4330 Kingsway, Burnaby, British Columbia.

Transcription

1 GREATER VANCOUVER REGIONAL DISTRICT BOARD OF DIRECTORS Directors held at 10:13 a.m. on Friday, October 24, 2014 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Chair, Director Greg Moore, Port Coquitlam Vice Chair, Director Raymond Louie, Vancouver Director Heather Anderson, Anmore Director Wayne Baldwin, White Rock (arrived at 10:13 a.m.) Director Malcolm Brodie, Richmond Director Brenda Broughton, Lions Bay Director Mike Clay, Port Moody Director Derek Corrigan, Burnaby Director Ernie Daykin, Maple Ridge Director Heather Deal, Vancouver Director Sav Dhaliwal, Burnaby (arrived at 10:23 a.m.) Director Ralph Drew, Belcarra Director Steve Ferguson, Langley Township Director Jack Froese, Langley Township Alternate Director Tom Gill, Surrey for Linda Hepner Director Maria Harris, Electoral Area A (arrived at 10:13 a.m.) Director Lois Jackson, Delta Director Kerry Jang, Vancouver (arrived at 10:15 a.m.) Director Colleen Jordan, Burnaby Director Gayle Martin, Langley City (departed at 10:41 a.m.) Alternate Director Mary Martin, Surrey for Dianne Watts Director Geoff Meggs, Vancouver Director Darrell Mussatto, North Vancouver City Director Mae Reid, Coquitlam Director Andrea Reimer, Vancouver Director Gregor Robertson, Vancouver Director Michael Smith, West Vancouver Director Barbara Steele, Surrey Director Tim Stevenson, Vancouver Director Harold Steves, Richmond Director Richard Stewart, Coquitlam (arrived at 10:15 a.m.) Director Andrew Stone, Bowen Island Director Judy Villeneuve, Surrey Director Deb Walters, Pitt Meadows Director Richard Walton, North Vancouver District (arrived at 10:15 a.m.) Director Wayne Wright, New Westminster (arrived at 10:13 a.m.) Directors held on Friday, October 24, 2014 Page 1 of 11

2 MEMBERS ABSENT: Director Barinder Rasode, Surrey Director Bryce Williams, Tsawwassen STAFF PRESENT: Carol Mason, Commissioner/Chief Administrative Officer Klara Kutakova, Assistant to Regional Committees, Board and Information Services, Legal and Legislative Services Chris Plagnol, Director, Board and Information Services/Corporate Officer, Legal and Legislative Services A. ADOPTION OF THE AGENDA 1. October 24, 2014 Regular Meeting Agenda That the GVRD Board adopt the agenda for its regular meeting scheduled for October 24, 2014 as circulated. B. ADOPTION OF THE MINUTES 1. October 10, 2014 Regular Meeting Minutes 2. October 16, 2014 Workshop Minutes C. DELEGATIONS That the GVRD Board adopt the minutes for its regular meeting held October 10, 2014 and the minutes for its workshop held October 16, 2014 as circulated. D. INVITED PRESENTATIONS E. CONSENT AGENDA At the request of Directors, the following items were removed from the Consent Agenda for consideration under Section F. Items Removed from the Consent Agenda: Johnson Bay -Illegal Dwelling 3.1 Board Policy Manual 4.1 BC Emergency Health Services and First Responders- Next Steps 6.4 Metro Vancouver Comments on Ministry of Agriculture's Proposed Bylaw Standards on Medical Marihuana Production Facilities in the ALR Directors held on Friday, October 24, 2014 Page 2 of 11

