Andhra Pradesh Drinking Water Supply Corporation Vasudha Complex, Saipuram Colony, Gollapudi, Vijayawada, Andhra Pradesh

Transcription

1 Request for Proposal (RFP) for appointment of consultant to provide bid process management services for the selection of contractors for water supply projects in eight districts of Andhra Pradesh under Bank Loans. April 2018 RFP No: 2/AE/DEE/APDWSC/EPC Dated

2 Contents Contents... 2 Disclaimer... 3 Salient Information and Important Dates... 5 Scope of Work... 6 Bid Process... 8 Instructions to Bidders and Bid Formats Bid Evaluation Methodology Other Information Definitions Annexure I Annexure II Annexure III Annexure IIIA 24 Annexure IV Annexure V Annexure VI

3 Disclaimer: The information contained in this Request for Proposal (the RFP ) and/or subsequently provided to bidder(s), whether verbally or in documentary or any other form by or on behalf of the Andhra Pradesh Drinking Water Supply Corporation or any of its employees or advisors, is provided to bidder(s) on the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided. This RFP is not an agreement and is neither an offer nor an invitation by the Andhra Pradesh Drinking Water Supply Corporation to the prospective bidders or any other person. The purpose of this RFP is to provide interested parties with information that may be useful to them in preparing their bids pursuant to this RFP. This RFP includes statements, which reflect various assumptions and assessments arrived at by the Andhra Pradesh Drinking Water Supply Corporation in relation to the proposed assignment. Such assumptions, assessments and statements do not purport to contain all the information that each bidder may require. This RFP may not be appropriate for all persons, and it is not possible for the Andhra Pradesh Drinking Water Supply Corporation, its employees or advisors to consider the investment objectives, financial situation and particular needs of each party who reads or uses this RFP. The assumptions, assessments, statements and information contained in the RFP, may not be complete, accurate, adequate or correct. Each bidder should, therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments, statements and information contained in this RFP and obtain independent advice from appropriate sources. Information provided in this RFP to the bidder(s) is on a wide range of matters, some of which may depend upon interpretation of law. The information given is not intended to be an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. The Andhra Pradesh Drinking Water Supply Corporation accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein. The Andhra Pradesh Drinking Water Supply Corporation, its employees and advisors make no representation or warranty and shall have no liability to any person, including any bidder under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the RFP and any assessment, assumption, statement or information contained therein or deemed to form part of this RFP or arising in any way for participation in this RFP. The Andhra Pradesh Drinking Water Supply Corporation also accepts no liability of any nature whether resulting from negligence or otherwise howsoever caused arising from reliance of any bidder upon the statements contained in this RFP. The Andhra Pradesh Drinking Water Supply Corporation may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumptions contained in this RFP. 3

4 The issue of this RFP does not imply that the Andhra Pradesh Drinking Water Supply Corporation is bound to select a bidder or to appoint the Preferred Bidder for this proposed assignment and the Andhra Pradesh Drinking Water Supply Corporation reserves the right to reject all or any of the bidders or bids without assigning any reason whatsoever. The bidder shall bear all its costs associated with or relating to the preparation and submission of its bid including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by the Andhra Pradesh Drinking Water Supply Corporation or any other costs incurred in connection with or relating to its bid. All such costs and expenses shall remain with the bidder and the Andhra Pradesh Drinking Water Supply Corporation shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by a bidder in preparation or submission of the bid, regardless of the conduct or outcome of the RFP. 4

5 Salient Information and Important Dates 1 RFP No. 2/AE/DEE/APDWSC/EPC Dated Mode of bid submission Physical submission in two parts Part 1: Techno-Commercial Bid Part 2: Financial Bid 3 Date of issue of RFP Last date of receipt of queries 5 Issue of responses to queries and issue of addendum/ corrigendum, if required The queries should be sent by to the following address: mdapdwsc@gmail.com; the queries should be sent in Microsoft Word format only Processing Fee Rs. 10, only in the form of a i) Demand draft in favor of Managing Director, Andhra Pradesh Drinking Water Supply Corporation and payable in Vijayawada 7 Last date of submission of bid at 5:00 pm 8 Place of submission of bid Managing Director Andhra Pradesh Drinking Water Supply Corporation Vasudha Complex, C Block, Saipuram Colony, Gollapudi, Vijayawada Andhra Pradesh Date and time of opening of Part 1: Techno-Commercial Bid 10 Announcement of Technically Qualified Bidders and opening of the Financial Bids at 11.00AM To be communicated later l 11 Validity of bids 90 days from the last date of submission of bids 12 Nodal person from Name: Mr K.Venkateshwara Rao Andhra Pradesh Drinking Designation: DEE Water Supply Corporation for this RFP Phone: mdapdwsc@gmail.com 5

