathfelder Bernice Reid Lynne Richmond Cllr Roy Walters Sue Webster Neelam Zaka Greater Greater /Lead Governor Rest of England & Wales Residents Governors Staff Constituency: - Dr Lawrence Cotter Gillian Hobson Beverley Hopcutt Kim Laurie Mary Marsden Alison Maw Medical & Dental Non-Clinical & Support Other Clinical Nursing and Midwifery Nursing & Midwifery Other Clinical 1

2 Governors Nominated Partner Organisations: - Kay Day Angela Harrington Dr Helen Hosker Sam King Jenny Scott Cllr Jeff Smith Professor Gillian Wallis University of Manchester Manchester City Council Manchester PCT Youth Forum Specialist Commissioning Group Manchester City Council University of Manchester IN ATTENDANCE: Lady Rhona Bradley Barry Burke David Cain Professor Rod Coombs Mike Deegan Anthony Leon Andrew North Bob Pearson Danielle Scapens Brenda Smith Derek Welsh David White Director of Corporate Services/Board Secretary Principal (Manchester Health Academy) Director of Regeneration & Appeals Chief Executive Engagement Manager (Audit Commission) Executive Medical Director Communications Officer Executive Director of Human & Corporate Resources Car Parks & Sustainable Travel Manager NOTES PREPARED BY: Director of Corporate Services/Board Secretary APOLOGIES: Donna Beddows Gill Heaton Martin Hodgson Andrew Hough Stephen Mole Adrian Roberts Jo Somerset Foundation Trust Membership Manager Executive Director of Patient Services/Chief Nurse Executive Director of Children s Services Travel Plan Coordinator Executive Director of Finance Governors: - Jayne Bessant Mags Bradbury Gordon Cairns Zanib Nasim Keith Paver Public - Public - Rest of England and Wales Public - Nominated - Youth Forum Public - Manchester The Chairman opened the Meeting by thanking all present for attending. 2

3 Agenda Item 2: To Approve the Minutes of the Council of Governors Meeting held on 22 nd June 2009 The minutes of the Council of Governors Meeting held on 22 nd June 2009 were approved as being a correct record. Martin Rathfelder suggested that the presentations and minutes of former meetings to be posted on website. advised that the minutes were already posted on the website, but presentations could also be put on there. Decision: Council of Governor presentations to be posted on Foundation Trust Website November 2009 Agenda Item 3: Corporate Citizenship 3.1) The Manchester Health Academy Trust Chairman, Peter Mount, welcomed Barry Burke (Principal Manchester Health Academy) and David Cain (Director of Regeneration and Appeals). Barry Burke gave an informative presentation and explained how the Manchester Health Academy was a major step forward in improving opportunities and prospects for schoolchildren in Wythenshawe through various initiatives between the Academy and its Partners including CMFT. He explained that as well as improving general educational standards the Academy had an important role in health education and promoting citizenship among its pupils and local community. He presented a DVD which depicted how the Academy would look when the new build was completed. He thanked CMFT for their sponsorship and continuing support. The Chairman thanked Mr Burke and Mr Cain for their enlightening presentation. 3.2) The Trust s Travel Plan The Chairman welcomed Dave White, Car Parks and Sustainable Travel Manager who gave a presentation about the Trust s Travel Plan (please see document below). C:\Documents and Settings\donna.beddo He gave an overview about the history of the Travel Plan and spoke about sustainable measures and the various methods of transport that Trust Staff use to commute to work. He explained various schemes that the Trust had in place to increase the number of people who use methods of transport other than cars to come to work. The Trust is in discussion with GMPTE about how to improve cross-city bus travel. Angela Harrington asked about the budget for the Travel Plan which the Chairman said that the Trust was giving serious consideration to. Lawrence Cotter questioned Dave White about whether the Trust s staff car parks ran a profit, but Dave White stressed that this was not the case due to the number of sites being leased at commercial rates. Roy Walters asked questions about the effects of the GMPTE Consultation on the travel to hospitals and about the cost of visitor parking. Davie White said that GMPTE and the Trust were hoping to break the North/South divide of 3