3 10:13 a.m. Directors Baldwin, Harris, and Wright arrived at the meeting. That the Board adopt the recommendations contained in the following items presented in the October 24, 2014 GVRD Board Consent Agenda: 1.1 Metro Vancouver Membership in Electric Mobility Canada 2.1 Progress toward Shaping our Future- Metro 2040 Baseline Annual Report 2.2 Regional Growth Strategy Procedures Bylaw No. 1148, Performance Measures Reporting 2.3 Regional Growth Strategy Implementation Guideline #5: Industrial Land Protection and Intensification Policies 2.4 Metro Facts in Focus Policy Backgrounder: Farming in Metro Vancouver 3.2 Fraser Basin Council- Contribution Agreement 3.3 Amended GVRD Sustainability Innovation Fund Policy 6.1 Delegation Executive Summaries Presented at Committee October Metro Vancouver External Agency Activities Status Report October GVRD Functions Budget Director Brodie absent at the vote. The items and recommendations referred to above are as follows: 1.1 Metro Vancouver Membership in Electric Mobility Canada Report dated September 12, 2014 from Eve Hou, Air Quality Planner, Planning, Policy and Environment, reporting back to the Environment and Parks Committee with recommendations, in response to the September 9, 2014 delegation presentation from Electric Mobility Canada (EMC), requesting the GVRD Board to consider re-joining EMC as an organizational member. That the GVRD Board authorize staff to renew Metro Vancouver's membership with Electric Mobility Canada (EMC). 2.1 Progress toward Shaping our Future- Metro 2040 Baseline Annual Report Report dated September 12, 2014 from Elisa Campbell, Director, Regional and Strategic Planning, Planning, Policy and Environment, conveying to the GVRD Board the recently completed "Progress toward Shaping our Future - Metro 2040 Baseline Annual Report". That the GVRD Board adopt the attached report, titled "Progress toward Shaping our Future - Metro 2040 Baseline Annual Report" as Metro Vancouver's first annual report on the implementation and progress of Metro 2040, the regional growth strategy. Directors held on Friday, October 24, 2014 Page 3 of 11

4 2.2 Regional Growth Strategy Procedures Bylaw No. 1148, Performance Measures Reporting Report dated September 12, 2014 from Heather McNeil, Regional Planning Division Manager, Planning, Policy and Environment, presenting the Greater Vancouver Regional District Regional Growth Strategy Procedures Bylaw No. 1148, The bylaw was developed as part of the adoption of the Metro Vancouver 2040: Shaping our Future (Metro 2040). The purpose of the bylaw is to establish supplementary procedures to those set out in the regional growth strategy and the Local Government Act, to specifically address the administration and procedural implementation of Metro That the GVRD Board receive for information the report dated September 12, 2014, titled "Regional Growth Strategy Procedures Bylaw No. 1148, Performance Measures Reporting". 2.3 Regional Growth Strategy Implementation Guideline #5: Industrial Land Protection and Intensification Policies Report dated September 19, 2014 from Eric Aderneck, Senior Regional Planner, Planning, Policy and Environment, providing the GVRD Board with the opportunity to consider adoption of "Regional Growth Strategy Implementation Guideline #5: Industrial Land Protection and Intensification Policies" (Implementation Guideline #5) which provides member municipalities with a planning tool that can assist in advancing regional and municipal objectives with regards to industrial land protection and intensification. That the GVRD Board adopt "Regional Growth Strategy Implementation Guideline #5: Industrial Land Protection and Intensification Policies". 2.4 Metro Facts in Focus Policy Backgrounder: Farming in Metro Vancouver Report dated September 17, 2014 from Theresa Duynstee, Regional Planner, Planning, Policy and Environment, presenting a policy backgrounder on farming in Metro Vancouver as part of the Metro Facts in Focus series for the benefit of member municipalities, interested stakeholders, and the public. That the GVRD Board receive for information the report dated September 17, 2014, titled "Metro Facts in Focus Policy Backgrounder: Farming in Metro Vancouver''. Directors held on Friday, October 24, 2014 Page 4 of 11