6 Scope of Work 1.1 Andhra Pradesh Drinking Water Supply Corporation (APDWSC) intends to select contractors to construct water supply projects in eight districts of Andhra Pradesh through open and competitive tenders at an estimated project cost of Rs 6,330 crore. The districts of Srikakulam, Vizianagaram, Visakhapatnam, East Godavari, West Godavari, Krishna, Guntur and Prakasam shall be covered as part of this initiative. 1.2 Detailed scope of work 1.3 BLANK APDWSC intends to appoint a management consulting firm to undertake bid process management for the selection of contractors. The key components of the scope of work are indicated below: 1. Evaluate project structuring options and advise on preferred procurement options 2. Provide bid process management services for eight districts of Andhra Pradesh. Eight separate bid processes may need to be conducted for the eight districts. Bid management services shall include: a. Preparation of EOI, RFQ, RFP, NIT documents as necessary according to the rules of AP state. b. Conduct bidders conference / pre-bid meetings as necessary (expenses will be borne by the client and consultant to only provide knowledge inputs including presentations, handouts, etc.) c. Prepare bid evaluation reports and comparative statements after each stage of the eight bid processes. 3. Marketing of projects a. Create awareness in the market about the project b. Interact with potential bidders to understand their concerns; recommend measures to improve marketability of the project c. Undertake road-shows, bidders conference as necessary N.B: Any legal activities, if required, are excluded from the scope of work of the selected consultant. This shall be under the purview of APDWSC. 1.4 Deliverables, timelines and payment milestones The consultant shall provide their services as per the below timelines (Tentative) and exact dates be fixed while concluding agreement. 6

7 # Deliverable Timelines Submission of draft bid documents Submission of final bid documents Evaluation reports at the end of each stage of the bid process for the eight districts 30 days of signing of contract 10 days from receipt of comments from APDWSC Within 14 days of bid submission by bidders Payment Milestones: # Milestone % 1 Submission of model EOI/RFQ documents- Draft 10% 2 Submission of model EOI/RFQ documents- Final 20% 3 Submission of model RFP/Tender documents - Draft 20% 4 Submission of model RFP/Tender documents - Final 25% 5 Submission of evaluation reports at the end of each stage of the 20% bid process 6 Selection of successful bidder 5% For the sake of clarity, it may be noted that milestones 1 to 4, in the above table, is linked to submission of model documents and not to the number of districts for which transaction are undertaken. However, in case of milestone #5&6 (Evaluation Reports), payments will be disbursed on the basis of number of transactions completed and bid evaluation reports prepared. For example, if only 4 out of 8 districts receive bids and for which only evaluation reports are submitted, then 50% of the milestone payment shall be payable. 7