4 bus services which would hopefully have a positive effect on both staff and visitors. Jeff Smith asked about the number of staff who drove their cars to work and their impact on the local community. Dave White informed the Governors that 5,500 cars were used by staff. He spoke about the Car Parking Policy and the criteria that staff had to meet to park on Trust car parks (Park and Ride had reduced the impact on the local community). Martin Rathfelder asked if there was a method to show if the rate of sickness was higher amongst car users in comparison to those who used a form of exercise in their method of getting to work. Derek Welsh said it may be possible to get data from the Staff Survey. Derek Welsh also advised that the Trust was reviewing how it provided health and wellbeing initiatives to staff. Decision: Noted N/A N/A Agenda Item 4: Chairman s Report In his report, the Chairman said that: - All the New Hospitals opened on budget and on time and that staff were settling in well. The New Children s Hospital Appeal has reached its 20 million target. He also thanked the Ronald MacDonald Trust for their generosity (work would start on the parents accommodation in Spring 2010). Trust s ratings in the Annual Health Check saw an improvement this year, but added that the Trust was determined to improve on the areas where we did not reach targets. Governors need to help to improve attendance at next year s Annual Members Meeting. Concerns had been raised about there being a lack of continuity by the Non- Executive Directors attending the Working Groups, but said that the current process whereby s attended a range of Working Group Meetings, helped Governors to become acquainted with them all and would inform them regarding performance as part of the appraisal process. There will be a series of Governor lunches in December/January and dates are currently being finalised. A Workshop with the Directors had been planned for 23 rd February 2010 to prepare for the Annual Plan. Ivy Ashworth-Crees and Neelam Zaka would be joining some of the Matrons Ward Rounds. Other Governors should contact if they were interested. Decision: Governors to contact if interested in participating in Matrons Ward Rounds. Agenda Item 5: Assurance All Governors November Feedback from the Governors Assurance Meeting (5 th November 2009) Lead Governor, Malcolm Chiswick gave feedback from the first Governors Assurance Meeting which took place before the Council of Governors Meeting. The meeting had been informative in highlighting clinical and non-clinical performance and risks. He highlighted the dramatic fall of MRSA infections within the Trust and said it was a good example of how both the Board and staff had been pro-active in tackling these issues. Preventative action was 4

5 underway to decrease medication errors. Trust compliance against evolving national standards was on target. The Governors had requested to see more details of the risks currently facing the Trust and it had been agreed that a Risk Report would be presented at the next meeting. Patient and Staff experience indicators were also evolving and would be presented to Governors. In order that all Governors can receive assurance information, future Assurance Meetings will be part of the Council of Governors Meetings. Decision: Future Assurance Meetings to be incorporated into Council of Governors Meeting format. Risk Report to be presented at next Council of Governors Meeting. 1 st February st February 2010 Agenda Item 6: Governors 6.1) The Results of Elections held in September 2009 informed Governors about the results of the September 2009 Governor Elections and explained the process of having elections every year to ensure there was a turnover of Governors. The results were as follows: - Public (Manchester): Dr Keith Paver and Lynne Richmond Public (Greater Manchester): Ivy Ashworth-Crees Public (Rest of England & Wales): Mags Bradbury and Brian Donaldson Staff (Medical & Dental): Dr Lawrence Cotter Staff (Non-Clinical & Support): Gillian Hobson. 6.2) Declaration of Interests informed the Governors about their Declaration of Interests which were collated on an annual basis. However, she said that Governors should update them if they had something new to declare. 6.3) To Receive a Governor Questionnaire as part of the Agreed Performance Review Process for s Derek Welsh introduced a Governor Questionnaire as part of the agreed Performance Review Process for s and asked for feedback before it was issued. The timetable for review was by the end of March Decision: Governors to feedback any comments on the questionnaire before circulation. November

6 Agenda Item 7: s 7.1) To Approve the Appointment of the New Malcolm Chiswick, on behalf of the Remuneration and Nominations Committee, presented the recommendation to Governors to approve the appointment of a new Non-Executive Director as Jo Somerset was ending her term of office on 31 st December 2009 after 12 years on the Board. There had been 53 applicants and four were interviewed with Mr Stephen Mycio being the successful candidate. Martin Rathfelder asked how he was proposing to fit this role in with his existing duties, but the Chairman reassured Governors that this had been discussed at interview. Peter Dodd proposed and Roy Walters seconded the nomination and it was approved. 7.2) To Approve the Process for a Appointment Derek Welsh requested Governors to approve the process for a appointment. Stephen Mole was stepping down from the Board due to relocation, but it would not have been appropriate to use the recent interviews for a candidate as the Board was looking for a different skill set. The Appointments Commission had proved very supportive in the last interview process. A recommendation would be brought back to the Council of Governors Meeting on 1 st February Decision: The Council of Governors approved the appointment of Stephen Mycio as the new Non- Executive Director, as recommended by the Remuneration and Nomination Committee. The Council of Governors approved the process to appoint a, to replace Stephen Mole, as recommended by the Remuneration and Nomination Committee. Malcolm Chiswick Derek Welsh November 2009 November 2009 Agenda Item 8: To Receive the Reports of the Working Groups 8.1) Corporate Citizenship (20 th July 2009) Sue Webster gave an update on the Corporate Citizenship Working Group. The focus in the short-term would be on employment issues in the local community. Two visits had been undertaken by the Group to review regeneration initiatives in the local communities. 6