5 3.2 Fraser Basin Council - Contribution Agreement Report dated August 10, 2014 from Allan Neilson, General Manager, Planning, Policy and Environment, informing of the Fraser Basin Council and of the proposed terms of a three-year Contribution Agreement with the Council and seeking GVRD Board approval of the agreement. That the GVRD Board approve a three-year Contribution Agreement with the Fraser Basin Council for an annual amount of $300,000, as presented in the report dated August 10, 2014, titled "Fraser Basin Council - Contribution Agreement". 3.3 Amended GVRD Sustainability Innovation Fund Policy Report dated September 25, 2014 from Allan Neilson, General Manager, Planning, Policy and Environment, presenting for endorsement by the GVRD Board the amended "GVRD Sustainability Innovation Fund Policy" which incorporates the feedback from the Regional Administrators Advisory Committee (RAAC) on the inclusion of member municipalities in GVRD projects that are being considered for support through the GVRD Sustainability Innovation Fund, and on the focused application of monies from the Fund. That the GVRD Board endorse the amended GVRD Sustainability Innovation Fund Policy, as presented in the report dated September 25, 2014, titled "Amended GVRD Sustainability Innovation Fund Policy." 6.1 Delegation Executive Summaries Presented at Committee October 2014 Report dated October 3, 2014, from Kelly Hardy, Office Supervisor, Board and Information Services, Legal and Legislative Services, presenting the delegation executive summaries received at Committees in October That the GVRD Board receive for information the report dated October 3, 2014 titled "Delegation Executive Summaries Presented at Committee October 2014" containing summaries received from the following delegates: a) Rahul Walia, Youth Vital Signs Leadership Council b) Linda Diano, The Power in Sport. 6.2 Metro Vancouver External Agency Activities Status Report October 2014 Report dated October 14, 2014, from Chris Plagnol, Corporate Officer, Board and Information Services, Legal and legislative Services, conveying written summaries of the activities of external agencies to which the board has appointed representatives. Directors held on Friday, October 24, 2014 Page 5 of 11

6 That the Board receive for information the following reports from Metro Vancouver representatives to external organizations: a) Report on WESTAC Update from Chair Greg Moore; b) Report on Municipal Finance Authority of British Columbia- Activities for the period May October 2014 from Directors M. Brodie, D. Corrigan, R. Walton, G. Moore, M. Reid, D. Mussatto, M. Clay, R. Louis, W. Wright, J. Villeneuve; and c) Report on Recent Activities of the Fraser Valley Regional Library Board from Director Maria Harris as contained in the report dated September 18, 2014, titled "Metro Vancouver External Agency Activities Status Report October 2014" GVRD Functions Budget Report dated October 15, 2014 from Phil Trotzuk, Chief Financial Officer, seeking approval of the 2015 Revenue and Expenditure Budget and use of Reserves and Capital Expenditures for GVRD functions. 1) That the GVRD Board approve the 2015 Revenue and Expenditure Budgets and use of Reserves, as presented for Air Quality, E911 Emergency Telephone Service, Electoral Area Services, General Government, Labour Relations, Regional Global Positioning System and Regional Planning shown in the following schedules: A1 A4 B16 B18 B19 B20 B21 B22 B25 Revenue and Expenditure Summary 2015 Budget- Proposed Application of Reserves Air Quality Budget E911 Emergency Telephone Service Budget Electoral Area Services Budget General Government Budget Labour Relations Budget Regional Global Positioning System Budget Regional Planning Budget. 2) That the GVRD Board approve the 2015 Revenue and Expenditure Budget as presented for the Sasamat Volunteer Fire Department, and shown in the following schedules: A1 Revenue and Expenditure Summary B26 Sasamat Volunteer Fire Department Budget. (Only Anmore and Belcarra may vote) Directors held on Friday, October 24, 2014 Page 6 of 11