8 Bid Process 1.5 Submission of Bid Interested Applicants are invited to submit their sealed bids physically (paper) in two parts (Part 1: Techno-commercial Bid & Part 2: Financial Bid), complying with the given terms and conditions of this RFP. The bidders should quote their consultation fee inclusive all expenses like traveling, boarding and lodging charges, out of pocket expenses etc. as per Annexure VI for rendering the services detailed under scope of work (Clause 1.2). Interested bidders should submit their sealed bids physically in accordance with this RFP and as per the schedule mentioned in the section Salient Information and Important Dates. Bids submitted through post/ courier must reach the Andhra Pradesh Drinking Water Supply Corporation within the due date & time. Bids submitted through or any other means or received after the due date and time shall not be considered. 1.6 Both the Part 1: Techno-Commercial Bid and the Part 2: Financial Bid must be sealed in separate envelopes, and super-scribed with the words Part 1: Techno-Commercial Bid and Part 2: Financial Bid respectively. Both the sealed covers should be placed inside a separate cover and sealed, and super-scribed with the words RFP for appointment of consultant to undertake bid process management for the selection of contractors to construct water supply projects in eight districts of Andhra Pradesh Request for Proposal (RFP) for appointment of consultant to provide bid process management services for the selection of contractors for water supply projects in eight districts of Andhra Pradesh along with RFP Ref. No. & RFP date and the date and time of opening. All the envelopes should also bear the name, address and contact details of the bidder. 1.7 Contents of the Bid i) Part 1: Techno-Commercial Bid Bid processing fee of Rs. 10,000 (Rupees Ten Thousand only) in the form of Demand draft in favor of Managing Director, Andhra Pradesh Drinking Water Supply Corporation and payable in Vijayawada Bid Submission Letter as per format provided in Annexure I Information towards eligibility criteria as per format provided in Annexure II Photocopies of the following documents: a. Registration Certificate/ Certificate of Incorporation of the consultancy firm b. PAN Card copy c. GST registration details Documents to prove the experience and credentials of the bidder as per Annexure III &IIIA. The assignments cited as experience of the bidder should have been in the last seven financial years (i.e. since April 1, 2011) and should be accompanied by completion certificates issued by the client. The experience of personnel shall be furnished in relevant enclosed formats. Documents (CVs) to prove the competency of the manpower of the bidder required for 8

9 delivering this assignment (as per Annexure V ) Self-declaration regarding the bidder being free from financial and criminal misconduct charges and blacklisting from participation in Government bidding as per the format given in Annexure IV. All pages of the Techno-Commercial Bid must be signed by the authorized signatory of the bidder. Non-submission of any one of the above documents, non-compliance with the given formats, submission of incomplete documents and false claims may disqualify the bidder and the bid submitted, if any, may be rejected outright without any further reference to the bidder ii) Part 2: Financial Bid The Financial Bid must be submitted in the format given in Annexure VI. The currency of the Financial Bid should be Indian Rupee (INR) and should include all costs, travelling, incidental costs, tele-communication costs, stationary costs and all local taxes (such as: social charges or income taxes on non-resident Foreign Personnel, duties, fees, levies) on amounts payable by Andhra Pradesh Drinking Water Supply Corporation. The price quoted in the Financial Bid shall be firm and be fixed throughout the contract period. However, the Andhra Pradesh Drinking Water Supply Corporation shall pay GST extra on the contract value, as legally leviable in India against each invoice submitted by the consultant from time to time on submission of proof of payment exclusively. The bids should be unconditional and conditional bids would be rejected outright. The Andhra Pradesh Drinking Water Supply Corporation reserves the sole right to accept or reject any or all bids without assigning any reason thereof. All pages of the Financial Bid must be signed by the authorized signatory and stamped with official seal. 1.8 Pre-bid Queries i) The queries of bidders should be ed to the Andhra Pradesh Drinking Water Supply Corporation as per the schedule mentioned in the section Salient Information and Important Dates. It may be noted that no queries shall be entertained received after the closing date of receipt of request for clarification. ii) Should the Andhra Pradesh Drinking Water Supply Corporation deem it necessary to amend the RFP as a result of a clarification, it shall do so following the procedure set out in this RFP. 9

10 1.9 Minimum Eligibility Criteria Instructions to Bidders and Bid Formats The consulting firm shall fulfil the following requirements: i. The consulting firm shall have an average annual turnover of at least Rs 300 crore over for the 3 financial years as mentioned in Annex II. ii. iii. Experience of having successfully completed bid process management for a single similar project in India having a project cost of at least Rs. 3,000 crore for a government entity or PSU, in the last seven financial years (i.e. since April 1, 2011). Successful completion means when a selected bidder is identified as an outcome of the bid process. The consulting firm shall provide the following key personnel with the minimum time commitment to the subject engagement as indicated in the table below: # Key Personnel Qualification and Experience 1 Team Leader B.E. / B. Tech or equivalent in Engineering and MBA with a total experience of at least 15 years. Team Leader shall have prior experience bid process management, project structuring, financial analysis, and should have led consulting teams on similar assignments. Minimum person-month inputs 1 2 Transaction Specialist B.E. / B. Tech or equivalent in engineering and MBA with a total experience of at least 5 years. Transaction Specialist shall have prior experience in bid process management. 1 3 Engineering Specialist B.E. / B. Tech or equivalent in civil engineering at least 5 years consulting experience. 1 10