7 Abu Chowdhury raised the issue of the Somali community and Sue Webster confirmed that the Trust had established meetings to support the community in applying for jobs in the Trust. 8.2) Membership (22 nd July and 21 st October 2009) Peter Dodd gave an overview of the work of the Membership Group and its current initiatives to grow and engage the membership. The Chairman agreed that engagement with Members was a real challenge, however Governors might wish to use the Trust s existing Community Groups to facilitate engagement with Members. Peter Dodd highlighted the successful visit of the Working Group to the Co-operative Site to learn about their Membership recruitment and engagement initiatives. A focus on youth membership was currently taking place. 8.3) Patient Experience (28 th April 2009) Neelam Zaka reported on the Patient Experience Working Group, highlighting a number of initiatives taking place across the Trust. The Group had received a complaints update on progress. Governors would be involved in Matrons Ward Rounds and a patient letter project at St Mary s Hospital. Concerns had been raised regarding the feedback from the Staff Survey. Derek Welsh explained that the main concerns had been appraisal and recognition. Divisional Action Plans were now in place. The 2009/10 Survey had now been sent to all staff to get a better picture. Also, as part of the Leadership Walk Rounds, staff as well as patients were interviewed. Gillian Hobson raised issues regarding Non-Clinical Staff and Derek Welsh said their concerns would be picked up in the Survey. The Chairman suggested that this could also be picked up in the Leadership Walk Rounds. Margaret Parkes asked for a copy of the Staff Survey. Derek Welsh agreed to send a copy and give a presentation of the results of the 2009/10 Staff Survey at the Council of Governors Meeting in June ) Public Health/Health Promotion (24 th July and 12 th October 2009) Gillian Wallis reported on the Public Health Working Group. The Group was focusing on the key areas of the Trust s Public Health Strategy and Governor Leads had been identified for each work programme. 8.5) Update from the Youth Forum (October 2009) Sam King presented a report which gave an overview of the activities of the Youth Forum. The Youth Forum had recently hosted a Senior Management Question and Answer Session attended by the Chairman and Chief Executive which had been very well received. The Youth Forum had also been involved in the design of the new Young People s Zone on the Trust s Website. 7

8 Decision: Noted Derek Welsh to present 2009/10 Staff Survey Results at Council of Governors Meeting arranged for June Derek Welsh 7 th June 2010 Agenda Item 9: Feedback from the Foundation Trust Governors Association National Development Day (19 th October 2009) Keith Paver, who had been unable to attend the Council of Governors Meeting, had provided a comprehensive report of the Development Day which he had attended and found extremely useful (tabled at meeting). Martin Rathfelder had also attended the Event and suggested that if these were regional events more Governors might attend. He also raised the issue of whether Governors should receive Board Papers, as he believed Governors at some Foundation Trusts received these papers. The Chairman explained the role of the Board in running the hospitals and giving assurance to Governors. Professor Rod Coombs suggested the legal responsibilities of s would be diluted by sharing papers with Governors. Brenda Smith explained that many of the papers were in confidence and concerned with external parties. Jeff Smith felt that the Governors should perhaps have access to Board Papers. Mixed views were expressed by other Governors and Ivy Ashworth-Crees felt that she did not want that responsibility. Malcolm Chiswick felt that the development of the Governor Working Groups, and the quarterly Governor Assurance Meetings was a more helpful way of sharing information with Governors to put them in a position to raise concerns. Gillian Hobson felt she had access to Board Members if issues arose. Margaret Parkes said she was impressed with how well run the Trust was and felt she always had the opportunity to ask questions. informed the Governors that summaries of all Board Meetings were on the Trust s Website. Decision: Noted N/A N/A Agenda Item 10: Any Other Business None. Decision: Noted N/A N/A 8

9 Agenda Item 11: Date and Time of Next Meeting PLEASE NOTE THAT ALL GOVERNORS ASSURANCE MEETINGS (PREVIOUSLY ARRANGED FOR 1.00 PM) HAVE BEEN CANCELLED WITH MEETING CONTENT BEING INCORPORATED INTO FUTURE COUNCIL OF GOVERNORS MEETINGS. Monday, 1 st February 2010 at 2.00 pm (refreshments at 1.45 pm 2.00 pm) Ground Floor Meeting Room, Nowgen Centre, MRI Remaining Meeting Dates for 2010: - Monday, 7 th June 2010 at 2.00 pm Ground Floor Meeting Room, Nowgen Centre, MRI Monday, 4 th October 2010 at 2.00 pm Ground Floor Meeting Room, Nowgen Centre, MRI Decision: Noted N/A N/A 9