7 F. ITEMS REMOVED FROM THE CONSENT AGENDA 3.1 Board Polley Manual Report dated October 8, 2014, from Intergovernmental and Administration Committee, together with report dated August 7, 2014 from Chris Plagnol, Director, Board and Information Services/Corporate Officer, seeking Board approval of three new policies (regarding conflict of interest of Board members and payment of legal opinions, electronic equipment disposition, and non-member attendance at board and committee meetings respectively), and providing a current set of existing policies previously adopted by the Board. 10:15 a.m. Directors Jang, Stewart and Walton arrived at the meeting. A member requested that, when the Non-Member Attendance at Board and Committee Meetings Policy will be reviewed, staff consider providing Board Directors with access to in-camera committee agendas. That the GVRD Board: a) receive for information the Board Policy Manual as presented in the report dated August 7, 2014, titled "Board Policy Manual"; and b) approve the following policies as presented in the report dated August 7, 2014, titled "Board Policy Manual": 1. Conflict of Interest and Payment of Legal Opinions; and 2. Electronic Equipment Disposition. Director Ferguson absent at the vote. 4.1 BC Emergency Health Services and First Responders- Next Steps Report dated October 6, 2014, from the Mayors Committee, together with a memorandum addressed to the Regional Administrators Advisory Committee (RAAC), dated September 15, 2014, from Francis Cheung, Chair, RAAC BC Health Emergency Services (BCEHS) Subcommittee, presenting the Mayors Committee with concerns related to changes to the Resource Allocation Plan implemented in 2013, and consideration of the matter at the 2014 Union of British Columbia Municipalities Convention and 2014 BC Mayors Caucus. 10:23 a.m. Director Dhaliwal arrived at the meeting. Comments were provided on: Corporation of Delta's initiatives Statistics related to BC Emergency Health Services and First Responders activities at the UBC peninsula Directors held on Friday, October 24, 2014 Page 7 of 11

8 Request of Staff Staff was requested to: clarify with the report authors why Delta is not referenced in the table titled "First Responder Involvement in Medical and MVA Calls"; clarify whether the number of calls outlined in the table titled "First Responder Involvement in Medical and MVA Calls", pertaining to the City of Vancouver, includes medical and MVA calls to the UBC peninsula. That the GVRD Board write a letter to the Chair of the BC Emergency Health Services indicating that the Board does not support the changes to the Resource Allocation Plan implemented in 2013 and that no further changes be made to the Resource Allocation Plan without consultation with the municipal sector as to the impact of those changes on the public served and on the municipal first responder services. Director Robertson absent at the vote Johnson Bay -Illegal Dwelling Report dated September 30, 2014 from Jim Martin, Building Inspector, and Tom Pearce, Regional Planner, Planning Policy and Environment, seeking Board consideration of a recommendation that a Notice of Bylaw Contravention be registered on the title of the property on Block D, District Lot 3055, Group 1 NWD, Indian Arm, in Electoral Area 'A' (20 Johnson Bay) for non-compliance with "Greater Vancouver Regional District Building Bylaw No. 1043, 2006". Members were informed that the legal description in the recommendation needed to be corrected. That the GVRD Board direct the Corporate Officer to file a notice in the land title office on the following property as being in non-compliance of "Greater Vancouver Regional District Electoral Area A Building Administration Bylaw No. 1043, 2006": Block D, District Lot 6955, Group 1 NWD, Indian Arm. Directors Daykin and Robertson absent at the vote. 6.4 Metro Vancouver Comments on Ministry of Agriculture's Proposed Bylaw Standards on Medical Marihuana Production Facilities in the ALR Report dated October 17, 2014, from Heather McNeil, Regional Planning Division Manager, and Tom Pearce, Regional Planner, Planning, Policy and Environment, providing the GVRD Board with the opportunity to consider endorsing Metro Vancouver staff comments on the Ministry of Agriculture's "Proposed Bylaw Standards on Medical Marihuana Production Facilities in the Agricultural Land Reserve" with an aim to providing GVRD Board-endorsed comments to the Ministry of Agriculture by the deadline of October 26, Directors held on Friday, October 24, 2014 Page 8 of 11