11 No Consortium shall be allowed. Further, each of the Key personnel shall be a permanent employee of the consulting firm and should be on its payroll for a period of at least one year. No sub-contracting shall be allowed for the position of key personnel Language of the Bid The bid submitted by the bidder and all correspondence and documents related to the bid process shall be in English language only Amendment of the RFP i) The Andhra Pradesh Drinking Water Supply Corporation reserves the right to modify the RFP by issuing an Amendment for any reason whatsoever at any time prior to the last date of submission of bid. The Amendment shall thereafter become part of this RFP. ii) The Andhra Pradesh Drinking Water Supply Corporation reserves its right to accept or reject any or all bids or any part of the bid without assigning any reason whatsoever and the Andhra Pradesh Drinking Water Supply Corporation shall not be liable for any compensation to expenses/ losses incurred by the bidder in the process in whatever manner it may be. 11

12 1.12 Bid Evaluation Bid Evaluation Methodology i) The bids received by the Andhra Pradesh Drinking Water Supply Corporation against this RFP shall be opened on the prescribed date and time in front of attending bidders. No prior notice in this regard shall be issued unless there is any change in the already published date, time or venue. ii) iii) iv) The bids received shall be evaluated in two phases. First, the Techno-Commercial bids shall be opened and evaluated to shortlist the technically qualified bidders and thereafter, the Financial Bids of technically qualified bidders shall be opened and then evaluated to select the consultancy firm for awarding the job. The bids complying with all the eligibility criteria mentioned under clause 1.9 of the RFP shall only be considered for evaluation. The bid should be submitted as per the directions and the format given in this RFP, complete in all respects and accompanied by the requisite bank demand draft towards bid processing fee and attachments indicated in the RFP. Bids without the bid processing fee or the requisite documents shall be summarily rejected. v) As the technical capability and experience of the consultant is important for a project of this size and nature, the consultant will be selected based on Quality and Cost Based Selection (QCBS), scoring shall be done such that the i) evaluation of technical proposal is given a weightage of 80%, and ii) evaluation of financial proposal is given a weightage of 20%, to determine the combined score Evaluation of the Techno-Commercial Bids The technical proposal shall be evaluated on a scale of 100 as per the scoring criterion indicated in the table below follows: Technical Score (TS) S. No. A 1. Experience category Firm Experience Bid process experience for one large project Marking scheme Experience of having successfully completed bid process management for a single project in India having a project cost of at least Rs. 3,000 crore for a government entity or PSU. Successful completion means when a selected bidder is identified as an outcome of the bid process. 15 marks Maximum marks 25 12

13 S. No. Experience category Marking scheme Maximum marks 2. Firm experience: Number of transactions for which bid process management completed If the project cost of the above mentioned project exceeds Rs. 3,000 crore, then 2 (two) additional marks shall be awarded for every incremental Rs. 1,000 crore in project cost over and above Rs. 3,000 crore. Experience of having successfully completed bid process management in India for a government entity or PSU shall be awarded marks as per below. 3 (three) transactions 05 marks Each additional transaction - 01 marks each (maximum 05 marks) Experience of having successfully completed bid process in Andhra Pradesh for Government of Andhra Pradesh entity(ies) or its PSUs Additional 03 marks for each successful transaction (maximum 15 marks) 25 B 3. N.B: Successful completion means when a selected bidder is identified as an outcome of the bid process. Personnel Experience Experience of having provided bid process management in India to government entities or PSU shall be awarded marks based on number of projects as per below. 2 (two) projects 5 marks 3 (three) projects 10 marks Personnel - 4 (four) projects 15 marks Team Leader Experience of working on any rural drinking water project additional 5 marks Experience of working with Government of Andhra Pradesh entity additional 5 marks Personnel Transaction Specialist Experience of having provided bid process management services in India to government entities or PSU shall be awarded marks based on number of projects as per below. 1 (one) projects 2.5 marks 2 (two) projects 5.0 marks 3 (three) projects 7.5 marks Experience of working on any rural drinking water project additional 2.5 marks Experience of working with Government of Andhra Pradesh entity additional 2.5 marks 13

14 S. No. 5. Experience category Personnel- Engineering Specialist Marking scheme Experience of having provided consultancy services in India to government entities or PSU shall be awarded marks based on number of projects as per below. 1 (one) projects 2.5 marks 2 (two) projects 5.0 marks 3 (three) projects 7.5 marks Experience of working on any rural drinking water project additional 2.5 marks Maximum marks Experience of working with Government of Andhra Pradesh entity additional 2.5 marks Total Marks 100 Note: 1. Only engagements completed in the last seven financial years (i.e. since April 1, 2011) shall be accepted for sl #1 and #2. 2. Supporting documentary proof will have to be provided (relevant agreements or completion certificate issued by the competitive authority) to substantiate each credential cited by the firm (sl. 1 and 2) 3. Last three audited profit & loss accounts of the bidding company will have to be submitted as proof of turnover. Alternatively, auditor s certificate may be provided. A consultant would qualify for financial bid evaluation if it has met all eligibility criteria and scored a minimum of 70 Marks out of a total of 100 Marks as per the Evaluation Criteria BLANK 1.15 Evaluation of the Financial Bids The commercial bids will be evaluated out of 100. L1 (Lowest Bidder) will get 100 marks and the others will get marks in proportion to be Bid. Thus, if the quote of L1 is Rs. X and L2 is Rs. 2X, then L2 will get 50 marks. Financial score (FS) would be assigned as per the below formula: FS = (Lowest Financial Bid x 100)/ (Financial Bid of the consultant) While calculating Financial Score, only financial bids without GST would be taken into account for each technically qualified bidders. Technically qualified bidder with the Lowest Financial Bid shall be assigned full marks of Quality and Cost Based Selection (QCBS) i) Combined Score would be calculated by assigning 80% weight to technical score (TS) and 20% weight to financial score (FS). Hence, CS = [80% x TS] + [20% x FS] ii) iii) The bidder achieving the highest combined score CS shall be declared to be the Preferred Bidder and shall be considered for award of the consultancy assignment. All scores shall be calculated up to 2 decimal places. In case of tie, the bidder scoring the higher financial score, FS amongst the tie bidders shall be declared to be the Preferred 14

15 Bidder and would be considered by the Andhra Pradesh Drinking Water Supply Corporation for the issuance of the Letter of Award. 15

16 1.17 Bid Processing Fee Other Information i) Bidders have to submit as part of their Techno-Commercial Bid a bid processing fee of Rs. 10, (Rupees Ten Thousand only). The bid processing fee should be in the form of a demand draft in favor of Managing Director, Andhra Pradesh Drinking Water Supply Corporation and payable in Vijayawada One Bid per Bidder A bidder shall submit only one bid. The RFP and the bid are not transferable Bid Validity The required validity of the bids is 90 days from the last date of bid submission. In exceptional circumstances and prior to expiry of the original time limit, the Andhra Pradesh Drinking Water Supply Corporation may request the bidders to extend the period of validity for a specified additional period. The request and the bidder's responses shall be made in writing. A bidder agreeing to the request shall not be required or permitted to modify his Bid but shall be required to extend the bid validity and the validity of bid security for the additional period as requested Effective Date and Duration of Contract i) The effective date of the contract shall be 7 (Seven) days from the issue of the Letter of Award in favor of the Preferred Bidder. The time period for completion of the job shall be counted from this date. ii) The duration of the contract shall be for a period of 12 months Extension of Contract: The contract may be extended as required with mutual consent of both the parties Taxes and Duties i) GST shall be reimbursed at applicable rates on submission of proof of payment exclusively. ii) iii) All other taxes and duties if any are to be included in the quoted consultancy fee. Any new taxes levied by the Government and statutory increase in GST and other applicable cesses during the tenure of the contract shall be reimbursed by the Andhra Pradesh Drinking Water Supply Corporation on submission of relevant documentary evidence. 16