9 That the GVRD Board endorse the Metro Vancouver comments attached to the report dated October 17, 2014, titled "Metro Vancouver Comments on the Ministry of Agriculture's Proposed Bylaw Standards on Medical Marihuana Production Facilities in the ALR" and direct staff to submit them to the Ministry of Agriculture by October 26, Directors Deal, Reimer and Robertson voted in the negative. Director Smith absent at the vote. G. REPORTS NOT INCLUDED IN CONSENT AGENDA 1.1 City of New Westminster - "Greater Vancouver Regional District Security Issuing Bylaw No. 1212, 2014" Report dated October 2, 2014 from Dean Rear, Division Manager, Treasury and Business Processes, Financial Services, bringing forward an MFA borrowing request from the City of New Westminster, in the amount of $24,800,000, for Electric Utility Substation Upgrades. 10:41 a.m. Director Gayle Martin departed the meeting. That the GVRD Board: a) pursuant to Sections 182(1)(b) and 182(2)(a) of the Community Charter, give consent to the request for financing from the City of New Westminster in the amount of $24,800,000; and b) give first, second and third reading to "Greater Vancouver Regional District Security Issuing Bylaw No. 1212, 2014" being a bylaw to authorize entering into an Agreement respecting financing between the Greater Vancouver Regional District and the Municipal Finance Authority of British Columbia. Directors Gill and Smith absent at the vote. That the GVRD Board: a) pass and finally adopt "Greater Vancouver Regional District Security Issuing Bylaw No. 1212, 2014"; and b) forward "Greater Vancouver Regional District Security Issuing Bylaw No. 1212, 2014" to the Inspector of Municipalities for Certificate of Approval. Directors Gill and Smith absent at the vote. 2.1 GVRD Financial Plan Bylaw No. 1213, 2014 Report dated October 6, 2014, from Phil Trotzuk, Chief Financial Officer, Financial Services, presenting the "GVRD Financial Plan Bylaw No. 1213, 2014" for Board adoption. Directors held on Friday, October 24, 2014 Page 9 of 11

10 That the GVRD Board give first, second and third reading to "Greater Vancouver Regional District Financial Plan Bylaw No. 1213, 2014". Director Smith absent at the vote. That the GVRD Board pass and finally adopt "Greater Vancouver Regional District Financial Plan Bylaw No. 1213, 2014". Director Smith absent at the vote. 2.2 GVRD Geospatial Reference System Fees and Charges Bylaw No. 1214, 2014 Report dated September 22, 2014, from Phil Trotzuk, Chief Financial Officer, Financial Services, seeking approval of the bylaw for the Regional Geospatial Reference System (GPS) outlining the allocation of net service costs and fees charged for private sector usage. The bylaw is approved annually by the Board. That the GVRD Board give first, second and third reading to "Greater Vancouver Regional District Geospatial Reference System Fees and Charges Bylaw No. 1214, 2014". Director Smith absent at the vote. That the GVRD Board Pass and finally adopt "Greater Vancouver Regional District Geospatial Reference System Fees and Charges Bylaw No. 1214, 2014". Director Smith absent at the vote. H. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN I. OTHER BUSINESS J. BUSINESS ARISING FROM DELEGATIONS K. RESOLUTION TO CLOSE MEETING That the GVRD Board close its regular meeting scheduled for October 24, 2014 pursuant to the Community Charter provisions, Section 90 (1) (a) and (i) as follows: "90 (1) A part of a board meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: Directors held on Friday, October 24, 2014 Page 10 of 11

11 (a) (i) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district; and the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose." L. RISE AND REPORT (Items Released from Closed Meeting) M. ADJOURNMENT /CONCLUSION That the GVRD Board adjourn its regular meeting of October 24, (Time: 10:42 a.m.) Greg Moore, Chair FINAL Directors held on Friday, October 24, 2014 Page 11 of 11