17 iv) Applicable taxes shall be deducted at source as per statutory requirements. A certificate of TDS shall be provided to the consultancy firm for the deducted amount Correspondence All correspondence in this regard shall be addressed to: Managing Director Andhra Pradesh Drinking Water Supply Corporation Gollapudi, Vijayawada Andhra Pradesh Telephone: Address- mdapdwsc@gmail.com 1.24 Legal Jurisdiction: The matter relating to any dispute or difference arising out of this RFP and subsequent contract awarded based on this RFP, if any, shall be subject to the competent court of law within Vijayawada Settlement of Disputes: In the event of any dispute, controversy of claim between the parties (the consultancy firm and the Andhra Pradesh Drinking Water Supply Corporation) arising out of the breach, termination or invalidity thereof, the parties shall use their best endeavors to resolve the matter amicably. If the parties are unable to resolve the dispute amicably within 15 (fifteen) days of one party notifying in writing of the existence of the dispute, controversy or claim, either party may serve formal written notice on the other that a material dispute has arisen. If the parties are unable to resolve the dispute within 10 (ten) days of receipt of such notice, the dispute shall be referred to the Principal Secretary, Rural Water Supply and Sanitation Department, Government of Andhra Pradesh and the decision taken by him shall be binding upon both the parties Force Majeure If, at any time, during the pendency of the contract, the performance in whole or in part, by either party is prevented or delayed by war, strike, riot, crime or due to any act of God such as hurricane, flooding, earthquake, volcanic eruption beyond the control of both the parties such as war, strike, insurrection, riot, earthquake, storm, flood, fire which are beyond the control of either party (hereinafter referred to as 'eventualities'), then provided notice of the happening of any such eventuality is given by either party to the other within 15 days from the date of occurrence thereof, neither party shall by reason of such eventuality be entitled to terminate this contract nor shall either party have any claim for damages against the other in respect of such non-performance or delay in performance and work under this contract shall be resumed as soon as practicable after such eventuality has come to an end or ceased to exist and the decision of the Andhra Pradesh Drinking Water Supply Corporation as to when the work has to be resumed shall be final and conclusive. The time of completion shall then be extended by a period equal to the period during 17

18 which the eventuality was prevailing. In case of persisting delay of more than three months both the parties may consult each other and arrive at an appropriate decision regarding continuation or otherwise of the contract Confidentiality The consultancy firm and their personnel shall not disclose confidential information relating to the assignment, to anyone, except as required as per law, without the prior written consent of the Andhra Pradesh Drinking Water Supply Corporation Limitation of Liabilities Notwithstanding anything contained in the contract, the Andhra Pradesh Drinking Water Supply Corporation agrees that the consultancy firm shall not be liable to the Andhra Pradesh Drinking Water Supply Corporation, for any losses, claims, damages, liabilities, cost of expenses ( Losses ) of any nature whatsoever, for an aggregate amount in excess of the fee paid under the contract for the services provided under the contract, except where such losses are finally judicially determined to have arisen primarily from fraud or bad faith of the consultancy firm. In no event shall the consultancy firm, be liable for any consequential (including loss of profit and loss of data), special, indirect, incidental, punitive or exemplary loss, damage or expense relating to the services provided pursuant to this contract Conditions of Termination of the Contract The Andhra Pradesh Drinking Water Supply Corporation shall have the right to terminate this contract in part or in full under any of the following circumstances: i) Time is the essence of the contract and therefore, the contract is liable to be terminated if the consultancy firm fails to deliver the job within the stipulated date and time. ii) iii) iv) If the consultancy firm has been found to have made any false or fraudulent declaration or statement to get the contract or he is found to be indulging in unethical or unfair practices. In the event of non-performance / or unsatisfactory performance by the consultancy firm. If the consultancy firm becomes bankrupt or otherwise insolvent. v) When both parties mutually agree to terminate the contract. vi) vii) Any special circumstances, which must be recorded to justify the cancellation or termination of the contract. In any unlikely event of termination from the consultancy firm, the matter shall be discussed with the Andhra Pradesh Drinking Water Supply Corporation and shall have to be mutually agreed Conflict of Interest 18

19 The Andhra Pradesh Drinking Water Supply Corporation requires that consultancy firms provide professional, objective, and impartial advice and at all times hold the Andhra Pradesh Drinking Water Supply Corporation s interests paramount, strictly avoid conflicts with other assignments or their own corporate interests and act without any consideration for future work. Without limitation on the generality of the foregoing, consultancy firms, and any of their affiliates, shall be considered to have a conflict of interest and shall not be recruited, under any of the circumstances set forth below: i) A firm that has been engaged by the Andhra Pradesh Drinking Water Supply Corporation to provide goods, works or services other than consulting services for a project, and any of its affiliates, shall be disqualified from providing consulting services related to those goods, works or services. Conversely, a firm hired to provide consulting services for the preparation or implementation of a project, and any of its affiliates, shall be disqualified from subsequently providing goods or works or services other than consulting services resulting from or directly related to the firm s consulting services for such preparation or implementation. ii) iii) A consultancy firm (including its personnel and sub-consultants) or any of its affiliates shall not be hired for any assignment that, by its nature, may be in conflict with another assignment of the consultant to be executed for the same or for another party. A consultancy firm (including its personnel and sub-consultants) that has a business or family relationship with a member of the Andhra Pradesh Drinking Water Supply Corporation s staff who is directly or indirectly involved in any part of (a) the preparation of the Terms of Reference of the assignment, (b) the selection process for such assignment, or (c) supervision of the contract, may not be awarded the contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the Andhra Pradesh Drinking Water Supply Corporation throughout the selection process and the execution of the contract. Consultancy firms have an obligation to disclose any situation of actual or potential conflict that impacts their capacity to serve the best interest of the Andhra Pradesh Drinking Water Supply Corporation, or that may reasonably be perceived as having this effect. Failure to disclose said situations may lead to the disqualification of the consultancy firm or the termination of the contract. Current employees of the Andhra Pradesh Drinking Water Supply Corporation cannot work as consultants under their own ministries, departments or agencies. Recruiting former government employees of the Andhra Pradesh Drinking Water Supply Corporation to work for their former ministries, departments or agencies is acceptable provided no conflict of interest exists. When the consultancy firm nominates any government employee as personnel in their Techno-Commercial Bid, such personnel must have written certification from their government or employer confirming that they are on leave without pay from their official position and allowed to work full-time outside of their previous official position. Such certification shall be provided to the Andhra Pradesh Drinking Water Supply Corporation by the bidder as part of the Techno-Commercial Bid. 19

20 Definitions In the context of this RFP, as hereinafter defined, the following words and expressions shall have the meanings hereby assigned to them except where the context otherwise demands. i) The Authority or Andhra Pradesh Drinking Water Supply Corporation shall mean The Andhra Pradesh Drinking Water Supply Corporation Limited and includes its authorized representative or any other person empowered on their behalf by Andhra Pradesh Drinking Water Supply Corporation. ii) iii) iv) Approved shall mean approval in writing including subsequent written confirmation of previous verbal approval(s). Rupees or INR shall mean the lawful currency in India. Singular & Plural words imparting the singular and plural meanings also mean the plural and singular where the context so requires. v) Work /Jobs shall mean the scope of services / works/ jobs required to be executed In accordance with this RFP. vi) vii) viii) Consultancy firm shall mean the Preferred Bidder whose bid has been accepted by the Andhra Pradesh Drinking Water Supply Corporation and a written intimation has been given by the Andhra Pradesh Drinking Water Supply Corporation to this effect and shall include his legal representative, successors and permitted assigns. Month & Year mean calendar month and calendar year. GST shall mean Goods and Services Tax. 20

21 Annexure I FORMAT FOR BID SUBMISSION (To be filled, signed, and attached) Ref. No: Date: From: Name & address of the bidder To [ ] Ref:RFP No: 2/AE/DEE/APDWSC/EPC Dated Sir, We the undersigned, through this letter are submitting our bid for selection as a Consultancy Firm for the Andhra Pradesh Drinking Water Supply Corporation. The undersigned is authorized to sign the BID SUBMISSION FORM and to finalize any contractual Terms & Conditions against the above mentioned RFP issued by Andhra Pradesh Drinking Water Supply Corporation. 1. We confirm acceptance of all the provisions and terms & conditions of the RFP including the Scope of Work and other terms & conditions. 2. We authorize the Andhra Pradesh Drinking Water Supply Corporation to proceed with due diligence necessary to verify the information presented by us in connection with the selection of the consultancy firm. 3. We confirm the veracity of the information presented in response to the RFP. 4. We have not participated in this bidding process through another bidder either directly or through its subsidiaries and/or affiliates. 5. We confirm that the validity of the bid is 90 days from the last date for submission of the bid. Our proposal is binding upon us. We understand that you are not bound to accept any proposal you receive. Yours sincerely, Signature of Authorized Signatory Name and Designation 21

22 Annexure II Format for submission of information towards eligibility criteria (To be filled, signed and attached) DETAILED INFORMATION ABOUT THE BIDDER Sl. ITEMS No. i) Name of the Company ii) Legal Status iii) (a)postal address of the Registered Office (b)telephone no.(s) (c) Fax No.(s) (d) Web site, (e) iv) (a) Name of the authorized representative (b) Designation and postal address (c) Telephone v) Year of incorporation of the company under the Companies Act vi) Banker s Name and Address vii) Registration Number (under companies Act) viii) Permanent Account Number (PAN) for Income Tax ix) GST details x) Annual turn over the last three completed financial years (a) (b) (c) (d) (e) (a) (b) (c) Financial Year FY DETAILS Annual Turn Over (Rs. Crore) FY FY Average Annual Revenue Scanned copies of certificates, documents, audited financial statements, as applicable to be provided. Auditor s certificate or copies of audited financial statement shall be furnished as evidence of revenue of the consultant for the last three financial years. Signature, Name & Designation of the Authorized Signatory 22

23 Annexure III (To be filled, signed and attached) Format for providing a summary of experience of the bidder in the last seven years in India Sl. no. Period (From- To) Name of the Assignment Name of the Client Client Type Location, State A brief description of the job Project Cost (in Rs Crore) Date of Completion of Transaction Supporting Document (Completion Certificate issued by the client) N.B: Detailed Experience of the Bidder corresponding to each completed project / transaction shall be provided as per Format IIIA. Copy of completion certificate issued by respective client shall be furnished as evidence of successful completion of project / transaction. Date: Place: Signature of Authorized Representative of the bidder *The certificates enclosed as proof should show the cost of project clearly. 23

24 Annexure IIIA Format for providing detailed experience of the consultant Name of project / transaction: Country and location where project is located Total project cost (Rs cr) Client reference Name: Phone No: Fax: Id: Date on which the transaction / bid process was completed and awarded to the successful bidder Name of key personnel of consultant involved in the transaction Start and end dates of the consultancy services for bid process management Description of the transaction / project Description of actual services provided by the consultant Signature of Authorized Representative of the bidder Copy of completion certificate issued by the client shall be furnished as evidence of successful completion for each project / transaction. Repeat the above table for each project / transaction claimed in. 24

25 Annexure IV FORMAT OF SELF DECLARATION (On the Letter head of the Bidder) (To be filled, signed and attached) I. the undersigned, son/daughter of... am the authorized signatory for M/s...for participating in this bidding, hereby solemnly affirm and declare that: 1. Our firm M/s...has not been penalized or has ever been found involved in any financial or criminal misconduct by the Government or any other Agency, in India or abroad. 2. And also, our firm has never been blacklisted or banned or suspended from participating in Government bidding in the past. Date: Place: Signature of Authorized Representative of the bidder. 25

26 Annexure V Format for CVs/ profile of the proposed team The bidder is required to provide details of personnel proposed to be involved in the assignment. Sl. no. Key Personnel 1 Team leader Name of proposed person Qualification Area of Specialization Years of relevant experience Number of projects / transactions/consultancy services for which consultancy service provided Bid Process management in India to government entities/ PSU Experience in Rural Drinking water project Experience in working with Government of Andhra Pradesh entity 2 Transaction Specialist 3 Engineering Specialist N.B: CVs providing details of the projects referred to in the above table shall be provided. Date: Place: Signature of Authorized Representative of the bidder (Enclose relevant copies in support of above) 26

27 Annexure VI Format for Submission of Financial bid Ref. No: Job RFP for appointment of consultant to undertake bid process management for the selection of contractors to construct water supply projects in eight districts of Andhra Pradesh under Bank Loans Date: FINANCIAL BID Total consultancy fees for the assigned job (in INR) excluding GST but including all other costs, taxes, duties [Financial Proposal ] In figures In words Yours sincerely Signature of Authorized Signatory Name and Designation NOTE: i) Consultancy fees as quoted above shall include all expenses including travelling, boarding and lodging charges, out of pocket expenses etc. and any other expenses related to the job. ii) The quoted price shall remain firm during the entire period of the contract. The price shall not be subject to variation for any reason whatsoever. iii) GST shall be paid by Andhra Pradesh Drinking Water Supply Corporation over and above the consultancy fee on submission of proof of exclusive payment.. iv) No other payment, except the price quoted as per financial bid shall be payable. 27